FIRST FLOOR INSPECTION GUIDE

FIRST FLOOR INSPECTION GUIDE

6/2018

INSPECTION PROCEDURE:
Walk all accessible areas on the first floor. Check fire extinguishers and look for any safety
issues.
OC IT inspects the second floor.

(Accessing locked areas)

 Processing Supply (Room #162) - Barbara Cleary or Tina Liu
 Community Relations Supply (Room 162A)
 Safe/Storage (Room 11544G) Alex Martinez or Barbara Cleary
 Electrical room in warehouse – Sal Cervantes or David Lu
 IT areas - Ed Martin. We do not inspect the server room
 86 Room (Code: 1)
 Facilities Storage (Room #159) (Code: hold 5+1 together, let go then press 3)
 Facilities Storage Closet in Room #159 (Code: 0414)
 Janitor closets:
LOOK FOR SAFETY ISSUES AND CHECK SUPPLIES AND POSTERS
As you are walking take notes and look for major problems. Take photos and send to Matt
Patsel of new incidents or problems. Look for furnishings over 48 inches not mounted to wall.
For minor incidents (knickknacks, heaters, etc) remind the person if they are there.
Make sure the safety posters in the break room are current. When new posters arrive, replace.
Check safety barrels and make sure supplys are
Facilities maintains their own First Aid and Earthquake supplies. If supplies are out of date work
with Matt to replace.

FIRE EXTINGUISHERS:
Check that the tags on the fire extinguishers are current, have been inspected (by Sai in
warehouse), and that the arrow is in the green.
Who updates the fire extinguisher tabs:
OCPL vendor provided OCCR Maintenance with an inspection schedule.
OCCR Maintenance has in previous years, emailed the schedules to the OCPL sites [branches
and HQ]. If the Inspection does not take place, the site emails the OCCR Service Desk.

COMPLETE THE MONTHLY INSPECTION CHECKLIST
Fill out and upload the form to the Safety Inspection Checklist: https://goo.gl/yc3e42

Save to your computer then upload the completed form here: https://goo.gl/6sjFWb

Mark that your monthly inspection has been done by in this year’s Monthly Inspection Grid:

https://goo.gl/nw1S6X
Note: Click “Edit in Excel App” and change the box to green after completed.

TIP

Send out a periodic reminder to staff to remind them to keep their areas safe.

Sample Below:

Hello,

This is just a friendly reminder to check and make sure your work area is safe. For your safety,
take a moment to look around your work space and check the following:

- Flashlights: Make sure you have access to a working flashlight with fresh
batteries. Take a moment to make sure your flashlight works. If you need a flashlight or
new batteries please email OCPL Community Relations and we will get this for you.

- Space under desk: Take a moment and look under your desk. Make sure there is
enough space for you to fit in the case of an earthquake.

- Space heaters: If you have a space heater in your work area, make sure it has a tip
shut off function. A tip shut off function will ensure that if it gets knocked over it will not
start a fire.

- Personal decorations: Take a look around your work area at your personal
decorations. Make sure there is nothing sharp or made of glass that could fall on you
during an earthquake. Make sure things above your head are secured. If something
could fall, please either move it or take it home.

- Book cases and shelving units: Please make sure bookcases above 48inches are
secured to the wall. If you have something in your work area that you feel might need to
be secured, please contact OCPL Community Relations and we will assess this for you.

Thanks for your assistance!