Finance & Administration Update

Finance & Administration

Update May, 2013

FIRST SUMMER ON JAY WALK

There has been lots of activity partment installed a gor-
on the Jay Walk in the past geous arbor leading to the
few weeks. Faculty and Staff Dining
Room area. The arbor cre-
The warm weather, lawns and ates a bucolic feel to an al-
landscape attracted flocks of ready serene corner of the
students, staff and faculty to Jay Walk. A large-scale
the blooming rooftop. They planting of flowering and
could be seen studying, lunch- ornamental plants, includ-
ing, holding classes, and even ing honeysuckles, azaleas,
making grass angels there. hydrangeas, wisterias and
hostas, is currently under-
compost pile has been added for way on the Jay Walk and
recycling organic waste. At the once it’s finished, we should
end of April, the Facilities De- easily be able to snatch a
prize from Better Homes
and Gardens magazine.

(Jay Walk cont. on page 2)

With the onset of the gardening
season, on May 20th, the Facil-
ities Department with the help
of our students, organized a
Planting Party. Students and
employees came together to
plant tomatoes, cucumbers,
zucchinis, peppers, herbs and
much more. In its second year,
the garden is being expanded
with more vegetable beds and a

Page 2 Finance and Administration Update, May 2013

Summer Events on Jay Walk

This summer on Jay Walk prom- place on the Faculty and Staff Movies Under the Stars.
ises to be quite entertaining and Dining side and was well at-
unique. tended by the community. Both events will be held on the
Jay Walk.
In early May, the Department of For the next series of events,
Communication & Theater Arts the Theater & Event Support Tuesday, July 16:
in collaboration with the Theater Services joined forces with the
& Events Support Services pre- Office of Student Life to bring 6:30 – 8:00pm – Ralph
sented a series of Antigone per- together this summer’s Twi- Irrizarry & Timbalaye (Latin
formances. The production took light Concert Series with Jazz)

8:30 – 10:30pm – Olympus
Has Fallen (American Action-
Thriller directed by Antoine
Fuqua, starring Gerard Butler,
Aaron Eckhart and Morgan
Freeman)

Tuesday, August 13:

6:30 – 8:00pm – Nilson
Matta’s Brazilian Voyage
(Brazilian Jazz)

8:30 – 10:30pm – 42
(Biographical Sports Drama
on the life of Jackie Robinson)

Stay tuned for more details.
Don’t forget to bring a blanket
and popcorn!

BRAVO! Employee Recognition Program Update

On May 1st, the Human Re- strating recognition such an outstanding pool of can-
sources Department organized and high value the didates.
the College’s annual BRAVO College places upon
breakfast to honor Spring 2013 employee contribu-
winners of the BRAVO! Award. tions and achieve-

The BRAVO! Employee Recog- ments. At the end of
nition Program was designed a year, the Employee
and launched in 2008 by the of the Year is cho-
HR Department to recognize sen.

and reward individuals and So, BRAVO! to the
groups for excellence in service Spring 2013 win-
and their contribution to the ners, and good luck
College. This program pro- to the jurors in selecting the

vides various means of demon- employee of the year out of

Page 3 Finance and Administration Update, May 2013

Finance and Administration Spring 2013 BRAVO! Winners

Sara Cuya, as key staff at the professionalism, competence under most stressful
Office of Space Planning and and diligence are highly com- circumstances, Sara
Capital Projects, played a criti- mendable and indispensable. serves as a role mod-
cal role in the opening of the A team builder who delivers el for her staff and
New Building, and currently, in courteous and excellent ser- others at the Col-
the Haaren Hall/North Hall vice to the entire John Jay lege. We are very
move project. Her dedication, Community, always respectful fortunate to have her
as part of our office.

Zenobia Petersen has been puter labs with vey, ranking #2 in all
instrumental in ensuring that over 270,000 visits CUNY for student
DoIT is able to fulfill its respon- per year. Zenobia satisfaction with
sibilities to the students and also manages well computing resources. This de-
faculty for effective teaching over 1200 comput- spite ever increasing demand for
and learning with technology in ers, printers, and technologies with little or no ad-
the classroom. As the CTS su- peripherals across ditional staff resources. For her
pervisor, Zenobia manages a campus. As a result exemplary service to the College
team of 7 college assistants who of her efforts, John and her professionalism and
provide immediate technical Jay has repeatedly continued commitment to cus-
support for all of John Jay’s scored very high on tomer service Zenobia undoubt-
classrooms and student com- CUNY student satisfaction sur- edly deserves the Bravo Award.

Reiemile Rodri- strates detailed attention to markable amount of work for
guez has worked her responsibilities and has a one person. She projects a warm,
for six years as willingness to take on a heavy cheerful attitude to our faculty,
Custodial Assistant daily work load. She maintains staff and students and goes be-
in Facilities Man- the heavily used 59th St Atri- yond the call of duty whenever
agement. Depend- um and Conference Center needed. She loves people, works
able, efficient, and neat and tidy in addition to the hard, and always tries to lift the
unfailingly punctu- upkeep of all the plants in the spirits of those around her. She
al, she demon- New Building- this is a re- represents the best of John Jay.

Joshua Redfearn has been and clients. The genius behind the same time, wearing many
with the Theater since 2008. a curtain, Joshua is a most de- hats, and juggling numerous
Described by his manager as serving winner of the BRAVO projects. During her 14-year ten-
Problem Solving Aficionado, Recognition Award. ure here, she held several posi-
Masterful Manager and Excep- Who doesn’t know Nancy tions within Finance and Admin-
tional Team Member, Joshua’s Marshall? Nancy is capable istration, most recently serving
talents, skills, knowledge, and of being in several places at as Director of Film, TV and Com-
dedication saved the day in the mercial Services. Under her lead-
Theater more than once. Juggl- ership, the film and commercial
ing a heavy load of two highly rental revenue surpassed all oth-
technical critical positions dur- er CUNY colleges making John
ing major department transfor- Jay #1. Nancy’s loyalty, dedica-
mations, he performed an ex- tion, and stellar job performance
traordinary job in overwhelm- earned her this honorable award.
ing circumstances, ensuring Thank you, BRAVO winners, we
continuous seamless service to are lucky to have you!
the College, community, venues

Page 4 Finance and Administration Update, May 2013

BRAVO! Summer Employee Institute 2013

As we announced earlier, this year our
annual Bravo Institute will be focused
on employee/manager relations and will
be called “How Are We Managing?” The
variety of workshops includes such top-
ics as Managing Your Boss, Attitude is
Everything, Business Writing, Dealing
with the Elephant in the Room, Manag-
ing Multiple Priorities, From Conflict to
Collaboration, Cross-cultural Communi-
cation to name a few. Keynote speakers,
food, athletics, music, raffle, and, of
course, the Employee of the Year Award
will, as always, make this day special for
everyone. Look for an invite in your
email soon, and don’t forget to register!

CUNYfirst Procurement is coming in July

There’s probably hardly anyone curement is expected to CUNYfirst Campus Solutions is
in the College who hasn’t heard be launched in July at being deployed in phases or
of CUNYfirst. CUNYfirst is a which point the process of "waves". John Jay (along with
Fully Integrated Resources and purchasing will become Baruch, City College, Graduate
Services Tool that has been im- fully automated, integrat- Center and Hunter) is in Wave 4
plemented in phases and will ed and standardized. Employ- for which Campus Solutions is
change the way we do business. ees involved in purchasing will expected to go live in March
Many people on campus have undergo training before using 2014, preceded by extensive
been involved in various aspects the system. More information testing beginning November
of implementing and now work- will be released by the Business 2013. Right now, the College’s
ing in CUNYfirst. Business Of- Office as the launch date ap- CUNYfirst team is in the Con-
fice and Human Resources are proaches. ference Room Pilots phase till
already using CUNYfirst daily October 2013.
for their routine processes and Following soon after is the
transactions. CUNYfirst Pro- Campus Solutions module for For more information on
students which will replace CUNYfirst, its features, John
eSIMS and provide students Jay’s campus team and more,
with many services such as reg- please visit our website at
istration, tuition and fees, and www.jjay.cuny.edu/cunyfirst or
course searching with one sign CUNY’s website
on.

Page 5 Finance and Administration Update, May 2013

Haaren Backfill Update and Temporary Use of North Hall

As we wrote previously, the puter labs, faculty teaching sum- will be available for pick up in
College is undertaking a major mer sessions, administrative the Public Safety Office, Room
renovation project in Haaren staff and Departmental Chairs L2.61.00.
Hall. The so-called Backfill will move first followed by other
Plan includes renovation of academic departments according A Quick Guide to the tempo-
to the schedule. All summer clas- rary office and department lo-
over 50,000 sq.ft. of existing ses will be moved from Haaren cations in North Hall has been
space in Haaren Hall including Hall and conducted in North developed, and will be available
the Basement, 2nd, 3rd, 4th Hall. Classrooms on the 1st and soon electronically on the New
5th and 6th floors, alterations 3rd floors of North Hall will be Building website, as well as in
operational for the Summer Ses- Haaren Hall Atrium, Haaren
for new offices, specialized sion. The staff and faculty offices Hall 10th Ave. entrance, and in
classroom space, creation of a will be fully functional in North the North Hall Lobby.
rare book collection space for Hall starting June 10th.
the Library, a newly designed
Temporary walls will be installed
roof play area for the Chil- during construction and access
dren’s Center and a complete to construction areas will not be
new HVAC system. To com- possible.
plete this project most of the
Keys for Haaren Hall will not be
departments in those areas collected. New keys will be dis-
and all the classrooms will tributed in North Hall for staff
need to be temporarily moved and faculty as follows:
to North Hall until the con-
 From June 3, 2013 through
struction is completed. The June 7, 2013, on weekdays
tentative start date for this from 8:00 AM to 4:30 PM to
work is June 20, 2013. The staff and faculty from: Com-
work will be performed floor puter Labs, summer teaching
faculty, Marketing and Devel-
by floor including the mechan- opment, Graduate Studies
ical work on each floor. The and Audio Visual.
construction is expected to be
completed in Summer-Fall

2014. The moves to North
Hall begin on May 29th. Com-

 From June 10, More information on the Back-
2013 through June fill project is available on the
14, 2013, the rest of New Building website. Please
the departments, check it periodically for news,
staff and faculty schedule and updates.
will be able to pick
up their keys for If you have any questions,
North Hall offices. please contact Ynes Leon, Di-
rector of Space Planning and
ID cards will be re- Capital Projects at Ext. 8013.
quired in order to
receive keys. Dur-
ing off-hours keys

Page 6 Finance and Administration Update, May 2013

MISCELLANEOUS UPDATES Shades in Moot Court/9th floor finally ar-
rived and are installed. Now there’s no need to
More Awards for New Building bring sunglasses for your next meeting there.
In March, the College received another two
awards for its design and architecture. OFA Annual Customer Satisfaction Sur-
On March 8, we received a top Honor Award vey has ended in early May. This year we had a
from AIANY, the prestigious awards program record high participation rate of over 400 peo-
that recognizes outstanding architectural design ple. We thank everyone who participated and
and honors the architects, clients and consultants provided feedback regarding our services. The
who work together to achieve design excellence. results will be analyzed and made public some-
Out of more than 400 entries, 42 awards were time in mid-summer along with the name of
conferred in four categories: architecture, interi- the winner of the prize.
ors, unbuilt projects and urban design. John Jay
received top honors. The jury described the New Memorial Hall: the installation of the gran-
Building as “a people building” and “a fabric ite pedestal is scheduled for July, and the cere-
building- a connector in the city”. Read more here mony to unveil the 9/11 memorial will take
place in the beginning of the Fall semester.
On March 18, SCUP's Excellence Awards Pro-
gram jury selected the John Jay College of Crimi- Haaren Hall Freight Elevator moderni-
nal Justice Expansion Project as an Honor zation: all work has been completed, and the
Award Recipient 2013 for Excellence in Architec- elevator should be operational for the move to
ture. Read more here North Hall on May 29th.
In April, Laboratory Design Newsletter has cho-
sen the article about John Jay’s New Building, the
new home of our Science program, and interview
with Lawrence Kobilinsky as a “feature article” in
their April 2013 issue.

Keep them coming, we’ve got enough wall space!

Public Safety Day was held on April 11th. Top-
ics included Emergency Preparedness, Personal
Safety Tips, Sexual Harassment Awareness, and
Active Shooter Awareness. The sessions were at-
tended by faculty, staff and students, and even
entire classes with professors who underlined the
importance of such an event. We would like to
see increased participation next time it is held.

Published by
Robert Pignatello, Senior Vice President, Office of Finance and Administration
Alena Ryjov, Office of the Senior Vice President for Finance and Administration
If you have questions about the newsletter, please email us at [email protected]