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LIBRARY SYSTEM MANUAL [ENGLISH LANGUAGE]

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Published by JIMMY YEE 志权, 2022-04-23 20:05:50

LIBRARY SYSTEM MANUAL [ENGLISH LANGUAGE]

LIBRARY SYSTEM MANUAL [ENGLISH LANGUAGE]

PERPUSTAKAAN SMK SERI KEMBANGAN

PUSTAKA

HOW TO USE THE NEW SYSTEM?

(ENGLISH LANGUAGE MANUAL)


PERPUSTAKAAN SMK SERI KEMBANGAN

INDEX PAGE

1. LOGIN SYSTEM PG 1 – PG 2
2. ADD NEW STUDENT INFORMATION PG 3 – PG 6
3. ADD NEW BOOK PG 7 – PG 14
4. BORROW AND RETURN BOOK PG 15 – PG 18
5. HOW TO FIND STUDENT INFORMATION IN CASE OF TYPING ERROR PG 19 – PG 23
6. HOW TO FIND BOOK INFORMATION IN CASE OF TYPING ERROR PG 24 – PG 26
7. HOW TO KEY IN THE SIMILAR TYPE OF BOOK PG 27 – PG 31
8. CHECK OVERDUE PG 32 – PG 34
9. BACKUP DATABASE PG 35 – PG 41

i


PERPUSTAKAAN SMK SERI KEMBANGAN
STEP 1: LOGIN SYSTEM

A: In computer desktop press this “Pustaka v5.5 app”.

B: Login “User and Password” is “admin”.

C: And press “OK” 1


PERPUSTAKAAN SMK SERI KEMBANGAN

STEP 1: LOGIN SYSTEM E: You have logged in successfully!

D: Lastly, you’ll see the “Register” page. Just
press “Later” to continue.

2


PERPUSTAKAAN SMK SERI KEMBANGAN

STEP 2: ADD NEW STUDENT INFORMATION

A: Press the first icon. B: Press the “Add New” icon.

3


PERPUSTAKAAN SMK SERI KEMBANGAN

STEP 2: ADD NEW STUDENT INFORMATION

C: Write new student information. Number: [No need to write and change]

Student NO: Is your student number (Can be checked from

list)

Name: Your name (Type letters)

ID Number: IC Number/NO KP

Date of Birth: [Need to write or no need to write]

Register Date: Current date

Gender: Male(Boy)/Female(Girl)

Category: Student/Librarian (Based off student occupation)

Status: Active

Std/Form: You’re current form

(EXP: 3L2 =3)

Class: Your class

(EXP: 3L2 = LILI 2)

Note: [No need to write]

Address: [No need to write] 4
Phone: [No need to write]

E-mail: [No need to write]


PERPUSTAKAAN SMK SERI KEMBANGAN

STEP 2: ADD NEW STUDENT INFORMATION

C: Write new student information. D: After all information is filled, press “Save”.
EXP:

5


PERPUSTAKAAN SMK SERI KEMBANGAN
STEP 2: ADD NEW STUDENT INFORMATION

E: Lastly, press “Confirm”. Your information is saved successfully, so just press “Close”.

6


PERPUSTAKAAN SMK SERI KEMBANGAN

STEP 3: ADD NEW BOOK B: Press “Add New”.

A: Press the second icon.

7


PERPUSTAKAAN SMK SERI KEMBANGAN

STEP 3: ADD NEW BOOK

C: Add New Book [BOOK]

Number: Barcode
ISBN: Book ISBN
Author: Author name
Title: Book name
Edition: [Optional]
Publisher: XXXX XXXX SDN BHD
Place: [Optional]
Year: Publishing year
Picture: [Optional]
Document: Dimension: [Optional]
Roman: [Optional]
Volume: [Optional]
Ilustration: [Optional]

8


PERPUSTAKAAN SMK SERI KEMBANGAN

STEP 3: ADD NEW BOOK

C: Add New Book [BOOK]

Subject i: [Optional]
Subject ii: [Optional]
Subject iii: [Optional]

Status: Available
Location: Library
Language: Malay/Cina/English
Type: Book(Can borrow)/Reference Book(Cannot borrow)

Classification: [Optional]
Call number: [Optional]
Notes: [No need to write]

9


PERPUSTAKAAN SMK SERI KEMBANGAN

STEP 3: ADD NEW BOOK

C: Add New Book [BOOK II]

Series Description:
[No need to write]
Responsible Party Description:
[No need to write]
Added Entries
2nd Author: [No need to write]
3rd Author: [No need to write]
Added Series: [No need to write]
Other Tilte: [No need to write]
2nd Responsible Party: [No need to write]
3rd Responsible Party: [No need to write]

Ordered Date: [No need to write] 10
Received Date: [No need to write]
Invoice: [No need to write]
Delivery Order: [No need to write]
Price: RM XXXX(Write number only)


PERPUSTAKAAN SMK SERI KEMBANGAN
STEP 3: ADD NEW BOOK

C: Add New Book [BOOK II]

LO: [No need to write]
Ref Letter: [No need to write]
Source: [No need to write]
Vendor: [No need to write]

11


PERPUSTAKAAN SMK SERI KEMBANGAN
STEP 3: ADD NEW BOOK

C: Add New Book [BOOK] EXP:

12


PERPUSTAKAAN SMK SERI KEMBANGAN
STEP 3: ADD NEW BOOK

D: Finish all information, press “Save”.
E: And then write “1”, and press “OK”.

13


PERPUSTAKAAN SMK SERI KEMBANGAN
STEP 3: ADD NEW BOOK

F: Lastly, press “Confirm”. Information is saved successfully, continue by pressing the
cross icon.

14


PERPUSTAKAAN SMK SERI KEMBANGAN

STEP 4: BORROW AND RETURN BOOK

A: Press the last icon. Borrow 1: Press “Borrowing”.

15


PERPUSTAKAAN SMK SERI KEMBANGAN
STEP 4: BORROW AND RETURN BOOK

Borrow 2: Press the “Use Member ID
Number”,
Borrow 3: Write the librarian or
student's IC number in the “Number”.
Once done, press the "Enter" key.

16


PERPUSTAKAAN SMK SERI KEMBANGAN 17

STEP 4: BORROW AND RETURN BOOK

Borrow 4: Once student information is
entered, you can scan/write the

barcode in “Material”. (⚠If
the barcode has PSMKSK please write.
You are unable to scan it⚠)

Borrow 5: And then press the enter key.
Thus, the book information will pop up

Borrow 6: Lastly, press “Done” or “F12”,
borrowing transaction is then
completed.


PERPUSTAKAAN SMK SERI KEMBANGAN

STEP 4: BORROW AND RETURN BOOK

Return 1: Press “Returning”

Return 2: And then write barcode in

“Material”. And enter. (⚠If
the barcode has PSMKSK please write.
You are unable to scan it⚠)

Return 3: Lastly, you can see this
student return already, then press “OK”.

18


PERPUSTAKAAN SMK SERI KEMBANGAN
STEP 5: HOW TO FIND STUDENT INFORMATION IN CASE OF
TYPING ERROR

A: Press “Output>Search>Member”

B: Then you’ll see this page, tick “ID Number” or “Name”.

19


PERPUSTAKAAN SMK SERI KEMBANGAN
STEP 5: HOW TO FIND STUDENT INFORMATION IN CASE OF
TYPING ERROR

C: And then write student's “Name”
or “IC Number”. EXP:

D: After writing the
student's “Name” or “IC Number”,
press “Results”.

20


PERPUSTAKAAN SMK SERI KEMBANGAN

STEP 5: HOW TO FIND STUDENT INFORMATION IN CASE OF
TYPING ERROR

E: Next, to find the student whom
you want to edit info.

F: After that, press multiple times.

21


PERPUSTAKAAN SMK SERI KEMBANGAN

STEP 5: HOW TO FIND STUDENT INFORMATION IN CASE OF
TYPING ERROR

E: After pressing multiple times.
You’ll be able to see the
student's information. Press
the “Edit” icon. You can
now change
the student's information.

F: Once done, press “Save”
and exit.

22


PERPUSTAKAAN SMK SERI KEMBANGAN
STEP 6: HOW TO FIND BOOK INFORMATION IN CASE OF TYPING
ERROR

A: Press “Output>Search>Book”

B: Then you’ll see this page, tick “Material Num”, “ISBN” or “Title”.

23


PERPUSTAKAAN SMK SERI KEMBANGAN

STEP 6: HOW TO FIND BOOK INFORMATION IN CASE OF TYPING
ERROR

C: And then write book
“Material Num”, “ISBN” or
“Title”. EXP:

D: After writing book
“Material Num”, “ISBN” or
“Title”, press “Results”.

24


PERPUSTAKAAN SMK SERI KEMBANGAN

STEP 6: HOW TO FIND BOOK INFORMATION IN CASE OF TYPING
ERROR

E: Next, to find the book you want
to edit.

F: After that, press multiple times.

25


PERPUSTAKAAN SMK SERI KEMBANGAN

STEP 6: HOW TO FIND BOOK INFORMATION IN CASE OF TYPING
ERROR

G: You’ll see
the book's information. Press
“Edit” and change the
book's information.

H: After changing the
book's information, press “Save”
and exit.

26


PERPUSTAKAAN SMK SERI KEMBANGAN
STEP 7: HOW TO KEY IN THE SIMILAR TYPE OF BOOKS

A: Press “Output>Search>Book”
B: Then you’ll see this page, tick “ISBN” or “Title”.

27


PERPUSTAKAAN SMK SERI KEMBANGAN
STEP 7: HOW TO KEY IN THE SIMILAR TYPE OF BOOKS

C: And then write book
“ISBN” or “Title”. EXP:
D: After write book “ISBN”
or “Title”, go to press
“Results”.

28


PERPUSTAKAAN SMK SERI KEMBANGAN
STEP 7: HOW TO KEY IN THE SIMILAR TYPE OF BOOKS

E: Next, to find that same book.
F: After that, press multiple times.

29


PERPUSTAKAAN SMK SERI KEMBANGAN

STEP 7: HOW TO KEY IN THE SIMILAR TYPE OF BOOKS

G: After pressing multiple times.
Press “File”, and then press “Save
As”.

H: After pressing “Save As”, you can
scan/write the new book's barcode
in “Accession Number", then press
“OK”.

30


PERPUSTAKAAN SMK SERI KEMBANGAN
STEP 7: HOW TO KEY IN THE SIMILAR TYPE OF BOOKS

I: Lastly, press “Confirm”. The same book information is saved successfully, so just press
“Close”.

31


PERPUSTAKAAN SMK SERI KEMBANGAN

STEP 8: CHECK OVERDUE

A: Press “Output”

B: After that, press “Report>Book”.

32


PERPUSTAKAAN SMK SERI KEMBANGAN
STEP 8: CHECK OVERDUE

C: And then, press “Overdue” and press “OK”.

33


PERPUSTAKAAN SMK SERI KEMBANGAN
STEP 8: CHECK OVERDUE

D: You can see all overdue information, in here.
E: If you want to close overdue information, please press small “X”, don’t press big “X”.

34


PERPUSTAKAAN SMK SERI KEMBANGAN
STEP 9: BACKUP DATABASE

A: Press “Maintenance>Utility>Backup Database”

B: After that, you’ll see this page. Just press “OK”.

35


PERPUSTAKAAN SMK SERI KEMBANGAN

STEP 9: BACKUP DATABASE

C: And then, find the Pustaka File to save database.

D: Before to save database, you want to rename database. 36
EXP: PustakaBackup-20220101 [YYYYMMDD]


PERPUSTAKAAN SMK SERI KEMBANGAN
STEP 9: BACKUP DATABASE

E: After rename database, just press “Save”.
F: After pressing “Save”. You’ll see the message Backup Successful, just press “OK”.

37


PERPUSTAKAAN SMK SERI KEMBANGAN
STEP 9: BACKUP DATABASE

G: Lastly, you want put database upload in Google Drive. Open “Google Chrome”.
H: After that, to find “Google Drive” and open.

38


PERPUSTAKAAN SMK SERI KEMBANGAN
STEP 9: BACKUP DATABASE

I: After opening “Google Drive”, find “Pustaka-Backup” folder. Make sure Google Account is
SMK SERI KEMBANGAN LIBRARY ([email protected]).

39


PERPUSTAKAAN SMK SERI KEMBANGAN
STEP 9: BACKUP DATABASE

J: And then, press “New>File Upload”.
K: After press “File Upload”. Find Pustaka File to upload
database for today.

40


PERPUSTAKAAN SMK SERI KEMBANGAN
STEP 9: BACKUP DATABASE

L: Choose the current database file
and press "Open". This process
usually takes two minutes to
upload. Once done you can exit
Google Drive and Chrome.

41


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