CU Student affairs manual

5

ATTENDANCE UNIT

Attendance Unit is responsible for the capturing of attendance at Chapel Service, Covenant Hour of
Prayer (CHOP) and general assembly of students. It is saddled with the core responsibility of
managing students’ data and instilling into the students the values of integrity, spirituality, and
responsibility. The duties of the attendance unit include;

• Biometric data capture of new and returning students in the beginning of every session.
• The capture of attendance at CHOP, Tuesday, Thursday, Sunday and any other general

assembly of the University.
• Daily capture of roll calls at the residence for the undergraduate
• Preparation of announcements for weekly Services and other approved assemblies.
CHOP – Covenant Hour of Prayer
Fingerprints Biometric Enrollment

All freshmen and uncaptured returning students are expected to enroll in the week of orientation
and each student will require his/her clearance for enrollment.
Tuesday, Thursday Sunday Chapel Services and CHOP

300-500Level students are expected to attend Tuesday Chapel Services while 100-200 Level students
are expected to attend Thursday Chapel Service. On Sundays 300-500 Level attends first service
while 100-200 Level attends second service. In addition, students are required to attend the
Covenant Hour of Prayers (CHOP) on a level basis from 100 L-500L; Mondays- Fridays as well as
an optional Saturday CHOP Services. Chapel service starts by 8:00 am while CHOP starts by 5:30
am, Mondays to Saturdays. To ensure appropriate evaluation and capture, students are required to
be seated 15 minutes before the commencement of any service.

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Roll Call Capturing

Every student is expected to appear at the Hall reception from 9pm-10pm daily for roll call capturing.
This a mandatory requirement for student to stay in the University.

Synchronization of Chapel Services, CHOP, Roll Call and Class Attendances

In the effort to eliminate defaults in any of the attendance schemes, the services and roll call are
synchronized with the class attendance for every student in Covenant University. Any Students with
less than required to meet the minimum percentage (75%) of attendance for Chapel Service, CHOP
or roll call to avoid suppression of class attendance.

Unit Responsibilities

i. Preparation and update of Tuesday and Thursday Chapel Service and other general
assembly announcement: Both for reading (MS word) and display (Power Point Slide).

ii. Preparation of CHOP and Chapel Service Attendance Report; with Attendance reports are
always generated for prescriptive and descriptive data analysis purpose.

iii. Design of Posters for Special Events or Announcement for the Halls of residence.
iv. Management of students’ attendance issues.
v. Capture of minutes of meetings of Heads of Units.
vi. Management of Medical and Exeat Update.
vii. Management of Town and Gown Update.
viii. Supervision of chapel service attendance capture exercise.

Interface with Students

Students are encouraged to visit the Unit if they have any issue that pertains to attendance. The unit’s
ultimate goal is to help students manage their time while in the University; learn the core value of
responsibility through astute time management and the core value of discipline through punctuality
and regularity at meetings; preparing them as good, responsible and disciplined individuals in the
larger society.

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ATTENDANCE UN

S/N Task/Duty

Preparation of Tuesday i. Open a new word do
ii. Copy old announcem
1 and Thursday Chapel iii. Change the date to th
Service Announcement iv. Remove old announc
v. Add new announcem
(MS Word) vi. Peruse and print

Preparation of Tuesday i. Open existing power
ii. Remove old slide.
2 and Thursday chapel iii. Add new ones.
service announcement iv. Peruse the font and si
v. Use Centric Gothic fo
power point slide. vi. Use size 44 for headli

i. Connect device to the

ii. Extract data from the

Preparation of CHOP and iii. Filter and remove dup
iv. Filter data with the ge
chapel service attendance
v. Extract Matric numbe
3. report
vi. Add students on me

delimited(csv).

vii. Upload on students’ p

viii. Add data to general r

copying the Chaplain

NIT OPERATIONS

Procedure Details Processing Period

ocument Weekly – Mondays
ment to the new sheet and Wednesdays
he current chapel services
cement
ment chronologically

point document on the desktop. Weekly – Mondays
and Wednesdays
ize.
or font.
ine and 40 for body.

e system with cable. Daily: Sunday -
e device. Friday
plicate.
eneral list to generate Matric Number.
er.
edical, excursion and exeat and save as comma

portal.
report and send to Dean, Student Affairs
n.

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Design of posters for i. Look for existing pos
4 Special events or ii. Design as appropriate
iii. Print final copy and d
announcement

Management of students’ i. Receive students’ med
5. default from the portal ii. Log into your portal
iii. Click on Attendance
iv. Click on update chap

v. Type student matric n

vi. Click on the remove d

Capture minutes of Write minutes, compile h

6. meetings of Heads of Units Units heads and DSA.

Open the existing Document
7. Town and Gown Update information. Compile town a

8. Open the existing Document
Medical and Exeat Update information.

Supervision of Chapel Monitoring the student’s atten
9. Service attendance

capturing

Attendance Unit General Attend Attendance Unit Mee
10. Meeting
and all processes that will pro

ster on the desktop. Weekly - Tuesdays
e and print for DSA Correction. and Thursdays
display.

dical report and exeat. Periodical
Weekly
Menu.
pel defaulter sub-menu.
number and date.
default.
highlight on google document and share with

t on the system and update with new Daily/ As
and gown and send to DSA. received/Monthly

t on the system and update with new Weekly
ndance unit during the capturing process.
Tuesdays and
eting to discuss issues of students’ attendances, Thursdays
omote better attendance capture management.
Monthly: Last
Saturday of the

month.

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6

NYSC OFFICE

The National Youth Service Corps (NYSC) is a mandatory scheme embarked by every Nigerian
graduate (either foreign or locally trained) for a period of one year.

The NYSC scheme was created in the bid to reconstruct, reconcile and rebuild the country after the
Nigerian Civil war. The unfortunate antecedents in our national history gave impetus to the
establishment of the National Youth Service Corps by decree No.24 of 22nd May 1973 which stated
that the NYSC is being established "with a view to the proper encouragement and development of
common ties among the youths of Nigeria and the promotion of national unity".

As a developing country, Nigeria is further plagued by the challenge’s attendant upon the condition
of under development, namely; poverty. mass illiteracy, acute shortage of high skilled manpower
(coupled with most uneven distribution of the skilled people that are available), woefully inadequate
socioeconomic infrastructural facilities, housing. Water and sewage facilities, road, healthcare
services, and effective communication system.

Faced with these almost intractable problems, which were further compounded by the burden of
reconstruction after the civil war, the government and people of Nigeria set for the country, fresh
goals, and objectives aimed at establishing Nigeria as: A united, strong and self-reliant nation, a great
and dynamic economy and a land of bright and full opportunities for all citizens.

Furthermore, the objectives of the scheme as stated in Decree No.51 of 16 June 1993 as follows:

i. To inculcate discipline in Nigerian youths by instilling in them a tradition of industry at work,
and of patriotic and loyal service to Nigeria in any situation they may find themselves.

ii. To raise the moral tone of the Nigerian youths by giving them the opportunity to learn about
higher ideals of national achievement, social and cultural improvement.

iii. To develop in the Nigerian youths, the attitudes of mind, acquired through shared
experience and suitable training. which will make them more amenable to mobilization in
the national interest.

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iv. To enable Nigerian youths, acquire the spirit of self-reliance by encouraging them to develop
skills for self-employment.

v. To contribute to the accelerated growth of the national economy
vi. To develop common ties among the Nigerian youths and promote national unity and

integration
vii. To remove prejudices, eliminate ignorance and confirm at first hand the many similarities

among Nigerians of all ethnic groups.
viii. To develop a sense of corporate existence and common destiny of the people of Nigeria.
ix. The equitable distribution of members of the service corps and the effective utilization of

their skills in area of national needs.
x. That as far as possible, youths are assigned to work in states other than their States of Origin.
xi. That such group of youths assigned to work together is as representative of Nigeria as far as

possible.
xii. That the Nigerian youths are exposed to the modes of living of the people in different parts

of Nigeria.
xiii. That the Nigerian youths are encouraged to eschew religious intolerance by accommodating

religious differences.
xiv. That members of the service corps are encouraged to seek at the end of their one-year

national service, career employment all over Nigeria, thus promoting the free movement of
labour.
xv. That employers are induced partly through their experience with members of the service
corps to employ more readily and on a permanent basis, qualified Nigerians, irrespective of
their States of Origin.

NYSC Office in the Student Affairs

The National Youth Service Corps (NYSC) office is a sub-unit in the Student Affairs. The sole
responsibility is to ensure eligible graduates are mobilized for the NYSC programme.

The unit handles all processes as well as challenges (wrongly spelt names, matriculation number
error etc.) that may be faced by prospective corps members or those in camp for the orientation
programme.

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NYSC - SAO

The NYSC-SAO represents the University in all workshops and/or seminars organized by NYSC
Directorate. These workshops/seminars are avenues for Student Affairs Officers (SAO, NYSC) to
brainstorm and proffer solutions and advice to aid the mobilization processes.

The unit work closely with other department in the University like Academic Affairs, Admission
Office and CSIS to ensure that details of prospective corps members are sent in time and resultant
challenges are corrected.

Duties

i. Management of the NYSC unit
ii. Mobilization and Revalidation of Prospective Corps Members
iii. Management of all NYSC related matters in the University
iv. Working with other units (Academic Affairs, Admission office and CSIS) in the school to

ensure that student details are valid and conforms to NYSC requirements
v. Brief prospective graduates on NYSC procedures
vi. Brief freshmen on the NYSC procedures as it relates to JAMB Collate and follow up of

PCMs JAMB regularization
vii. Interface with the NYSC authorities on behalf of the University and the PCM
viii. Attend all pre-mobilization workshop and other related meeting as required by NYSC,

Headquarters.

CU-NYSC Student Representative (Aka CU-NYSC Cadets)

The CU-NYSC Student representatives (aka NYSC Cadets) was established to help in bridging the
gap between the students, CU-NYSC office and the NYSC DHQ. The NYSC scheme is shifting all
it operations from paper works to electronic operations and as such brought about numerous
changes in the mobilization process.

Recently, NYSC and JAMB are working closely and it has become impossible for prospective corps
members to be successfully mobilized without having to rectify or revalidate their admission on the
JAMB portal. This has led to many policies from both NYSC and JAMB which in turn are to be
passed across to students, especially graduating class.

In order to properly communicate the information as passed across from NYSC DHQ, the need to
set up student representatives became imperative.

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CU-NYSC Cadets Membership
The cadets consist of all course representatives from 300 – 500 Level from all programmes in all the
colleges.
Duties of CU-NYSC Cadets

i. Brief colleagues on NYSC mobilization processes as informed by the SAO, NYSC
ii. Brief colleagues on NYSC procedures as it relates to JAMB (intimating them of the need to

ensure their details with school tallies with that of JAMB)
iii. Collate all questions and suggestions and forward to NYSC-SAO
iv. Ensure that all complaints are followed up with the NYSC-SAO for timely action
v. Management of all NYSC related matters with respect to course mates (this entails working

closely with the NYSC-SAO
vi. Inform colleagues on important resolutions reached at pre-mobilization workshop (as

communicated by the NYSC-SAO
vii. Reach out to colleagues whose names appear on the error list and guide them on steps to

take to correct such error (refer colleague to the NYSC-SAO if not clear on how to proceed)
viii. Engage in any other NYSC related matters as communicated from NYSC-SAO from time

to time.

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KEY WORDS

NYSC - National Youth Service Corps
Joint Admission and Matriculation Board
JAMB - West Africa Examination Council
Corps Producing Institution
WAEC - Senate Approved Board List Management Portal
Center for System and Information Services
CPI - Centre for Learning Resources
Student Affairs Officer, NYSC
SABALM - Data Entry Officer
Prospective Corps Member
CSIS -

CLR -

SAO -

DEO -

PCM -

Communication with NYSC

Covenant University NYSC Email: [email protected]

NYSC HQ Plot 416, Tigris Crescent, Off Aguyi Ironsi Street, Maitama,
Abuja

Email: [email protected]

Instagram & Twitter: @officialnyscng

Facebook: officialnysc

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NYSC OFFICE

S/N Task/Duty

PRE-MOBILIZATION Step 1: SAO confirms from
WORKSHOP of workshop

Step 2: SAO writes to the R
itinery (this must be done a

Please note, one of the major
1 aspect of mobilization is the Step 3: SAO follow up on

PRE-MOBILIZATION Step 4: SAO travel for t
WORKSHOP. This is where encountered during previo
new policies with regards to

successful mobilization Step 5: SAO writes a repor
exercise is communicated. VC and Registrar through

Step 1: All Senate approve

Step 2: SAO input all detai

Step 3: SAO upload all inp

MOBILIZATION PROCESS
Step 4: Registrar login on h

2
Step 5: SAO login to SAB
point, no new entries can b

Step 6: 3 Copies of approv

Step 7: SAO takes the bou
sign on each page)

OPERATIONS
Procedure Details

m NYSC South-west Zonal Coordinator on proposed Date and Venue

Registrar through the DSA for approval and release of fund and other
a month or earlier before the proposed date of the workshop)
request
the trip and relay to NYSC official issues and probable solutions
ous Batch
rt on workshop proceedings. Copies of the report are to be sent to the
the DSA
ed names are forwared through the DSA to NYSC Unit mail, by CSIS
ils (Senate approved names) forwarded into the SABALM
putted details and informs registrar for approval
his handle on the NYSC Portal to approve all uploaded entries
BALM and print (3 copies) the approved entries by Registrar (at this
be accepted by the SABALM)
ved entries are sent to bindery (CLR) for hard cover binding
und copies (three) to the Registrar for final signature (Registrar must

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3a NAME CORRECTION Step 8: SAO takes the 3 b
(SPELLING CORRCTION) the 3 copies and returns wi

NAME CORRECTION Step 9: PCMs proceed to v
3b (NAME ARRANGEMENT)
Step 10: PCMs awaits call u
NAME CORRECTION
Step 1: PCM applies throug
3c (NAME
REMOVAL/ADDITION) Step 2: PCM clicks on SPE

Step 3: Correction is verifie

Step 1: PCM applies throug

Step 2: PCM clicks on NA

Step 3: Correction is verifie

Step 1: PCM must ensure i
on JAMB record

Step 2: PCM applies throug

Step 3: PCM clicks on NA

Step 4: PCM fills the new
spelling or arrangement co

Step 5: SAO login to hand
to do with NAME REMOV

bound copies to NYSC National Directorate HQ, Abuja. Submit 2 of
ith an acknowledged copy
verify their details and register online.
up instructions from NYSC HQ, through NYSC-SAO
gh handle on the NYSC portal by Clicking on NAME CORRECTION
ELLING CORRECTION, and make appropriate corrections
ed and approved at the NYSC HQ end
gh handle on the NYSC portal by Clicking on NAME CORRECTION
AME ARRANGEMENT, and rearrange names accordingly
ed and approved at the NYSC HQ end
intended name to remove or add is such that it reflects whats is present

gh handle on the NYSC portal by Clicking on NAME CORRECTION
AME REMOVAL/ADDTION

details as should be reflected on NYSC record and SUBMIT (unlike
orrection, this request is sent automatically to the SAO)
dle on the NYSC portal and view all name correction request that has
VAL and/or ADDITION.

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Step 6: SAO collate the na
confirming the name remo

Step 7: SAO scan the letter
further action.

Step 1: PCM communicate

Step 2: SAO request for a

DATE OF BIRTH Step 3: After receiving evid
4 CORRECTION proof of correct date of bir

Step 4: Registrar writes a co

Step 5: SAO scan and sen
NYSC for further processi

Step 5: PCM receives appr

Step 1: SAO collects Regis

Step 2: Scan Signature sam

UPLOAD OF REGISTRAR Step 3: SAO login to hand

5 SIGNATURE Step 4: Click on Manage S

Step 5: Click on New Signa

Step 6: Upload the New Si

Step 7: Inform Registrar to

ame(s) of all request and forward to the Registrar for an official letter
oval and/or addition
r and forward same to NYSC via SAO handle on the NYSC portal for

es to the SAO of the error
scanned copy of birth certificate and WAEC result from PCM
dence of correct date of birth, SAO communicate to Registrar, showing
rth
over letter
nd the Registrar’s cover letter, birth certificate and WAEC result to
ing
roval from NYSC and SAO is informed as well
strar’s signature
mple (between 7kb to 15kb size)
dle on the NYSC portal
Signatory
atures
ignature
o give final approval

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Step 8: Registrar login to h

Step 9: Click on Manage S

Step 10: Click on Approve

Step 1: PCM communicate

Step 2: SAO request for a

6 DATE OF GRADUATION Step 3: After receiving evid
CORRECTION a cover letter

Step 4: Registrar writes a co

Step 5: SAO scan and sen
further processing

Step 1: PCM applies
COURSE/QUALIFICAT

Step 2: PCM clicks on eith

7 COURSE/QUALIFICATION Step 3: PCM fills the corre
CORRECTION
Step 4: SAO login to hand

CORRECTION and/or Q

Step 5: SAO crosscheck
certificate/notification of re

handle on the NYSC portal
Signatory
e Signature(s) to approve new signature
es to the SAO of the error
scanned copy of certificate/notification of result
dence of correct date of graduation, SAO communicate to Registrar for

over letter
nd the registrar’s cover letter and notification of result to NYSC for

s through handle on the NYSC portal by Clicking on
TION CORRECTION
her COURSE OR QUALIFICATION CORRECTION
ect details as reflected on certificate/notification of result
dle on the NYSC portal and view all correction request on COURSE
QUALIFICATION.

with original senate approve list forwarded by CSIS with scanned
esult of PCM

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Step 6: SAO click on A
certificatre/notification of r
by CSIS)

Health Challenge

DEFERMENT OF SERVICE Step 1: PCM or the parent

This is when a PCM decides Step 2: The Dean, Student
not to serve due to one of the

following reasons; health Step 3: PCM’s parent will

challenge, place of deployment Corps Mobilization), with;

8 or intention to proceed for i) a passport photo of eithe

further studies.

On deferement as a result of ii) medical report duly sign
going for higher education. sent via mail to in
The PCM is to inform the [email protected]
SAO, NYSC.
Step 5: SAO forwards sam
[email protected]

APPROVED or NOT APPROVED (after verification of scanned
result and croschecking on senate approved list forwarded to the office

t communicate to the Dean, Student Affairs
t Affairs refer case to SAO, NYSC for futher briefing
write a letter to the Director General, NYSC (Attention to Director,
er the Father or Mother stappled to the letter
ned by a qualified physician of preferable a government medical facility
[email protected] and a copy to the SAO, NYSC on
edu.ng
me mail to the South West Zonal Coordinator for further processing on

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PCM ensures he/she reme

REMOBILIZATION Step 1: PCM follow the o

when online registration wi
This is when a PCM who did

9 his/her online registration on Instagram & Twitter: @offi
the NYSC portal and received

call up number but wasn’t able Facebook: officialnysc

to proceed to camp as Step 2: PCM proceed for o
expected.

Step 3: PCM wait for furth

REPORT ON PRE- The SAO should ensure
MOBILIZATION workshop (preferably the e
WORKSHOP working day after arriving f

10 This is based on the Step 1: SAO ensure that re

discussions on challenges faced
in previous batch, suggestions Step 2: Write a memo to th

and resolutions reached with and Registrar

regards to future mobilization

exercises.

ember the Call up number (preferably saved in a mail)
official social media handles of NYSC for up to date information on
ill commence. The official handles are:
icialnyscng

online registration as communicated by NYSC
her directive from NYSC

that a soft-copy of the report reaches the DSA at the close of the
evening after the event). The Hard-copy is to be submitted on the first
from the workshop
eport is well prepared and three (3) copies printed
he DSA and copy the VC and Registrar for further dispatch to the VC

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TIMELINE OF ACTIVIT

SN Activities Action

1 Briefing of Freshmen Send a memo to DSA, and copy H
SEALD

2 Briefing of Prospective Send a memo to DSA, and copy H

Graduates SEALD

NYSC PRE- Call NYSC South-west Coordinato
MOBILIZATION ahead of time to ascertain the date
WORKSHOP venue for the workshop and alway
follow up
3
Batch A Send a memo to the Registrar thru
DSA a month or earlier to the dat
Batch B the workshop

Batch C

Send mail to Dir, CSIS through th
and copy Head, Academic Affairs

4 Data Entry on Send a reminder memo (as follow
SABALM Portal Monthly (if there are approved res
for graduates at Senate meeting)

up to earlier mail sent) request
pending list of graduates

TIES FOR NYSC OFFICE

Anchour Time
Resumption Week
Head, DSA, NYSC SAO, SEALD

Head, DSA, NYSC SAO, SEALD Convocation Week

or NYSC SW Coordinator, February
e and Registrar, DSA, NYSC SAO May/June
ys

u the
te of

October/November

he DSA Registrar, DSA, Dir, CSIS, As directed by NYSC
s Head, Academic Affairs, NYSC HQ (usually one or two
w weeks after pre-
sults SAO mobilization workshop)

ting for

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5 Upload on SABALM Notify Registrar to give final ap
Portal using his Dashboard on the NYSC

Submission of Print Mobilized Graduates list.
Mobilized Graduates Submit printed list at Bindery, CL
List to NYSC, Abuja
Send Bound Copies (3) to Regis
6 Batch A signing
Travel for Submission
Batch B

Batch C

NYSC MOBILIZAT
S/N Event

Pre-Mobilization Workshop A
1 re
su
m

Upload of Senate/Academic Board Approved Result for T
2 Full/Part-Time Graduates and Revalidation List by CPIs U

su

Submission of Senate/Academic Board Approved T

3 Result for Full/Part-Time Graduates and Revalidation to

List by CPIs pl

pproval Registrar, DSA, NYSC SAO As directed by NYSC
C portal HQ

LR

strar for Registrar, DSA, Bindery Officer, February

NYSC SAO

June

November

TION TIME-TABLE

Action

Attended by DEOs/SAOs, NYSC of all CPIs to deliberate on issues
elating to previous Batch mobilization exercise. It’s an avenue to make
uggestion, proffer solutions and come to a resolution for the smooth
mobilization of the forthcoming Batch

This is a period where all details of PCMs entered into the SABALM is
Uploaded for approval by the Registrar and printing for onward
ubmission

This is done solely by the SAO. Three (3) bound copies are submitted
o NYSC DHQ, Abuja before the CPI’s portal is opened on the NYSC
latform for PCMs to view and verify their details

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Online Registration by Foreign and Locally Trained T

4 Nigerian Graduates th

ar

5 Pre-Camp Physical Verification of Credentials of Foreign T

Trained Graduates Fo

Entertainment of Complaints of PCMs by the State T
6 Deployment and Relocation Officers and NYSC Help

Line/Desks Officers

7 Action by ICT Department N

Notification and Printing of Call-up Letters by PCMs T
8 pr
st

9 Online Printing of Deployment by CPIs/Delivery of C
Manual Call-up Letters

This is the period where all PCMs register on the NYSC portal, create
heir profile and request/apply for correction of their details, if the need
rises
This exercise is carried out by NYSC Officials and its meant for only
oreign Trained Graduates
This is done between the NYSC Officials and PCMs

NYSC Officials
This is a period where PCMs are notified through their dashboard to

roceed with the printing of their Call-up letters (PCMs know which
tates they are deployed to)
CPI can print details of where each of her Graduates are posted to

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7

SPORT UNIT

Philosophy of Sports and Recreation in Covenant University

Covenant University recognizes the value of a sound body to house a sound spirit and soul through
the provision of avenue for sound physical development via worthwhile sporting and recreational
activities that engages the body. It is believed that this will enhance personality development:
stimulating the cultivation of lifestyles that are conducive to healthy living and productivity in and out
of school. This represents the body component of the University’s custom-built Total Man Concept.

Covenant University values the positive contributions that sports make to the mission and
educational purpose of the institution. The University endorses the study of TMC Sports related
health topics in its academic curriculum and promotes co-curricular opportunities for athletic
competition among its students to forward their progress toward achieving a maturing identity in
Christ, acquiring a biblical frame of reference for all aspects of creation and human endeavors, and
encouraging Christ-like service to edify its principal constituencies and the wider culture.

The University also provides its students with opportunities to participate in intramural competitions
on campus through three co-curricular programs: recreational sports, intramurals and elite sports.
Each of these programs has its own objectives, yet shares a common goal to contribute positively to
the overall educational purpose of the institution. Although subordinate to the priorities of
academics, competitive athletic experiences funded by the University do complement and reinforce
the academic enterprise when properly designed, administered, and assessed. Covenant University
views TMC Sports as a practical means of

• glorifying God,
• enjoying His physical gifts with gratitude,
• increasing opportunities for service to others, and
• participating in God’s global gospel mission.

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such that “being united to one another in love, they have communion in each other’s gifts and graces,
and are obliged to the performance of such duties, public and private, as do conduce to their mutual
good, both in the inward and outward man”.

Sports events are viewed as opportunities to engage in a joyful celebration of God’s physical gifts that
incorporate

• a biblically-based understanding of their significance among larger priorities,
• the importance of disciplined, conscientious preparation,
• the value of intense effort, and
• a genuine appreciation for all participants as image-bearers of God.

The University believes that in striving for excellence to the glory of God, teams and individuals have
an obligation to compete to win honorably, while understanding that success in sports is not
measured solely by the outcome of the contest. Covenant University expects all of its athletic
participants to experience winning and losing with appropriate demonstrations of humility and grace.
Verbal or physical abuse of opponents or officials is never tolerated. Good sportsmanship and ethical
behavior is expected to be displayed by all involved whatever the circumstances. The field or the
arena are not venues for self-aggrandizing actions, but occasions to exhibit counter-cultural Christian
virtues of self-control, kindness, gentleness, patience, joy, faithfulness, and love. Using this biblical
frame of reference, athletic contests function as a tool to speak the truth of the gospel to a watching
world.

Therefore, sports and recreation at Covenant University operate legitimately and advantageously
within the mission of the institution as the body segment of the Total Man Concept and as co-
curricular activities allowing members of this Christian academic community to practice their
extraordinary callings in ordinary places.

The Sports Council is saddled with the sole responsibility of executing the TMC Body Segment
programmes through the following functions:

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i. Planning, organizing, and coordinating intramural, competitive and recreational sporting
activities for students, faculty and staff. The objective is to promote physical, social, mental
and emotional health of the students.

ii. Planning, organizing, coordinating and conducting the TMC Physical Fitness jogging exercise
for all Levels with waivers for those with pronounced health challenges.

iii. Planning, organizing, and coordinating training schedules and building University Teams in
various sports to competitive level.

iv. Lecture delivery on approved and selected health topics in Total Man Concept theory classes
v. Providing oversight functions for all sporting facilities and equipment to ensure they are in

good condition for usage.

General Information
At the beginning of a new session, the Sports Council shall conduct sports and recreation orientation
program for freshers to acquaint them with the sports programme package and what is expected of
them while on campus.

Health and Safety
The Sports Council believes that participation in recreation and sports is a positive, healthy
experience that provides enjoyment to our participants.

Sportsmanship Policy
Sportsmanship is the core of the intramural sports and recreational programmes. We aim to
promote leadership development in student, faculty and staff while providing a safe, fun environment
conducive for cooperative & competitive play. Such an environment allows for participants to derive
physical, mental and social benefits.
a. Good Sportsmanship can be described as treating opponents and staff with respect, acknowledging
a job well done, exhibiting grace under fire, sharing your success with others, keeping your
accomplishments in perspective and playing as hard as you can within the rules.
b. Poor sportsmanship can be described as any instance in which a person/team acts in an unruly
manner. This includes hurting-physically or verbally- an opponent, game staff or official, delaying a

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contest in an effort to express individual frustration, berating an official and or opponent or
jeopardizing the competitiveness, fairness and safety of the contest.

Assumption of Risk /Liability
Participation in the intramural sports and recreational program is voluntary which means that
individuals assume all responsibility for their own health and safety. The risk of injury is inherent in
many of the recreational and intramural sport activities, injuries may be minor or serious and may
result from the actions or inactions of themselves or others, thus participants should be fully aware
of these inherent risks involved in the sport they want to engage in.

By participating in the intramurals sports and recreation program, Covenant University, and the
Sports Council staff shall be free of any liability, claims, costs, expenses, injuries or losses including
those resulting from their participation in intramural sports.

We strongly encourage every participant to consult with a physician before participating in any
physical or recreational activity to determine any potential condition that may adversely affect their
participation. In addition, each participant will be required to sign an Assumption of Risk/Liability
Waiver prior to participating in any intramural and recreational sports on Campus.

ARTICLE 1: Intramurals and Recreation
Guidelines:

i. All students and staff organized intramural sport competitions by any group including CU
chapel service units must apply and secure official approval for any competition before it can
take place. In submitting application for approval, it must include details on the following:
a. The organizers and mode of competition
b. Aims and Objectives of the competition
c. Duration and intended venue/facility for usage
d. Safety Measures to cater for participants
e. Competition fixtures, rules and regulations
f. Proposed awards (if any)

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g. Comprehensive list of participants in each team indicating full names, Program, Level,
Hall & Room number, and matriculation number.

h. Evidence of clean health bill from CU Health Center
i. Evidence of Parental/Guardian consent to participate in competitive and
j. recreational intramural sporting activities
ii. All inter-departmental, inter-programme, inter-Hall or inter-school competitions /friendlies
must secure endorsements of the supervisory heads as the case may be. For example, any
Hall based competition should be routed through the Hall Officers of the affected Halls,
through the Student Council Sports Coordinators to the Sports Council.
iii. Hosting or staging of any competition or friendlies by any group of students without due
processing and approval shall attract severe penalties for all the parties involved.
iv. There must be convincing evidence of participants wearing the appropriate sportswear for
such events as part of the safety measures. Proper attires pertain to all articles of clothing
including foot wears.
v. For individual sports like Tennis, Table Tennis, Badminton interested individuals must
possess their personal rackets or bats as the case may be.
vi. No sports programmes can take place when the University Teams are training except where
such facility is vacant and does not disrupt the University teams’ training schedules.
vii. The University or the Sports Council shall not be held liable for any injuries that occur to
any participant during the sports or recreational event.
viii. All medical expenses incurred by any participant and bored by the University shall be
refunded to the University coffer promptly by the participant.
ix. All University rules and regulations shall be observed in the course of participation and
violators shall be dealt with appropriately.
x. All laws and rules governing the particular sport shall be observed or modified to suit the
objectives of the competition.
xi. All facilities and equipment for use during the student organized intramurals must be
certified to be in good condition before participants are allowed to use them.
xii. In case of any alteration on the approval schedule as a result of a major University academic
or sports function, the affected group shall be given an alternate date to hold their event.

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xiii. Only the University Teams/Athletes shall be allowed to hold training sessions at nights under
the strict supervision of the Sports Council personnel or captains and sports coordinators as
the case may be.

xiv. No student or team shall be found using the sports facilities in the Halls of residence and the
Stadium complex between the hours of 8.00am and 3.30pm on Mondays to Thursdays
throughout a session.

xv. The Management shall provide a vehicle (bus) for the Sports Council for effective monitoring
and coordination of all sports and recreational programmes.

ARTICLE 2: Usage of Available Sports & Recreational Facilities
CU Stadium Complex

S/N Facility No.
1 FIFA Standard Soccer Pitch 1 Pc
2 Basketball Courts Standard (Outdoor) 1 Pcs
3 Rugby Field 1 Pc
4 Tennis Courts (ITF Standard) 3 Pcs
5 Volleyball Courts (FIVB Standard) 2 Pcs
6 Swimming Pool (Semi- Olympic Size) 1 Pc
7 Seating Pavilion (6,500 capacity) 1 Pc
8 400m Synthetic Tartan running track- 1 Pc
9 Handball Courts 1 Pc

Halls of Residence Sports Centre No.
1 Pc
S/N Facility 2 Pcs
1 FIFA Standard Soccer Pitch 1 Pc
2 Basketball Courts Standard (Outdoor) 2 Pcs
3 Handball Court (IHF Standard) 3 Pcs
4 Tennis Courts (ITF Standard) 2 Pc
5 Volleyball Courts (FIVB Standard) Cafeteria 1
6 Badminton Courts (Outdoor) Cafeteria 1
7 Badminton Court (Indoor)
8 Table Tennis & Board Games (indoor)

i. All staff and students have free access to the usage of the two (2) Sport Centres.

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ii. The assistance of the Sports Council staff shall be sought in the usage of some of the sports
facilities and equipment (if in doubt)

iii. Groups, Clubs and Teams from outside the University that wishes to make use of the
Stadium complex facility for short time camping or picnic programmes must submit an
application through the Sports Council office to the Management, and upon approval, the
would be team or club shall pay stipulated fee to the coffer of the University before being
allowed access to the usage of the facility.

iv. The Halls of residence Sports Centre is restricted to users within the University Community
and attracts no fee for usage.

v. Any willful damage to any sporting facility by users shall be bored by the users at the time of
damage.

vi. Routine checks and regular maintenance shall be carried out on all sports facilities.
vii. Before the commencement of a new session, the sports facilities shall be upgraded, and

major repairs carried out.
viii. Recreational facilities and equipment provided in Halls of residence shall be made available

for use by students under strict monitoring by assigned Officers within the Halls.
ix. First Aid facility shall be provided at the venues of all University based sports programmes

i.e. University teams’ training sessions, matches and competitions, TMC physical fitness
jogging.

ARTICLE 3: University Official Sports & Recreation Programmes
General Clause: All students and staff organized sport competitions by any group including CU
chapel service units must apply and secure official approval for any competition before it can take
place.

i. The University official sports programmes shall include:
a. The annual inter-school sports championship
b. Inter-Halls competitions
c. Inter-Varsity friendly games with approved Universities

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d. Inter-Varsity Competitions e.g. Nigeria Private University Games (NPUGA), Nigeria
University Games Association (NUGA) and Ogun State Tertiary Institutions Games
Association (OSTIGA)

e. Exhibition matches – Fun fare Games by the various University teams
f. Novelty games – Founders Day, Independence Day match, Liberation Day Mandate

match, Democracy Day match, Workers Day match, etc.
ii. All University official sports programmes shall be organized and spread across the Alpha

and Omega semesters in a Session.
iii. For the annual Inter-Schools competition, each school shall nominate their staff

representatives (Man and Woman) who are sports inclined to represent their schools during
Sports Council meetings and more importantly shall organize and coordinate their school
teams in all events of any organized sports championship.
iv. It shall be the responsibility of each school to identify and raise their teams in the various
championship events with logistic assistance from the Sports Council.
v. All University’s officially organized sports events shall warrant in attendance the presence of
all students, faculty and staff at the events venue.
vi. No parallel event shall be organized same day and time with any University based sports
programmes once it is approved by the Management.
vii. Approved awards shall be given to victorious participants during the inter-school sports
championship or similar competitions.

ARTICLE 4: Elite and Competitive Sports

The Covenant University Sports Council is committed to the University's mission of achieving an
all-round excellence in all facets of the society through providing opportunities and support for
University student-athletes to achieve academically and compete athletically at the highest level, and
provide programming and resources that help prepare the student-athletes with skills for life.

And also, to operate with quality and integrity in our role as a focal point for school identity and
spirit, while complementing the academic, cultural, and social facets of University life for the general
student body, faculty, staff, and alumni.

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Our Values: As a unit, we value:

i. Higher Education: No goal of ours exceeds the mandate to educate and graduate the
student-athlete. At all times, the Sports Council shall be dedicated to being consistent with
the educational purposes of the University.

i. Amateur Sportsmanship: Amateur sportsmanship is a call to honesty, integrity, commitment,
and hard work. Participation in amateur sports provides the student-athlete with
opportunities to experience and develop life skills in such areas as leadership, teamwork,
discipline, goal-setting, respect for self, and respect for others.

ii. Pursuit of Excellence: Intercollegiate sports, with its emphasis on excellence at all levels of
play, provides opportunities for undergraduates both to understand the rewards that come
from dedication to a larger purpose and to develop personal, physical, and intellectual skills.

iii. Citizenship: We believe that the values of citizenship are realized through sportsmanship
and ethical play in sports. We are committed to teaching our student-athlete essential skills
that will provide for a lifetime of contributions to their community, state, and nation, and to
the world as a whole.

iv. Health and Safety: The health and safety of our student-athletes is paramount to the success
of the program. The Sports Council specialists will collect, develop, and incorporate into the
Unit’s operations pertinent information regarding desirable training methods, prevention
and treatment of sports injuries, utilization of sound safety measures, and drug-education.

The University Sports Elites:

i. These shall comprise mainly of student-athletes of good talents that have the capacity and
skill to feature for any of the University Teams in the following sports and games: Football,
Basketball, Volleyball, Handball, Cricket, Hockey, Tennis, Table Tennis, Badminton,
Chess, Scrabble, and Track and Field Athletics.

ii. They shall be student-athletes that demonstrate considerable level of skills and
competitiveness and in addition; must be in good academic standing of at least CGPA of
3.00; except for a fresher who shall be given a waiver to be in the team until after his or her
1st year Alpha semester examination result is released.

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iii. Any student-athlete whose academic performance drops below CGPA 3.0 shall be
automatically dropped from the team or sport until there is enough evidence of improvement
on the academic performance and result of the affected student-athlete.

iv. Any student-athlete interested in joining any of the University Teams shall obtain clean health
bill from the University clinic to ascertain the true health status of the student. A draft copy
of the clean health bill form is attached for consideration.

v. All University student-athletes must obtain consent letters from their parents or guardians to
approve of their intention to participate in competitive sports in the University.

vi. All University student-athletes shall adhere strictly to all the University rules and regulations
and be good ambassadors of the University at all times.

vii. The student-athletes shall be given the opportunity for exposure to represent the University
in any major competition within and outside the University campus such as the inter-varsity
friendly games, extramural games like Nigeria Private University Games Association
(NPUGA) and the Nigeria University Games Association, (NUGA) etc.

viii. The University athletes who receive State, National Teams or club invitations shall be
encouraged to honour the invitation provided it does affect his or her academic performance.

ix. Every student-athlete shall be exposed to standardized forms of training by the Sports
Council personnel to prepare them for competitions

x. The University student-athletes shall carry sports identification tag especially when coming
out for training at night from the Halls of residence.

xi. Lists of University student-athletes in each Hall shall be compiled and sent to the affected
Halls for easy identification especially when the athletes are returning back to the Halls after
every training session.

xii. The student-athlete shall have free access to the sports facilities either for teams or
personalized trainings at all times.

xiii. The University student-athlete shall be responsible for his personal sports outfit that
complies with the sport or game he or she is doing.

xiv. University athletes shall not be harassed in any form by the Student Council or the
Revolutionary Squad in the course of attending training sessions with their colleagues.

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xv. The health and safety of the student-athlete shall be of paramount importance in the course
of training and competitions. Therefore, in case of any injury sustained by any student-athlete
during training or competition, the University shall accept to bear the cost of treatment of
the injured player at the CU Health Centre, BUT shall not be held liable for the injury or
any other complications that may arise thereof.

xvi. In order to encourage and sustain high level of sport performance, student-athletes who are
in good academic standing of a Second class upper and above shall be awarded sports
scholarship to further enhance their performance on and off the pitch.

xvii. All University athletes are automatically exempted from the compulsory regular TMC
physical fitness jogging exercise.

xviii. The student-athletes attendance during the University teams training sessions shall be used
for their TMC sports attendance records.

ARTICLE 5: Selection of Student Council Sports Coordinators

i. The male and female sports coordinators for the Student Council shall be committed and
dedicated sports persons in any of the University sports teams from his or her 100 level.

ii. Nomination of the sports coordinators shall be the decision of the Sports Council personnel
who knows the student-athletes inside-out.

iii. The nomination of the sports coordinators shall follow other University criterion and indices

but with academic performance waiver of a minimum of CGPA of 3.00.
iv. There shall be three ranked nominees for each category for final consideration by the

Management. These suggestions are to ensure that round pegs are fitted in the round holes.

ARTICLE 6:

a) TMC Physical Fitness Jogging Exercise

i. There shall be a programme called TMC Sports which shall be a zero (0) credit unit but a
compulsory prerequisite for graduation for all students. The objective is to keep the
undergraduate students physically fit to fulfill the body segment of the Covenant University
Total Man Concept.

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ii. All undergraduate students are also expected to attend the TMC sports body segment
Lectures in selected and approved topics.

iii. Depending on the University calendar and other factors put into consideration, there shall
be several rounds of the jogging exercise before a semester ends which shall be rotational
among the Schools and Levels thrice weekly on Mondays, Wednesdays and Fridays
respectively.

iv. The grading system for the TMC Sports shall be 70marks (for full attendance) which shall
attract a PASS or ‘P’ and 35 marks (for incomplete attendance/absenteeism) which shall
attract a FAIL or an ‘F’.

v. A 100% attendance shall be required for a student to pass the course. Any student that fails
to have complete attendance record shall automatically fail the course.

vi. There shall not be a make-up exercise unless there is prior notice of absence with proof of
evidence of the reason(s) of being absent.

vii. All participants shall adhere strictly to the rules and regulations guiding the physical fitness
jogging exercise which include:

a. The TMC jogging exercise shall commence at 5:30 am prompt on any day it is expected to
hold.

b. The venue for the take-off is the basketball court, in front of Peter Hall, and the jogging
exercise routes shall be at the discretion of the Sports Council.

c. All students participating in the TMC jogging exercise are expected to return five TMC sports
tags at the completion of their jogging which shall be collected from designated collection
points.

d. All affected students must comply with the dress code for the jogging exercise (CU.TMC
Sport customized T-shirt and sports short or track down and Trainers).

e. Failure to comply with the dress code shall lead to outright disqualification from the
exercise and such violators shall be issued an offence form on the spot.

f. Cases of sudden health challenge must be reported prior to the jogging exercise date. Excuses
brought after the day of the exercise shall not be entertained unless it is supported medical
proof from the CU Health Centre

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g. Approval and issuance of home exeat at the Halls of residence is not a legal tender to be
exempted from any of the exercise scheduled dates. Therefore, students must seek separate
clearance from the Sports Office before they go on exeat.

h. Students should note that there shall be no make-up exercise for anyone who misses the
jogging activity until he or she is cleared by the Sports Office.

i. Any student who fails to complete his/her jogging requirements during their undergraduate
programme shall not be given final Sports Centre clearance until he or she meets up with the
jogging requirement.

j. Students who are just being discharged from the University Health Centre for one form of
illness shall NOT be allowed to participate in the jogging exercise if their recuperating period
falls within the jogging schedule for their Level or School. However, such student shall submit
medical report from the health centre before any make-up exercise can be conducted.

k. Any sick or recuperating student who participates in the jogging exercise shall accept full
responsibility for his or her actions in case of further health complications arising from taking
part. Neither the University nor the Sports Council shall be accountable for such actions.

b) Exemption And Waivers For Students With Health Challenges And TMC Jogging

A strident shall request and be granted exemption and or waiver for a period of time depending on
the prevailing conditions of health or any other condonable conditions: Therefore, it is expected
that:

i. On resumption as a fresher, all students with pronounced health challenges such as physically

challenged, sickle cell anemia patients, chronic/acute asthma, etc. are expected to collect and

fill health challenge form from the Sports Council and attach the medical certificate of

exemption from CU Health Centre.

ii. The affected students shall be automatically exempted from the physical exercise but shall

be required to report at the Sports Council Office to sign their attendance each time their

Levels come out for jogging.

iii. The affected students shall update their health challenge records at the beginning of every

semester till they complete their 4 or 5-year course.

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iv. A student can also request for a waiver for a period of time or an exemption if the health
conditions of such a student will pose a risk or has acquired a health conditions that was not
present at the inception of studentship as a freshman.

ARTICLE 7: Recreation Sports for Faculty and Staff

General Clause: All students and staff organized sport competitions by any group including CU
chapel service units must apply and secure official approval for any competition before it can take
place and will be under the supervision of the Sports Unit.

i. The Stadium Complex shall open to faculty and staff for recreational activities between
4.00pm and 6.00pm from Mondays to Fridays and on Saturdays from 7.00am to 12noon.

ii. Interested faculty and staff are advised to consult their physician to ascertain their health
status for appropriate choice of physical/recreational activities before engaging in any of
them.

iii. For individual sports like Badminton, Table Tennis and Tennis, interested faculty and staff
are advised to procure their personal playing equipment for the sport of their choice.

iv. It shall be the responsibility of the individual faculty or staff to acquire the appropriate sports
attire including the footwear. Wearing anything that can expose the participant to injury is
not allowed. The Sports Council may assist on how or where to get the appropriate
sportswear on request.

v. The individual faculty or staff shall accept full responsibility for his or her actions in the
course of participating in the chosen sport. The University shall not be held liable for injury
or similar accidents in the course of play.

vi. Periodical interdepartmental/or inter-unit friendly games and novelties shall be organized in
sports like Football, Volleyball, Tennis, Table Tennis, Chess, Scrabble and Badminton.

vii. An annual inter-departmental/inter-unit sports championship shall be organized for faculty
and staff at the end of every session during summer in selected sports such as Football,
Tennis, Table Tennis, Chess, Scrabble and Badminton.

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viii. The participants that excel shall receive the award of trophies, medals and replicas in order
to encourage mass participation.

ix. Monthly aerobics and keep fit jogging exercise shall be organized for faculty and staff where
there are sufficient hands in the Sports Council to coordinate it.

x. Promotion of inter-varsity staff friendly games shall be encouraged between the faculty & staff
of Covenant University and other institutions.

The University shall feature in the biennial Nigerian Universities Senior Staff Games (NUSSGA) in
selected sports.

ARTICLE 8: Usage of CU Swimming Pool/Swimming Activities

i. Intending swimmers MUST obtain recreational swimming form from the Sports Council
and ensure that all segment of the form must be duly completed and return to the Sports
Council office.

ii. Only 60 swimmers shall be allowed per-swimming session, attendance shall strictly be on first
come first serve basis. The Sports Council shall on no account waive this condition for
anyone who comes after the 60 swimmers’ quota is filled per- swimming session.

iii. All swimmers per swimming session must duly register with their ID-CARDS to sign in and
sign out before and after each swimming session and must be compliant with dress code for
swimming.

iv. Prospective swimmers shall henceforth use the gate adjacent to the Civil Engineering
Department as point of entry to the Swimming Pool (for swimming activities only).

v. Swimming activities shall commence and end within the assigned time frame as indicated on
the weekly Swimming schedule.

vi. Stunting, somersaulting, acrobatic displays and rough plays in and around the pool area shall
not be allowed during swimming sessions.

vii. The Life Guards has every right to deny any user access to the pool if in their opinion they
observe the swimmer is not in good health and or failed to comply with the swimming dress
code and other rules.

viii. No student/staff/or external user who does not know how to swim is allowed to swim beyond
the shallow end except with the aid of a life guard. Anybody who disregard this instruction
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does so at his or her own risk. Neither the University nor the Sports Council staff shall be
held liable for such action.
ix. Damages noticeable after a swimming session shall be the responsibility of the group that
comes to swim on that day.
x. Each swimmer shall be assigned a locker in the changing room and any damage noticeable
after the swimming session shall be the responsibility of the allotted.
xi. Vandalization of any part of the swimming pool by prospective swimmers shall NOT be
tolerated. Any user caught in action shall duly face the sanction with the appropriate
committee.
xii. All swimmers are to register valuable items brought to the Swimming Pool and have them
deposited with the Sports Council Officials for safe keeping. The Sports Council officials
shall not entertain any report of loss of items nor be held responsible.
xiii. All categories of swimmers MUST bear in mind that their involvement in swimming at the
CU swimming pool is purely recreational and not a University official function. It is the
individual’s voluntary choice, and therefore must accept responsibility for their actions at the
pool.
xiv. Swimming program may be cancelled if the weather suddenly becomes chilly or cold and
considered unsafe for the users.
xv. Users who embark on swimming activity without the presence of Life guards does so at their
own risk.
xvi. All swimmers per swimming session MUST leave the pool at the same time once the
swimming session expires.
ALL USERS MUST READ AND UNDERSTAND THESE GUIDELINES BEFORE
EMBARKING ON SWIMMING AT THE SWIMMING POOL.

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APPENDICES

Appendix I

Specimen of Business Expo Form

Name of Company:
Name of Student:
Matric Number:
E-mail:
Signature/Date:
Please tick the main product categories under which your company should be listed. If your products
do not fall under the following categories, kindly specify in the column “Others”. It is important that
you give a sincere report of your products classification as the organizers will not hesitate to transfer
erring exhibitors to the security personnel.

i. Electronic Gadgets E.g. Earpiece, Bluetooth speakers etc.

ii. Cosmetics

iii. Textile Products

iv. Food (Specify) ……………………………………………………………………….

v. Drinks (specify) ………………………………………………………………………

vi. Publication and Sports Products

vii. Healthcare

viii. Others
………………………………………………………………………………………………………………………………

I agree I disagree

All completed application forms must be returned to SEALD Office for Dean, Student Affairs
approval.
All activities at the fair must be carried out as specified. The fairgrounds open from 7:00am –
6:45pm daily.

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Appendix II

A. Event Management Procedure

Purpose: This document provides explanation and detailing mandatory procedures for
implementing Internal and External Event at Covenant University.

Scope: This procedure outlines the process to be followed by organizers of both internal and
external events at Covenant University.

Event: This is an activity which is appropriate and compliant in accordance with Covenant University
rules and regulations. Events are sub categorized as internal events and external events

Procedure:

i. Event Checklist: A form is provided by SEALD office which provide guidance for specific
event and is to be completed at the earliest stage of the planning process. All event must
end by 7pm.

ii. Event Details: The event checklist form is to be used by the organizers to record specific
event details when applying for approval to run a University event.

iii. Event contact list: These is the recording of key contact that are relevant to the event (e.g.
Venue and security

iv. Event notification: For any event(internal/external) to take place in the University, a memo
must be sent to the Dean, Student Affairs at least four weeks before the event will take place
for approval.

v. Event Approval: Event must be approved prior to the event proceeding. In most cases the
approving authority will be the Dean, Student Affairs or the Unit Head(s).

vi. Event Monitoring: Monitoring may be required during the course of the event to ensure the
core value of the institution are strictly adhered to.

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vii. Event Review: It is recommended that a review be undertaken following the event to apply
lesson learnt to the planning of any future events.

B. Internal Event

Internal event is organized by SEALD office or student body. Before any event can take place a
proposal must be sent to the Dean, Student Affairs for approval, if approved then the event will take
place. The events are explained under the following headings:

C. Student Business

Objective: To create an avenue for Covenant University Student, not only to be self-sufficient and
earn income for themselves, but also render commercial services to their colleagues in their
respective Hall of residence and develop their entrepreneurial skills.

Application for Participation.

i. Student submits an application, making the request.
ii. The application is considered either for approval or otherwise based on the request.
iii. If approved, the student pays a given amount to Covenant University account and bring the

teller to the office.
iv. The Student is then issued the permit for the semester.
v. Student with disciplinary issues will not be considered for approval.
vi. All edibles have to be supplied by Strategic Business Unit, to enable monitoring of quality

and price control.
vii. SEALD office works with both Head, welfare unit and Head, Residency unit to achieve

maximum result.
viii. In situations where defaulters are caught, the student is sanctioned based on the provisions

of the Students handbook.

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Appendix III
Payment Details
Payment details for Postgraduate hostel
• Bank: Covenant University Micro Finance Bank (CMFB).
• Account Name: School of Postgraduate
• Account No: 0013705615

Payment details for Postgraduate hostel SVS
SBU shall charge per student, as determined per semester)

• Bank: Covenant University Micro Finance Bank (CMFB).
• Account Name: CUCSICL Shuttle
• Account No: 200103044285

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Appendix IV

SVS Rules and Guidelines

i. Students shall call the driver, minimum 30 minutes before the commencement of any
activity.

ii. Drivers shall pick up the students at least 20 minutes before the commencement of the
activities.

iii. Drivers must be punctual and diligent in conveying the students.

iv. Except where extremely important, no irregular change of drivers during the semester.
Where needful, SBU shall notify the Welfare & Quality Control Unit of the Student
Affairs two weeks before re-shuffling.

v. Proper and adequate handover shall be carried out from driver to driver.
vi. New drivers shall be properly oriented on the vehicle scheme, categories of students

involved and how to handle and care for the students.
vii. Reckless driving/speeding by drivers will not be tolerated under any guise.
viii. Regular review of the scheme shall be held at the beginning and end of the semester

between SBU and the Student Affairs.

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