Executive Committee Meeting Book

Meaningful Connections…
Impactful Growth

8828 N. Stemmons Freeway, Suite 550 | Dallas, Texas 75247
www.dfwmsdc.com | [email protected]

The mission of Dallas/Fort Worth Minority Supplier Development Council (D/FW MSDC) is
to encourage and facilitate procurement and business opportunities between Buying
Entities and Certified Minority Business Enterprises (MBEs).

D/FW MSDC
Executive Committee

Meeting

December 4th, 2020
Time: 7:30 a.m.

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12/04/2020 7:30 AM | D/FW MSDC |DECEMBER EXECUTIVE COMMITTEE

EXECUTIVE COMMITTEE

Bonnie Clinton*| Margo Posey* |Kallie Malmgren* | Rob Simpson* | Monica Menzel * | Eric Imrie* | Betty Manetta*|
Terri Quinton*| Don McNeely* |

CONFERENCE CALL- CALL IN NUMBER: (916) 235-1420 ACCESS CODE: 556773 #

Call to Order Bonnie

Chair’s Remark’s Monica
October Minutes Eric and James
October Financials
Policy Bonnie
Kallie
o Acceptable Use Rob
o Bylaws
o Conflict of Interest Betty
Monica
Reports
Margo
o MBEIC
o Nominating Committee

Council Update
1. E Awards
2. MBDA
3. NMSDC

8828 N. Stemmons Freeway *Suite 550 * Dallas, TX 75247* Phone: (214) 630-0747*Fax: 214-637-2241*www.dfwmsdc.com

November 13, 2020

In Attendance PRESENT/ PHONE/ ABSENT

Margo J. Posey Don McKneely James Estes
Rob Simpson Terri Quinton Kallie Malmgren
Eric Imrie Monica Menzel
Betty Manetta Bonnie Clinton

LOCATION/TIME

• Meeting was video call. The start time was 7:30.

OPENING

• Ms. Bonnie Clinton welcomed the attendees and highlighted ACCESS and thanked everyone who participated. A
great job by everyone. Bonnie announced that Scott Richardson from Celenese has accepted Board appointment

MINUTES

• Monica Menzel reviewed minutes and asked for a motion to accept. Betty Manetta made a motion to accept meeting
minutes and Kallie Malmgren seconded. Motion carried.

FINANCIALS

• Mr. James Estes reviewed the financials. Mr. Estes informed the Board that the revenue for the YTD period ending
October was $676K against a budget of $572.8K. The Expenses actuals were $714.3K against a budget of $825.7K

• Forecast for National Dues, MBE New subscribers new and office supplies forecast were adjusted modestly.
• Rob Simpson made a motion to accept financials and Don McKneely seconded. Motion carried.

CONSENT AGENDA/REPORTS

• Bonnie Clinton covered the addition of the Acceptable Use of Information and Technology Policy which was previously
reviewed by the Chair, Vice Chair and Second Vice chair. Also discussed was the addition of an “Agreed Terms” for
use of guest Wifi when at Council Offices.

• Kallie Malmgren reviewed the by-laws with changes that were agreed to in subcommittee. The redlined version was
included in board book. Most changes were clean-up items and to align with common language used. Of more
substantive change were:
o the change in language around termination to include cause. Eric suggested that the original language
offered most flexibility. The committee agreed to revert back to original language to be able to terminate
members without cause.
o Limit MBE board members to two terms. This is consisted with other councils and MBEIC.
o Addition of standing committees not previously mentioned: Finance, MBEIC, Certification
o Added provision for Conflict of Interest Policy

• Rob Simpson reviewed Conflict of Interest Policy – most changes were to expand definition of conflicts and defined
close personal relationships. A red-lined version was included in the board book. Kallie pointed out that the language
indicates that we should not be doing business with MBE board members, which we do today. Rob agreed to review
adding language to demonstrate that selected business was agreed to fairly and transparently. It was agreed that
review on conflict of interest will be covered again in December board meeting

• Betty Manetta reviewed MBEIC report. Event took place earlier this week and was well received

DFW Minority Supplier Development Council, Inc
Statement of Revenue and Expenses

For the Eleven Months Period Ended November 30, 2020

VARIANCE 2020 2019
TO
ACTUAL BUDGET NUMBER NUMBER
BUDGET
FAV/(UNFAV)

REVENUE: 14,000 15,000 (1,000) 41 42
Corporate Memberships - New 98,750 95,000 3,750 18 29
Corporate Memberships- Renewal (551)
Interest Income 949 1,500 72,221
NMSDC National Dues 202,221 130,000 49,679
NMSDC National Performance BONUS 5,151
MBE Certification Fees-Renewals-Local 49,679 - 15,400
MBE Certification Fees-New-Local 245,151 240,000 7,540
MBE Out of Region Subscriber Fees-Renewal 53,000
MBE Out of Region Subscriber Fees-New 68,400 13,000 650
Expedite Fees 20,540 250
Education Scholarship 7,500
Donation 8,150 2,200 -
Uncategorized 2,450 -
11,953
TOTAL REVENUE 11,953 557,200 165,043
722,243
EXPENSES:
NMSDC Functions 2,431 8,000 5,569 (1)
Software Maintenance 15,000 15,000 -
Training
Office Expense - 1,500 1,500
Telecommunication 74,754 80,830 6,076
Catering Service 11,045 16,667 5,622
MBDA Office Catering 2,527
Board Installation 3,886 6,413 2,165
Credit Card Processing 585 2,750 (4,160)
Cartage/Delivery 3,000
Outsourcing 7,160 12,834 558
Lease-Office Space 12,276 -
Lease-Equipment/Other - -
Education Scholarship - 55,000
Insurance/Taxes 55,000 72,153 3,047
Professional Fees 69,106 24,834 6,810
Temporary Services 18,024
Salary - -
COVID-19 Reduction - 16,500 163
16,337 68,750 7,147
TOTAL EXPENSES 61,603 18,333 8,181
10,152 498,663 16,800
NET YEAR END REVENUE/(LOSS) 481,863 66,500
(66,500) - 128,505
TOTAL SPECIAL EVENTS REVENUE/(LOSS) 772,722 901,227
(394,506)
TOTAL YEAR END NET REVENUE/(LOSS) (50,479) (344,027)
10,224
255,224 245,000
105,718
204,745 (99,027)

(1) Paid venue with required minimums vs 2019
DFW Airport donated space and 50% reduction
by MBE catering

JEstes
12/3/2020

9:58 AM

DFW Minority Supplier Development Council, Inc
Statement of Prior Year Revenue and Expenses
For the Eleven Months Period Ended November 30, 2020

ACTUAL BUDGET VARIANCE
TO

BUDGET
FAV/(UNFAV)

TOTAL CURRENT YEAR NET REVENUE/(LOSS) 204,745 (99,027) 105,718

PRIOR YEAR PAYMENTS

Prior Year Revenue 25,661 - 25,661
Prior Year Expense 9,655 - 9,655
Accounts Receivable Write-Offs (1,610)
(1,610)

TOTAL PRIOR YEAR INCOME/(LOSS) 17,616 - 17,616

TOTAL NET REVENUE 222,361 (99,027) 123,334

Notes:

JEstes
12/3/2020

9:58 AM

DFW Minority Supplier Development Council, Inc
Statement of Revenue and Expenses
Full Year Projection
As of November 30, 2020

ACTUAL FULL YEAR 2020 VARIANCE 2019
YTD FORECAST APPROVED BUDGET ACTUAL

November 30, 2020 BUDGET TO AS
FORECAST 12/31/2019
30,000 FAV/(UNFAV)
199,647
REVENUE: 14,000 15,000 (15,000) (1) 22,250
Corporate Memberships - New 98,750 100,000 5,500 (99,647) (2) 141,750
Corporate Memberships- Renewal 130,000
Interest Income 949 1,200 (4,300) 4,762
NMSDC National Dues 202,221 202,221 - 72,221 163,004
NMSDC National Performance BONUS 260,525 49,679
MBE Certification Fees - Renewal-Local 49,679 49,679 (15,374) 45,804
MBE Certification Fees - New-Local 245,151 245,151 53,000 15,400 236,300
MBE Subscriber Fees-Renewal 24,000
MBE Subscriber Fees-New 68,400 68,400 - 46,952
Education Scholarship 20,540 24,000 7,500 650 21,150
Expedite Fees - 16,250
Uncategorized 8,150 8,150 -
- 4,500 (1,500) 5,950
TOTAL REVENUE 2,450 4,343
11,953 3,000 714,672 2,129 708,515
722,243
716,801

EXPENSES 2,431 10,000 30,000 20,000 (3) 24,230
NMSDC Functions 2,046
15,000 15,000 15,000 - (3) 120
NMSDC Town Hall 500 1,500 1,000
Marketing 74,754 10,000 (3) 15,000
Software Maintenance 11,045 75,000 85,000 2,000 (3) 0
Training 16,000 18,000 3,000 (4)
Office Expense 3,886 2,000 85,747
Telecommunication 585 4,000 7,000 (4,160) 11,177
Catering Service 1,000 3,000 (1,000)
MBDA Office Catering 7,160 7,160 3,000 7,080
Board Installation 12,276 15,000 14,000 - 3,817
Credit Card Processing - 3,107
Cartage/Delivery 0 200 200 - 12,665
Outsourcing 55,000 60,000 60,000 -
Lease-Office Space 69,106 78,821 78,821 25,000 0
Lease-Equipment/Other 18,024 26,000 26,000 - 57,500
Education Scholarship 25,000 - 77,148
Insurance/Taxes 16,337 - 16,000 8,000 20,634
Professional Fees 61,603 16,000 75,000 -
Temporary Services 10,152 75,000 20,000 0
Salary 481,863 12,000 544,000 12,557
COVID-19 Reduction (66,500) 544,000 71,889
772,722 1,021,521 20,029
TOTAL EXPENSES 955,681 527,293
(50,479) (306,849)
NET CURRENT YEAR REVENUE/(LOSS) (238,880) 65,840 952,039

67,969 (243,524)

TOTAL SPECIAL EVENTS REVENUE/(LOSS) 255,224 247,903 306,849 (58,946) (5) 313,763
TOTAL CURRENT YEAR NET REVENUE/(LOSS) 204,745 9,023 - 9,023 70,239

PRIOR YEAR PAYMENTS 25,661 - - - 35,555
Prior Year Revenue 9,655 - - 16,970
Prior Year Expense
Accounts Receivable Write-Offs (1,610) - 18,585
17,616
TOTAL PRIOR YEAR REVENUE/(LOSS)

TOTAL NET REVENUE 222,361 9,023 - 9,023 88,824

Notes:
(1) 2020 Budget was miscalculated based on incorrect data 2018-2019 actual projections..
(2) 2020 Budget was calculated based on initial projections from NMSDC. NMSDC updated (3rd time since our original budget) May 1, 2020 to current projections
(3) 2020 COVID-19 Issues Requires Organization to Further Manage Expenses.

(4) Paid venue with required minimums vs 2019 DFW Airport donated space and 65% catering reduction due to ulitizing DFW MSDC MBE Caterer.
(5) Current YTD Special Events Forecast Primary Budget Reduction of ACCESS by $67,000.

JEstes
12/3/2020

9:58 AM

DFW Minority Supplier Development Council, Inc
Statement of Special Event Funds
11/30/20

For the Eleven Months Period Ended November 30, 2020

Awards Golf & Hard Hat Annual MBEIC QUARTERLY BTTBU BTTBU ACCESS Top Total CARES
Banquet Tennis Meeting BUYERS Breakfast Scholarship Golf MBDA (4/1/2020- 6/1/2020-
Classic
LUNCHEON 11/30/2020 11/30/2020

2020 FORECAST 63,050.00 0.00 62,071.00 0.00 635.00 785.00 0.00 5,000.00 116,649.00 0.00 248,190.00
115,849.00 12,000.00 - (500.00) (6,000.00) (1500.00) 0 135,000.00 0.00
2020 ORIGINAL BUDGET 52,000.00 - 635.00 107,743.00 306,849.00
Funds Received 1,369.00 785.00 - 5,000.00 - -
Event fees 69,550.00 66,090.00 84,750.00 - 181,622.00 215,000.00
Grants - 106,296.00
Discount Packages 15,650.00 -
Accounts Receivable 4,100.00 169,950.00
70,919.00 - - 635.00 785.00 - 5,000.00 192,493.00 4,100.00 215,000.00 106,296.00
Total funds received 85,840.00 - 167,477.00 96,226.00
Disbursements - -- -
Event expense - 635.00 785.00 75,844.00 355,672.00
24,604.00 -
Total disbursements -- - - 75,844.00 -- 96,226.00
24,604.00 100,448.00 167,477.00
Excess Funds Over --
Disbursements
100,448.00
YTD Budget
70,919.00 - 61,236.00 - 5,000.00 116,649.00 - 255,224.00 47,523.00 10,070.00
YTD Favorable (Unfavorable) 2020
70,919.00 - 61,236.00 635.00 785.00 - 116,649.00 -

YTD Actual 2019 143,985.00 12,058.00 51,815.00 (4,037.00) 412.00 (15,920.00) (4,772.00) 0.00 128,921.00 (2,149.00)

JEstes
12/3/2020

9:58 AM

DFW Minority Supplier Development Council, Inc
Balance Sheet

at November 30, 2020

As of As of As of
11/30/2020 12/31/2019 12/31/2018

ASSETS 25,845
109,772
CURRENT: 25,845 25,845
CASH-SPECIAL-BANK OF TEXAS 0 0 (454)
INVESTMENT/BANK OF TEXAS 410,803
CASH-OPERATING-BANK OF TEXAS 877,964 86,028 202,231
CASH-SWEEP-BANK OF TEXAS 0 435,397
CASH-COMERICA BANK MONEY MARKET 202,508 24,525
CASH-COMERICA BANK CHECKING 202,749 154,434
CASH-VERITEX FORMERLY GREEN BANK MONEY MARKET 24,525 24,525
CASH -REGIONS BANK 156,068 53,197
INVESTMENT-REGIONS BANK 156,329 81,408
CASH-CHASE CHECKING 53,197 53,197 71,982
CASH-CHASE CHECKING II 81,408 81,408 12,541
CASH-PLAINSCAPITAL BANK MONEY MARKET 71,875 71,868 77,209
CASH-CAPITALONE-CHECKING 12,541 12,541
CASH-CAPITALONE-SAVING 27,432 27,347 -
INVESTMENT-CAPITALONE CD 4,917 43,992 -
INVESTMENT-PLAINSCAPITAL BANK 50,712 50,235
PETTY CASH 100,000 -
ACCOUNTS RECEIVABLE-MBDA 100,000 150
ACCOUNTS RECEIVABLE-CARES 0 0 15,931
ACCOUNTS RECEIVABLE 150
150 11,197 -
DEPOSIT-2016 BTTBU BREAKFAST 12,117 70,450
DEPOSIT-2020 HARD HAT 0 1,310,024
DEPOSIT-2020 GOLF AND TENNIS 0 37,550
DEPOSIT 2020 ACCESS 4,100 1,419,856 -
DEPOSIT-2019 TOP GOLF (APRIL AND AUGUST) 1,705,861 -
DEPOSIT-2019 HARD HAT - -
PREPAID EXPENSES-TOWER CLUB 2,673 9,075 1,000
PREPAID EXPENSES-2020 AWARDS 1,000 2,673 7,811
7,812 7,284
0
0 3,906 -
0
8,100 0 1,318,835

2,833 48,796
-
TOTAL CURRENT ASSETS 1,725,446 1,438,343 -
-
FIXED ASSETS: 48,796 48,796 -
SOFTWARE-CSC
EQUIPMENT & FURNITURE PRE-1991 65,810 65,810 65,812
EQUIPMENT & FURNITURE -1999 68,058 68,058 36,561
EQUIPMENT, FURNITURE, & FIXTURE-POST 1999
FURNITURE & FIXTURES 2011 (78,429) (78,429) -
FURNITURE & FIXTURES 104,235 104,235 (66,797)
EQUIPMENT & COMPUTERS 84,372
COMPUTER EQUIPMENT 2014 1,829,681 1,542,578
LESS: ACCUMULATED DEPRECIATION 1,403,207

TOTAL ASSETS 226,818
62,404
LIABLITIES & FUND BALANCE 0
0
LIABILITIES 426,882 373,355 0
33,502 56,813
PREPAID FEES/DUES 66,500 0 1,138,100
ACCOUNTS PAYABLE 5,000 0 (24,115)
NOTES PAYABLE-COVID-19 PPP ($66,500) 0
NOTES PAYABLE-SBA EIDL ADVANCE 150,000 1,403,207
NOTES PAYABLE-SBA EIDL LONG-TERM 1,013,335
FUND BALANCE: 925,436 99,075 1,403,207
222,361
BEGINNING FUND BALANCE 1,829,681 1,542,578
NET REVENUE/(LOSS)
1,829,681 1,542,578
TOTAL LIABILITIES & FUND BALANCE

Footnotes:

James Earl Estes
Date

9:58 AM]

Dallas/Fort Worth Minority Supplier Development Council, Inc
List of Financial Institutions
2020

11/30/2020 MATURITY DATE CD/ACCT # APY

CASH--BANK OF TEXAS 25,845
CASH-OPERATING-BANK OF TEXAS
877,964
CASH-COMERICA BANK MONEY MARKET
CASH-COMERICA BANK CHECKING 903,809
INVESTMENT-COMERICA BANK
202,749
CASH-CHASE CHECKING
CASH-CHASE CHECKING II 24,525

INVESTMENT/REGIONS BANK -
CASH-BUSINESS MONEY MARKET
CASH -REGIONS BANK 227,274

CASH-PLAINSCAPITAL BANK MONEY MARKET 71,875

CASH-GREEN BANK MONEY MARKET 12,541

CASH -CAPITALONE CHECKING 84,416
CASH-CAPITALONE SAVINGS
INVESTMENT/CAPITALONE CD 50,241

31,167

53,197

134,605

27,432

27,432

156,329

156,329

4,917

50,712 ONGOING 8286858859 .80
1248189961 1.98%
100,000 12/13/2020

155,629

1,689,494

j estes
12/3/2020

9:58 AM

Dallas/Fort Worth Minority Supplier Development Council, Inc
Receivables Average DOS Report
2020

Name Amount 1-30 2020 61-90 91-120 121-Over
2020 HARD HAT 4,100.00 0.00 0.00 0.00 4,100.00
4,100.00 31-60 4,100.00
0.00 0.00 0.00 0.00
0.00



























• Monica Menzel provide brief update on election schedule. Margo noted that Annual meeting (where winners were
typically announced) will likely take place in January. Instead, winners will be announced during E-awards.

2020 COUNCIL PRESIDENT’S REPORT

• E-AWARDs – we will be having E-Awards. It will be virtual. Planned for December 10th. It will be chaired by Letisha
Brandon from Celanese. Souvenir journal and digital directory will be offered. 75 minute program.

CLOSING REMARKS

• None
• Meeting concluded at 8:33am

Page 2

MBEIC DECEMBER 2020 REPORT

NEW MEMBER ORIENTATION – December 8, 2020

Pamela Nelson, MBEIC Second Co-Chair, will be representing the MBEIC
Leadership Team at the upcoming December Virtual New Member orientation.

MEETING:

The MBEIC and SDPWG leadership team had their annual event on November 11,
2020, entitled “What Lies Ahead for 2021 A Corporate Perspective and How to
Leverage our MBE’s.” There was a great turn-out by both MBE’s and our Buying
Entity Partners. We had 100 registrants from not only the D/FW area but from
around the country since we held it virtually. We had a good turn-out from our
board members both MBE’s and Buying Entity members.

The event started with an intro by both MBEIC and SDPWG leaders and then a
panel discussion with the following SDPWG providing information about
opportunities in 2021:

• Stephanie M Broughton, Supplier Diversity, Dallas Independent School
District

• Mary D. Gano, PMP, CSM, Program Manager, Supply Chain Diversity
Vistra Corp.

• Esther Sandy, Supplier Diversity Dallas Area Rapid Transit
The panel was followed with Q&A from the audience and then buying entities
broke out into different rooms so that they were able to discuss with a smaller
group of MBE’s on how to do business with their respective buying entity and

Page 1 of 3

what opportunities lie ahead in 2021. SDPWG leaders stated that it was a great
event and would like to have two joint events in 2021.

The following are comments from the survey that was taken after the event:

I would like to see venues where primes can meet the MBEs,
perhaps a professional match matching session where the MBE
has been vetted, the prime has upcoming opportunities where
there are real opportunities and not simply check the box outreach.

No additional feedback. The format was excellent and the virtual
forum provided MBE's the tools and requirements needed for
doing business with public entities
Doing an excellent job.
I'd like to continue with the business connection meetings we did a
few months ago.

.More opportunities like this event
Combine with WBC Southwest

.Key areas of interest for RFP responses and approaches
I would like to see homework done regarding expectations done
before and after the meetings therefore time is not being wasted
by either party
I would like to see a report back to the Council on what happened
and next steps or why not next steps

We must change the culture of "people will only do business with
those they know!" however, subcontracting opportunities should
include opportunities for HUBS, MBE, SBE, WBEs that the prime
has not done business with before.
The prime should reach back and remember their first job.... were
they known, but for past business practices MBEs could offer the
same level of services?
Perhaps have industry groups for the quick conversations

Storytelling -- deeper communication on how MBE's find and
deliver success

Opportunities to meet decision makers

Page 2 of 3

SURVEY METRICS: 1 23 4 5
0 10 5 7
Top number is the count of respondents 0% 8% 0% 38% 54%
selecting the option. Bottom % is percent of 2 02 4 5
the total respondents selecting the option. 15% 0% 15% 31% 38%
I found the event useful for my company: 1 01 0 11
I received useful feedback and leads for my 8% 0% 8% 0% 85%
product and company: 1 00 3 9
The virtual platform was conducive to event 8% 0% 0% 23% 69%
format: 1 03 1 8
I will attend future events and recommend to 8% 0% 23% 8% 62%
others:
The time was right

Legend:

1 = Strongly Disagree
5 = Strongly Agree

UPCOMING EVENTS:

December – No event scheduled.

Page 3 of 3

Dallas/Fort Worth MBDA Business Center
8828 Stemmons Freeway, Suite 550
Dallas, Texas 75247
214-920-2436

Dallas/Fort Worth MBDA Business Center Report through
Q3 December 1, 2020

YTD Results/Activities: Year 5 – (3rd Quarter) (9th month)

Goal Name Actual Goals Work in Progress Report
46 42 9
Number of Awarded Contracts &
Procurements $60,114,023 $70,000,000 $10,000,000
Dollar Value of Awarded Contracts

Number of Awarded Financial Transactions 11 24 9

Dollar Value of Financial Transactions $27,569,000 $38,000,000 $3,000,000
Number of Jobs created 107 188 66

Number of Jobs retained 95 110 34

Number of New Clients 45 39 12
Final Contract Year (April 1, 2020 – March 31, 2021)