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Check Point Meeting for AGM Prep 2020_b

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Published by Zubair Amsyar Bin Izreen, 2020-02-26 07:53:03

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Check Point Meeting for AGM Prep 2020_b

Check Point Meeting for AGM Prep ( 30 Jan 2019)

AGM: 29 Feb 2020 ( Sabtu, 9-11.30am)

Checkpoint 1: 27 Jan 2019 @ 4pm ( Hi Com Only )
Checkpoint 2: 30 Jan 2020 @ 9pm ( All Committee)
Checkpoint 3: 9 Feb 2020 @ 3pm ( Hi Com Only)
Checkpoint 4: 23 Feb 2020 ( All Committee)

Items Discussed Action By & When
1. Status on readiness of Minutes
2. Status on readiness of accounts Waddah
3. Findings to respond to auditors Zalina

4. Proposed Agenda Flow Cha/ Husin
a. Emcee PTA starts Ustaz Hafif
b Bacaan doa Cha/Husin
c. Emcee Invite Aida for welcoming speech Dr Hairul
d. Jemput Dr Hairul for ucapan perasmian – 5minutes Aida
f. AGM starts: Membentang dan menerima Minit Mesyuarat Agung Kali Ketiga Waddah
g. Membentang dan menerima Laporan Tahunan 2019 Zalina
h. Membentang dan menerima Penyata Kewangan berakhir 31 Disember 2019 Izreen/ Aishah
i. Membahas Usul yg telah di komen oleh principal n school

j. Pemilihan Ahli Jawatankuasa dan Juruaudit Dalaman bagi tahun 2020/2021 Tc Najla

k. Ucapan Penangguhan & Hal-hal Lain - New chairman New Chairman

M. Lunch- for VIP in Teachers’ Room Siti Hasmah & Shahila/
Distribute Bento to Parents Raftah

5. Tasks distribution during AGM as below: Siti Hasmah & Shahila/
a.Jamuan pagi & brunch ( termasuk VIPS) Raftah

b. Notis Invitaton to Parents & VIPS Waddah & Tc Madihah

c. Google Form on Attendance and Motion – Target to release: 3 Feb – 13 Feb Aishah
d. To pass to Principal all the motions and suggestions for feedback on 22 Feb. Aishah/ Izreen/ Ustaz
d. Gather Answers/ Responds from School to all proposed motions/ Aishah/ Izreen
suggestions. Target: ( 22 Feb/ 7 days before AGM)
Intan/ Atikah
c. Registration & Usherettes on AGM Day
Husin/Syed/ Intan
d. Publisiti on WA, Telegram, FB/ Bunting

d. Protokol & Logistik- ( ready dewan, susun atur kerusi, pa system, projector, Syed, Izreen, Ustad

kedudukan vip, backdrop/ bunting) –Target: 28 Feb Fikri

g. Distribute PTA report only ( minus Motions) via whatssapp to Parents – Waddah & Tc Madihah
Target: 23 Feb / 7 days before AGM
Waddah/ Tc Madihah
h. Print AGM Report & Answered Motion/ Suggestions by Parents –
(Target: 26 Feb/ 3 days before AGM) Intan/Atikah
Aida/ Izreen/ Waddah/
i: Distribution of Printed reports on AGM Day during Registration Zalina

j. Slides Presentation for AGM presentation ( Target to complete by 27 Feb)

6. Confirmation of VIPs
List vips:
a. Dr Aznul
b. Dr Hairul Nizam, CEO of Al Amin Darul Mustofa School
c. Pn Farah ( full name), the COO of Al Amin Darul.Mustofa School
d. Ustaz Syed Abi Al Mahfuz, the principal of AADMS

7. Other Arising Matters Aida/ Zalina/ Waddah
a. Maybank Akaun must settle before AGM Ustaz Syed Abi
Zalina
b. Usul – Secretary by Teacher/ Timb Secretary – Parents Izreen/ Aishah
Meeting on 15 Feb

c. To propose PTA advance of RM10k to procure school canteen table and
chairs as PTA Contribution to school

d. Motion will be read out only if the pencadang attend the AGM

8. Proposed PTA Candidates 2020/2021
a. Cha
b. Nik
c. Saiful ( husband Norma)
d. Anissa ( mak iman aish)
e. Pn Azra
f. Norma Ibrahim
g. Sir K
h. Tengku Anis
i. Pn Norashikin ( Mak Ameera)
j. Pn Faiza Tahir
k.


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