applicant Organization’s
compliance.
STEP 3: If Complete, Prepare Billing Statement and None *20 minutes Juanita G.
Settle the required instruct applicant to proceed to
processing fee. the Cash Section of DSWD Infante, Jesica
Field Office
O. Manansala,
Christopher M.
Galgo
Process payment and issues ₱1,000.00 *15 minutes Cashier
Official Receipt. *15 Minutes
(Cashier
Section-FO)
STEP 4: Provide the Acknowledge the photocopy of None Juanita G.
DSWD Standards the Official Receipt from the
Section the photocopy applicant Organization. Infante, Jesica
of the Official Receipt
(OR). O. Manansala,
Christopher M.
Galgo
Step 5: Accomplish Provide the applicant None *5 minutes Christopher M.
Organization the Customer’s
and drop the Galgo, Juanita
Customer’s Feedback Feedback Form
G. Infante,
Form on the dropbox.
Jesica O.
Manansala,
Sarah Jane S.
Maglalang,
Mariel A.
Balangao
Note: Applications received after 3:00pm shall be considered as a next working day transaction.
STEP 6: Wait for the 1.1 Review the submitted None 2 working days Juanita G.
result of the documents as to Infante. Jesica
documents review and completeness and O. Manansala,
notice of validation compliance, both in form and Christopher M.
assessment. substance. The submitted Galgo
complete documents must
satisfy the following Criteria:
i.In case a new applicant
SWDA applying to operate a
residential care facility, the
applicant must establish the
need for a residential facility
serving a particular sector
and the absence of related
facility to cater them. e.g.
Situationer.
ii.Applicant has employed a
sufficient number of duly
qualified staff and/or
registered social workers to
supervise and take charge of
its social welfare and
development activities and/or
social work interventions in
accordance with the set
standards.
iii.Applicant must submit a duly
certified financial statement
that at least seventy percent
(70%) of its funds are
disbursed for direct social
work services while thirty
percent (30%) of the funds
are disbursed for
administrative services.
iv.The SWDA must have a
financial capacity to operate
for at least two (2) years.
v.Applicant keeps record of all
social development and/or
welfare activities it
implements.
Note: Criteria iv and vi are
only applicable for those
SWDAs that are already in
operation prior to application
for License to Operate.
1.2.1 If complete and
compliant, an
Acknowledgment Letter and
Notification on the proposed
schedule on the conduct of
Validation Visit shall be
prepared.
1.2.2 If found incomplete or
non-compliant, the
Acknowledgement Letter
prepared shall contain the
checklist of requirements to
be secured and complied.
This will be sent to the
applicant SWDA together with
all the application documents
submitted.
1.3 Review and approval of the None 2 working days Christopher M.
*30 minutes
Acknowledgement Letter Galgo/Melanie
including its attachments. M. Barnachea/
Marites M.
Maristela, CESO
III
STEP 7: Confirm the For those with requirements None Juanita G.
Availability on the that are complete and
proposed Validation compliant, Confirmation of Infante, Jesica
Visit Validation Visit.
O. Manansala,
Christopher M.
Galgo
STEP 8: Assist the Conduct of Validation visit None 1 working day Juanita G.
Assessor during the per agreed
conduct of Validation schedule Infante, Jesica
visit.
O. Manansala,
Christopher M.
Galgo
Step 9: Accomplish Provide the applicant None *5 minutes Christopher M.
Organization the Customer’s 3 working days
and place the Galgo, Juanita
Customer’s Feedback Feedback Form
G. Infante,
Form on a sealed
envelope. Jesica O.
Manansala,
Sarah Jane S.
Maglalang,
Mariel A.
Balangao
STEP 10: Awaits the 1.1 Prepare Confirmation None Juanita G.
result of the licensing Report None
assessment 1.2.1 If favorable, the Technical Infante, Jesica
Staff shall draft Confirmation
Report and Draft Certificate of O. Manansala
License to Operate.
1.2.2 If not favorable, the Favorable; Christopher M.
Technical Staff shall detail the 8 working days Galgo
Assessors Findings and the
agreed compliance date of the Unfavorable;
Action Plan. 7 working
days
1.3.1 If favorable, review and
approval of the Confirmation
Report and the Draft Certificate
of License to Operate.
1.3.2 If unfavorable, review and Favorable; Marites M.
approval of the Confirmation
Report. 3 working days Maristela, CESO
1.4.1 If favorable, for approval
and signature of the Certificate III
of License to Operate.
Unfavorable;
1.4.2 If unfavorable, the 2 working Juanita G.
Support Staff shall send the days Infante, Jesica
Confirmation Report to the O. Manansala
SWDA through email and via
courier.
STEP 11: Send the Confirmation Report None 1 working day Juanita G.
Acknowledge the and notify the availability of the (depending on Infante, Jesica
receipt of the Certificate of License to the choice of O. Manansala
Certificate of License Operate for release through the applicant)
to Operate. various means per preference
indicated in the application
form. (direct pick-up or courier)
TOTAL
For Complete and Compliant: ₱1,000.00 20 working days
For Incomplete Submission: None 17 working days
B. Processing Procedures of Applications submitted at Standards Bureau through Mail/Courier:
STEP 1: Send the Log receipt into the Document None *15 minutes Juanita G.
Application Form Tracking System (DTS) for Infante, Jesica
Standards Section – Field
together with the O. Manansala,
Office. This shall be route to the
prescribed Christopher M.
Assigned Technical Staff.
documentary Galgo
requirements for
Licensing through Mail
or Courier to:
Standards Section of 1.1 Review the submitted None 2 working day Juanita G.
concerned DSWD documents as to completeness
Field Office and compliance, both in form Infante, Jesica
STEP 2: Wait for the and substance. The submitted
result of documents complete documents must O. Manansala,
review. satisfy the following Criteria:
Christopher M.
Galgo
i. In case a new applicant
SWDA applying to
operate a residential
care facility, the
applicant must establish
the need for a
residential facility
serving a particular
sector and the absence
of related facility to cater
them. (e.g. Situationer)
ii. Applicant has employed
a sufficient number of
duly qualified staff
and/or registered social
workers to supervise
and take charge of its
social welfare and
development activities
and/or social work
interventions in
accordance with the set
standards.
iii. Applicant must submit a
duly certified financial
statement that at least
seventy percent (70%)
of its funds are
disbursed for direct
social work services
while thirty percent
(30%) of the funds are
disbursed for
administrative services.
iv. The SWDA must have a
financial capacity to
operate for at least two
(2) years.
v. Applicant keeps record
of all social
development and/or
welfare activities it
implements.
Note: Criteria iv and vi are
only applicable for those
SWDAs that are already in
operation prior to application for
License to Operate.
1.2 If complete and
compliant, an
Acknowledgment Letter and
Notification on the proposed
schedule on the conduct of
Validation Visit shall be
prepared.
1.3 If found incomplete or
non-compliant, the
Acknowledgement Letter
prepared shall contain the
checklist of requirements to be
secured and complied. This will
be sent to the applicant SWDA
STEP 3: Settle the together with all the application ₱1,000.00 *15 minutes Juanita G.
required processing documents submitted.
fee. If found both complete and Infante, Jesica
compliant, notify the Applicant
Organization that they have to O. Manansala,
settle their processing fee.
Christopher M.
● Inform the applicant Galgo
organization that the
processing of the
application shall start once
they have paid the
required fees and provided
the Standards Section the
copy of the Official
Receipt.
Field Office: The Support Staff
shall prepare Billing Statement
and instructs applicant to
proceed to Field Office Cashier
Section.
Note: The processes shall
only take place once the
applicant organization settle
its payment.
STEP 4: Provide the 1.1 Acknowledge the copy of None *15 Minutes Juanita G.
Official Receipt from the
DSWD Standards SWDA. Infante, Jesica
Section the copy of the
O. Manansala,
Official Receipt (OR) Christopher M.
through the following: 1.2 For the Copy of OR sent Galgo
1. Scanned copy of through email: the Support
the Official Staff managing the Official
Receipt to the email of the Standards
concerned Section shall
DSWD Field acknowledged its receipt.
Offices’ official
email address
with the subject:
Name of the
Organization_
Copy of OR for 1.3.For the Copy of OR sent
through mail/courier: the
Licensing. assigned technical Staff
shall acknowledged its
2. Hand-carry the receipt.
Photocopy of
Official Receipt
3. Courier the
Photocopy of
Official Receipt
Step 5: Accomplish Provide the applicant None *5 minutes Christopher M.
Organization the Customer’s
and drop the Galgo, Juanita
Customer’s Feedback Feedback Form
G. Infante,
Form on the dropbox.
Jesica O.
Manansala,
Sarah Jane S.
Maglalang,
Mariel A.
Balangao
Note: Applications received after 3:00pm shall be considered as a next working day transaction.
STEP 6: Wait for the Review and approval of the None 3 working Christopher M.
notice of validation Acknowledgement Letter days Galgo
assessment. including its attachments.
STEP 7: Confirm the For those with requirements None 1 working day Juanita G.
Availability on the that are complete and
proposed Validation compliant, Confirmation of 1 working day Infante, Jesica
Visit Validation Visit. per agreed
For those with requirements schedule O. Manansala,
that are complete and *5 minutes
compliant, Confirmation of Christopher M.
Validation Visit. 3 working days
Galgo
STEP 8: Assist the Conduct of Validation visit None Juanita G.
Assessor during the
conduct of Validation Infante, Jesica
visit.
O. Manansala,
Christopher M.
Galgo
Step 9: Accomplish Provide the applicant None Christopher M.
Organization the Customer’s
and place the Galgo, Juanita
Customer’s Feedback Feedback Form
G. Infante,
Form on a sealed
Jesica O.
envelope.
Manansala,
Sarah Jane S.
Maglalang,
Mariel A.
Balangao
STEP 10: Wait for the 1.Prepare Confirmation Report None Juanita G.
result of the Validation
visit. 1.2.1 If favorable, the Technical Infante, Jesica
Staff shall draft Confirmation
Report and Draft Certificate of O. Manansala
License to Operate.
1.2.2 If not favorable, the
Technical Staff shall detail the
Assessors Findings and the None Favorable; Christopher M.
agreed compliance date of the 8 working days Galgo
Action Plan.
Unfavorable;
1.3.1 If favorable, review and 7 working
approval of the Confirmation days
Report and the Draft Certificate
of License to Operate.
1.3.2 If unfavorable, review and Favorable; Marites M.
approval of the Confirmation 3 working days
Report. Maristela, CESO
1.4.1 If favorable, for approval Unfavorable;
and signature of the Certificate 1 working III
of License to Operate. days
1.4.2 If unfavorable, the 1 working day Juanita G.
Support Staff shall send the (depending on
Confirmation Report to the the choice of Infante, Jesica
SWDA through email and via the applicant)
courier. O. Manansala,
Send the Confirmation Report Christopher M.
and notify the availability of the
Certificate of License to Galgo
Operate for release through
STEP 11: Wait on the various means per preference None Christopher M.
release of the indicated in the application
Certificate of License form. (direct pick-up or courier) Galgo, Juanita
to Operate.
G. Infante,
Jesica O.
Manansala,
Sarah Jane S.
Maglalang,
Mariel A.
Balangao
TOTAL 20 working days
For Complete and Compliant: ₱1,000.00 17 working days
For Incomplete Submission: None
*The number of minutes shall be included on the total working days
** This does not include the travel time of documents from the DSWD Field Office to the Central Office, and
vice versa.
9. Pre-Accreditation Assessment of Social Welfare and Development Programs
and Services (Licensed Private SWAs and Public SWDAs) - Operating within the
Region
Refers to the process conducted by the Standards Section of the concerned DSWD Field
Office to determine the readiness of the SWDA to meet the set standards on SWD programs
and services being delivered to its client prior to SBs accreditation.
Office or Division: DSWD Field Office - Standards Section
(Regions I, II, III, IV-A, V, VI, VII, VIII, IX, X, XI, XII, CAR,
Classification: Caraga, MIMAROPA & NCR)
Type of Transaction: Highly Technical
● Government to Client (G2C)
● Government to Government (G2G)
Who may avail: New applicant Registered and licensed SWDA operating
within the region.
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. One (1) original copy of the Duly ● Any DSWD Field Office - Standards Section
Accomplished Application Form (Regions I, II, III, IV-A, V, VI, VII, VIII, IX, X, XI,
XII, CAR, Caraga, MIMAROPA & NCR)
● https://www.dswd.gov.ph/downloads-2/ Annex
3. DSWD-RLA-F003 Application Form for
Accreditation
2. Pre-accreditation assessment ● https://www.dswd.gov.ph/issuances/#MCs
● For Residential Amended Administrative Order
● For New Applicant, submit one (1) original
copy of the pre-assessment conducted by No. 11, s.2007 Entitled Revised Standards on
concerned Field Office covering the Area of Residential Care Service
Operation
● For Community Based Please email
● For Renewal, submit one (1) original copy of [email protected]
the assessment tool signed by the SWAs
Head of Agency
3. One (1) Original Copy of each of the following ● Securities Exchange Commission (SEC) -
Documents Establishing Corporate Existence Company Registration and Monitoring
and Regulatory Compliance Department Secretariat Building, PICC
Complex, Roxas Boulevard, Pasay City, 1307
a. Certification of no derogatory information
issued by SEC (for those operating more than
six (6) months upon filing of the application
(not applicable for Public SWDA)
b. ABSNET Membership
Certification from the Regional ABSNET ● https://www.dswd.gov.ph/downloads-2/ Annex
(RAB) President or Chairperson of the Cluster 23. DSWD-RLA-F023 ABSNET Active
ABSNET (CAB) or the authorized ABSNET Membership
Officer attesting the active ABSNET
membership of the applicant SWDA. ● https://www.dswd.gov.ph/downloads-2/ Annex
9. DSWD-RLA-F009 Work and Financial Plan
For RAB President, the Standards Section
shall be the one to issue the required ● Board Resolution by the Organization
certification.
● https://www.dswd.gov.ph/downloads-2/ Annex
4. One (1) Original Copy of each of the 6. DSWD-RLA-F006 Accomplishment Report
following Documents Establishing Track
Record and Good Standing ● https://www.dswd.gov.ph/downloads-2/ Annex
8. DSWD-RLA-F008 Audited Financial
1. Duly signed Work and Financial Plan for Statement
the two (2) succeeding years
● https://www.dswd.gov.ph/downloads-2/ Annex
2. Notarized Updated Certification from 20. DSWD-RLA-F020 Profile of
the Board of Trustees and/or funding Clients/Beneficiaries Served
agency to financially support the
organization’s to operate for at least two ● https://www.dswd.gov.ph/downloads-2/ AO 11
(2) years. (not applicable for Public s2019 Annex A Declaration of Commitment
SWDA)
3. Annual Accomplishment Report
previous year
4. Audited Financial Report of the previous
year
5. Profile of Clients served for the
preceding and current year
5. One (1) Original Copy of each of the
following Documents Establishing
Corporate Existence and Regulatory
Compliance
❑ Declaration of Commitment from the
applicant of no support to tobacco in
compliance to the provisions of EO 26
series of 2017(Providing for the
establishment of smoke-free
Environments in Public and Enclosed
Places) and RA 9211 (Tobacco
Regulation Act of 2003)
One (1) Original Copy of each of the following
Basic Documents
1. Manual of Operation containing the SWDAs ● https://www.dswd.gov.ph/downloads-2/ Annex
program and administrative policies, 4. DSWD-RLA-F004 Manual of Operation
procedures and strategies to attain its
purpose/s among others ● https://www.dswd.gov.ph/downloads-2/ Annex
21. DSWD-RLA-F021 Profile of Governing
2. Profile of Board Trustees (Not applicable to Board
Public SWDAs)
● https://www.dswd.gov.ph/downloads-2/ Annex
3. Profile of Employees and Volunteers: At 22. DSWD-RLA-F022 Profile of Employees
least one (1) full time staff who will manage
its operations ● Securities Exchange Commission (SEC) -
Company Registration and Monitoring
4. Certified True Copy of General Information Department Secretariat Building, PICC
Sheet issued by SEC (not applicable for Complex, Roxas Boulevard, Pasay City, 1307
Public SWDA)
● https://www.dswd.gov.ph/downloads-2/ Annex
Note: The first 4 Basic Documents are needed if 7. DSWD-RLA-F007 List of Main and Satellite
only there is an update or amendment on Office
documents recently submitted to DSWD
Standards Bureau. ● https://www.dswd.gov.ph/downloads-2/ Annex
22. DSWD-RLA-F022 Profile of Employees
For those operating in more than one region
1. One (1) original copy of the List of main ● Securities Exchange Commission (SEC) -
and satellite/branch offices with contact Company Registration and Monitoring
details, if any. Department Secretariat Building, PICC
Complex, Roxas Boulevard, Pasay City, 1307
For Applicant SWA’s implementing Child
Placement Services: ● City/Municipal Engineering Office of Local
Government Unit covering the SWDAs area of
2. One (1) Original Copy of the Certification operation or Private Engineer
from DSWD or one (1) photocopy of the
certificate of training attended by the hired ● Office of the Bureau of Fire Protection in the
RSW related to child placement service. City/Municipal Local Government Unit covering
the SWDAs area of operation
3. Certified True Copy of General Information
Sheet issued by SEC (not applicable for ● City/Municipal Health Office of Local
Public SWDA) Government Unit covering the SWDAs area of
operation or Private Service Provider
4. For Center Based (Residential and Non-
Residential Based) AND Community Based,
Copy of the valid safety certificates namely:
a. Occupancy permit (only for new
buildings) or Annual Building
Inspection/Structural Safety
Certificate (for old buildings)
b. Fire Safety Inspection Certificate
Water
c. Potability Certificate or Sanitary ● National Commission of Indigenous People
Permit (NCIP) Regional Office where the NGO
operates
5. For applicant serving within the Ancestral
Domains of Indigenous People (IP) –
Photocopy of NGO Accreditation from NCIP ● Field Office- Financial and Management
Service Unit or concerned Government
6. For applicants with past and current Agency where the Organization implemented
partnership with the DSWD that involved or implements projects and programs.
transfer of funds.
● Applicant
7. Signed Data Privacy Consent Form
Note to Applicant: The acceptance of application documents does not imply that the application is already approved.
The applicant must satisfy the assessment indicators for Accreditation based on DSWD Memorandum Circular No.
17 Series of 2018.
CLIENT STEPS AGENCY ACTIONS FEES TO PROCESSING PERSON
BE PAID TIME RESPONSIBLE
A. Request received through courier/email (7 days)
STEP 1: Secures Upload and make available None None SWDA/
DSWD Field
application form thru of the necessary Office
the DSWD Website/ documents in the DSWD
Field Office website
STEP 2: Submits the Receives the documentary None 30 minutes Juanita G.
application requirements, stamped the Infante, Jesica
documents, get a receiving copy and provide O. Manansala,
stamped receiving the applicant SWDA with Christopher
copy of the an application reference M. Galgo
documents submitted number for easy tracking.
and reference
number for follow up
of the request.
Note: Application documents received after 3:00 PM shall be considered as a next working day
transaction.
STEP 3: Awaits the 1. Conducts desk review None 6 days, 7 hours Juanita G.
result of the of the documentary 30 minutes Infante, Jesica
documents review requirements: O. Manansala
and notice of pre- /Christopher M.
accreditation 1.1 If complete, prepares Galgo/Melanie
assessment. acknowledgement M. Barnachea/
letter indicating the Marites M.
schedule of the pre- Maristela, CESO
assessment; III
1.2 If Incomplete, prepares
an acknowledgement
letter indicating the
checklist of
documents to be
submitted
Step 4: Receive the Prepare necessary None Depends on Juanita G.
the SWDA Infante, Jesica
acknowledgment documents: pre- O. Manansala,
Christopher M.
letter from the DSWD assessment tool, power
Galgo
Field Office: point presentation, special
If the order, etc.
acknowledgement
letter indicates that
the submitted
documents are
complete and
compliant, confirm
the schedule of the
pre-accreditation
assessment to the
DSWD Field Office.
If the
acknowledgement
letter indicates that
the submitted
documents submitted
are incomplete and
non-compliant,
comply and submit
the lacking
requirements.
STEP 5: For the Conducts the pre- None Minimum of 2 Juanita G.
working days
SWDA with complete accreditation assessment depending on Infante, Jesica
the Programs
and compliant (virtual or actual visit) and Services O. Manansala,
documents, through the following
participate in the activities: Focus Group for Christopher M.
conduct of pre- Discussion with Clients Accreditation
accreditation Galgo/ SWDA
assessment 1. Interview with the staff
2. Review of documents
3. Ocular Inspection
4. Action Planning/ Exit
Conference
Step 6: Answer the Provide the SWDA with a None After the pre- Juanita G.
Client Satisfaction Client Satisfaction accreditation Infante, Jesica
Measurement Form Measurement Form for assessment O. Manansala,
(CSMF) and submit them to answer and submit Christopher M.
to DSWD Field to the DSWD Field Office. Galgo/ SWDA
Office.
Note: Application documents received after 3:00 PM shall be considered as a next working day transaction.
STEP 7: Wait for the If the result of the pre- None 11 working Technical Staff
result of assessment. accreditation assessment days (Standards
is favorable, the technical Bureau - SB)
staff to prepare the
following:
● Confirmation Report to Section
the SWDA Head/Division
Chief/Bureau
Director
● Transmittal memo to
Standards Bureau
attached the
confirmation report,
complete documentary
requirements including
the accomplished pre-
accreditation
assessment tool.
If the result of the pre- None 20 working
accreditation is not days
favorable, prepares a
confirmation report to the
SWDA and Standards
Bureau highlighting the
indicators / requirements
for compliance of SWDA.
TOTAL
Social Work Agency:
Senior Citizen Center: None 19 working
days
*The number of minutes shall be included on the total number of working days.
** This does not include the travel time of documents from the DSWD Field Office to the Central Office,
and vice versa.
CLIENT STEPS AGENCY ACTIONS FEES TO PROCESSING PERSON
BE PAID TIME RESPONSIBLE
A. Applications received through Mail/Courier
STEP 1: Send the Receives application 1 hour Incoming SB
Support Staff
Application Form (Completeness of
together with the requirements)
prescribed documentary
requirements for 1.1 Checks the
Accreditation through completeness of the
Mail or Courier to: submitted application
documents.
Standards Bureau 1.2 Logs its receipt into the
DSWD Central Office, Document Transaction
IBP Road, Batasan Management System
Pambansa Complex, (DTMS)
Constitution
Quezon City Hills, Note: Applications shall not
be facilitated if no proof of
payment for the processing
fee is submitted.)
STEP 2:
1.1 For applicant SWDA 1.1 Routes to SCMD None 30 minutes Incoming SB
Support staff
with complete Log receipt into the DTMS
30 minutes Incoming SB
requirements, shall Support staff
have
acknowledgement Tracks/Farms our to
receipt of the concerned Section Head:
submitted 1.2 Routes to concerned
requirements. Section Head
1.2 For incomplete 2 hours Section Head
requirements, the
applicant
organization shall
sign the
acknowledgement
of the returned
documents and the
checklist of the
lacking
requirements.
Assigns to Technical Staff
1.1. Monitors incoming
applications and
assigns to technical
staff
1.2. Provides notes/
instructions for action
STEP 3: Settle the Assesses the submitted 3 days Assigned
required processing fee. Technical Staff
application documents if
complete/compliant
1.1 For those operating in If with comments/inputs/
more than one region,
the applicant return to technical staff,
organization may
settle its payment conduct desk review of the
either at DSWD
Central Office or at received application as to
the DSWD Field
Office where their completeness and
compliance.
1.1 If complete and
compliant, prepares
Main Office is located acknowledgement letter
indicating the schedule
according to and mode of
Organization’s assessment
preference.
1.2 Presents the Billing 1.2 Notify the SWDA on the
Statement at the payment for processing
Cashier and settles fee, otherwise,
the required fee. application shall not be
facilitated.
● Under Normal
circumstances actual
accreditation visit shall be
conducted;
● During the state of
calamity/ emergency,
virtual assessment shall
be conducted
2. If incomplete or non- Php 1,000 *15 minutes Cashier
compliant, prepare an (Finance
acknowledgement letter Management
indicating the checklist of Service-Cashier
lacking documents. Division)
Process the payment and
issues Official Receipts
STEP 4: Provide the Acknowledge the copy of the None *15 Minutes Support Staff in
DSWD Standards Bureau Official Receipt from the
the copy of the Official SWDA. charge of
Receipt (OR) through the
following: For the Copy of OR sent incoming
through email: the Support
Staff managing the Official documents
email of the Standards
Bureau shall acknowledge (Standards
the receipt of the Official
Receipt and provide the Bureau - SB)
copy to the Assigned
1. Scanned copy of the Technical Staff.
Official Receipt
[email protected]
with the subject:
Name of the
Organization_ Copy
of OR for
Accreditation.
2. Hand-carry the
Photocopy of Official
Receipt to Standards
Bureau.
3. Courier the
Photocopy of Official
Receipt to Standards
Bureau.
Note: Application documents received after 3:00 PM shall be considered as a next working day
transaction.
STEP 5: Wait for the Reviews acknowledgement 2 days Section Head,
result of the documents letter and affixes the initial Division Chief
review and notice of 1.1 If no comments/
Virtual Assessment. clarifications.
Initial/endorse the final
draft acknowledgement
letter to the Division
Chief for approval
If with inputs/ comments 2 hours Incoming
corrections, return to 1 day Support Staff,
the technical staff OBD Support
1.2. Logs it into the DTMS Staff
1.3. Routes finalized Bureau Director
acknowledgement letter
to the OIC/Bureau
Director for approval
Approves acknowledgment
letter.
1.1 If approved: Signed/
approved
acknowledgement letter
1.2 If with inputs/comments/
corrections, return to
SCMD/technical staff
Tracks and forwards the 30 minutes OBD Support
signed acknowledgement Staff
letter.
Logs it into the DTMS 30 minutes SCMD Support
Receives and tracks the Staff
signed acknowledgement
letter.
1.1 Logs it into the DTMS.
1.2 Emails advance copy of
the signed
acknowledgement letter
STEP 7: Confirm the Transmits to Records 1 hour Outgoing SCMD
Availability on the Section for delivery to Support Staff
proposed Accreditation concerned SWDA
Assessment
1.1 For complete/compliant
documents, send to
SWDA the
acknowledgement letter
indicating the
assessment schedule
1.2 For non-compliant/with Php 6 working
list of lacking 1,000 days
requirements, end of
process 4 working
days
TOTAL
For Complete and Compliant 2 days
Incomplete Submission None
Accreditation Assessment Proper (2days)
STEP 1: Assigned
Technical Staff
1.1 Prepare and make 1.1 Conduct of Accreditation
available if necessary Assessment, with the
on the day of the applicable mode:
scheduled/agreed ● Under normal
assessment visit
circumstances actual
1.2 Assist the Assessor accreditation visit;
during the conduct of ● During the state of
the Accreditation calamity/ emergency
Assessment virtual assessment.
1.3 Accomplish and place 1.2 Activities to take place:
the Customer’s
● Focused Group
Feedback Form on a Discussion;
sealed envelope.
● Key informant
Interview;
● Review of
documents based on
the SWDA’s
compliance with
standard indicators;
● Ocular inspection
(thru virtual or actual);
● Exit conference;
● Highlights the result
of the assessment.
● If initial findings are
not favorable, agreed
Action plan shall be
prepared
● Requests SWDA to
accomplish Client
Satisfaction
Measurement Form
Sub-Total 2 working
days
POST-ACCREDITATION ASSESSMENT Assigned
● For Issuance (11 working days) 6 days Technical Staff,
Section Head,
STEP 1: Incoming SCMD
Support Staff,
Wait on the result of Favorable: Division Chief,
SCMD, OBD
Virtual Assessment/ 1.1 Prepares confirmation Support Staff
Validation Assessment. report with attachments.
● If with comments/
inputs/ returned to
technical staff
1.1. Review and provide
inputs on the submitted
reports including the
attachments
1.2. Prepares Certificate in
the security paper and
second copy of the
Certificate
1.3. Assigns accreditation
number
1.4. Affixes initial on the
second copy of
certificate
1.5. Reviews final draft,
signed/ approve
confirmation report.
Affixed initials with the
certificate of
accreditation and
transmittal to the USBG,
for approval
Wait on the result of Endorse final draft of 3 days Bureau Director,
Confirmation report for 1 day OBD Support
Virtual Assessment/ approval with Certificate of Staff, Outgoing
accreditation and executive 1 day SCMD Support
Validation Assessment. summary Staff
1.1 SCBG Heads approve/ Incoming
sign the Certificate of Support Staff
Accreditation from the Office
of the Assistant
If with inputs/ comments/ Secretary,
corrections, return to the Assistant
technical staff Secretary,
Outgoing
STEP 2: Reviews/approves the Support Staff
from the Office
Certificate of Accreditation of the Assistant
Secretary
1.1 Inform SB on the
Undersecretary,
preferred mode of 1.1 Signs/ approves Outgoing
Support Staff
release of certificate of from the Office
of the
Certificate (e.g. accreditation Undersecretary,
Incoming SB
Pick-up or courier) Support Staff
1.2 For those through 1.2 If with inputs/ comments,
courier, return to the SB
endorsement to
Administrative
Service - Records
and Archives
Management
Division
Receives signed 2 hours Incoming SB
Support Staff,
Accreditation Certificate SCMD Support
Staff, Outgoing
1.1 Email scanned copy of SCMD Support
the confirmation report Staff
and signed Certificate to
the SWDA
1.2 Prepares receiving copy
of signed Confirmation
Report
1.3 Coordinate with the
concerned technical
staff as to the SWDA’s
preferred mode of
release of certificate e.g
pick-up or courier
1.4 For those through
courier, endorsement to
Administrative Service -
Records and Archives
Management Division
1.5 Transmits the approved
confirmation report and
Certificate of
Accreditation to the
Records Section
Held in Abeyance (11 Working days)
STEP 1:
1.1 Wait on the result of 1.1 Prepare confirmation 5 days and 6 Assigned
hours Technical Staff,
Virtual Assessment/ report with indicators Section Head,
2 days, 30 Incoming SCMD
Validation and period for minutes Support Staff,
Division Chief,
Assessment compliance with Incoming SCMD
support staff,
Attached Action Plan OBD Support
Staff
1.2 Work on the agreed 1.2 Track, review and
Bureau Director,
compliance/ lacking endorse confirmation OBD Support
Staff
indicators report to the OIC/Bureau
Director
1.1 Approves confirmation 1.5 hours SCMD Support
report Staff, Outgoing
SCMD Support
1.2 If with inputs/ comments/
corrections, return to Staff
SCMD technical staff
Tracks the signed
confirmation report
1.1 Emails advance copy of
the signed confirmation
report to SWDA
1.2 Transmits to Records
Section for delivery to
concerned SWDA
TOTAL
For Compliant/Approved None 11 working days
For Complete Requirements with Areas for None
Compliance: 11 working days
*The number of minutes shall be included on the total number of working days.
** This does not include the travel time of documents from the DSWD Field Office to the Central Office and
Vice-versa
10.Registration of Social Welfare and Development Agencies (SWDAS) Operating
in One Region
The process of assessing the applicant person/individual, corporation, organization or
association operating only in one region whether its intended purpose is within the purview of
social welfare and development.
Office or Division: DSWD Field Office – Standards Section
Classification: Simple
Type of Transaction: ● Government to Client (G2C)
● Government to Government (G2G)
Who may avail: All eligible person/individual, corporation, organization or
association intending/ already engaging in SWD activities in One
(1) region
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
A. For applicant person/individual, corporation, organization or association
intending/already engaging in SWD activities
1. One (1) Duly Accomplished and ● Any DSWD Field Office - Standards Section (Regions I,
Notarized Application Form II, III, IV-A, V, VI, VII, VIII, IX, X, XI, XII, CAR, Caraga,
(Note: Per Secretary’s advisory, during MIMAROPA & NCR)
state of public health emergency,
Application need not be notarized) ● https://www.dswd.gov.ph/downloads-2/publications1
Annex 1. DSWD-RLA-F001 Application Form for
Registration
2. Updated Copy of Certificate of ● Securities Exchange Commission (SEC) - Company
Registration and latest Articles of Registration and Monitoring Department Secretariat
Incorporation and By-Laws, indicating Building, PICC Complex, Roxas Boulevard, Pasay City,
that the organization’s primary purpose 1307
is within the purview of social welfare
and development issued by SEC that ● Any SEC Extension Office (Baguio City, Tarlac City,
gives a juridical personality to a non-
stock non-profit organization to operate Legazpi City, Cebu City, Iloilo City, Cagayan De Oro
in the Philippines. City, Davao City, Zamboanga City)
*Not applicable to Government
Agencies.
3. Copy of any of the following:
3.1 Handbook or Manual of Operations ● https://www.dswd.gov.ph/downloads-2/publications1
of its programs, policies and procedures Annex 4. DSWD-RLA-F004 Manual of Operation
to attain its purposes.
3.2 Brochure ● https://www.dswd.gov.ph/downloads-2/publications1
Annex 5. DSWD-RLA-F005 Brochure
3.3 Duly signed Work and Financial ● https://www.dswd.gov.ph/downloads-2/publications1
Plan ( for two succeeding years) by the Annex 9. DSWD-RLA-F009 Work and Financial Plan
Head of Agency
4. Copy of Official Receipt (OR) of ● Applicant
processing fee on registration amounting
to P 1,000.00
Note to Applicant: The acceptance of application documents does not imply that the application is already
approved. The applicant must satisfy the assessment indicators for Registration based on DSWD
Memorandum Circular No. 17 Series of 2018.
CLIENT STEPS AGENCY ACTIONS FEES TO PROCESSING PERSON
BE PAID TIME RESPONSIBLE
A. Pre-Registration Procedures for Walk-in Applicants
STEP 1: Provided the client with None -- Juanita G.
Secure application application form and checklist of
form thru the DSWD requirements Infante, Jesica
Website or from the
DSWD Field Office O. Manansala,
Christopher M.
Galgo
STEP 2: file 1. Determine whether the None 30 minutes Juanita G.
1.1 Submit/ and submitted documents are None
application complete. Infante, Jesica
supporting
documents. 1.1. If complete, receive the O. Manansala,
documentary requirements and
provide the organization an Christopher M.
acknowledgement receipt and
log the receipt of application Galgo
documents into the Document
1.2 For applicant Tracking System.
organization with
complete
requirements, receive
the acknowledgement
receipt of the
submitted 1.2 Logs its receipt in the
document tracking system
requirements. (DTMS).
1.3 For incomplete 1.3 Provides the walk-in
requirements, the applicant with document
applicant organization reference number for easy
shall sign the tracking.
acknowledgement of
the returned 1.4. If incomplete, return all
documents and the
checklist of the lacking documents submitted
requirements.
accompanied by a checklist of
requirements for applicant
Organization’s compliance.
STEP 3: If Complete, Prepares billing statement 10 minutes Juanita G.
Settle the required
processing fee and Infante, Jesica
make payments to
Cash Section or thru O. Manansala,
online.
Christopher M.
Galgo
Process payment and issues ₱1,000.00 20 minutes Cashier
Official Receipt. 5 minutes
(Cashier
Section-FO)
STEP 4: Provide the Attach the photocopy of the None Juanita G.
DSWD Standards official receipt of the processing
Section the photocopy fee. Infante, Jesica
of the Official Receipt
(OR). O. Manansala,
Christopher M.
Galgo
STEP 5: Ensure that Provides the applicant the Client None Christopher M.
the Client Satisfaction Satisfaction Measurement Form
Measurement Form is Galgo, Juanita
duly accomplished
and emailed/via 5 minutes G. Infante,
courier by the
applicant to the Jesica O.
Standards Bureau
Manansala,
Sarah Jane S.
Maglalang,
Mariel A.
Balangao
Note: Application documents received after 3:00 PM shall be considered as a next working day transaction.
STEP 6: Wait for the 1.1 Routes to Standards None 25 minutes Juanita G.
result of the Section the Application Infante. Jesica
assessment. Documents. O. Manansala
1.2 Receives incoming None 30 minutes Christopher M.
applications and assigns to None 3 hours Galgo
concerned technical staff.
1.3 Conducts desk review of the Juanita G.
received application as to
completeness and compliance. Infante, Jesica
The submitted documents must
satisfy the criteria that the O. Manansala
applicants must be engaged
mainly or generally in Social
Welfare and Development
Activities. Other supporting
documents may be requested to
the applicant SWDA to support
the said criteria. If complete and
compliant, notify the applicant
SWDA on the payment for
processing fee.
1.1 If incomplete, prepares an
acknowledgement letter with
checklist of documents
indicating the lacking
requirement.
Preparation of the Confirmation None 5 hours and Juanita G.
Report with attached draft 25 minutes Infante, Jesica
Certificate of Registration and O. Manansala,
printing of Security Paper( Mariel A.
SECPA). Balangao
Review and approval of the None 7 hours Juanita G.
Confirmation Report; Infante. Jesica
Endorsement for Approval of the O. Manansala
Registration Certificate /Christopher M.
Galgo/Melanie
M. Barnachea/
Marites M.
Maristela,
CESO III
STEP 7: Signs in the Releasing of the Certificate of None 30 minutes Marites M.
logbook for received Registration to the SWDA Maristela,
certificate thru pick-up. CESO
III/Christopher
M.
Galgo/Juanita
G. Infante,
Jesica O.
Manansala
TOTAL
For Complete and Compliant: ₱1,000.00 3 working days
For Incomplete Submission
Walk-in: None 30 Minutes
Courier: 2 days
B. Processing Procedures of Applications submitted at Standards Bureau through Mail/Courier:
STEP 1: Send the 1.1 “Received” stamp the None 30 minutes Juanita G.
Application Form document and logs its Infante. Jesica
together with the receipt into the document O. Manansala
prescribed tracking system.
documentary
requirements through 1.2 Endorse the document to
Mail or Courier to:
section head.
Standards Bureau
DSWD Central Office,
IBP Road, Batasan
Pambansa Complex,
Constitution Hills,
Quezon City.
Note: Application documents received after 3:00 PM shall be considered as a next working day transaction.
STEP 2: Wait for the Receives incoming applications None 30 minutes Christopher M.
result of documents and assigns to concerned Galgo
review. technical staff.
Provides notes/ instructions for
action to concerned technical
staff.
1.1 Review the submitted None 3 hours Juanita G.
documents as to completeness Infante. Jesica
and compliance, both in form O. Manansala
and substance. The submitted
documents must satisfy the
criteria that the applicants must
be engaged mainly or generally
in Social Welfare and
Development Activities. Other
supporting documents may be
requested to the applicant
SWDA to support the said
criteria.
1.2 If complete and
compliant, notify the SWDA on
the payment for processing fee.
1.3 If incomplete, an
acknowledgement letter with
checklist of requirements shall
be returned to the applicant.
STEP 3: Wait for the 1.1 Prepares the Confirmation None 5 hours and Juanita G.
result of the Report with attached 25 minutes Infante. Jesica
assessment. Certificate of Registration in O. Manansala
Security Paper (SECPA)
and duplicate copy.
1.2 Reviews and provides 2 hours and 25 Christopher M.
inputs and endorses the
Confirmation Report with minutes Galgo
attached Certificate of
Registration in Security 4 hours and 10 Juanita G.
Paper (SECPA) and minutes Infante. Jesica
duplicate copy to the PPD O. Manansala
Chief for initial. /Melanie
M.Barnachea/
1.3 Review and approval of the Marites M.
Maristela,
Confirmation Report; CESO III
Endorsement for Approval of
the Registration Certificate
1.
Step 4: Receive the Send the Confirmation Report None 30 minutes Juanita G.
Certificate and and notify the availability of the Infante. Jesica
confirmation letter. Certificate of Registration for O. Manansala
release through various means
per preference indicated in the
application form. (direct pick-up
or courier
TOTAL
For Complete and Compliant: ₱1,000.00 3 working days
For Incomplete Submission
Walk-in: None 30 Minutes
Courier: 2 days
*The number of minutes shall be included on the total 3 working days.
** This does not include the travel time of documents from the DSWD Field Office to the Central Office, and
vice versa