2. Health: Animals to be housed in college housing must have an annual clean bill of health from a licensed veterinarian. Documentation can
be a vaccination certificate for the animal or a veterinarian's statement regarding the animal's health. The college has authority to direct that
the animal receive veterinary attention.
3. Licensing: The college reserves the right to request documentation showing that the animal has been licensed (e.g., Massachusetts law
requires that every dog be licensed and provides that service dogs are exempt from the license fee.)
4. Behavior: Service animals must be properly trained.
E. Removal of Approved Animal
The College may exclude/remove an approved animal when:
• the animal poses a direct threat to the health or safety of others, or
• the animal’s presence results in a fundamental alteration of the College’s program, or
• the owner does not comply with owner’s responsibilities in College housing, or
• the animal or its presence creates an unmanageable disturbance or interference with the Smith community.
F. Appeals
Students may appeal the College’s decision regarding service or support animals to the Office of Institutional Diversity and Equity. In all
cases, a detailed, written appeal must be submitted within five (5) class days after written notification of the decision. The student must write
an appeal letter that specifically addresses the reason for the appeal. The written appeal will be reviewed and the student will be notified in
writing on the status of the case.
G. Damage
Owners of approved animals are solely responsible for any damage to persons or College property caused by their animals.
(Written October 2012)
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Policies, Procedures & Guidelines
Smith College Technology Policies
______________________________________________________________________________
Acceptable Use of Computer Resources
Approved: VP for Information Technology Date Established: 6/30/2014
Responsible Office: Information Technology Services Date Last Revised: 12/31/2014
Responsible Executive: Information Security Director, VP for Information Technology
STATEMENT
Smith College requires that any person who uses its information technology resources and services must do so in a responsible and ethical
manner, abiding by all applicable laws, regulations and policies.
SCOPE
This policy affects all people using information technology resources and services provided by the institution, regardless of their individual
affiliation.
POLICY
Introduction:
Smith College provides information technology resources to students, faculty, staff, guests, and other members of the college community for
support of its general academic mission. These resources may only be used for lawful purposes, and in a manner consistent with college
policies and codes of conduct. These resources include authenticated access to college electronic services, including: access to college-owned
computers and electronic devices; local and Internet network access; network file storage; electronic mail (e-mail); phone service and voice
mail; licensed software; electronic media content; library electronic resources; and other network-based services. The college has established
standards and policies for the acceptable use of these resources and expects users to be familiar with and honor them.
In addition, members of the Smith College community may have access to third-party electronic resources through their affiliation with the
college, including the resources of the other institutions of Five Colleges, Inc. (Amherst College, Hampshire College, Mount Holyoke College,
and the University of Massachusetts Amherst). Use of these resources by members of the Smith College community is governed by this
Acceptable Use Policy and also by any applicable policy or restriction of the third-party provider.
Specific Considerations for this Policy:
Actions prohibited by legal or regulatory agencies, and / or this Acceptable Use Policy or the institutional policies of Smith College include
but are not limited to:
Legal and Regulatory Acceptable Use Restrictions:
Use of Smith’s information resources to facilitate or engage in any illegal activity.
Use of Smith’s information resources, including its email lists, to endorse, promote, canvass for, or support a political party or
political candidate that in any way appears to act in violation of the college’s legal requirement to remain politically neutral.
Copying media, software, documents, or other intellectual property in violation of contractual agreement, or state or federal laws.
Downloading, or making available for download to others, any copyright protected material such as music, shows, movies, and
books, without the permission of the copyright owner.
Use of audio, images, videos, movies, or likenesses of people without their written consent.
Use of licensed library resources in any way other than for noncommercial, educational, scholarly or research use.
Institutional Acceptable Use Restrictions:
Use of computer resources for the purpose of commercial or profit-making activities not relevant to the mission of the college.
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Use of computer resources for fundraising, business solicitation or advertising by groups or individuals other than officially
recognized campus organizations.
Use of the college's name and logos in ways that suggest or imply the endorsement of other organizations, their products, or
services without appropriate approval.
Capturing or storing protected information such as credit card and social security numbers on college servers or systems, except
as explicitly provided by other applicable policy or procedure, without prior consent of Information Technology Services.
Use of information technology to circumvent the intent of other campus policies.
Account Use and Information Access Restrictions:
Sharing your Smith account or password with anyone.
Unauthorized access to or disclosure of personal information, or institutional classified information.
Unauthorized access, or attempting to gain unauthorized access, to other users' accounts, private files, e-mail, or other personal
electronic resources.
Unauthorized access, or attempting to gain unauthorized access, to institutional servers or systems, or external services provided
for institutional use.
Electronic Communications Restrictions:
Any behavior that constitutes harassment of another individual or group.
Use of images or text that are abusive, profane, or obscene in e-mail or on web pages.
Unauthorized use or forging of email header information, or other deliberate attempts to misrepresent user identity.
Network Use Restrictions:
Use of computer resources in such a manner that might cause congestion of the network, or that incapacitates, compromises, or
damages college resources or services.
Capturing or "sniffing" Smith network traffic content, or probing or scanning the network or connected devices, without prior
consent of Information Technology Services.
Implementation of network services or devices, such as DHCP services, wireless access points, or network hubs or switches, that
may conflict with authorized college services, without prior consent of Information Technology Services.
Additional Considerations for this Policy:
Although all members of the community have a reasonable expectation of privacy, the college reserves the right to examine material stored on
or transmitted through its resources, such as computer disk drives, network drives, e-mail, voicemail, portable devices, other electronic storage
media, and institutionally contracted information technology services, if there is cause to believe that the standards for acceptable and ethical
use are being or have been violated, or when it has a legitimate work-related need to do so; and to preserve the contents in response to
litigation hold requests, potential legal claims, subpoenas, or other investigations. The College also reserves the right to disclose the contents
to law enforcement officials.
The Vice President for Information Technology or the Director of Information Security with appropriate consultation must review and
approve in advance any request for access to the contents of electronic files or folders on institutional information technology resources
without the consent of the user.
Students, faculty and staff who use their personal computer, portable electronic device, portable memory media, or other electronic devices
for college-related business may be required to provide access to intact business-related information and possibly the devices themselves when
the college has a legally-required reason.
The college reserves the right to access the contents of students' electronic files during the course of an investigation and to disclose the
contents during student conduct proceedings.
POLICY VIOLATIONS
Violations of this policy and related college policies should be brought to the attention of policy’s Responsible Executive, and are adjudicated
according to procedures outlined in the Student Handbook and the Staff Handbook, with disciplinary consequences imposed by the
adjudicating authority up to and including dismissal. Some offenses are punishable under state and federal laws.
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DEFINITIONS
These definitions apply to terms as they are used in this policy.
Classified information: For this policy, “classified information” refers to any institutional information that has been classified by the
information owner as requiring some level of access protection or privacy protection.
Protected Information: For this policy, “protected information” refers to information that is explicitly protected by state or federal law,
and specifically MA GL 93H / MA 201 CMR 17.
DHCP: “Dynamic Host Configuration Protocol” – standard service that issues a network address to a device when it
attaches to the local network.
PROCEDURES
Procedures for compliance:
Departments must ensure that internal procedures support compliance with this policy. Review and approval of internal procedures by the
policy administrator is recommended.
RELATED INFORMATION
Related Policies:
ITS Policies:
General collection of ITS policies and procedures
Account Password & Security Policy:
Smith’s central user ID account security
Electronic Commerce Procedures:
Use of credit cards for online transaction processing
Electronic Mail Policy:
Appropriate use of Smith College email services
Additional Resources:
Smith College Code of Conduct:
Guidance for professional conduct for all faculty, staff and students
Staff Handbook:
General information all staff members should know
Student Handbook:
General information all students should know
Electronic Mail Policy
Interim Policy
Approved: VP for Information Technology Date Established: 4/2015
Responsible Office: Information Technology Services Date Last Revised: 5/2015
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Responsible Executive: Information Security Director, VP for Information Technology
STATEMENT
Electronic mail services provided by the college engender legal, regulatory and institutional limitations on its permitted use, content, and
handling by all members of the institution. This policy provides the framework for the permitted and proper use of email by the institution
and its members.
SCOPE
This policy affects all members of the Smith College community who use the electronic mail and messaging services provided by the college.
POLICY
Introduction:
Electronic mail (email) is an established means of communication and information conveyance for a wide variety of institutional, professional
and personal needs. Smith provides email services to its community members in support of the academic mission and administrative needs of
the college. This policy sets limits and expectations on the permitted use and handling of email accounts, message content, and use of services
to meet the compliance requirements of legal and regulatory mandates, and the general needs and expectations that the institution sets for
itself.
Email Accounts:
Responsibility for use: use of Smith email services must comply with all general user account policy requirements; in particular,
all activities and use associated with an individual email account are the responsibility of the account owner.
Account sharing: the use of an individual account by anyone other than the person assigned to the account is prohibited;
however, delegated access to an email account is permitted.
Account name changes: email services usernames are tied to your Smith College individual user account, and are not changed
separately or independently from your Smith username; individual account username changes are generally made when official
Registrar or HR name changes are approved.
Prohibited Use: the use of email services are expressly prohibited:
to facilitate or engage in any illegal activity, including the unauthorized sharing of any content protected by copyright law.
for obtaining unauthorized access to the files and communications of others, with no substantial institutional need.
to infringe on the rights of others, or to harass other users in any way.
to endorse, promote, canvass for, or support a political party or political candidate that in any way appears to act in violation of
the college’s legal requirement to remain politically neutral.
for fundraising, business solicitation or advertising by groups or individuals other than officially recognized campus
organizations.
for non-college-related commercial or profit-making activities.
To transmit “protected” institutional information as either as part of the message, or as content within an attachment to a
message.
Permitted Use: some use of email services are permitted, but have certain restrictions or limitations on their use, such as:
Personal communications: Incidental and occasional personal use of Smith’s email is permitted, but such messages will be
treated no differently from other messages with respect to privacy and compliance with this policy.
Bulk email (see definition below): use of Smith email services for the sending of bulk email is permitted provided they meet with
the following restrictions:
o Message content and recipient lists comply with the bulk email procedures included in this policy.
o Use complies with all applicable laws and regulations, including but not limited to the CAN-SPAM act.
o Allows recipients to opt out or be removed from the list for future bulk emails related to the message content or from
the message sender.
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o Complies with the procedures included below in this policy.
Email Privacy: email communications using Smith College’s email services may contain confidential or personal information, with certain
expectations regarding the privacy and disclosure of such communications. Electronic communications, including email, are subject to the
following limitations regarding privacy and access:
Smith’s right to access and disclose information: Smith recognizes that members of the college community have some
reasonable expectations of privacy with regard to the electronic mail messages they send or receive. The college reserves the right
to access and disclose the contents of electronic mail messages, but will do so only when it has a legitimate work-related need to do
so. The college also reserves the right to disclose any electronic mail message to law enforcement officials.
The Responsible Executive of this policy will review any request for access to the contents of electronic mail without the consent
of a sender or recipient. Such requests must be approved in advance and any access undertaken without such approval is a breach
of college policy.
Email service monitoring: ITS department systems staff routinely monitor information technology systems, including email
systems and services. If anomalies are found indicating the possibility of illegal activity or violations of college policy or security,
they will investigate further and report their findings to the Responsible Executive(s) of this policy.
Suspected policy or legal breach investigation: the college may inspect the contents of electronic mail messages in the course
of an investigation triggered by indications of impropriety.
Email as an “official record” of the college: Email is considered an official resource for the communications of the college, and may be
subject to other institutional or legal regulations and compliance requirements pertaining to the official records of the institution. This
includes but is not limited to:
compliance with legal actions such as litigation hold notices.
records management requirements specified in the College’s “Records Retention” policy.
compliance with FERPA and any other regulatory requirements that pertain to the content of a message or its attachments.
POLICY VIOLATIONS
Violations of college policies are adjudicated according to procedures outlined in the Student Handbook and the Staff Handbook, with
disciplinary consequences imposed by the adjudicating authority up to and including dismissal. Some offenses are punishable under state and
federal laws.
STANDARDS AND PROCEDURES
Standards for email attachments:
Attachments to email messages are expected to comply with the following standards and best practices recommendations:
attachments should be clean of any viruses or malware embedded within the attachment.
should not contain any information that is classified as “Protected”, unless the file is encrypted with a commonly accepted
encryption protocol, and the decryption key is communicated in some way other than in an email message to the recipient(s).
must conform to this policy as though they are part of the email message or content.
Procedures for Bulk email: The following requirements govern the use of email services for the sending of “bulk email” messages:
Distribution lists for bulk email to large numbers of constituents (100+), and that include non-Smith.edu email addresses, must be
sent using an officially supported bulk email service provider.
Bulk email communications should be sanctioned by someone with governance oversight of the recipient group.
Bulk email message content should adhere to the email composition standards included in this policy.
Additional guidelines for sending bulk, broadcast or distribution list email are listed in the ITS “Email Services Guidelines”
document online.
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Procedures for departments:
Departments are expected to develop internal procedures relevant to their business processes that support compliance with this policy.
Review and approval of internal procedures by the policy Responsible Executive is recommended if questions of compliance or best practices
arise.
Standards and Best Practices for email composition:
In order to promote consistency and professionalism in official communications, and to better ensure that users both read and trust the
messages sent by representatives of the college, adherence to the following guidelines is suggested:
Standards:
Subject lines should directly state essential message content, avoid misleading or generic subject lines
provide explicit contact information for recipients’ questions
is signed at the end with relevant person or departmental information
is approved by someone with governance authority for the message scope before it is sent out
is sent only from an @smith.edu email sender address, do not obfuscate sender info
message content conveys Smith-specific information
Web links in message content: care should be used when including clickable content within email messages, as this is how most phising
email messages attempt to compromise a recipient’s identity or personal information. Whenever reasonable, ensure that URLs are explicit in
the message text; try not to hide link addresses behind alternate clickable text.
Best Practices for email composition :
provide a specific person by name as sender or as a contact for questions
use correct grammar, spelling and idiomatic phrases
be succinct
Edit : proofread for style, and vet for accuracy
for distribution lists, send TO: an individual account, and BCC: the list
send only to recipients directly targeted by the message content
avoid “alarmist” words or phrases, such as : “your URGENT action is needed”
DEFINITIONS
These definitions apply to terms as they are used in this policy.
Bulk email: Email message content that is sent to a list of more than 25 recipients that is derived or maintained by an
individual or group, and which the recipients did not explicitly agree to receive.
Broadcast email: Email messages sent to an institutionally maintained list (“system list”) of Smith College users, such as all faculty
or a class roster of students, usually from an account with explicit permission to send to that list; recipients
cannot opt out of system lists.
Distribution list email: Email messages sent to a list of users who have explicitly agreed to receive messages pertaining to the distribution
list’s subject or purpose.
Protected information: Generally, Smith institutional information that has specific legal or regulatory compliance restrictions or
protections, such as Social Security Numbers; see the Comprehensive Information Security Program for more
detailed information.
RELATED INFORMATION
Related Policies :
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Acceptable Use Policy:
Comprehensive policy on the college’s standard for acceptable use of all institutional Information Technology related resources
and services.
http://www.smith.edu/its/policies/acceptable_use_policy.html
Other Resources:
Comprehensive Information Security Program:
An umbrella document that brings together multiple information and data security processes and policies intended to enhance the
overall security of the information that touches all aspects of the college.
http://www.smith.edu/its/policies/cis_program.pdf
Staff Handbook:
http://www.smith.edu/hr/handbook.php
Student Handbook:
http://www.smith.edu/sao/handbook/index.php
Policy on Use of Email for Official College Communication
At Smith College, there is a need for electronic communication with students. It is the College’s policy that electronic mail (email)
be an official communication mechanism with students. Students have a right to accurate and timely information about matters
affecting them. The College has the right to determine the appropriate vehicle for official communication about matters affecting
students. Along with other forms of campus communications (campus mail, eDigest, etc.), students are responsible for receiving,
reading, complying with and responding to official email communications from the College.
All students are assigned an official Smith College email address and all official College communications are sent to this email
address. The official Smith email address for each student is listed in the official College directory.
The College provides several mechanisms so that a student may access her official Smith email account. Optionally, a student may
forward her email from her official Smith email address to another email address of her choice. A student who chooses to forward
her email to another email address does so at her own risk. Smith College is not responsible for email forwarded to any other email
address. A student's failure to receive or read in a timely manner official communications sent to the student's official email address
does not absolve the student from knowing and complying with the content of the official communication. The procedures for
accessing and forwarding email are published on the ITS website.
Faculty may assume that a student's official College email is a valid mechanism for communicating with a student, and faculty may
use email for communicating with students registered in their classes. This policy ensures that all students are informed of course
requirements communicated to them by email from their course instructors. Students must submit coursework according to the
acceptable guidelines established by their instructors.
Wireless Network Policy
Smith College provides the convenience of wireless data network access in most locations to the campus community. Use of the wireless
network should be in conformance with the college's Policy on the Acceptable Use of Computer Resources.
Wireless networking is a broadcast and shared form of communication, and as such presents a variety of additional issues and security risks
that are not present with a wired connection. Wireless data protocols also use the shared 2.4 GHz frequency airspace which is open and used
by a variety of other technologies, including cordless phones, microwave ovens, and BlueTooth devices; this also presents reliability and
performance issues for wireless networking.
Therefore, Smith College has adopted the following policies and recommendations relating to the deployment and use of wireless networking
on the college’s network.
Smith Guest network access is offered for temporary use to guests of the Smith College community; it offers limited bandwidth
and restricted access to Smith services. Smith Guest access should not be used by Smith students, faculty or staff, except as needed
for short term Internet access while resolving authenticated network access problems.
Only wireless access points provided and installed by ITS, or authorized and approved by ITS, are permitted on the college’s
campus LAN.
Personal access points are not permitted; where such devices are found connected to the network, data access to that location will
be disabled until the access point is removed.
Client computers with wireless network interface cards (NICs) are not permitted to be configured to act as access points.
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When conflicts arise between devices using the 2.4 Ghz airspace and Smith's wireless LAN, precedence will be granted to the
wireless data network. Exceptions can be granted; requests for an exemption to this policy should be directed to the college CIO.
Departments may request wireless network access in specific locations not currently covered by submitting an application to the Director of
Network Operations or to designated alternates.
Smith does not currently require all wireless communications to be encrypted, but use of the Smith Secure wireless mode is very strongly
encouraged. Use of other secure communications options, such as SSH and HTTPS, is also highly recommended when such options are
available.
Access to Banner data or other Smith business systems via wireless access, regardless of location on or off campus, is strongly
discouraged, even when using encrypted protocols.
_________
Approved by ITCC: February 22, 2005
Last updated: August 2012
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Policies, Procedures & Guidelines
Parking Policies
______________________________________________________________________________
The college has only 1,560 parking spaces for more than 2,080 registered faculty and staff vehicles. Therefore, the college does not guarantee
that there will be a space available in the parking system for every vehicle registered and strongly discourages students from bringing their
motor vehicles to Northampton. First-year students may not bring a vehicle to campus. First-year students found in violation of this policy
will be referred to the College Conduct Board.
a. The main student parking areas are limited to 277 decals; peripheral parking areas are limited to 50 decals. (Total number of
student decals is 329.) Campus Police will announce when the sale of decals will commence. Decals will be offered first to seniors, then
juniors, and a waiting list will be established for sophomores. Decals for the main student parking areas cost $150 and $25 for peripheral
parking. Student vehicles must be parked in student parking (green lined) spaces at all times.
b. Any Smith student (senior, junior, sophomore) that brings a car to Northampton and does not have a Smith College parking decal
must obtain a Smith College ID Tag. The Smith ID Tag is free of charge and available at Campus Police. A Smith ID Tag
does not allow parking on Smith property at any time. Failure to obtain an ID Tag will result in fines and/or penalties.
c. Commuter (Day) students with registered vehicles may purchase a decal for $25 and park on the top level in the Parking Garage.
Commuter student parking is available on a first-come, first-serve basis. Vehicles with commuter student decals may also park
occasionally overnight and on weekends in the Parking Garage top level except during snow emergencies. Commuters may park on
the top level in the Smith Parking Garage during the day when a snow parking ban is sent out. If a space cannot be found on the
top level of the Parking Garage during the snow ban, parking will be allowed in white lined spaces on campus during class
attendance.
d. Students housed in off-campus College housing who wish to bring and park their vehicle on campus must also purchase a
commuter student parking decal and follow the set rules for commuter student parking. The City of Northampton governs on-
street parking regulations and parking there is at your own risk.
e. Unregistered vehicles on campus are subject to ticketing, and towing.
f. Students’ guests must register with Campus Police and will receive a visitor parking pass which will allow parking during the day. In
addition, visitors may park in spaces designated for faculty and staff after hours (after 5:00 p.m. and before 7:00 a.m., Monday
through Friday) and on weekends, Friday, 5:00 p.m. until Monday 7:00 a.m. and do not need a parking pass. Please note: No guest
overnight parking is allowed in the Quad between the hours of 1:00 a.m. and 6:00 a.m.
The college will vigorously enforce its parking regulations via a fine system. Vehicles that have accumulated three or more unpaid tickets will
be subject to towing and their owners may lose their parking privileges.
All students are warned that parking on the streets of Northampton is very limited. Students may not park overnight on Kensington Ave.
Only Kensington Avenue property owners or their tenants will be allowed to park overnight on Kensington. There is a parking ordinance in
effect in the city of Northampton that calls for alternate-side, alternate-day parking on a few streets near the Quadrangle: Harrison, and
Washington avenues and Dryads Green. It is based on a system of odd days (1,3,5, etc.) and even days (2,4,6, etc.). This means that every day
at 11 a.m., if your car is parked on one of these streets, you must move it to the side that is legal for that day or to a legal parking place on
some other street. Illegally parked cars will be ticketed and towed at the expense of the owner. A second ordinance in effect citywide calls for
ticketing of cars that are parked within three feet of driveways. Students are urged to be considerate of the college's neighbors and not to
block driveways, walkways and alleys. Parking should be only in designated student college parking areas with proper decal or off-campus
private lots or garages for rent. During weather emergencies, parking is prohibited on all city streets. Weather emergencies may be called on
any day during the snow season. Parking on the streets of Northampton during weather emergencies is prohibited. Therefore, the college
requests and strongly encourages students to purchase a Smith College parking decal and to park in campus lots rather than on the residential
streets surrounding the campus. Campus Police and Northampton police will ticket and tow cars that have violated specific parking
regulations.
ADVERSE WEATHER/SNOW EMERGENCY PARKING POLICY
In the event of an impending storm, Facilities Management will monitor weather reports. A snow parking ban will be issued via e-mail from
Facilities Management when a snow emergency goes into effect. The ban will have instructions for students and faculty and will include when
the snow parking ban goes into effect for campus lots, the time by which vehicles should be moved, and the student snow lots you can park
in. The parking ban will not end until another notice is sent just for students declaring the end of the student snow parking ban. Decaled
student vehicles must remain in snow lots until the ban is lifted.
The snow parking ban is not related to any decision about delayed opening of the college. Information concerning a delay, if any, will be
available on the College Info Line (585-4636) and local radio and television stations beginning at approximately 6:30 a.m.
A student who leaves campus during the December recess or January term and wants to keep their car on campus, must park their car in a
snow parking lot in case there is a snowstorm during their absence.
Any questions regarding the winter parking season and snow emergencies should be directed to Campus Police, extension 2495.
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WINTER PARKING SEASON FOR THE CITY OF NORTHAMPTON
The City of Northampton may call a snow parking ban at anytime which may not coincide with the College’s parking ban and vice versa. For
information on a Northampton snow emergency and related parking bans, please call the Winter Information Line at 586-6969. You can also
subscribe to an e-mail alert system. To sign up for Northampton alerts go to www.northamptonma.gov and join the DPW Alerts mailing list
to receive e-mail notification of snow emergencies and parking bans. Northampton may call a snow emergency for extended days and also
when there is not a snow emergency at Smith.
During a snow emergency, the owner of any vehicle that is parked on city streets in violation of the above ordinance shall be fined and or
towed by the Department of Public Works or the Northampton Police Department, and the owner of the vehicle will be responsible for the
cost of towing and any storage charges that may accrue.
MOTOR VEHICLES OPERATED BY NON-RESIDENT STUDENTS ATTENDING COLLEGE IN MASSACHUSETTS
G.L. Chapter 90, Sec. 3M
"It is unlawful for a nonresident student to fail to file a nonresident driver statement with the police department located in the
same city or town as the school or college attended, in accordance with Section 3 of Chapter 90 of the Massachusetts General
Laws. Failure to file such statement is punishable by a fine not to exceed $200."
Every nonresident enrolled as a student at a school or college in the commonwealth who operates a motor vehicle registered in another state
or country during any period beginning on September the first of any year and ending on August the thirty-first of the following year shall file
in quadruplicate with the police department of the city or town in which such school or college is located, on a form approved by the registrar
of motor vehicles, a statement signed by him under the penalties of perjury providing the following information: the registration number and
make of the motor vehicle and the state or country of registration, the name and address of the owner, the names and addresses of all insurers
providing liability insurance covering operation of the motor vehicle, the legal residence of such nonresident and his residence while attending
such school or college and the name and address of the school or college which he is attending.
He shall also maintain in full force a policy of liability insurance providing indemnity for or protection to him and to any person responsible
for the operation of such motor vehicle with his express or implied consent against loss by reason of the liability to pay damages to others for
bodily injuries, including death at any time resulting there from, caused by such motor vehicle, at least to the amount or limits required in a
motor vehicle liability policy as defined in section 34 A. The police department with whom any such statement is filed in triplicate shall send
one copy thereof to the registrar of motor vehicles and one copy to such school or college.
Any such nonresident who fails to comply with the provisions of this paragraph shall be punished by a fine of not more than fifty dollars.
From the copies of the statements received from the police department, as hereinbefore provided, each such school or college shall compile
and maintain a register of all such nonresidents enrolled as students thereat which shall be available for inspection at all reasonable times by
the registrar, his agents, and police officers, and shall issue to each such student such serially numbered or lettered decal as may be prescribed
by the registrar, which decal shall be affixed to the uppermost center portion of the windshield. Such register shall contain the numbers or
letters of the decal issued to each such student, the name and address of the owner of the motor vehicle, the residential address of the student
within the commonwealth, if any, while attending such school or college, the residential address of the student without the commonwealth,
the registration number, make and type of the motor vehicle and the state, province or country of registration, and the names and addresses
of all insurers providing liability insurance covering operation of the motor vehicle. Any such school or college which fails to compile and
maintain a register or to issue a decal as required by this paragraph shall be punished by a fine of not more than one hundred dollars for each
such offense.
Amended by Chapter 353, Acts of 1970
Effective August 19, 1970
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Policies, Procedures & Guidelines
Smith College Policy on Chalking
______________________________________________________________________________
Smith College allows chalking on campus under the following guidelines:
Only erasable chalk may be used (grease-based chalk is not permitted).
Chalking may be done only on asphalt roads and walkways.
Chalkings should be signed with the full name of the person or group responsible.
Other individuals or groups within the community may add to the chalkings or remove them.
The administration of the college may remove all the chalkings in any specific area of campus.
Adopted by the Committee on Community Policy, November 18, 1993
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Policies, Procedures & Guidelines
Posting of Information
______________________________________________________________________________
College wide announcements and important dates and events for students are published in eDigest. Students are responsible for being aware
of the announcements made in eDigest as eDigest is an official Smith College communication and is sent directly to students in their email.
Students should refer to the Policy on Use of Email for official College communication to be aware of their responsibility for reading college
communications transmitted by email to a student's official Smith College email address.
The kiosk outside Neilson Library and the bulletin boards in college academic and administrative buildings (with the exception of the Campus
Center and the College grounds) are official college bulletin boards. Only administrative and academic departments, chartered student
organizations and Five-College departments, offices and organizations may post material on these boards. Notices and posters for the kiosk
may be left at the Neilson Library, front desk.
Any unauthorized person found placing items or signs on campus or within academic buildings should be challenged and informed of these
policies. Materials found posted on the grounds, including bollards, lamp posts, rocks, trees, etc. will be removed. These policies are intended
to protect the appearance of the campus, to protect buildings and grounds from damage and to avoid the placement of posters where they
might create a safety hazard. Any questions about the interpretation of these policies should be referred to the Office of the Dean of
Students.
Revised Spring 2008
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Policies, Procedures & Guidelines
Questionnaires and Surveys
______________________________________________________________________________
Questionnaires and surveys should not be issued without the consent of the president (or designate).
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Policies, Procedures & Guidelines
Attendance at Meetings
______________________________________________________________________________
Students are expected to attend all-college, class and house meetings.
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Policies, Procedures & Guidelines
Voter Registration
______________________________________________________________________________
As part of the Higher Education Amendment, Smith College must provide students with the opportunity to register to vote. By virtue of
being a student living at and attending a Massachusetts college, you are entitled to become a Massachusetts registered voter. Students from
other states who wish to vote in a state other than Massachusetts should use a federal form or one supplied by the state in which they wish to
register. Both the state and federal forms can be obtained via the Internet. Procedural information and links to the appropriate state agencies
can be found on the registrar’s office home page at www.smith.edu/registrar. Questions regarding registering to vote, census and elections
may also be directed to the Northampton Board of Registrars of Voters office at (413) 587-1291.
For further information see: http://www.sec.state.ma.us/ele/elestudents/studentsidx.htm
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Policies, Procedures & Guidelines
Sources of Discretionary Funds for Students
______________________________________________________________________________
Funding for Emergencies and Special Programs
A limited amount of funding in the form of grants is available to students in need for emergencies, special programs and some unanticipated
events. These funds are limited, and in most cases will not cover the entire cost of an event or emergency.
For more information on the rules governing these funds, potential locations for funding, as well as application procedures, check the Sources
of Discretionary Funds for Students webpage.
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Policies, Procedures & Guidelines
Firearms Policy
______________________________________________________________________________
In accordance with Massachusetts General Law Chapter 269 Section 10J, weapons are prohibited on the grounds of the College with the
exception of law enforcement officers duly authorized to carry such weapons. No person shall be permitted to carry firearms or other
weapons, concealed or not concealed, with or without a concealed weapon permit, while on properties owned or controlled by the College.
For the purposes of this policy, the term “weapons” includes, but is not limited to, firearms of any nature or description, including shotguns,
rifles, pistols, and revolvers, paint ball guns, or BB/pellet guns; firearm replicas; ammunition; martial arts-type weapons; explosives (including
fireworks); bows, crossbows, arrows; slingshots; switchblade knives, double-edged knives, hunting (pocket-style) knives with a blade length of
three inches or greater; swords; pointed metal darts; (unauthorized) pepper spray; or any other destructive device or instrument that may be
used to do bodily injury or damage to property. In addition, items that may be used as weapons, whether or not they fit the definition above,
will be subject to seizure.
Because these weapons may pose a clear risk to persons and property on the campus, violation of the regulations may result in administrative
action from the college and/or prosecution under the appropriate state or federal laws.
Updated Summer 2012
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Policies, Procedures & Guidelines
Withdrawal and Return to the College
______________________________________________________________________________
Withdrawal during the Semester
A student may choose to withdraw during the semester because of an unexpected opportunity or because her capacity to function in an
academic environment is compromised to the extent that she cannot meet the academic requirements for her classes and/or reside safely on
campus. Whatever the reason for withdrawal, the student will be expected to remain away from the college for the semester following her
withdrawal from the college.
If the student withdraws from the college within the first five weeks of the semester (the add-drop deadline), she may be granted an additional
semester in which to complete the degree or she may be required to earn credit while away from the college.
If a student withdraws after the completion of the fifth week, an additional semester will normally not be granted, except under exceptional
circumstances.
All withdrawals during the semester for any reason are reviewed by the Administrative Board which may imposed conditions in order to the
student to be eligible for readmission.
Voluntary Medical Withdrawal during the Semester
A student may request a medical withdrawal during the semester should she determine that she cannot fulfill the academic requirements for
her classes and/or a documented medical condition makes it difficult successfully to complete the semester.
The request to withdraw must be made in writing to a Class Dean, the Director or the Associate Director of Health Services, or the Director
of Counseling Services.
Required Withdrawal during the Semester
The Director or Associate Director of Health Services or the Dean of Students may convene a confidential Evaluation Committee to require
a student to withdraw during the semester when the student
presents a substantial risk of harm to self or others or fails to carry out substantial self-care obligations, or
significantly disrupts the educational or other activities of the college community, or
is unable to participate meaningfully in educational activities, or
requires a level of care from the college community which exceeds the resources and staffing that the college can reasonably be
expected to provide for the student’s well-being.
Evaluation Committee
The members of the Evaluation Committee may include
the Dean of Students,
the Director of Schacht Center for Health and Wellness,
the Associate Director of Medical Services and/or Counseling Services,
the student’s Class Dean
the Director of Disability Services
The EC may request that a representative from Class Deans, Residence Life or another area of the College present information
about the student’s experience
Other administrators may be added to the Evaluation Committee if expertise is needed that is not already represented on the
Evaluation Committee.
The Evaluation Committee may ask the student (and if appropriate, the family) to participate in the review by inviting them to make a brief
written or oral statement.
The Evaluation Committee has access to the student’s medical or educational records as required for an appropriate review. A representative
from Medical or Counseling Services may share information regarding the student’s health on an as needed basis. The information shared may
include hospital records if the student has been hospitalized, or other information from outside providers, or internal evaluations.
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The Evaluation Committee is responsible for informing a student (and if appropriate, her parents or guardians) the result of the committee’s
deliberation.
Normally, the Evaluation Committee's decision following consideration of all relevant information will be the final decision of the College.
The Evaluation Committee will communicate its decision to the student and the appropriate administrative offices.
The Evaluation Committee meets as needed.
Appeal Process
A student may seek an appeal of a decision to require medical withdrawal by the Evaluation committee by requesting a review by the Dean of
the College within seven (7) days of the date of the finding of the Evaluation Committee.
Generally, the dean will only consider an appeal if new information that was not available earlier is included in the request. All requests should
be made in writing and sent to:
Appeal - Required Withdrawal
c/o Dean of the College
Smith College
College Hall 203
Northampton, MA 01063
Return to the college after Withdrawal
Students returning from any withdrawal taken for any reason must request readmission. Detailed information about the process is available on
the Registrar’s home page.
In the case of a medical withdrawal, the student must provide documentation that provides evidence of regained functional capacity by any of
the following
completing coursework elsewhere (the Administrative Board may require a certain amount of credit at its review upon the student’s
withdrawal)
engagement in a full time activity such as employment (letter from superviser)
consistent volunteer work (letter from superviser).
The student may also be asked to outline a plan for self-care upon return.
The Director and/or the Associate Directors of the Schacht Center for Health and Wellness will review requests for readmission following
withdrawals for medical reasons and make a recommendation to approve or not approve to the Administrative Board which makes the final
decision.
The Administrative Board may deny readmission to any student who has withdrawn from the college during the semester three times.
In very rare instances the Administrative Board may decide that a student who withdraws for medical reasons during the semester is ineligible
for readmission.
A student who is denied readmission may submit a written appeal of that decision to the Evaluation Committee for review. The Evaluation
Committee's recommendation following a review will be given to the Administrative Board for reconsideration of its decision. All reviews
should be made in writing and sent to:
EC Review
c/o Dean of Students
Smith College
Clark Hall
Northampton, MA 01063
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Policies, Procedures & Guidelines
Missing Student Policy
______________________________________________________________________________
(information and requirements provided under the Federal Higher Education Opportunity Act, Section 485(j) regarding missing students)
Each Smith student, eighteen (18) years of age or older, has the option to identify an individual to be contacted by the Smith College Campus
Police or Dean of Students office not later than twenty-four (24) hours after the time circumstances indicate that the student may be
determined missing. For each student who is under age eighteen (18) and not emancipated, the institution is required to notify the custodial
parent not later than twenty-four (24) hours after the time that the student may be determined missing.
The confidential contact is a person designated by the student in addition to the emergency contact listed within Bannerweb, maintained by
the College Registrar. In cases where a confidential contact is not designated, or the confidential contact cannot be reached at the number
provided by a student, the emergency contact provided to the College Registrar will be used. The emergency contact may be notified in
addition to any confidential contact provided.
Each student, eighteen (18) years of age or older, may register a person designated as a confidential contact in the Bannerweb Emergency
Contact form at any time. The student wishing to register a confidential contact is solely responsible for the accuracy of the information, as
well as any update of information regarding the confidential contact.
Smith College will notify appropriate law enforcement agencies not later than 24-hours after the time a student is determined to be missing. A
student is determined to be missing when a report comes to the attention of the College and the College determines the report to be credible.
College officials receiving a missing persons report relating to a student are required to notify Campus Police immediately to investigate and
make a determination that a student who is the subject of a missing report has been missing for more than 24 hours and has not returned to
campus. Campus Police will notify the Dean of Students of the circumstances presented with the report of a missing student as soon as it is
established that avenues to contact the student have been exhausted (even when less than twenty-four hours of time has elapsed), or
immediately if circumstances of criminality or safety are determined to be involved. The Dean of Students office, through the Administrator-
on-Call system, or Campus Police, will initiate the notification to the confidential contact, as provided above, and to the emergency contact
person provided to the College upon enrollment for investigative and / or notification purposes.
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Policies, Procedures & Guidelines
Smith College Bicycle Policy
______________________________________________________________________________
Smith College supports the use of bicycles by students, faculty and staff for traveling to and around the college campus. Bicycles have a long
history on the Smith campus. In the 1920’s the Sophian reported on the growing use of bicycles on campus. Today we know that the use of
bicycles has benefit to individual health and (when replacing cars) reduces vehicle emissions that are harmful to human health and reduces
emission of greenhouse gasses to the atmosphere. Collectively these benefits to students, faculty, staff and the environment are consistent
with Sophia Smith’s wish that “…the institution be so conducted, that during all coming time it shall do the most good to the greatest
number.”
In order to ensure a safe and productive bicycle environment, this Bicycle Policy has been established for our community.
1. Registration
All bicycles owned by students, faculty and staff and used on campus must be registered with the Campus Police. Registration can be
completed Monday-Friday between 8:30am-4:00pm at Campus Police (Facilities Management Building) or printed from their website and
return to Campus Police. Information about the bicycle policy will be distributed annually by the Campus Police.
a. The registration decal is valid for four (4) years.
b. For students, registrations will expire after four (4) years or upon completion or withdrawal from the college.
c. For faculty and staff, registrations will expire after four (4) years or at end of employment with Smith College, if sooner.
d. Any student, faculty or staff member who has a bicycle with an expired registration must re-register the bicycle.
2. Registration Decal
The reflective registration decal must be affixed to the vertical part of the frame facing forward.
3. Parking and Storage
During the academic year, all bicycles on campus must be parked or stored in a bicycle rack. Bicycles may not be secured to fire hydrants, trees,
parking signs, fences, benches, stairwells, ramps (handicap and/or other), or in the egress path of any building. Bicycles may not be stored in
student rooms.
Summer storage for student bicycles in not available. Bicycles may not be left on racks over the summer.
At the conclusion of each academic year, all bicycles left on exterior bicycle racks will be removed and donated.
4. Massachusetts Bicycle Laws
Smith College asks that all student and employee bicyclists obey relevant Massachusetts bicycle laws. Among other things, these laws require
that:
Any bicycle operating one-half hour after sunset to one-half hour before sunrise must display a front light that is visible for not less
than 500 feet and a red reflector on the rear fender visible for not less than 300 feet.
A bell or horn capable of giving a signal audible for at least 100 feet is required, and
Each bicycle must be equipped with a brake that will enable the operator to stop the bicycle quickly and evenly.
5. Violation of Policy
Any bicycle in violation of the college’s bicycle policy (unregistered, showing an expired registration decal or improperly parked or stored) will
be removed. If it is not claimed within the semester it is removed it will be donated. A student who repeatedly violates this policy will lose
their bicycle privileges at Smith College.
Campus Police will invite a committee to review the bicycle policy on a biannual basis.
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Important Links:
Registration
Bicycle Safety
o Sidewalk Safety
o National Highway Traffic Safety Administration
Massachusetts Bicycle Law
Smith Bike Kitchen
MassBike – Statewide advocacy and resources
Massachusetts Department of Conservation and Recreation list of bike paths and trails
Massachusetts General Laws, Chapter 85: Section 11B.
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Policies, Procedures & Guidelines
Smith College Hoverboard Policy
______________________________________________________________________________
Due to safety concerns following reported hoverboard fires, Smith College prohibits the use, possession, or storage of hoverboards and
similar devices containing lithium ion batteries on campus.
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Academic Life
Academic Rules and Procedures
______________________________________________________________________________
Academic rules and procedures are contained in the Smith College Bulletin and Catalog. The Smith College Bulletin and Catalog contains information
about academic programs available at Smith, including detailed information on majors, minors and concentrations, certificates, academic
achievement, prizes and awards, degree requirements, academic credit, academic standing and the Administrative Board. It also provides
information on leaves, withdrawal, and readmission.
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Academic Life
Academic Honor Code
______________________________________________________________________________
Please refer to the Academic Honor Code found in the Student Conduct and Social Responsibility section.
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Academic Life
Student Academic Grievance Procedure
______________________________________________________________________________
Grievances - Procedures for Disputing a Course Grade
Instructors are responsible for clearly articulating the criteria for determining students’ grades in the course syllabus and issuing grades
according to that rubric. Grades are considered final once they are submitted to the Office of the Registrar, although an instructor may
request a change in a grade if a computational or clerical error has been made. The following procedure exists for the rare instance in which a
student believes she has a legitimate grievance that her coursework has been evaluated in an unfair or capricious manner. In that case, no later
than the end of the second full week of the following semester, the student should submit to the instructor a written request for an
explanation of the grade..
Normally, within two weeks of receiving such a request, the instructor should meet with the student to discuss the grade. If both parties deem
a grade change is in order then the instructor will request it from the Administrative Board. If the instructor does not agree, however, and the
student is not satisfied with the instructor’s explanation of the grade then the next step for the student is to take her original request and
additional supporting materials to the appropriate department chair or program director. Supporting material should include a copy of the
course syllabus and the student’s evidence for unfair or capricious grading. Specifically the student needs to demonstrate that one or more of
the following conditions pertained.
The instructor used inappropriate criteria in determining a final grade.
The instructor assigned a grade on some basis other than performance in the course.
The instructor did not adhere to the procedures or grading rubrics stated in the course syllabus.
After consulting with the instructor and the student and reviewing the written evidence, if the appropriate department chair or program
director finds legitimate cause for the complaint then s/he will try to work with both the student and the instructor toward finding an
equitable solution. However, if the appropriate chair or program director concludes that there is no cause for the complaint, if there is
disagreement between the chair/director and the instructor, or if the instructor is also the chair or program director, then the student can
appeal the case to the Associate Dean of the Faculty. At that point the instructor’s explanation for the grade should also be in the form of a
written statement. Reviewing all written materials and working with all parties involved the Associate Dean will make the final determination
on the grade dispute.
The procedures outlined above apply to most forms of academic grievance. However, students advancing claims of discrimination under Title
VI, VII, or IX should consult the Office on Inclusion, Diversity, & Equity and follow the corresponding process.
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Academic Life
Jury Duty
______________________________________________________________________________
Smith College students are often selected to serve on various juries within Hampshire County. The Massachusetts jury system is based on
serving for one day or one trial. Jury eligibility is determined by your place of residency (in this case as a Hampshire County, Massachusetts,
student resident). One does not have to be a registered voter to be selected to serve on a Massachusetts jury, although one must be a U.S.
citizen. Therefore, qualified Smith College students are eligible to be called. The call to jury duty includes the option for one postponement.
Many students elect to serve jury duty at the beginning of a semester, or during vacation or study break. If called for jury duty, it is not
possible to be exempted, even after recently serving on a jury in another state. A student who is called for jury duty and must miss class as a
result is encouraged to speak with her professors ahead of the date and to notify her class dean.
For further information: http://www.mass.gov/courts/jury/index2.htm
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Academic Life
Statement on Freedom of Expression
______________________________________________________________________________
A student at Smith is expected to be familiar with the Statement on Academic Freedom and Freedom of Expression expressed in the policies
section of this handbook. Academic freedom and freedom of expression are both essential to the success of an academic community.
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Student Conduct and Social Responsibility
Code of Student Conduct
______________________________________________________________________________
"Being a member of a community does not mean that we like everybody; it means that we work to sustain membership through shared standards of conduct, shared
norms which we generally agree to uphold.”
Ruth J. Simmons, president of Smith College, 1994-2001
Smith is a community founded on individual integrity and respect for others. Your behavior affects you, those around you, and the Smith
environment. As noted in the Statement of Student Ethics, students have freely associated themselves with Smith College in a relationship
based on mutual trust, personal respect and individual integrity. As a result, living successfully in this community will always depend on
balancing the greatest possible freedom for the individual with a sensitivity to and respect for the rights of others. This code is based on the
conviction that ethical student conduct is crucial to a supportive and inclusive community that fosters achievement and learning.
Joining the Smith community entails both rights and responsibilities. These rights and responsibilities include:
1. a willingness to discuss, negotiate and take responsibility for personal conduct and the conduct of one’s invited guests.
2. a dedication to free inquiry and to the exchange of ideas and criticism, while maintaining respect for the opinions and individuality
of others
3. a commitment to the creation of a sustainable college and world
4. an embrace of academic integrity and honest academic conduct
The provisions below describe unacceptable conduct and behaviors. Engaging in these prohibited acts violates the standards of individual
integrity, self-respect, respect for the rights and property of others and the responsible behavior which are expected in the Smith College
community.
PROVISIONS
Being dedicated to the advancement of learning and to the pursuit of truth, Smith College and its students, faculty and staff prohibit the
following behaviors:
ALCOHOL - UNSAFE OR ILLEGAL USAGE
Use, possession or distribution of alcoholic beverages, engaging in drinking games or other potentially dangerous behaviors or encouraging
others to do so, and/or public intoxication, except as expressly permitted by the law and college regulation
Related Policies:
College Policies Regarding Alcohol
Policy on Substance Abuse and Substance Use
Social Events
COLLEGE POLICIES VIOLATIONS
Violation of published college policies, rules or regulations
Related Policies:
Academic Honor Code (All cases are heard by the Academic Honor Board)
Academic Policies (All cases are heard by the Academic Honor Board)
Guest Policy
Residential Life Policies
Smith College Technology Policies
Smoking Policy
Student Handbook Policies
CONDUCT THAT THREATENS OR ENDANGERS A PERSON
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Physical abuse, verbal abuse, threats, intimidation, harassment, coercion and other conduct which threatens or endangers the health or safety
of any person or which unreasonably interferes with, impedes or harasses other students in the pursuit of their education. Such conduct may
occur in person or via audio, visual, electronic or other means.
Related Policies:
Equal Opportunities Policy
Gender-based and Sexual Misconduct Policy
Bullying & Cyber-Bullying
DISCRIMINATORY HARASSMENT
Discriminatory harassment is unwelcome and unprofessional conduct that targets an individual because of age, race, color, national
origin/ancestry, religion, sex or gender, gender identity, sexual orientation, mental or physical disability, genetic information or veteran
status/membership in the uniformed services. Discriminatory harassment violates the Equal Educational Opportunity Policy where enduring
the offensive conduct becomes a condition of the student's continued education, or where the conduct is severe, persistent or pervasive
enough to create an educational environment that a reasonable person would consider intimidating, hostile, or abusive.
Sexual assault is an especially egregious form of sexual harassment and discrimination. Matters involving sexual misconduct, including sexual
assault and harassment, are addressed separately pursuant to the College’s Sexual Harassment and Assault Policies. Matters will be referred to
the college’s Title IX Coordinator.
When sanctioning, the offensiveness should be measured by its gravity, whether it is intended to be offensive and not respectful, whether it is
repeated even after the student engaging in the behavior has been clearly told that it is offensive to another, and by the effect the behavior has
on the community and the student or students to whom it is directed.
Related Policies:
Equal Opportunities Policy
Gender-based and Sexual Misconduct Policy
DISHONESTY
Acts of dishonesty
Examples include:
1. Lying or furnishing false information to any college official, faculty member or college office;
2. Forgery, alteration or misuse of any official document, college key, identification or record;
3. Abuse of or interference with the Student Government Association policies and procedures, including tampering with the election
of any college or SGA-recognized student organization.
Related Policies:
Copyright
Illegal Downloading
Any instance of Academic Dishonesty is adjudicated by the Academic Honor Board.
DISRUPTION
Substantial disruption or obstruction of teaching, research, administration, disciplinary proceedings, college activities on or off campus, or
other authorized non-college activities when the act occurs on college premises.
Related Policies:
Policies Concerning Freedom of Expression and Dissent
Statement of Academic Freedom and Freedom of Expression
FIVE-COLLEGE POLICY AND OFF-CAMPUS BEHAVIOR VIOLATIONS
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While engaged in activities at any of the institutions that are part of the Five-College consortium or otherwise off-campus, Smith students are
subject to the policies and regulations of the institution where the activity takes place, in addition to the policies of Smith College. The College
Conduct Board and the administration reserve the right to conduct proceedings and impose sanctions for misconduct at other campuses or
off-campus, independent of actions by courts or other tribunals outside of the college. The College’s conduct process may continue before,
during or after proceedings at other institutions.
FAILURE TO COMPLY
Failure to comply with directions of college officials or law enforcement officers acting in the performance of their duties, and the failure to
identify oneself when requested to do so; failure to comply with judicial hearing bodies
FIREARMS AND OTHER WEAPONS
No person shall be permitted to use, possess or carry firearms or other weapons, concealed or not concealed, with or without a concealed
weapon permit, while on properties owned or controlled by the College or while on programs or activities authorized or sponsored by the
College.
Related Policies:
Firearms Policy
HAZING
Hazing is any act that endangers the mental or physical health or safety of a student, or that destroys or removes public or private property,
for the purpose of initiation into, admission to, affiliation with, or continued membership in a house, group or organization, regardless of
whether the student consents to participating in the act.
Related Policies:
Hazing - Prohibition Statute of the Commonwealth of Massachusetts
Pranks and Hazing Policy
ILLEGAL DRUGS
Use, possession or distribution of narcotics, other controlled substances or drug related paraphernalia, except as expressly permitted by law
Related Policies:
Policy on Substance Abuse and Substance Use
Medical Marijuana
THEFT OR ABUSE OF PROPERTY
The attempted or actual theft of and/or damage to the property of the college, the property of a member of the college community or of
other personal or public property
UNAUTHORIZED ENTRY OR USE
Unauthorized entry to or use of college premises, and failure to report lost or stolen keys or access cards
INFORMATION RELATED TO PROCEDURES
At Smith College we are committed to maintaining a community in which our diverse student body can live and work in an atmosphere of
civility and mutual respect for the rights and sensibilities of each individual, regardless of one’s economic status, race and ethnic background,
political views, sexual orientation, gender identity and expression, or other personal characteristics and beliefs. The student-run College
Conduct Board serves to uphold these standards, handling complaints of alleged misconduct by providing a timely response to incidents and
helping students navigate other college procedures where necessary.
ACADEMIC HONOR CODE
All Smith students are expected to abide by the standards of responsible behavior and honesty while engaging in academic activities.
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The Academic Honor Board is the committee of students and faculty responsible for upholding the Academic Honor Code and hearing cases
of alleged infractions of academic rules and regulations. Its jurisdiction and procedures are outlined below and referenced in Article X of the
Student Government Association Constitution and Article VII of the Bylaws. Violations of Academic Honesty occurring in a Five-College
course are adjudicated by the host institution.
ADMINISTRATIVE SETTLEMENT
Through this process, a college administrator designated by the College Conduct Board hears a complaint of a code violation, meets with the
student who is the subject of the complaint, and determines the appropriate corrective action. Participation in this process is voluntary. To
participate, a student who is the subject of the complaint must agree to the administrative settlement process, accept responsibility for the
alleged code violation(s), acknowledge that there is no new evidence for the college to consider, and acknowledge no evidence of bias or
conflict of interest in having the designated administrator decide the outcome. Students participating in Administrative Settlement will sign an
agreement (i) waiving their right to the College Conduct Board hearing and appeal process, and (ii) accepting the outcome of the
Administrative Settlement. An Administrative Settlement cannot result in removal from housing or recommendation for suspension, dismissal
or permanent separation.
APPEAL
Appeals of the decisions of the College Conduct Board must be submitted to the Appeals Board within seven days of the date on the board's
decision letter. Extensions will be granted only for good cause in extraordinary situations, such as hospitalization. The Appeals Board is a
three member committee consisting of the dean of students (or designee), a member of the SGA cabinet appointed by the SGA president and
one additional member of the administration appointed by the dean of students. The Appeal Board reviews the evidence presented to the
College Conduct Board and evaluates whether there are grounds for the appeal. The only grounds for appeal that will be accepted by the
Appeals Board are (i) gross error in procedure likely to have affected the outcome, (ii) violation of the student's rights as defined in the
student handbook, (iii) new evidence that was unavailable at the time of the College Conduct Board hearing, or (iv) bias demonstrated by a
member of the College Conduct Board, other than a conflict of interest which could have been raised prior to the College Conduct Board
hearing. Disagreement with the board's decision is not, by itself, grounds for an appeal.
COLLEGE CONDUCT BOARD AND THE COLLEGE ADMINISTRATION
The student-run College Conduct Board ensures that students uphold the standards adopted for the student community. The College
Conduct Board hears cases of alleged infractions of non-academic rules and makes decisions about the outcomes of these cases. The College
Conduct Board carefully considers the nature of the complaint and the board’s responsibility to the complainant, the student who is the
subject of the complaint and the greater college community. The College Conduct Board has the authority to enforce decisions and to
impose penalties or sanctions. The primary goals of such sanctions are restorative, focusing on education and rehabilitation.
The administration plays an important role in ensuring that the standards specified in the Code of Student Conduct, and this handbook, are
maintained. Hearing advisors guide and provide continuity from year to year for the College Conduct Board. The administration generally
refers cases of alleged infractions of the code to the Conduct Board, taking administrative action only when circumstances make that the best
option and following consultation with the College Conduct Board. The board may also refer cases to the dean of students for action. Its
jurisdiction and procedures are outlined and referenced in Article X of the Student Government Association Constitution and Article VIII of
the Bylaws.
DISCRIMINATORY HARASSMENT
When a formal complaint of an alleged violation of the Code of Student Conduct describes Discriminatory Harassment, an investigation,
usually by the dean of the college or the dean’s designee, is required and findings will be presented to the Community Conduct Board as part
of the hearing process. According to the Student Government bylaws the Community Conduct Board will include two (2) Smith community
members and three (3) Conduct Board members.
In such cases the normal procedures of the College Conduct Board will be followed. The normal procedures will include: referral of a case,
review of the incident, notification of complaint, investigation, and hearing.
In matters involving sexual harassment or assault, separate procedures will apply. Please refer to the Gender-based and Sexual Misconduct
Policy or contact the Title IX coordinator.
INTERIM SUSPENSION
In addition to adjudicating certain violations, the dean of the college, or the dean’s designee, may impose a college or residential suspension
prior to a student’s hearing before the College Conduct Board (sometimes referred to as an “interim suspension”). During an interim
suspension, a student may be denied access to college houses, to the college campus (including classes), and/or to all other college activities
and privileges for which the student might otherwise be eligible, as the dean, or the dean’s designee, may determine to be appropriate.
INVESTIGATION OF CONDUCT VIOLATIONS
At any time the College Conduct Board may decide to invoke a formal investigative process in addition to receiving the complaint and the
response from the parties involved in a matter alleging a violation of the Code of Student Conduct.
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An investigation generally will include interviews with: (1) the complainant; (2) the respondent; (3) witnesses, if any; and others as determined
by the investigator. The investigator will also review documents provided by either the complainant or the respondent and will gather other
relevant documents. Investigators will be trained and will treat all in the process with respect and with neutrality. The investigator is
responsible for managing the process with reasonable speed under the circumstances.
All students are expected to cooperate fully in efforts to investigate and enforce this policy. Records of the investigation will be held by only
the investigator until findings are made and shared with the College Conduct Board.
MEDIATION
We recognize that disagreements and conflicts of various degrees of seriousness are inevitable. The college strongly encourages informal
resolution of disputes or disrespectful interactions. Many issues are best resolved by direct communication between the individuals involved,
sometimes with the help of a third party. Community members are expected to engage in good faith attempts to mediate their differences. To
that end all members of the community are encouraged to consult with academic department chairs, deans, human resources staff members,
residence life staff members, and student affairs staff members to discuss concerns and seek resolution to differences through mediation.
Your consultation with us will allow us to guide you in whether or not mediation is a viable option to consider, as not all situations should be
mediated.
If informal strategies do not result in a resolution the formal complaint process described above can be used.
Mediation is not appropriate for matters involving sexual assault.
PARENTAL NOTIFICATION
Consistent with putting the student's health and safety at the forefront, the college reserves the right to contact parents/guardians in the event
of significant health or safety concerns, including but not limited to alcohol or drug abuse use, possession or use of weapons, violent
behavior, or hospitalization. The college may also contact parents/guardians should conduct result in a change to a student's status at the
college.
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Student Conduct and Social Responsibility
Academic Honor Code
______________________________________________________________________________
Honor Code Statement
Students and faculty at Smith are part of an academic community defined by its commitment to scholarship, which depends on scrupulous
and attentive acknowledgement of all sources of information and honest and respectful use of college resources.
Smith College expects all students to be honest and committed to the principles of academic and intellectual integrity in their preparation and
submission of course work and examinations. All submitted work of any kind must be the original work of the student who must cite all the
sources used in its preparation.
Students voted to establish the academic honor system in 1944. The basis of the Academic Honor Code is articulated in Article X of the SGA
Constitution and Article VII of the SGA Bylaws.
HONOR BOARD PROCEDURES
for students who have been reported to the Honor Board
for students wishing to report a suspected infraction by a fellow student
for faculty reporting a suspected infraction
HONOR BOARD FAQ
Honor Board Frequently Asked Questions
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Student Conduct and Social Responsibility
College Conduct Board
______________________________________________________________________________
The College Conduct Board is responsible for addressing possible violations of non-academic policies by students.
Please refer to the Article VIII of the Bylaws to the Student Government Association Constitution for the complete procedures and rights
and responsibilities set forth by the conduct board.
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Student Conduct and Social Responsibility
Disciplinary Standing
______________________________________________________________________________
A student is in good disciplinary standing unless they are on disciplinary probation or currently separated from the college for conduct
reasons. A student not in good disciplinary standing may not run for or hold an elected or selected office, either campus-wide or within their
house.
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Social Events
Social Events Policies, Procedures and Guidelines
______________________________________________________________________________
About Social Events
The College provides numerous opportunities for students to engage in an active social life on campus, as well as in the Five College area. The
Student Event Committee is responsible for scheduling campus wide activities during the year. Social events planned by students may include
ice cream parties, coffee houses, fundraisers by student organizations, intramural athletic events between houses, performance groups, dance
parties scheduled in the houses and in Campus Center, and other social events which are limited only by the imagination of students and
student groups. For more information go to: https://www.smith.edu/sao/reslife/requestingevents.php.
Be sure to check the weekly schedule of events in e-digest, the Sophian and the Five College Calendar, as well as posters and announcements
on college bulletin boards, for concerts, films, house parties and dances held on campus, around Northampton and in the valley. Also,
the Smith Social Network from the Office of Student Engagement publicizes campus social events.
Definition of Social Events
A social event is defined as a function at which there are both Smith students and their guests.
Every member of the Smith College community is individually responsible for themself and their guests at social events. In addition, anyone
serving alcoholic beverages has both a personal and a legal responsibility to know and comply with the policies of Smith College and the laws
of the Commonwealth of Massachusetts regarding the sale, consumption and serving of alcoholic beverages. An event host must abide by and
oversee that the registration, party rules and guidelines to serving alcohol are followed. Students may find it useful to review the Smith College
policies regarding alcohol and Student Conduct and Social Responsibility: Prohibited Conduct sections in this online handbook.
Social System
Each undergraduate Smith student is a member of the social system and is welcome to participate in all social events taking place on campus
and in residential houses. The social system is funded through the student activities fee (SAF) and by the college. A portion of each student’s
SAF goes to their house.
This money becomes the basis for the house social budget and the “campus pool.” A small amount is placed in the campus pool to be used
by houses and for the operating needs of the system, such as booklets, bracelets and student leader training. Houses planning additional
events that might exceed the allotted house social budget may petition for funding from the campus pool. In accordance with the
Commonwealth of Massachusetts law and Smith College policy, money obtained through the social system fee, including the campus pool,
may not be used to purchase alcoholic beverages. Further information about the social system and fee structure can be found in the Guide to
Student Organizations and Event Planning and the House Events Guide.
Registration of Social Events
All campus events sponsored by an organization and all house social events (parties, cocktails, mocktails, after hours, senior banquets, small
private events and senior wine and cheese events) held in a campus house must be registered. All Organizations and Houses must register
their event by completing the Event Form found on the Smith Social Network.
HOUSE EVENTS
The general guidelines for parties and social events are as follows:
1. Gatherings of 10 or more students in student rooms or apartments are considered parties and must be registered with the
coordinator of house events in the Department of Residence Life. In a residence house, the event must be held in a public space of
the house and is not to include the house corridors or student rooms.
2. It is mandatory that area coordinators do a walk-through with each house leader and review the setup of parties in each house with
the head resident/house coordinator, house president, house community adviser and house social event coordinators before each
party. Such review includes assessing arrangements such as the location of the bar and setup of door watch, stair watch, etc. to see
if any suggestions can be made to help make the party run smoothly and the house more secure. This review will also be offered to
all sponsors of apartment events.
3. Residence Life reserves the right to limit the number of parties on any night.
4. All house and organizations' parties end by 1 a.m. At this time all entertainment must stop. On winter and spring weekends, after-
hours parties may last until 2 a.m.; however the noise level for entertainment must be contained within the house and no alcohol
may be served. All apartment parties must end by 11 p.m. on Sundays-Thursdays and by 1 a.m. on Fridays and Saturdays.
5. No student organization or house may hold a social event after the last class of each semester. For example, if classes end at 5 p.m.,
no social events or parties may be held after that time.
6. Failure to comply with social system guidelines, college policies, and /or state or federal law will result in a suspension in party
registration privileges by the Department of Residence Life professional staff, and may also result in a referral to the College
Conduct Board. Federal, state and local prosecution may also be possible.
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HOUSE EVENT REGISTRATION DEADLINES
All parties held by a house that involve alcohol, including “Senior Wine and Cheese events,” must be registered by Thursday, one
week before the event. For “Senior Wine and Cheese”, a sponsor may register multiple specific dates within a semester on one
form.
All small private events and apartment parties must be registered by three (3) class days before the event.
All house parties and events that are open to guests but do not involve alcohol must be registered with the coordinator of house
events by the Tuesday before the event.
A social event that is planned for ONLY “in-house attendance” and does not involve alcohol can be held in a public space of a
house by contacting the house staff for approval and does not need to be formally registered. The house staff will notify the area
coordinator. The area coordinator will notify pertinent college personnel of the event.
ORGANIZATION EVENTS
Organizations and Houses reserve space for events by completing 25 Live space request as least 2 weeks prior to the event. This is also where
any technical needs or additional equipment can be requested.
The general guidelines for events are as follows:
Organization events are held in a public location (Davis Ballroom, Campus Center) or in their own specified organizational space
(Unity House, Mwangi Center). Organizations cannot plan events in the houses.
All events must end at 1 a.m., all entertainment must stop at this time.
Alcohol service at events must stop a half hour before the event ends.
No student organization may hold a social event after 5 p.m. on the last class of the semester.
Failure to comply with social system guidelines, college policies and/or state or federal law will result in the suspension of event
registration privileges by the Office of Student Engagement and may also result in a referral to the College Conduct Board. Federal
state and local prosecution may also be possible.
Thereservations coordinator, in the Office of Student Engagement, has the responsibility of reserving space for the above
activities. Room reservations for events are made with the reservations coordinator by filling out a 25 Live space request.
Guests
A guest is defined as any person who is not officially assigned to live in the residential house hosting the event. This includes other Smith
students, children, relatives of Smith students and Smith alumnae. Smith students must present their Smith I.D. All non-Smith students must
present photo I.D. and sign in with their Smith host. For open social events, House Social Event Coordinators must have at least two people
at the door at all times checking photo I.D.’s and ensuring that all guests sign in with their Smith host. All guests who have signed in will be
given a bracelet upon admittance. The Smith host of a guest is responsible for the conduct of that guest. An event sponsor must be prepared
to send away uninvited guests, guests without proper I.D. or guests who are causing a problem in the house.
OPEN HOUSE PARTY
For an open house party, any Smith student may attend without being on a guest list. Off-campus guests who are invited by Smith students
must be accompanied by their Smith host and must sign in at the door. Smith students are allowed to host three (3) at an open party.
Residence Life reserves the right to review this and make appropriate changes when necessary.
CLOSED HOUSE PARTY
For a closed house party, houses must have a pre-established guest list identifying everyone invited from outside the house. Smith students
hosting a closed party are allowed to host three (3) guests at any given time. Guests at a closed house party must be on the pre-established
guest list turned into the area coordinator by noon on Friday, prior to the event.
HOUSE SENIOR BANQUETS
This event is open only to residents of the house and graduating seniors who have lived in the house previously and have been invited back to
be honored.
SMALL PRIVATE EVENT AND APARTMENT PARTY
An event sponsor is responsible for the conduct of their guests. An event sponsor must be prepared to send away uninvited guests or guests
who are causing a problem in the house or apartment.
Accessibility Policy
Smith College is committed to compliance with both the spirit and the letter of the Americans with Disabilities Act. The goal of the college is
to assure not only non-discrimination but to provide for full participation of persons with disabilities in all aspects of campus life.
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The following private entities and activities are considered public accommodations under the ADA: establishments serving food or drink,
theatres, lecture and concert halls, sports facilities and places of exhibition, entertainment, recreation, and private undergraduate or
postgraduate schools.
Any activities planned and scheduled to take place on the Smith campus that are open, or advertised as open, to the Smith community, the
Five College community, or the general public should be accessible to persons with all types of disabilities.
ACCESSIBILITY OF CAMPUS EVENTS
All-campus parties must be held in locations that are accessible to persons with mobility impairments. Any questions should be directed to the
disability services director at ext. 2071.
For open house parties, the college has adopted a standard that a minimum of one house or Campus Center party on any particular night
(except winter and spring weekends) will be in an accessible location.
For all organizations and for houses hosting private events, if the event location is not accessible and guests with mobility impairments will be
attending, special arrangements should be made ahead of time to accommodate them or to reserve another location. If these arrangements
have not been made, you will be unable to host the event. Any questions should be directed to the disability services director, at ext. 2071.
Responsibilities of the event planner include the following:
Scheduling a location, which is accessible to persons with mobility impairments, including wheelchair users, and advertising the
event as being accessible.
Providing sign-language interpreters or assistive listening devices if requested at conferences, public lectures or concerts. (You may
say in your publicity that these will be provided with two weeks notice.) Contact disability services, ext. 2071.
Advertising events in various media (i.e., both oral and visual materials such as printed announcements, radio advertisements,
phone mail listings of events, SGA Hotline, etc.). The Office of Student Engagement has symbols denoting accessibility available
upon request.
Making available large-print copies of programs or other printed materials that may be handed out at events.
Sending an e-mail to the director of the Disability Services Office if you are holding an event that accommodates persons with
disabilities.
Asking invited guests and participants of conferences whether they will need special accommodations. This should be included in
any invitations you sent out.
Consulting the accessibility information table in the appendix of the Guide to Student Organizations and Event Planning when
determining potential locations for your events.
The Office of Disability Services is available to provide technical assistance on accessibility to student organizations. Organizations are
responsible for making various arrangements for their events, including requesting and paying for sign-language interpreters during
conferences, public performances and concerts. Requests for interpreters should be submitted two weeks in advance to the Office of
Disability Services, ext. 2071, or College Hall 104.
Event Capacity
The number of people at an event is limited to the amount established in the maximum occupancy grid found in the House Events Guide.
Maximum occupancies must be adhered to strictly. The number of people who can be in a house has been set by the college and adheres to
the fire codes for the city of Northampton. The maximum occupancy is based on the public space available for the event. If a space is made
smaller by any means, such as blocking off an adjoining room, maximum occupancy is reduced. During the party, students working at the
door must maintain the count of the persons in attendance and not allow the party to exceed the maximum occupancy.
If the door person(s) admits a number of guests that causes the house to exceed the maximum occupancy, the House Social Event
Coordinator or host(s) must take actions to quickly resolve the violation. They must “close” the party until the overcrowding issue is resolved
and not allow persons who are outside to enter, regardless of whether they have already been inside the house.
Admission Charges
No admission may be charged at any house party that takes place in a Smith house. This includes the selling of cups or any party tokens, toys
or paraphernalia at the party. This is particularly important when alcohol is being served. Houses may charge for admission at the Campus
Center, Davis and other approved locations. This will be considered a fundraiser and must be approved by the House Presidents' Association.
Chartered organizations may charge admission for their parties/events held at the Campus Center, Davis, Unity House, Mwangi Cultural
Center and Scott Gymnasium or other campus locations. This will be considered a fundraiser according to SGA regulations, and
organizations must follow all procedures under those guidelines. Organizations may sell alcohol at the Campus Center only, under the
college’s beer and wine license supervised by Dining Services, which will set up a cash bar and provide bartenders.
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Noise
HOUSES AND ORGANIZATIONS
All house and organization parties end at 1 a.m. At this time all entertainment must stop. On winter and spring weekends, after-hours parties
last until 2 a.m.; however the noise level for entertainment must be contained within the house or event space. Any noise complaints by
neighbors or residents will prompt Campus Police to contact the on-call area coordinator. The college's response will be determined by
Campus Police, in consultation with the on-call area coordinator.
APARTMENTS
All parties in an apartment must end by 11 p.m. Sundays-Thursdays and by 1 a.m. Fridays and Saturdays. Professional bands, DJs with large
speakers, and electronic soundboards are not appropriate for parties in the apartments. They constitute electrical hazards, as well as project
excessive noise in a residential area. Any noise complaints by neighbors and/or other students in nearby apartments will prompt Campus
Police to contact the on-call area coordinator. The college's response will be determined by Campus Police, in consultation with the on-call
area coordinator.
Advertising of Student Social Events
1. Posters, flyers or other forms of publicity for open house events may not extend beyond Smith campus boundaries. Under no
circumstance may posters be placed in Northampton, in surrounding towns or announced on the radio or internet. This includes
the Facebook and hired DJ websites.
2. Private house events are by invitation only and cannot be advertised.
3. Posters for other events such as movies, conferences and special meetings may be distributed or sent to other college campuses, or
to designated places in Northampton. Events (other than house parties) may be advertised on the Web.
4. Do not place any posters on trees, doors, buildings, posts or walkways (asphalt, cement, grass) on campus. They will be taken
down and the organization or house will be held responsible.
5. All events held in accessible places must be stated as such by including a symbol or a sentence denoting accessibility on posters or
other printed material.
6. Smith College prohibits promotion and/or marketing of alcoholic beverages on campus and social events that encourage drinking
or drunkenness as themes. The advertisement of such events is not permitted.
7. Advertisements with language or illustrations that are sexually explicit are not permitted.
8. House social events sponsors must obtain the area coordinator’s approval for all advertisement prior to any posting for open house
events.
Types of Campus Parties
All-Campus Party
All-Campus Parties are sponsored by the Student Events Committee, student organizations or several houses working together and are open
to persons with Smith College IDs. All Campus Parties where alcohol is being served may be held only in the Campus Center. The serving
of alcohol must be supervised by Dining Services.
Open House Party
A party sponsored by a campus house, held on Friday or Saturday either in the house or in another designated location (e.g. Campus Center),
that any Smith student may attend without being on a guest list. Off-campus guests who are invited by Smith students must be accompanied
by their Smith hosts and must sign in at the door with valid identification. House parties held in houses cannot exceed 4 hours and alcohol
can only be served for 3 hours.
Registration Deadline: For Open House Parties where alcohol is being served, the event must be registered with the coordinator
of house events at six (6) class days before the event. Only events with complete forms, those with all signatures and the names of
two student bartenders and two I.D. checkers will be allowed to register. Open House Parties that do not include alcohol must be
registered three (3) class days before the event.
On any given night, a minimum of one open party must by handicap accessible. If a house is not accessible and cannot make
special arrangements ahead of time to either accommodate guest(s) with mobility impairments or to reserve another location, the
event will not be approved.
I.D. Checker Requirements: If serving alcohol, a house must have two I.D. checkers who have attended the Alcohol Service
Awareness Workshop and are registered with the college. Both I.D. checkers must be from outside of the house.
Bartender Requirements: If serving alcohol, a house must have a minimum of two bartenders who have attended the Alcohol
Awareness workshop and are registered with the college. Both bartenders must come from outside the house. Beer must be served
in 12 oz clear cups, wine and mixed drinks in 7 oz clear cups, non-alcoholic drinks in blue OR red 12 oz cups.
Post Event: After an event, the house social events coordinator must schedule a meeting with the Area Coordinator to complete
the post-party review form. A house residence life staff member must attend this meeting.
Closed House Party
A party held on Friday or Saturday by a house for its own members and personal guests. Houses must have guest lists established prior to the
party, listing everyone invited from outside the house. The guest list must be turned into the AC by noon on Friday. All house members’
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guests must sign in at the door. Examples include senior banquets, cocktail parties, and holiday celebrations. House parties held in houses
cannot exceed 4 hours and alcohol can only be served for 3 hours.
Registration Deadline: For Closed House Parties where alcohol is being served, the event must be registered with the coordinator
of house events at least six (6) class days before the event. Only events with complete forms, those with all signatures and the
names of two student bartenders and two I.D. checkers will be allowed to register. Closed House Parties that do not include
alcohol must be registered three (3) class days before the event. A nonalcoholic social event that is planned for only “in house
attendance” (no guests) can be held in a public space of a house by contacting the Area Coordinator for approval.
I.D. Checker Requirements: If serving alcohol, a house must have two I.D. checkers from outside the house who have attended
the Alcohol Service Awareness Workshop and are registered with the college.
Bartender Requirements: If serving alcohol, a house must have a minimum of two bartenders who have attended the Alcohol
Awareness workshop and are registered with the college. One bartender must come from outside the house. Beer must be served
in 12 oz clear cups, wine and mixed drinks in 7 oz clear cups, non alcoholic drinks in blue OR red 12 oz cups.
Post Event: After an event, the party job sign-up sheets, guest lists, and post party reports must be turned into the Area
Coordinator on the following Monday by noon.
Small Private Event (and Senior Wine and Cheese)
A party sponsored by an individual or individuals (rather than a house or organization) for his/her own personal guests, number limited to
capacity of house designated space. Examples of small private events are student birthdays, religious celebrations, etc. Student organizations
and athletic teams may NOT register an event as a small private event in any house space. Parties may not be held in student rooms or in
house corridors. Before registering the party, the sponsor must obtain permission from house members through the House President. The
signatures of the HR, as well as those of the HCA, and AC on the registration form will reflect this permission. All personal parties must end
by 11 p.m. Sunday-Thursday and by 1 a.m. on Friday-Saturday. Small Private Events cannot be hosted before the first day of classes or after 5
p.m. on the last day of class at the end of the semester.
Registration Deadline: Events (with or without alcohol) must be registered with the coordinator of house events at least three (3)
class days before the event. Only events with complete registration forms, this includes all signatures complete on the form.
Alcohol Policy: Only persons who are 21 years or older are allowed to serve or consume alcoholic beverages. Before tending bar
for a small private event, it is strongly recommended that all students participated in the Alcohol Service Awareness workshop. As
a sponsor of a social event, you must abide by the guidelines for serving alcohol. Each sponsor should be aware of federal and
state laws and college policy regarding alcohol. The sponsor (s) are responsible for their decisions and actions and for any
consequences of these decisions and actions. Beer must be served in 12 oz clear cups, wine and mixed drinks in 7 oz clear cups,
non alcoholic drinks in blue OR red 12 oz cups.
Apartment Party
A party that is sponsored by individuals living in a residential apartment for their personal guests of 10-30 people maximum, including the
residents of the apartment. The on-campus residential apartments include Friedman Apartments, 12/26 Bedford Terrace, Conway House
and 47 Belmont Avenue. All apartment parties must end by 11 p.m. Sunday-Thursday and by 1 a.m. on Friday-Saturday. Apartment parties
cannot be hosted before the first day of classes of after 5 p.m. on the last day of class at the end of the semester.
Registration Deadline: Events must be registered with the coordinator of social events at least three (3) class days before the event,
using the Small Private Events Form. Only events with complete registration forms will be allowed to register, this includes having
the signatures of the house coordinator and area coordinator complete on the form.
Alcohol Policy: Only persons who are 21 years or older are allowed to serve or consume alcoholic beverages. Before tending bar
for an apartment party, it is strongly recommended that all students participate in the Alcohol Service Awareness workshop. As a
sponsor of a social event, you must abide by the guidelines for serving alcohol. Each sponsor should be aware of federal and state
laws and college policy regarding alcohol. The sponsor(s) are responsible for their own decisions and actions for any consequences
of their decisions and actions. Beer must be served in 12 oz clear cups, wine and mixed drinks in 7 oz clear cups, non alcoholic
drinks in blue OR red 12 oz cups.
Winter and Spring Weekends
On these weekends many houses choose to host cocktails, mocktails and/or after-hours parties. These events can be either open or private
and are subject to the same guidelines as any other house party, except for the differences noted below.
Cocktails (with alcohol) are not intended as the pre-party of a larger house event; therefore a house cannot host a cocktail
immediately before a house event. Cocktail parties are 2 hours in length and are in general smaller more formal events than open
or closed house parties.
After hours parties must begin on or after midnight and must be closed on or before 2 a.m. Alcohol cannot be served at after
hours events. An after-hours party is not intended as the extension of a larger house event; therefore a house cannot host an after-
hours party immediately following a house event. After hours parties typically are 2 hours in length.
Registration Deadline: follow open or private party guidelines.
Accessibility: These two weekends are the only exception to the accessibility rule for House Events. If the house is not accessible
and guests with mobility impairments will be attending, please make special arrangements ahead of time to accommodate them or
to reserve another location.
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I.D. Checker Requirements: For Open House Parties, there must be two I.D. checkers from outside the house who have attended
the Alcohol Service Awareness Workshop and are registered with the college. For Private Cocktail Parties, there must be one I.D.
checker from outside of the house or the HR may act as the I.D. checker; this exception is for private cocktail and senior banquets,
only.
Bartender Requirements: A minimum of two bartenders who have attended the Alcohol Service Awareness Workshop and are
registered with the college. DURING WINTER AND SPRING WEEKENDS ONLY the following may occur: for Open
House Parties, one bartender may come from within the house and the second must come from outside of the house. For private
cocktail parties, both bartenders may come from in-house. This exception is for private cocktails only. Beer must be served in 12
oz clear cups, wine and mixed drinks in 7 oz clear cups, non alcoholic drinks in blue OR red 12 oz cups.
House Senior Banquets
Senior Banquet is held to honor graduating seniors. It is exclusive to house members and graduating seniors who have lived in the house
previously and have been invited back to be honored. As a closed event, there are a few adjustments to college policy that reflect the
difference of this social event from a typical Private House Party. Senior Banquets may be held on any night of the week as long as proper
arrangements are made with Dining Services. Please be reminded: No social events may be held after 5 p.m. on the last day of class each
semester.
Registration Deadline: Event must be registered with the coordinator of house events on the specified date on the registration
form. Only events with complete forms, those with all signatures and the names of two student bartenders and one I.D. checker
will be allowed to register.
I.D. Checker Requirements: For senior banquets, the HR may act as the I.D. checker.
Bartender Requirements: A minimum of two bartenders who have attended the Alcohol Service Awareness Workshop and are
registered with the college. One bartender must come from outside the house. Alcohol service must be provided from behind the
bar. Beer must be served in 12 oz clear cups, wine and mixed drinks in 7 oz clear cups, non alcoholic drinks in blue OR red 12 oz
cups.
Hosts: A leader in the house designated by the house constitution or house council plans the senior banquet; this person fulfills
the role of the House Social Events Coordinator at the party, and as such will be the sponsoring person who registers the party
with the coordinator of social events. Social Events Coordinators are required to advise the hosts in the planning of Senior
Banquet. The designated Social host must attend or have already attended the Alcohol Service Awareness Workshop before the
night of the banquet and attend the senior banquet planning meeting.
House Presidents: When a house president is a senior, s/he may relinquish duties at the event to a house leader designated by the
house council to fulfill the role of house president at the party. The designated house president must attend or have already
attended the Alcohol Service Awareness Workshop before the night of the banquet.
Residence Life Staff: An HR and HCA are expected to work the senior banquet in the house s/he is serving as the staff
member. They are expected to remain sober and alert throughout the entire event. Staff members may not get another staff
member to ‘cover’ their duties on senior banquet night. Residence Life staff members are encouraged to attend a senior banquet at
a house they previously lived in.
House Parties in the Campus Center
Houses may choose to host house parties in the Campus Center (CC). Each semester the coordinator of house events reserves 5-6 weekend
dates for houses to hold such events. If a house is interested in having a party at the Campus Center the Social Events Coordinator should
contact the Coordinator of House Events (CHE) early in the semester. The Dean of the College has arranged to cover most of the cost for
such events. Houses are responsible for the cost of entertainment (D.J., band, etc.) and for any alcohol which might be served.
Registration Deadline: The Social Events Coordinator must contact the CHE early in the semester to reserve a date for a CC party.
The CHE will then let the CC staff know which house is hosting a party on the designated night. AT LEAST 2 WEEKS (3 weeks
is ideal) before the event Social Events Coordinator must be in touch with the director of the Office of Student Engagement at the
Campus Center to formally register their event. THIS IS A DIFFERENT PROCESS THAN A TRADITIONAL HOUSE
PARTY.
I.D. Checker Requirements: None needed—CC provides staff.
Bartender Requirements: None needed—CC provides staff.
Hosts: Must register the event and find house volunteers to work the event. Hosts must be present at the entirety of the event and
remain sober at the event.
House President and RL Staff: Are not required to be at CC parties hosted by houses, but they are encouraged to attend to support
the house.
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Social Events
Fund Raising and Entrepreneurial Activities on Campus
______________________________________________________________________________
FUND RAISING
Non-student Organizations and Individuals
Requests by non-student organizations and individual students to raise funds on-campus on behalf of a registered non-profit organization
should be directed to the director of the Office of Student Engagement in the form of a written proposal. Proposals should include the
purpose of the fundraising activity, the name and location of the non-profit agency, the date, time and proposed location of the fundraiser.
Students and Student Organizations
Students or student organizations raising funds on behalf of an academic department, college office or athletic team should contact the Office
of Student Engagement regarding fundraising policies and space reservations after they have received written permission from their
department or office.
ENTREPRENEURIAL ACTIVITIES
Any student who plans an entrepreneurial venture to raise funds for personal gain on campus must submit a project proposal, business plan,
copies of proper certifications and/or licenses and their Risk Management Agreement to the Office of Student Engagement for consideration.
Once approved, the student entrepreneur will be treated as an outside vendor. Please contact the Administrative Coordinator at ext. 2639
regarding the reduced student entrepreneurial fee.
Student entrepreneurs are encouraged to contact the Center for Women & Financial Independence (WFI) for assistance with developing a
business plan and various logistics of owning and operating a business. WFI administers several funds designed to support students with
advancing existing businesses, business ideas or product implementation. Request for funding applications can be found on
the Entrepreneurship page of WFI website. Please contact Rene Heavlow, director of the Center for Women and Financial Independence or
Susannah Howe, Design Clinic director in engineering to discuss funding and resource options.
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Residential Life
House System
______________________________________________________________________________
Community Living and Student Responsibility
Residential life at Smith is considered an important part of a student’s education. Smith is committed to a co-curricular environment that
enhances and enriches the academic program: residential living is an integral part of that education. Students come from varied cultures,
backgrounds, and social identities and the houses provide unique opportunities for them to learn about one another’s experiences. At its best,
residential living fosters a sense of community and encourages a wide range of ideas. Each Smith student is challenged to balance the freedom
of an individual with their own self-direction and a sensitivity to and respect for the rights of others. These expectations are not always
reached, however, as interpersonal tensions, value conflicts and discomfort caused by close community living are not unusual. Learning to
respond, to take responsibility for oneself, and to overcome adversity are important elements of personal growth and of the Smith education.
Every member of the Smith community is entitled to be treated with respect and behaviors that show disrespect for individuals or groups will
not be tolerated. The ability to deal with complex issues and to resolve conflict will serve each student well at Smith and in the wider world of
which everyone is a part.
Students are responsible for reading all published information and meeting all deadlines. This includes, but is not limited to, email messages,
information in the catalogue, the handbook, the housing contract, eDigest and other posted notices. Failing to read available materials is not
an excuse for missing deadlines or for being uninformed about policies and regulations.
The college reserves the right to move a student from one house to another, to remove them from campus housing or even to dismiss them
from the college if it is found that they cannot function as a cooperative member of their house or of the college community.
Students who do not accept the responsibilities of community living and house membership may be referred to a variety of college
proceedings. Depending on the nature of the behavior, referral may be made to local law-enforcement agencies, Campus Police, the Office of
Institutional Diversity and Equity, the College Conduct Board or to the dean of the college (or designate). For further information on these
actions, see specific references in this section of the handbook.
HOUSE SYSTEM
Housing Policy
Smith College is a residential college; traditional-aged undergraduates are required to live on campus for four years. Limited numbers of
students may be given permission to live off campus through the housing lottery process or by completing the Petition for Waiver of On-
Campus Living Requirement Form, available on the Residence Life web pages and given permission. Any requests outside of the spring
lottery must be submitted in writing to the Assistant Director of Residence Life by June 1 (for first semester) and December 1 (for second
semester). Transfer students who are of traditional college age may also apply to live off campus by writing to the Assistant Director of
Residence Life in the student affairs office at the time of application for admission. Very few exceptions will be made, and further
documentation to support one’s request will be required. All requests after the housing lottery will be reviewed and decided by the off-campus
housing board.
All new students will receive a copy of the housing contract electronically when they fill out the Residence Life Information Form. Returning
students get this during the room selection process. Houses open for new students on Friday, September 2 from 8:30 am - 12:30 pm.
Returning students may move in Tuesday, September 6, from 1-4 pm or Wendesday, September 7 from 9 am-noon.
Closing and opening dates and times of houses are publicized on campus prior to vacations and are posted on the residence life website.
These closing dates represent the end of each semester. Students are expected to make house departure and travel plans accordingly. All
houses (including the Friedman apartments) are closed for winter break, except Cutter and Ziskind for international students; 150 Elm Street
and Conway House for Ada Comstock Scholars, and 47 Belmont for graduate students.
Students who will not be in residence for the spring semester, including seniors graduating in January, must remove personal belongings from
their room and house by Friday, December 23, at 10 a.m. All January graduates needing commencement housing in May must submit a
request in writing to the Assistant Director of Residence Life by December 2, 2016. Belongings not removed on time will be packed and
shipped at the student’s expense. Prompt departure from houses is required for all students. A student who rescinds a leave of absence or is
readmitted for second semester cannot return to campus until the date determined by the residence life department.
Information regarding the housing lottery is distributed to students in the spring. The Student Financial Services office requires that the
tuition account be in good standing, which is defined as any one of the following: balance is paid in full; balance will be covered by loans or
grants not yet received; payment arrangements have been approved by the college.
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If a Smith student is pregnant during the academic year, she may continue to reside in her college house. Once the child is born, the student
must make alternate arrangements for housing, as the college does not permit children to live in traditional college houses, except for Conway
House.
The college reserves the right to enter any room at any time deemed necessary, whether or not the student residing in the room is available.
The purposes for entry include inspection for compliance with college policies including health and fire regulations, inspection and inventory
of college property, maintenance of security and necessary building maintenance. Every reasonable effort will be made to respect the privacy
of the occupant(s). Persons other than designated college officials should under no circumstances enter a student’s room without permission.
Roommates and Room Changes
As part of the residential experience at Smith College, most students will reside with a roommate. The transition into this new living situation
can be both rewarding and challenging, but always requires work on the part of both roommates. The college believes that communication is
fundamental to a successful roommate relationship and has taken steps to formally encourage dialogue on a variety of levels. The roommate
contract and discussion guide, facilitated by the residence life staff, promotes discussion of common roommate concerns and fosters
communication regarding roommate issues for the year. The residence life staff encourages a continuing dialogue and, when necessary, is
available to facilitate conflict mediation and resolution to assist students with their concerns.
When attempts to resolve a roommate conflict have been exhausted, the option to change rooms may be made available. During the room
change period, a room change form can be obtained from the residence life staff or online at https://www.smith.edu/sao/reslife/. It must be
signed by the resident’s roommate and their head resident and area coordinator. The assistant director of residence life makes all final
decisions regarding student placement.
If a student resides in an “open double,” a double occupancy room with one occupant, they should expect to receive a roommate at any point
during the semester. The college reserves the right to request students in an “open double” to consolidate with other students in the same
situation in order to create space for students needing housing. It is imperative that ample space remain available for the new roommate. This
includes but is not limited to their own desk, dresser, bed, closet space and wall space. Intentionally discouraging a potential roommate
through any means is a violation of a respectful community environment and will not be tolerated. Students engaging in such behavior should
expect to meet with their area coordinator.
Physical violence and/or behavior that could harm or threatens to harm someone is not tolerated within the Smith community. The
Department of Residence Life reserves the right to reassign the housing location of any student involved in such situations. The reassignment
may be temporary or permanent depending on the outcome of the college conduct process.
House Governance and Rules
Each student has both the right and the responsibility to participate in the governance of both their house and the college as set out in the
house constitution and the constitution of the Student Government Association. House constitutions are made available in each house by the
house president. For further information on the SGA constitution and bylaws, see the Student Government Association section of this
handbook.
Each resident is responsible for appropriate use of the living rooms, study areas and recreational rooms in the house. Viewing of, or
participation in the production of, pornographic materials, or in hosting a stripper, in public areas of the house is strictly forbidden. Common
area spaces may not be used for personal storage or overnight guest lodging. Twenty-four-hour courtesy hours are always in effect in all
houses. Quiet hours in each house will be voted upon by the house at the beginning of each semester and strictly enforced. Violators will be
subject to disciplinary action.
Posters, notes, signs, table tents and other flyers posted in houses are to be signed by the individual person or organizational group posting
them. These items will be removed if unsigned. House meetings are mandatory for all students.
Itemized house budgets must be posted one week prior to the vote for house approval. The house budget must be passed by two-thirds of
the quorum at a house meeting.
House dues cover such things as study breaks, programming events, gifts, and miscellaneous items in which the entire house decides to
participate. Each house shall decide which items are to be covered by the dues. Dues will be collected either by the beginning of autumn
recess for the first semester and by the beginning of spring recess for the second semester or through a payment plan.
Members of a house must abide by college regulations and house regulations established in accordance with the house constitution and
college policy. The house council is responsible for leading by example and adhering to these regulations. The College Conduct Board is
charged with adjudicating cases of noncompliance with nonacademic regulations.
In any group living situation, there may be times when individuals infringe on the rights of others. (Excessive noise and innapropriate guests
are examples of this.) It is expected that each resident will assume the initial responsibility for communicating any concerns directly to the
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other individuals involved. They should try to communicate in a constructive and reasonable way, indicating a willingness to compromise if
appropriate.
Physical altercations or assaults by Smith students or guests will not be tolerated in houses. Violators of this policy will be subject to
disciplinary action.
Theft of personal or college property is illegal. Persons in violation of this policy will be subject to campus disciplinary action and/or
Massachusetts state law.
Sometimes a student may be uneasy about how to approach a particular person or deal with a specific situation. Head residents, house
coordinators and house community advisers are trained to help students explore possible ways to deal with such situations. In addition, the
area coordinator, counseling services and other college resources may assist in the resolution of such situations.
If a student’s initial attempt does not resolve the problem, or if any individual or group is repeatedly disrespectful of the rights of others or
fails to abide by the college’s expectations or the regulations established by the house, the following may be used to deal with the situation:
1. The head resident, house coordinator or house community adviser may speak to the individual or group involved.
2. An in-house mediator (most likely the head resident, house coordinator or house community adviser) can help the individuals
resolve the conflict.
3. If the situation cannot be resolved in-house, the area coordinator would be the next appropriate staff person to get involved.
4. If the conflict continues, the area coordinator and/or the student may consult with the assistant director of residence life, associate
director of residence life or the director of residence life for additional assistance or intervention.
5. The area coordinator may speak to the individual or group involved.
6. The student may take their complaint to the College Conduct Board. (Please refer to the College Conduct Board section of the
Student Government Association bylaws for the board’s complete procedures.)
Residents should make themselves knowledgeable about their rights and responsibilities within the residence house system. If a student feels
that the house community is not functioning effectively or responsive to their concerns, they should consult with a member of the house
leadership (e.g. the house president) or the residence life staff (e.g. head resident) for assistance.
Guests
Guests are any persons who are not officially assigned to live in a residential house. This includes other Smith students, children, relatives of
Smith students and Smith alumnae. Overnight guests, defined as persons staying beyond 2 a.m., are permitted to stay in the assigned room of
the host with consent of all roommates. It is required that any house member hosting guests will be in residence while their guests are present.
In other words, it is not okay to leave a guest in your room when you leave the house.
A student entertaining guests is responsible for seeing that their guests know the house and college regulations and abide by them, as they will
be held responsible for their actions on college property. Guests must wait at the call box until the house member being visited is called down
to escort them upstairs. The house member is also responsible for escorting their guests out of the house when they leave as well as paying for
guest meals.
No guests shall be allowed to remain in a college house for an unreasonable amount of time, and the college reserves the right to determine
the length of time a guest may stay. As a general guideline, anything longer than a night or two will be considered unreasonable.
All guests are expected to respect the rights of house residents and to abide by house and college regulations. Guests whose behavior is not
cooperative and respectful may be asked by the house to leave or required by the college to leave. Violators of the guest policy will be subject
to disciplinary action.
Residents may not lend house keys to guests or other Smith students.
Any student who has a guest requiring parking for a limited number of days should have their guest report to Campus Police with their car
registration. A Campus Police officer will issue a visitor parking permit and assign a parking area.
Each resident has the right and responsibility to ask any unwanted person to leave their room at any time for any reason. The person asked to
leave must do so.
Area Coordinators
Area coordinators are professional members of the residence life staff. They are responsible for the management and supervision of a student
residence area consisting of five to eight houses or house complexes. Working closely with the director, associate director, and assistant
director of residence life, area coordinators are responsible for all housing matters pertaining to the residence area, including student needs
and programs, staff performance and supervision, administrative duties, building needs, policies and procedures and staff training. Area
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coordinators are the immediate supervisors of the head residents, house coordinators and house community advisers in the area, and they
contribute to educational programs offered through the department of residence life. In addition, they assist with the room change process,
student conduct issues, crisis management, and they serve as a resource for students.
Head Residents, House Coordinators, and Apartment Managers
The head resident, house coordinator, or apartment manager is a trained student staff person responsible for the management and general
welfare of the houses/apartments. They act as liaisons between the student houses and the various administrative and service departments of
the college and are responsible for upholding college policy. They work with house councils on matters of internal governance and they are
regularly available to students - individually and collectively - as a source of information, advice and help.
House Community Advisers
House community advisers (HCA) are responsible for developing community within the house. The HCA is a member of the residence life
staff of the college for the term of their service. The HCA is trained as a peer mediator to assist the house community in resolving individual
and group conflicts. In addition, they offer ongoing programming initiatives that help to foster a living and learning environment. Other
responsibilities of the position include being available in the evenings in case of house emergencies; providing referral resources for
counseling and other interpersonal concerns; assisting with house programming; serving as a liaison to the administration; and assisting in
upholding and enforcing college policies and procedures.
House Fellows
The House Fellows Program provides an opportunity for members of the faculty and administration to interact socially as well as intellectually
with students in the student residences. The house fellow and the house vice-president or liaison decide what form this interaction will take. It
varies considerably, from informal discussion at mealtimes, to presenting slide shows and lectures, to apple-picking on a fall weekend. House
fellows may dine in their assigned house once a week, often bringing family members with them.
Accessible Housing
Wheelchair-accessible student rooms with baths are currently located in Baldwin, Capen, Chapin, Chase, Cutter, Duckett, Gillett, Haven,
Hubbard, King, Lamont, Northrop, Sessions complex, Scales, Tenney, Wesley, Comstock, Wilder, Washburn, and Ziskind houses. In
addition, Cushing, Emerson, Jordan, Morris, and Tyler are accessible to the first floor. Additional houses and rooms will be made accessible in
the future.
Several rooms across campus have been made communications-accessible to deaf or hard-of-hearing students through the installation of
specialized equipment. Entering students who need physical or communications-accessible housing should so indicate on both the disability
identification form and the housing information form and provide supporting documentation. All accessible housing requests will be
coordinated with the Office of Disability Services. Students needing special arrangements must be registered in the Office of Disability
Services.
Dining
Dining at Smith combines many unique traditions with a relaxed, accommodating atmosphere. All meals are prepared on-site by staff
employed by the college. The department’s goal is to provide students with excellent food and customer service. All residential students are
on a full board plan, (10 swipes a day with your OneCard) which entitles them to eat breakfast, lunch and dinner seven days a week. You can
also swing by Grab and Go at lunch to grab a snack for late night studying. Friday afternoon tea is a popular way to end the week and tea is
served in each house.
Under Smith’s dining system, students have the flexibility to choose to eat any meal in any of the dining locations. They may opt to eat at a
location more convenient to their classes or with a menu more to their liking. Menus vary by location for lunch and dinner, offering students
several options from which to choose and a great salad bar at each location (www.smith.edu/diningservices). Several of the larger dining
locations offer specialties, such as Asian, vegan, kosher, halal and Allergen Free (please register with the Office of Disability Services). A “grab
and go” feature is provided at Chapin and Hubbard and this provides students with more flexibility so that they can get to their student job,
attend meetings, student teaching requirements, etc., by obtaining a “portable” lunch. For access to dining rooms, students must present their
Smith OneCard. Scanning your OneCard at each meal ensures we anticipate enough guests and also helps reduce food waste.
If you are a student with medically related dietary intolerances and/or allergies, please review the Food Allergies/Dietary Sensitivities section
below.
Meals are served in the dining rooms in accordance with published hours which vary depending on location. Due to safety and sanitation
standards, students do not have free access to kitchens or pantries. To maintain an adequate supply of dishes at mealtime, students may not
remove dishes or silverware from the dining facilities. Students must provide their own utensils for use in the residential kitchenettes. To
support the college’s sustainable efforts, we encourage students not to waste paper products and recycle items whenever possible.
All meals are served buffet-style to accommodate busy student schedules. Students who invite non-board-paying guests to dinner are charged
for the guest’s meal at the dining room door. (Guest meal prices are posted in the dining rooms.) Additionally, students receive eight free
guest meal credits on their OneCard that may be used during the academic year (September 6, 2015 - May 7, 2016) and $25 on their OneCard.
These are “Dining Dollars” that may be used at the Campus Center Café.
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Due to limited seating, large meetings should not be scheduled in the dining rooms. Student groups may reserve space for the Duckett House
special dining rooms by submitting an online request form. Dining services has many jobs in their dining operations and students interested in
work or dining careers should contact the Dining Service office, extension 2300 or check JobX.
If board paying students are attending classes or any activity at one of the other Five College campuses, they may obtain an authorization slip
by contacting the dining services office ([email protected]) to enable them to eat at that campus. More information is available on the
Dining Service website: (www.smith.edu/diningservices).
Food Allergies and Dietary Sensitivities
Dining Services at Smith has had success working with students with medically restricted diets, food allergies and/or dietary sensitivities. The
Dining staff makes every effort to accommodate various requirements. If you have a food allergy or intolerance that can be managed within
our existing board plan dining menus, please contact Andy Cox, Director of Dining Services ([email protected]) so that he can review your
dietary needs with you. All foods are prepared following high standards to prevent cross contamination. Please note that manufacturers can
change the content of foods without notifying Smith College so students should always review their options and speak to a dining staff
member.
Students with severe medical dietary restrictions such as Celiac disease, food allergies etc, and are requesting accommodations or service will
be directed to the Office of Disability Services. Students are required to follow College policy and provide appropriate documentation of their
disability from a licensed professional. It is the responsibility of the student to obtain and supply the college with all necessary documentation
(www.smith.edu/ods). Once a person with a disability has registered, the documentation will be reviewed to determine the need for
appropriate services and accommodations that are necessary and effective. Please note that an Accommodations and Service Request Form
must be completed and submitted to the Disability Services Office as required.
Kosher Co-op Kitchen
The kosher community kitchen (warmly referred to as the "K"), located at Jordan House, is a student-run space (under the direction of
Dining Services and the the Center for Religious and Spiritual Life.) that serves as a cooking, eating and meeting facility for everyone
interested in the Jewish tradition and community. The “K” model is a co-op and students who participate all play a role in the meal
preparation, purchasing of food, clean up and menu planning. Two students are appointed annually to be the coordinators of the kitchen; it is
their job to prepare the work assignment schedule for the weekly Shabbat (Friday night) dinner. The cuisine is eclectic, vegetarian (with plenty
of vegan options), healthy and, of course, kosher. It is not uncommon to find the space teeming with choppers, would-be chefs, dishwashers,
and other helpers on any Friday morning or afternoon.
During the academic year, special holiday events and other occasional Jewish programming activities are held at the Kosher Co-op Kitchen
and all students are welcome to attend.
Kosher food is served weekdays at Cutter/Ziskind dining room.
Keys
Each student assigned to live in college housing will receive a room key. Closet keys are only issued by special request. Keys will only be
distributed at the Indoor Track and Tennis Facility, Ainsworth Gymnasium complex during designated key pick-up times. Arrival information
for students is available on the academic calendar.
Any or all lost keys should be reported to the head resident or house coordinator and the residence life office so that replacement keys can be
ordered. Students are advised to check the Lost and Found at Campus Police before new keys are ordered.
Front door access to all houses is through the use of your OneCards. If you lose your OneCard then you need to report this loss to the
OneCard office immediately. More helpful information about this process is on the OneCard website: http://www.smith.edu/its/onecard/.
Charges for lost keys are as follows: $110 for a lost room key. This is $30 for the student's replacement key plus an additional $50 for core
change, and $30 for tag key (provided to the head resident). If the student has a roommate or roommates, the student is responsible for
replacing those keys also, at a cost of $30 for each roommate. There is a $30 charge to replace a lost closet key.
If a replacement key or a core lock replacement key is ordered but not claimed, or if the keys are found and returned after the order for new
keys has been placed, the student will still be charged the appropriate fee. This charge will be made on the student’s bill.
Students are responsible for picking up their replacement keys at Clark Hall, Office of Residence Life, 9 a.m. - 4:30 p.m. Monday - Friday.
Any key(s) unclaimed by 4:30 p.m. on Wednesday of the week following the request will be returned to the college lock shop. It is then the
responsibility of the student who requested the replacement key to arrange a suitable date and time for pick-up at the college lock shop.
Keys are nontransferable. Students may not change rooms by switching keys. Violation of this policy will result in disciplinary action. Students
are expected to keep their keys with them at all times. Students are expected to lock their room doors when they are not present, as they are
responsible for the room to which they have been issued the key, both for the condition of the room and for anything that occurs inside the
room. If a student is locked out of their room between 9 a.m. and 1 a.m., they should contact their head resident (if available); otherwise, they
99
should call Campus Police. Please bear in mind that there is most likely going to be a wait for a response if someone is not immediately
available.
All keys must be returned to Clark Hall, the Residence Life Office when the student vacates the house. Failure to do so will result in a $125
charge to a student’s bill.
Student Rooms and Furniture
Reasonable care of college furniture and student rooms is expected of every student. Upon moving into a room, students must complete the
electronic Room Condition Report (RCR) form which they can find at www.smith.edu/sao/reslife/rcr.php. This form must be completed
within 72 hours of moving into the room. Failure to complete the form will result in the forfeiture of the student's right to appeal billing
charges relating to room condition.
Student room furniture supplied by the college consists of a bed and mattress, bureau, desk, desk chair, and mirror for each person and a
bookcase and a recycling container for each room. Under no circumstances should any student’s room furniture be removed from a room
without authorization. No furniture should be left in corridors, as this presents a safety hazard to house occupants and staff. All student
guests must comply with residential policies. Any student whose room is missing furniture at the end of the academic year, or when the
student otherwise moves out of the room, will be subject to billing for the missing item(s).
All furniture purchased by the college for student rooms is expected to remain in the assigned rooms. Special arrangements must be made
with Building Services if a student wants furniture removed. If a student wishes to have their bed removed prior to coming to school a fee will
be charged. Forms to have it done can be found at: https://www.smith.edu/facilities/buildingservices_bed.php
Should you have any questions concerning furniture or decorating policies, call before you begin decorating (ext. 2400). The college may
require personal furniture and furnishings to be removed from any residence where, in the judgment of the director of residence life and
coordinator of health and safety, there is a potential for fire or housekeeping hazard. All personally owned furniture and furnishings must be
removed from student residences at the time they are vacated at the end of the school year. Any items remaining after that date will be
disposed of by the college at student expense. Personal furniture cannot be stored in the trunk rooms.
A closing inventory will be completed when the student moves out of their room, and the student will be held accountable for any damage to
the furniture or the room itself. Fines are imposed for mistreatment of furniture or defacement of walls or ceilings. Students will be charged
the full cost for replacement or for repair of damage, such as burns or water damage, caused by mistreatment or carelessness. Any room left
in an unacceptable condition will be subject to a $100 cleaning fee.
Students may not paint any part of their rooms. Nothing may be driven into or attached to the walls or woodwork, including nails, tacks,
screws, pins or adhesives of any type. Picture molding must be used for hanging posters, pictures, banners and bulletin boards. Nothing may
be hung from sprinkler pipes, ceiling drapery tracks or traverse and curtain rods. Flammable materials (e.g., candles, halogen floor lamps, etc.)
and certain appliances are not permitted in student rooms. Please refer to the section titled Fire Safety Regulations for details.
Water beds, water pillows and loft beds not provided by the college are not permitted. Students with personal computers in their rooms must
have surge protectors for their units. Underblocks or cinder blocks for beds or bookcases are not permitted.
Heavy pieces of house furniture such as dining room tables, sofas and pianos must be moved by college personnel to avoid personal injury
and damage to the furniture. The cost of any damage to the furniture or the house as a result of students or their guests moving furniture will
be assessed against the house.
Energy Conservation
Energy conservation and sustainability are core values at Smith College. Although every effort is made by facilities management personnel to
ensure the efficient use of energy, the ultimate success of any energy conservation program depends upon the individuals who consume
energy. The choices you make have an impact at Smith, in the larger community, and on the world. Data shows that 91% of Smith’s carbon
footprint comes from our buildings. You can help reduce our emissions and save energy by following these four guidelines:
Heating/Cooling: If your room is too hot during winter or too cold during summer, please report the situation promptly to
Facilities Management: https://smith.teamworkslive.com/. Opening windows to alleviate the problem isn’t a solution.
Lighting: Replace incandescent bulbs with LED bulbs. An LED bulb will use 70 to 90% less energy and last 10 times longer than
an incandescent bulb. Recycle any bulbs you replace in the appropriate bins on the lower level of the Campus Center
Mini-refrigerators: Refrigerators are often the largest source of power consumption in student rooms. We strongly encourage you
not to bring one, but if you do, see the requirements here: http://www.smith.edu/sao/handbook/reslife/refrigerators.php
Computers: Activate the power management system on your computer. For tips on how to do so, go
to: https://www.energystar.gov/products/low_carbon_it_campaign/
power_management_computer?s=mega
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