Appendix H: Environmental Management Plan

Appendix H:
Environmental Management Plan

 

Chevron South Africa (Pty) Ltd

DRAFT ENVIRONMENTAL MANAGEMENT
PROGRAMME FOR THE PROPOSED FUEL TANK
DECOMMISSIONING AND REPLACEMENT AT THE
PROPET SITE, SATI ROAD, KILLARNEY GARDENS,

WESTERN CAPE PROVINCE.

MAY 2015

DEA&DP REFERENCE: 16/3/3/6/7/1/A1/12/3102/15

SEC REFERENCE: 015022

PO Box 30134, Tokai, 7966
Telephone: 021 712 5060, Fax: 021 712 5061
Email: [email protected]

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TABLE OF CONTENTS

1.  INTRODUCTION ........................................................................................................................................ 1 

1.1  PROJECT DESCRIPTION ............................................................................................................................ 1 

2.  TERMS OF REFERENCE .......................................................................................................................... 2 

2.1.  ENVIRONMENTAL IMPACT ASSESSMENTS................................................................................................ 2 
2.2.  POLLUTION CONTROL APPROVALS.......................................................................................................... 2 
2.3.  STATUTORY OBLIGATIONS ...................................................................................................................... 3 
2.4.  CONTRACT OBLIGATIONS........................................................................................................................ 3 

3.  DETAILS OF EAP WHO PREPARED THE EMPr ................................................................................ 4 

4.  ENVIRONMENTAL SENSITIVITY AND MITIGATORY MEASURES............................................. 5 

5.  PRE-DECOMMISSIONING PHASE......................................................................................................... 6 

6.  DECOMMISSIONING PHASE.................................................................................................................. 7 

6.1.  SOIL AND GROUNDWATER CONTAMINATION .......................................................................................... 7 
6.2.  MATERIALS MANAGEMENT..................................................................................................................... 8 
6.3.  WASTE MANAGEMENT ............................................................................................................................ 9 

6.3.1.  Solid Waste Management................................................................................................................ 9 
6.3.2.  Waste Water Management ............................................................................................................ 10 
6.4.  MACHINERY MANAGEMENT.................................................................................................................. 10 
6.5.  STORM WATER MANAGEMENT ............................................................................................................. 11 
6.6.  DUST ..................................................................................................................................................... 11 
6.7.  FUEL VAPOUR EMISSIONS TO AMBIENT ATMOSPHERE.......................................................................... 12 
6.7.1.  Air Quality:................................................................................................................................... 12 
6.7.2.  Health Effects: .............................................................................................................................. 12 
6.7.3.  Risk of Fire and Explosion: .......................................................................................................... 13 
6.8.  RISK OF FIRE OR EXPLOSION ................................................................................................................. 13 
6.9.  NOISE .................................................................................................................................................... 14 
6.10.  VISUAL .............................................................................................................................................. 15 
6.11.  BLASTING/DRILLING ......................................................................................................................... 15 
6.12.  TRAFFIC............................................................................................................................................. 16 
6.13.  SAFETY AND FIRST AID ..................................................................................................................... 16 

7.  POST-DECOMMISISONING PHASE .................................................................................................... 18 

8.  IMPLEMENTATION OF THE EMPr..................................................................................................... 19 

8.1.  ROLES AND RESPONSIBILITIES............................................................................................................... 19 
8.2.  FREQUENCY OF VISITS BY THE ECO...................................................................................................... 20 
8.3.  DOCUMENTED PROCEDURES.................................................................................................................. 20 
8.4.  HANDLING OF COMPLAINTS RELATED TO THE PROJECT........................................................................ 21 
8.5.  CONDUCT OF EMPLOYEES ON SITE ........................................................................................................ 21 
8.6.  MATTERS PERTAINING TO NON-CONFORMANCE ON SITE ..................................................................... 21 
8.7.  RECORDS ............................................................................................................................................... 22 
8.8.  FINES AND PENALTIES RELATING TO NON-CONFORMANCE/ CONTRAVENTIONS ................................... 22 

8.8.1.  Spot fines....................................................................................................................................... 22 
8.8.2.  Penalty fines.................................................................................................................................. 22 
8.8.3.  Other Fines ................................................................................................................................... 23 

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List of Appendices
Appendix A: Glossary;
Appendix B: Generic Method Statement;
Appendix C: Relevant Permits;
Appendix D: Role of the Environmental Control Officer (ECO); and
Appendix E: Methods Statements for Chevrons Degassing and Decommissioning Procedures.

IMPORTANT NOTE: ALL READERS TO PLEASE FAMILIARISE THEMSELVES WITH THE RELEVANT
TERMINOLOGY CONTAINED IN THE GLOSSARY (APPENDIX A) PRIOR TO READING THIS DOCUMENT.

DECLARATIONS BY PARTIES

1) CONTRACTOR

I UNDERSTAND THE CONTENTS OF THE METHOD STATEMENT AND THE SCOPE OF THE WORKS
REQUIRED OF ME. I FURTHER UNDERSTAND THAT THE EMPR MAY BE AMENDED ON
APPLICATION TO THE BELOW SIGNATORIES, AND THAT THE ENVIRONMENTAL CONTROL

OFFICER WILL AUDIT MY COMPLIANCE WITH THE CONTENTS OF THE EMPR AND THE METHOD

STATEMENT.

(PRINT NAME)

(SIGNED) DATED:

2) ENVIRONMENTAL CONTROL OFFICER (ECO)

THE MITIGATION AND CONTROL MEASURES DESCRIBED IN THIS EMPR, IF CARRIED OUT
ACCORDING TO THE METHODOLOGY DESCRIBED, ARE CONSIDERED TO BE SATISFACTORY TO
PREVENT AVOIDABLE ENVIRONMENTAL HARM.

(PRINT NAME)

(SIGNED) DATED:

3) PRINCIPAL AGENT

THE MITIGATION AND CONTROL MEASURES DESCRIBED IN THIS EMPR, IF CARRIED OUT
ACCORDING TO THE METHODOLOGY DESCRIBED, ARE CONSIDERED TO BE SATISFACTORY TO
PREVENT AVOIDABLE ENVIRONMENTAL HARM.

(PRINT NAME)

(SIGNED) DATED:

1. INTRODUCTION
1.1 Project Description
The applicant, Chevron South Africa (Pty) Ltd, proposes to decommission two aboveground
fuel storage tanks (AST’s) used for Heavy Fuel Oil (HFO) storage and all associated
infrastructure and replace these tanks with a single smaller capacity HFO AST. The intention
of the proposed activity is to reduce the fuel storage capacity on site from 112 m3 to 23 m3
as the applicant only requires 23 m3 to be used on site as they use HFO as a backup fuel
supply and primarily now use coal as their primary energy source for their boilers. The tanks
to be decommissioned are located on Erf CA235-29 at the Propet facility located on 2A Sati
Road in Killarney Gardens, Western Cape Province. The total size of the site is
approximately 43 606 m2.

The tanks and associated infrastructure to be decommissioned are listed as follows:
 Two 56 m3 capacity AST’s for Heavy Fuel Oil (HFO) storage and are currently still in use.
 Associated infrastructure for the above mentioned tanks.
The total combined capacity of the tanks to be decommissioned is 112m3.
The fuel storage infrastructure to be installed is listed as follows:
 One 23 m3 capacity AST for HFO

HFO Tanks

Figure 1: Site map (delineated in red) indicating the site location and the location of the fuel
tanks to be decommissioned delineated in yellow (image courtesy of Google Earth, 2015).
The proposed activity is subject to the National Environmental Management Act, Act No. 107
of 1998, as amended (NEMA) and thus is subject to an application for Environmental
Authorisation.

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The application process required for Environmental Authorisation is a Basic Assessment
process as prescribed in the NEMA EIA Regulations contained in Government Notice No. R.
982 of 2014.

One of the requirements of the Basic Assessment process is that an Environmental
Management Programme (EMPr) that complies with the NEMA EIA Regulations is produced.
This EMPr must address the environmental impacts associated with the proposed activity.

The EMPr should also adhere to the local authority by-law requirements as well as any other
obligatory environmental and other legal requirements. These are detailed in Section 2 of
this EMPr.

This EMPr is a practical and achievable programme to ensure that environmental risks and
opportunities (i.e. opportunities to provide environmentally friendly alternatives) are identified
and addressed during the decommissioning phase of the proposed activity.

Changes to this Environmental Management Programme can only occur with the written
approval of the DEA&DP and an updated version should also be forwarded to all parties
once the amended EMPr has been approved by the competent authorities. Parties must
include the Department of Water Affairs and the City of Cape Town Municipality.

It is understood that the client or any future development entity (where transfer of ownership
occurs) will be fully responsible for this EMPr and its requirements including any
environmental rehabilitation that may be needed. This is required in terms of Section 28
(Duty of Care and Remediation of Damage) of the National Environmental Management Act,
(Act No. 107 of 1998), as amended.

2. TERMS OF REFERENCE

This EMPr was designed and produced in accordance with the National Environmental
Management Act, Act No. 107 of 1998, as amended (“NEMA”_, and the NEMA
Environmental Impact Assessment Regulations, 2014. This EMPr also includes the best
practice provisions recommended in Section 3 the New South Wales (Australia)
Environmental Management System Guidelines (2009) which are recognized as
International Best Practice and based on the ISO 14001 system, as well as any applicable
statutory environmental requirements.

2.1. Environmental Impact Assessments

The proposed activity is subject to a Basic Assessment Process in terms of the NEMA
Environmental Impact Assessment Regulations (2014). This Environmental Management
Programme (EMPr) is an addendum to the Basic Assessment Report and is in compliance
with the requirements of Appendix 4 of GN No. R. 982 of the NEMA EIA Regulations (2014).

2.2. Pollution Control Approvals

Any necessary approvals will be obtained by Chevron prior to commencement of the
proposed activity.

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2.3. Statutory Obligations

The applicant should incorporate the following statutory requirements as part of any contract
documentation related to the proposed activity:

o The National Environmental Management Act, Act 107 of 1998, as amended
(“NEMA”).

o National Environmental Management: Biodiversity Act, Act 10 of 2004, as
amended (“NEMBA”).

o National Water Act, Act 36 of 1998, as amended.
o National Heritage Resources Act, Act 25 of 1999, as amended (“NHRA”).
o National Environmental Management Waste Act, Act 59 of 2008 (“NEMWA”).
o All relevant By Laws of the City of Cape Town Municipality.

2.4. Contract Obligations

It is understood that all contract documentation related to the proposed activity will include
the conditions of this EMPr. It is important to note that the contract obligations must include
the recording of any complaints on the project in the environmental register (defined in
Section 7.1 (a) of this EMPr). Further, it is incumbent on the ECO to keep an accurate audit
trail showing compliance with the EMPr during the decommissioning phase.

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3. DETAILS OF EAP WHO PREPARED THE EMPr

Environmental Adrian Sillito Postal 7966
Assessment Kirsty Robinson code:
Practitioner (EAP): Cell: 076 6099953
Contact person: Kirsty Robinson (021)712
Postal address: PO Box 30134 Fax: 5061
Tokai
Telephone:
E-mail: (021) 712 5060

EAP Qualifications [email protected]

Adrian Sillito
MSc. Engineering Geology.

EAP Kirsty Robinson
Registrations/Asso B.Soc.Sci. (Honours) in Environmental and Geographical
ciations Science.
M.Phil. in Climate Change and Sustainable
Development.
Adrian Sillito
Certified Environmental Assessment Practitioner.
Member of the International Institute Association for
Impact Assessment (IAIA).
Pri. Sci. Nat.
Associate Member of the Institute for Waste
Management of Southern Africa (IWMSA).

This EMPr was authored by Kirsty Robinson and edited by Adrian Sillito of SEC. Adrian has
a MSc. in Engineering Geology, is a certified environmental assessment practitioner
(CEAPSA), Professional Natural Scientist (Pr.Sci.Nat.) and a member of the South African
branch of the International Association for Impact Assessment (IAIASA). Kirsty studied at
the University of Cape Town and has a B.Soc.Sci. in Environmental and Geographical
Science and Politics (2010), a B.Soc.Sci. (Honours) in Environmental and Geographical
Science (2011) and obtained her M.Phil. in Climate Change and Sustainable Development in
December 2012.

SEC has extensive experience in environmental assessment procedures and has completed
several thousand environmental projects in most provinces of South Africa since 2001. This
impact assessment report is also guided by cradle-to-grave knowledge of related activities
from EIA through to construction phase, Environmental Control Officer experience and site
decommissioning.

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4. ENVIRONMENTAL SENSITIVITY AND MITIGATORY MEASURES

A variety of potential impacts are associated with the proposed activity. Reference is made
to the Basic Assessment Report which forms part of the submission made to the Department
of Environmental Affairs and Development Planning (“DEA&DP”) and upon which that
department issues its record of decision for the site.

A number of mitigatory measures are proposed to minimise impacts during the proposed
activity. The EMPr is aimed at minimizing nuisance in all phases of the activity.

The primary phase impacts include the following:

Potential Impact EMPr reference

DECOMMISSIONING PHASE

Soil and Groundwater Contamination Refer to Section 6.1

Materials Management Refer to Section 6.2

Waste Management Refer to Section 6.3

Machinery Management Refer to Section 6.4

Stormwater Management Refer to Section 6.5

Dust Refer to Section 6.6

Fuel Vapour Emissions to Ambient Atmosphere Refer to Section 6.7

Risk of Fire and Explosion Refer to Section 6.8

Noise Refer to Section 6.9

Visual Refer to Section 6.10

Blasting and Drilling Refer to Section 6.11

Traffic Refer to Section 6.12

Safety and First Aid Refer to Section 6.13

It is understood that the owner of the tanks to be decommissioned, Chevron SA (Pty) Ltd, is
responsible for any environmental rehabilitation required as a result of the proposed activity.

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5. PRE-DECOMMISSIONING PHASE

(a) ECO Appointment- A competent professional should be appointed prior to the
proposed activities and must be present during the decommissioning of the Chevron
owned HFO tanks on the Propet site which is to occur when supervised by the ECO
as agreed.

(b) Environmental Awareness Plan- An Environmental Awareness Plan describing the
manner the Contractor intends to inform employees of any environmental risk which
may result from their work, of risks that must be dealt with in order to avoid pollution
or the degradation of the environment must be in place prior to the commencement
of the proposed activity.

(c) Legislation- Prior to the commencement of the proposed activity, all relevant
legislation should be consulted to ensure compliance with all the environmental
regulations. All activities are to comply with the Occupational Health and Safety Act
(Act No. 85 of 1993).

(d) No-Go Areas - Any particularly sensitive areas should be demarcated as “no-go” or
restricted access areas. Should additional working space be required at a later date,
this should be agreed between the Engineer, Contractor, and ECO. Authorisation
from the Engineer should only be given once the potential impacts have been
assessed by the ECO.

(e) Services – The location of existing services should be determined to prevent
accidental damage to and or duplication of these.

(f) Site boundaries - The boundaries within which the contractor may operate should be
agreed to prior to the start of the proposed activity. The contractor should fence or
demarcate these at the very start of the project. Access to the portion of the site
where decommissioning work is being undertaken should be restricted to ensure that
members of the public are not able to gain access other than via the designated,
controlled access points.

(g) Site Layout - Specific areas should be set on the site for various types of activities.
The location of the Contractor’s camp, toilet facilities and storage areas should be
agreed to prior to the commencement of work and should be agreed in conjunction
with the ECO, Engineer and Contractor. These should all be kept in good condition
throughout the project to prevent environmental degradation.

(h) Social- The landowner of the erven on which the decommissioning of two HFO tanks
will take place as well as adjacent neighbours (as required) should be notified of the
proposed activities two weeks before they commence.

(i) Working Hours – Normal working hours apply as laid out in the legislation governing
the building industry. These should be agreed prior to the start of the project and
should be in line with local City of Cape Town By-Laws. No work is to occur on
Sundays. If it is absolutely necessary to undertake work outside normal working
hours, approval from the Engineer and ECO must be obtained.

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6. DECOMMISSIONING PHASE

The decommissioning phase refers to the excavation, degassing and
decommissioning of the Chevron owned HFO tanks on the Propet site in Killarney
Gardens, Western Cape Province. The decommissioning phase is anticipated to last
for a period of approximately two to three weeks in total.

6.1. Soil and Groundwater Contamination

During the decommissioning phase, soil and groundwater could be negatively
impacted if the best practice decommissioning and degassing procedures are not
undertaken correctly. Such negative impacts could result in detrimental effects to the
soil and groundwater systems.

The following recommendations have been made to prevent any possible soil and
groundwater contamination during the decommissioning of the HFO tanks:

(a) Adequate training of the decommissioning personnel will ensure that the correct
procedures are followed and that the impact is minimised and, should it occur, rapid,
informed action is taken to contain the spillage/ leak of fuel product.

(b) In the event of such an emergency incident, a suitably trained clean-up contractor will
be appointed to clean up the spill. Absorbent material or a hazardous material spill
kit must be available to mop up the spill/ leak immediately and prevent potential
contamination.

(c) The saturated material should be disposed of at a suitable hazardous landfill site or
recycled with chain-of-custody documentation provided by the contractor as proof of
end recipient.

(d) The ECO should supervise any remediation procedures in order to ensure that the
material is correctly treated.

(e) The HFO tanks will be drained of product then flushed and degassed before being
disconnected to minimise the potential groundwater and soil contamination risk
associated with potential spillages.

(f) The HFO tanks are to be cold cut, vented and removed from site. All sludge, product,
contaminated water etc., which is a by-product of the above, is to collected and
removed off site and disposed of at a hazardous licensed landfill site or to a recycler.
Chain-of-custody documentation as proof of end recipient will be included in the site
closure audit report to be submitted to the relevant authorities.

(g) The HFO tanks must be thoroughly emptied prior to decommissioning to prevent
leaks entering the subsoil’s and groundwater.

(h) With the disposal of fuel product slops and any sludge and contaminated water, the
relevant waste policies and protocols (such as the Waste Classification and
Management Regulations) need to be adhered to. Failing this, the associated risk of
groundwater and soil contamination will be increased.

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(i) The two aboveground HFO tanks should be removed from site only once it has been
drained and degassed. The HFO tanks will be removed to the contractor’s site where
these will both be cleaned and prepared for re-use, or will be cold cut and disposed
of to a scrap metal dealer.

(j) Trained, permit holding contractors will be used during the decommissioning process
to minimise health and safety and environmental risk.

(k) A competent professional (the site assessment/ risk assessment practitioner) should
also be present during the removal process to monitor the subsurface conditions as
well as provide guidance where required.

(l) Any spillages from contractors’ equipment or vehicles on site must be controlled to
prevent pollution of the subsoil and water resources.

(m) Stormwater runoff must be controlled such that is does not run across any of the area
where decommissioning work is being carried out.

(n) The precautionary principle applies at all times. If pollution of groundwater sources
occurs, every effort must be made to reduce the contamination as far as possible.

(o) Chevron’s health and safety protocols should be adhered to at all times.

6.2. Materials Management

During the decommissioning phase, soil and groundwater could be negatively
impacted if best practice materials management procedures are not undertaken
correctly. Such negative impacts could result in detrimental effects to the soil and
groundwater systems.

The following recommendations have been made to prevent any possible soil and
groundwater contamination associated with mismanagement of materials used for
the decommissioning of the Chevron owned HFO tanks:

(a) All potentially hazardous material to be used during the decommissioning phase
should be stored in a defined area (hazardous substances store), which is covered,
has secondary containment and has restricted access. This area should be
constructed in such a manner that any spillages can be contained within this area
and to prevent entry into the underlying subsoil and groundwater. A spill
management protocol should be produced. Depending on the types of materials
stored on site, suitable product recovery materials (such as Spillsorb or Drizit
products) should be readily available. The location of the hazardous substances
store if required should be agreed between the ECO, Engineer and Contractor prior
to site establishment.

(b) The contractor shall keep Material Safety Data Sheets at the site office for all
potentially hazardous materials used. Suitably trained personnel shall be available on
the site during working hours so that in the event of human exposure to any
hazardous materials that the correct first aid actions are taken.

(c) A competent professional should be present during the HFO tanks removal process
to monitor the subsurface conditions as well as provide guidance where required.

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(d) All material used by the contractor during the decommissioning phase shall be
managed in such a way that it does not cause pollution, or that minimises pollution.

(e) Liquid dispensing receptacles (e.g. lubricants, diesel, shutter oil etc.) should have
drip trays beneath them/beneath the nozzle fixtures.

(f) Any spills must be reported to the Competent Authority and Department of Water and
Sanitation, and remediation measures must be implemented.

(g) The applicant is liable for any remedial measures which may be required for pollution
which may result from the decommissioning of Chevron owned HFO tanks.

(h) All fuels and lubricants must be stored in sealed containers at least 100 metres from
any watercourse and all reasonable precautions must be implemented to prevent
pollution.

6.3. Waste Management

During the decommissioning phase, soil and groundwater could be negatively
impacted if best practice waste management procedures (solid waste management
and waste water management) are not undertaken correctly. Such negative impacts
could result in detrimental effects to the soil and groundwater systems.

The following recommendations have been made to prevent any possible soil and
groundwater contamination associated with mismanagement of solid waste and
waste water generated as a result of the decommissioning of the Chevron owned
HFO tanks:

6.3.1. Solid Waste Management

(a) All hazardous waste generated during the decommissioning phase must be stored in
a demarcated area prior to removal. Chevron will be responsible for employing a
suitably qualified, licensed and approved disposal contractor to transport and safely
dispose of this material to landfill. This material is to be disposed of via sealed metal
containers or similar to the nearest hazardous landfill site with chain of custody
documentation provided as proof of end recipient. Chain of custody documents
should be kept with the environmental register as proof of final disposal.

(b) Any uncontaminated general waste generated on site such as rubble and domestic
waste must be managed adequately prior to disposal. General waste is to be
collected either by the Local Municipality or via a waste disposal contractor and
disposed of at a licensed general waste management facility. Where possible, rubble
must be reused on site as filler material.

(c) Other waste generated at the site should be categorised by the contractor and
disposed of in a suitable manner into different waste streams (including general and
hazardous waste) as per Section 6.2 (a) and Section 6.2 (b) accordingly.

(d) Wherever possible recycling should be carried out.

(e) The frequency of collections will be such that waste containment receptacles do not
overflow.

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(f) The contractor should provide an adequate number of waste receptacles for general
waste at points around the site.

(g) Measures to control illegal dumping of waste generated during the decommissioning
phase must be put into place to avoid pollution of surface water run-off.

(h) Oil spillages from vehicles on site must be controlled to prevent pollution of the water
resources. Any potential spillage should be attended to immediately.

(i) Chemical toilet facilities are to be supplied and managed by the contractor. These
are to be located in a specific area agreed to by the ECO prior to placement and to
be used by all personnel. A minimum of one toilet per 15 persons, or as stipulated by
local authority.

(j) All sections of the National Environmental Management Waste Act, Act No. 59 of
2008 pertaining to the disposal of waste must be adhered to.

6.3.2. Waste Water Management

(a) The contractor shall ensure that any wastewater (generated during
decommissioning), is disposed to landfill, with the same requirements as per Section
6.2 (c).

(b) No decommissioning fluids should be allowed to enter the wastewater system. These
should be disposed of via the solid waste stream.

(c) No liquid waste shall be disposed of to soil.

6.4. Machinery Management

During the decommissioning phase, soil and groundwater could be negatively
impacted if best practice machinery management procedures are not undertaken
correctly. Such negative impacts could result in detrimental effects to the soil and
groundwater systems.

The following recommendations have been made to prevent any possible soil and
groundwater contamination associated with mismanagement of machinery
associated with the decommissioning of the Chevron owned HFO tanks:

(a) All vehicles and decommissioning phase related machinery must be maintained in
good condition that prevents leakage and possible contamination of soil or
groundwater.

(b) Decommissioning phase vehicles and machinery should be located away from
sensitive areas (as identified by the ECO) when parked for extended periods of time.
A dedicated parking area should be defined with drip trays beneath any leaking
equipment. Fuel/lubricant absorbing media (peat/moss type products) within these
drip trays should be used to contain any spilled liquids. These materials should be
replaced regularly to prevent over-saturation and potential spillage of free product.
This material should be disposed of as hazardous waste as per Section 5.2 (a) of
this EMPr.

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(c) Machinery should not be located beneath the foliage of any trees.

(d) Any fuel or oil leaks or spills are to be recorded in the Environmental Register,
including any clean-up actions taken to remediate the spillage. Such actions are to
be agreed with the ECO prior to taking place.

6.5. Storm Water Management

During the decommissioning phase, groundwater could be negatively impacted if
best practice stormwater and water quality management procedures are not
undertaken correctly. Such negative impacts could result in detrimental effects to the
local groundwater systems.

The following recommendations have been made to prevent any possible
groundwater contamination/ reduction in groundwater quality associated with poor
stormwater and water quality management procedures:

(a) Soil erosion along the route must be prevented at all times.

(b) If the storm water is of such a quality that suspended solids are present then
detention ponds for removal of suspended solids must be considered.

(c) Storm water should be managed in such a way that no overland flow is possible onto
the section of the HFO tanks being decommissioned from any adjacent area.

(d) Storm water channels along the Propet site should be routinely inspected by the
environmental officer to ensure that they are not blocked and/or obstructed to ensure
their efficient operation. The use of a bidim covers or similar to reduce potential entry
of suspended solids into this system should be considered.

(e) Storm water runoff must be controlled to ensure that on-site activities do not result in
off-site pollution.

(f) Site staff shall not be permitted to use any stream, river, open water body or natural
water source adjacent to or along the Propet site for the purposes of bathing,
washing of clothing, machinery or equipment, or for any decommissioning or related
activities.

(g) Non potable bowser water (or another source approved by the Principal Agent and
ECO) should instead be used for all activities such as washing of equipment, dust
suppression, concrete mixing, compaction, etc. with the latter taking place well
outside any identified sensitive areas and within a demarcated area approved by the
ECO.

6.6. Dust

During the decommissioning activities, there will be dust impacts associated with the
construction-type activities that will take place on the Propet site. The dust sources
include heavy vehicles moving to and from the site, excavating and removing the
existing tanks and material stockpiles (e.g. excavated sand from the HFO tanks).

The following recommendations have been made to mitigate and manage dust
impacts during the decommissioning phase:

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(a) All vehicles should adhere to the local speed limit of 60km/hr on Sati Road and
10km/hr on the site itself. When travelling in areas that are particularly dusty, vehicle
speed should be reduced further.

(b) Affected roads should be wetted down as required.

(c) Sand and material stockpiles should be covered/ wetted down as required.

(d) Non-potable water should be used for wetting down activities.

(e) Decommissioning work should cease during high wind conditions if there is
significant dust risk to adjacent neighbours or roads.

(f) All Contractors and personnel associated with the decommissioning activities should
wear appropriate PPE as required.

6.7. Fuel Vapour Emissions to Ambient Atmosphere

Minor fuel vapour emissions will be released during the decommissioning and
degassing of the existing tanks. Typically this will occur when the tanks are emptied
and cut, with fuel product and vapours being released and also when the tanks are
degassed: the fuel vapours are “purged” from the tanks (through the nitrogen
degassing process described in Chevron’s degassing method statement contained in
Appendix E of this EMPr).

The effects of the release of fuel vapour emissions are outlined below:

6.7.1. Air Quality:

Fuel vapour emissions can be considered to have a limited impact on air quality due
to the relatively small scale of the proposed activity and short term duration of the
proposed activity. The following recommendation has been made to mitigate and
manage air quality impacts related to fuel vapour emissions:

(a) The tanks should be vented to ensure that any vapours present are below levels that
pose a health and safety risk.

6.7.2. Health Effects:

During the decommissioning and degassing process, there are potential health
impacts associated with the inhalation of fuel vapours (respiratory system irritation
through vapour inhalation and irritation through dermal contact) if the correct
procedures are not followed. The following recommendations have been made to
mitigate and manage potential health impacts related to fuel vapour emissions:

(a) Workers performing the degassing of the existing tanks must stand up wind from the
operation and use the correct PPE.

(b) Gas test results must be within acceptable limits at all times.

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(c) Once nitrogen is introduced, continuous gas testing of the work area during tanks
decommissioning is required to prevent asphyxiation as a result of the nitrogen
displacing the oxygen in the area.

(d) Chevron’s health and safety protocols for the degassing of the tanks should be
implemented for this impact.

(e) Trained, permit holding contractors will be used during the degassing and
decommissioning process to minimise health and safety and environmental risk.

6.7.3. Risk of Fire and Explosion:

Please refer to Section 6.8 of this EMPr.

6.8. Risk of Fire or Explosion

Should the degassing and decommissioning activities be undertaken incorrectly,
there is a low risk of fire and/ or explosion. This is due to the liquid product itself
being flammable as we as the flammable and potentially explosive nature of the
associated fuel vapour emissions.

Fire and explosion could result in injury or loss of life, damage to property and
infrastructure, as well as air quality impacts from the fire or explosion (smoke). As
such, following recommendations have been made to avoid the risk of fire or
explosion during the decommissioning phase:

(a) All relevant protocols are to be followed.

(b) All workers are to wear the correct PPE at all times.

(c) The decommissioning, degassing and disposal of the HFO tanks will comply with the
American Petroleum Industry’s (API) standards relating to the closure and removal of
HFO tanks.

(d) Controls and precautionary measures include that all firefighting equipment and a fire
watch must be available on site prior to the degassing process.

(e) Firefighting facilities will be to Oil Industry standards, which will include hand-held fire
extinguishers and a hose reel. These facilities must be approved by the local fire
department.

(f) Any pumping equipment to be used for the emptying of the tanks must be flame
proof.

(g) The existing tanks should be drained of product and flushed before being
disconnected and degassed to minimise the potential fire risk associated with fuel
vapour compression.

(h) Any remnant fuel still within the tanks should be emptied into appropriately sealable
metal drums or containers as required. If drums are used, each drum should be
clearly marked indicating the product and amount;

(i) The existing tanks should be vented to ensure that any vapours present are below
levels that pose a health and safety risk;

- 14 -

(j) The tanks are degassed by a method of introducing nitrogen into the tanks under
vacuum conditions. Continuous gas testing of the work area is required to prevent
asphyxiation as a result of the nitrogen displacing the oxygen in the area;

(k) The existing tanks should be disconnected and then blanked off whilst continuous
gas testing is taking place;

(l) The existing tanks should be cold cut (i.e. a manually operated blade will be used as
opposed to power tools), vented and removed from site.

(m) All sludge, remaining product, contaminated water etc., which is a by-product of the
above, shall be collected and removed off site and disposed of at a licensed landfill
site or recycled. Chain-of-custody documentation for safe disposal will be included in
the site closure audit report to be submitted to the relevant authorities.

(n) Controls and precautionary measures for any hot work in hazardous areas will be
implemented which includes the following:
o Minimisation of hot work by using alternative methods and equipment such as air
driven tools, cold cutting and pre-fabrication off site.
o The use of appropriate shielding and screening such as blanketing with
firefighting foam and water screens to minimise fire risk.
o Spark quenching by wetting down and/or using construction power tools such as
jack hammers under running water.
o A fire attendant will be on stand-by during the decommissioning process and 30
minutes after the decommissioning process has been completed.

(o) Trained, permit holding contractors will be used during the decommissioning process
to minimise health and safety and environmental risk at the site.

(p) Adequate training in emergency response situations of the contractor and
construction personnel undertaking the decommissioning activities will be carried out.

(q) Chevrons method statements for the degassing and decommissioning process must
be adhered to at all times. These have been attached as Appendix E of this EMPr.

(r) The existing tanks will be removed from site only once it has been drained and
degassed. The tanks will either be removed to the contractor’s site where it will both
be cleaned and prepared for re-use, or will be cold cut and disposed of to a scrap
metal dealer. Once the tanks have been cleaned and degassed, there is no longer
any environmental, health or safety risk associated with the infrastructure and safe
disposal certificates are not necessary.

6.9. Noise

During the decommissioning and degassing activities, there will be a temporary
increase in noise in the immediate vicinity of the Propet site associated with the use
of heavy machinery and equipment to excavate and decommission the HFO tanks.

The following recommendations have been made to mitigate and manage noise
levels during the decommissioning phase:

(a) The decommissioning workers must use modern equipment, which produces the
least noise.

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(b) Any unavoidably noisy equipment must be identified and located in an area where it
has least likely impact.

(c) The use of noise shielding screens must be considered and the operation of such
machinery restricted to when it is actually required.

(d) The use of appropriate PPE at all times including ear protectors for workers using
any machinery which emits noise in excess of 85 dBA.

(e) Working hours will be confined between 08h00 and 17h00 on weekdays only and no
work will be undertaken on weekends. No noise generating activities are to occur
outside of these working hours.

(f) All relevant aspects of the Western Cape Noise Control Regulations, P.N 200 of
2013 as promulgated under the Environmental Conservation Act, 1989 must be
compiled with at all times.

6.10. Visual

During the decommissioning and degassing activities, there will be a temporary
increase in visual impacts due to the excavation and removal of the existing HFO
tanks, vehicles and machinery associated with the proposed activity, as well as the
temporary increase of general construction and hazardous waste stored on the
Propet site prior to removal.

The following recommendations have been made to mitigate and manage visual
impacts during the decommissioning phase:

(a) Screening of the portion of the Propet site where work is occurring for the duration of
the decommissioning activities.

(b) Management of the placement of vehicles, Contractor camp and materials placed on
the Propet site. Vehicles can be parked in one specific area whilst materials placed
on the Propet site can be piled in specified sections prior to use/ removal.

(c) Should any lighting be required by the contractor, it should be aimed at the area to be
lit and the over spillage should be kept to a minimum.

6.11. Blasting/Drilling

During the decommissioning, blasting or rock drilling may be required (considered to
be very unlikely). This will result in a temporary increase in risk of damage to the
general surrounding environment if best practice measures are not implemented.

In the event that blasting or rock drilling is required, the following measures are
recommended:

(a) The contractor shall take all necessary precautions to prevent damage to special
features and the general environment, which includes the minimisation of, and if
required, removal of any fly rock. Environmental damage caused by blasting / drilling
shall be repaired at the contractor’s expense to the satisfaction of the ECO and
Engineer.

- 16 -

(b) No blasting may be done on Sundays. Careful sealing off of the affected area on the
Propet site and adjacent surrounding area will be carried out to ensure that all
personnel are removed from the immediate area.

(c) Adequate warning must be provided prior to all blasting to all site staff and
neighbours. All-clear signals must also be clearly given.

6.12. Traffic

During the decommissioning phase there will be a temporary increase in the amount
of heavy construction-type vehicles moving along Sati Road and on the Propet site
itself.

The following recommendations have been made to manage traffic related impacts
during the decommissioning phase:

(a) Warning signage must be erected on site and at appropriate locations.

(b) A traffic marshal may be posted at the entrance of the Propet site on Sati Road to
assist with the safe and smooth flow of vehicles on the road whilst heavy construction
vehicles are entering and exiting the site.

(c) All vehicles will be legally compliant.

(d) All drivers will be competent and in possession of an appropriate valid driver’s
license.

(e) All vehicles travelling on the site will adhere to the specified speed limits.

(f) The movement of all vehicles will be controlled such that they remain on designated
routes.

(g) No member of the workforce will be permitted to drive a vehicle under the influence
of alcohol or narcotic substances.

6.13. Safety and First Aid

(j) A portion of the Propet site is to be fenced off/made safe during the decommissioning
phase to prevent public access.

(k) All personnel associated with the decommissioning activities are responsible for their
own safety. Contractors and Principal Agent/s shall at all times comply with the
relevant statutory requirements including the Occupational Health and Safety Act, Act
85 of 1993.

(l) The correct PPE is to be used at all times and in the correct manner. The use of
such PPE is to be enforced by the contractor to ensure that avoidable injuries do not
occur.

(m) A comprehensive site specific first aid kit must be available on site at all times.

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(n) At least one person trained in safety and first aid and familiar with the first aid
equipment on site must be present on the site at all times.

(o) Emergency procedures must also be established prior to the start of the
decommissioning operations on site and appended to this EMPr.

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7. POST-DECOMMISISONING PHASE

(a) The contractor shall clear all waste materials generated by the decommissioning
phase. This includes litter and the site should be clean and tidy before the site is
signed off as complete.

(b) All rubble must be removed from the site to an approved disposal site as approved
by the Engineer. Burying rubble on the site is prohibited.

(c) The contractor must clean the site and ensure that everything not forming part of the
permanent works is removed from site before issuing the completion certificate or as
otherwise agreed.

(d) The Contractor must repair any damage that the proposed works may have caused
to neighbouring properties.

(e) Fences, barriers and demarcations associated with the decommissioning phase must
be removed from the site unless stipulated otherwise by the Engineer.

(f) The contractor shall be responsible for reinstating of hard standing, rehabilitating and
re-vegetating (if necessary) all areas disturbed during the decommissioning phase to
the satisfaction of the Engineer and ECO as required.

(g) Once the Chevron owned HFO tanks have been removed, should any contamination
be found on site, the DEA should be informed as per Chapter 4, Part 8 of the
National Environmental Management Waste Act (Act 59 of 2008).

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8. IMPLEMENTATION OF THE EMPr

8.1. Roles and Responsibilities

(a) Environmental Register - an environmental register must be provided by the Principal
Agent and kept at the site office at all times as well as being freely accessible to all
project team members. The register will provide a record of all actual environmental
incidents that occur as a result of the proposed activity. This may include information
related to such aspects as spillages, dust generation and complaints from adjacent
neighbours and any other environmental incidents. It must also contain information
relating to action taken/mitigation measures employed. Any party may complete the
register; however, it is envisaged that the Principal Agent, Contractor and ECO will
be the main contributors. The Principal Agent must ensure that the Contractor
implements recommendations made by the ECO within an agreed and reasonable
time frame.

(b) Environmental Control Officer (“ECO”) – the ECO must be appointed prior to
commencement of operations. The ECO will advise the Principal Agent and
Contractor of any environmentally related issues during the decommissioning phase
of the development.

o The responsibilities of the ECO will include monitoring of compliance with the
EMPr by the Contractor.

o The ECO has the authority to recommend the cessation of works or any portion of
decommissioning phase related activity to the Principal Agent. This will be
triggered if in his/her opinion the activity has caused or will imminently cause
significant damage and/or harm to the environment or is in contravention of the
relevant environmental legislation/permits/authorisations applicable to the site
and/or activity/ies.

o If the Contractor fails to show adequate consideration to the EMPr or the
recommendations of the ECO, then the ECO may recommend to the Principal
Agent, that the Contractor’s representative or any employee/s responsible for not
showing adequate consideration to the EMPr are removed from the site.
Alternatively, the ECO may recommend that all work on site be suspended until
the matter is remedied. All costs will be carried by the Contractor.

o Should modifications to this document be required, these must be agreed to by all
parties concerned

(c) The Client – the client is responsible for employing the Principal Agent, Contractor
and Engineer for the duration of the contract. They in turn will employ the ECO. The
client will also ensure, as a signatory to the EMPr, that the Principal Agent and
Contractor fulfil their obligations in terms of this EMPr.

(d) The Principal Agent – the Principal Agent is appointed by the client and is
responsible to the client for ensuring that the contract is carried out to completion on
time, in budget and that the Contractor fulfils their obligations in terms of the EMPr.
The Principal Agent and ECO are expected to develop a close working relationship
and to communicate frequently. The Principal Agent must be recognised as the
senior authority on site and all communications and instructions between the ECO
and the Contractor must occur via the Principal Agent. The Principal Agent is also
responsible for deducting environmental penalties from the Contractor. The Principal
Agent must ensure that the Contractor has a copy of this EMPr and all approved

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Method Statements and that the Contractor is familiar with the relevant
documentation.

(e) The Contractor – the Contractor will adhere to the conditions of this EMPr and ensure
that all of its sub-Contractors, employees, suppliers, agents and so forth, for whom
the Contractor is fully responsible for their actions on site, are fully aware of this
EMPr, its requirements and the consequences of any breach of the requirements of
this EMPr. The Contractor is fully responsible for implementing the EMPr. The
Contractor will ensure that works on site are conducted in an environmentally
responsible manner and in accordance with the requirements of this EMPr.

(f) Problematic Issues – should problematic issues arise, as identified by the ECO, the
ECO has the authority to call a special meeting with the Principal Agent to address
and rectify the matter.

8.2. Frequency of Visits by the ECO

(a) The frequency of visits by the ECO must be agreed with the Principal Agent, but it is
recommended that the ECO visit the site once a week for the duration of the
decommissioning phase activities. Should issues be identified this frequency should
be increased.

(b) The ECO should conduct on going Basic Environmental Awareness Training
sessions with the Contractor, his staff and subcontractors prior to any work taking
place. The Contractors are required to provide a facility and interpreter (if required).

(c) An initial meeting with the ECO, Principal Agent and Contractor must be held prior to
the commencement of the decommissioning phase to familiarise each of the parties
with each other, the site, the EMPr and to confirm communication methods.

(d) The frequency of subsequent meetings and ECO visits must be agreed, depending
on the performance of the Contractor. If required the Principal Agent may introduce
some form of penalty system if compliance with the EMPr proves problematic.

(e) A brief summary of the findings and any recommendations made by the ECO per
visit should be emailed to all parties including the Principal Agent and Contractor.
This report should also include photographs for additional information.

8.3. Documented procedures

Method Statements (a template for these purposes is appended to this EMPr) will be
required for activities that may result in significant impacts according to the ECO.

These must address the following aspects:
o What – a brief description of the work to be undertaken;
o How – a detailed description of the process of work, methods and materials;
o Where – a description of the location of the work (if applicable); and
o When – the sequencing of actions with commencement and completion date

estimates.

All Method Statements (MS) must be in place at least 5 working days prior to the
relevant activities taking place and must be approved by the ECO and Principal

- 21 -

Agent prior to being implemented. The following MS must as a minimum be made
available to address the following decommissioning phase related impacts:

o Stormwater Management.
o Fire Risk Management.
o Waste Management.
o Traffic Management.
o “No-Go” Areas Management.

8.4. Handling of Complaints Related to the Project

All forms of complaint must be forwarded to the site Principal Agent and ECO in
writing. These must be entered into the Environmental Register and all responses
and actions taken to address these must also be recorded. All issues raised must be
addressed. It is important that the complainant feels that their concerns have been
listened to and that appropriate action (within reason) has been taken to address
these.

8.5. Conduct of Employees on Site

The following restrictions will be placed on all staff operating on the site in general:

o Adherence to relevant health and safety standards and municipal by laws;
o Use of appropriate Personal Protective Equipment (PPE) at all times;
o No alcohol or illegal substance use may occur on site;
o No illegal disposal of rubble;
o No littering of the site or surrounding areas;
o No collection of firewood;
o No interference with any fauna or flora;
o No use of toilet facilities other than the chemical toilets provided on site;
o No lighting of open fires; and
o No burning of any waste on site.

8.6. Matters Pertaining to Non-Conformance on Site

“Non-conformances” would occur when there are deviations from any of the
requirements of this EMPr. This may also include non-compliance with the relevant
environmental regulations.

The Contractor is responsible for reporting non-conformance with the EMPr, to the
ECO. The applicant and Contractor, in consultation with the ECO must, thereafter,
undertake the following activities:

o Investigate and identify the cause of non-conformance;
o Report matters of non-conformance to the local municipality (within a suitable

timeframe, dependant on the severity of the incident);
o Implement suitable corrective action as well as prevent recurrence of the

problem.
o Assign responsibility for corrective and preventative action.
o Any corrective action taken to eliminate the cause/s of non-conformance shall be

appropriate to the magnitude of the problems and commensurate with the
environmental impact encountered.

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8.7. Records

The Contractor must maintain and update the environmental register at all times
regarding non-conformance issues. The record shall specifically contain and list the
instances of non-conformances found in the EMPr, the date of their occurrence, date
of corrective action, and date of completion of preventive action. In addition, matters
of non-conformance and corrective action must be included within the audit reports.
Records must be legible, identifiable, protected and easily retrieved for review.

8.8. Fines and Penalties relating to Non-Conformance/ Contraventions

The Contractor must comply with the environmental requirements of the
decommissioning phase of this EMPr on an on-going basis and any failure on his
part to do so will entitle the ECO and Principal Agent to impose a fine subject to the
details set out below. Money from fines/penalties will be managed and allocated at
the discretion of the Principal Agent.

8.8.1. Spot fines

Spot fines will be issued per incident in addition to any remedial costs incurred as a
result of non-conformance with the EMPr, at the discretion of the Principal Agent and
ECO. The ECO may recommend the imposition of fines and penalties but the
Principal Agent will be responsible for imposing such fines or penalties against the
account of the Contractor. Fines may be imposed on the Contractor for
contraventions of the EMPr by individuals or operators employed by the Contractor
and/or any sub-Contractors. The Principal Agent will inform the Contractor of the
EMPr contravention and the amount of the fine. These monies will be recovered by
the Principal Agent from the Contractor.

Failure by the Contractor to pay fines imposed by the Principal Agent within 7 days of
the fine being imposed may result in a “Stop Works” order being issued by the
Principal Agent until the matter is resolved. Any costs incurred as a result of the
“Stop Works” order will be for the account of the Contractor.

The following spot fines are recommended for contraventions (plus any rehabilitation
costs if applicable):
o Any individual/s littering on site: R50 on first offence and R250 on further

offences.
o Any individual/s burning waste on site: R250 on first offence and R1 000 on

further offences.
o Any individual/s dumping waste on site: R250 on first offence and R1 000 on

further offences.
o Any violation of a Method Statement: R250 for first offence and R1 500 on further

offences.
o Any individual causing avoidable disturbance to fauna and flora on site: R250 on

first offence and R1 000 on further offences.

8.8.2. Penalty fines

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Penalty fines will be implemented where the Contractor repeatedly fails to comply
with the specifications of this EMPr the Contractor will be liable to pay a penalty fine
over and above any other contractual consequence.

The following penalty fines (per repeat offence) are recommended for transgressions:
o On-going littering on site: R2 500 plus any rehabilitation costs, if applicable.
o On-going dumping of any waste on site: R10 000 plus any rehabilitation costs, if

applicable.
o On-going burning of any waste on site: R10 000 plus any rehabilitation costs, if

applicable.
o On-going transgression of a Method Statement: R10 000 plus any rehabilitation

costs, if applicable.
o On-going disturbance to Fauna and Flora on site: R5 000 plus any rehabilitation

costs, if applicable.

8.8.3. Other Fines
o Any individual/s causing damage to identified sensitive natural areas: R5 000
plus any rehabilitation costs.
o Any individual/s causing damage to identified sensitive heritage areas: R5 000
plus any rehabilitation costs.
o Any individual/s causing irreparable damage to the environment: R10 000.
o Injuring or killing of any wildlife: R5 000 plus any rehabilitation costs, if
applicable.

The above recommended fines are applicable and relevant to the decommissioning
phase of this EMPr and as such do not exempt the client from other legal obligations
such as Section 24(h) National Environmental Management Second Amendment Act,
Act No. 107 of 1998, which states that it is “an offence for any person to contravene
conditions applicable to any environmental authorization granted for a listed
activity. A person convicted of an offence is liable to a fine not exceeding R5 million
or to imprisonment for a period not exceeding ten years, or to both such fine and
such imprisonment”.

An Environmental Management Programme constitutes a Condition applicable to an
Environmental Authorisation and any transgression would thus trigger Section 24(h)
of the above-mentioned Act. The exact penalty and fines will be decided on,
subsequent to consultation with DEA&DP and the City of Cape Town Municipality.

All staff working on-site must be made aware of the penalties and fines associated
with non-conformance. The Principal Agent will be responsible for ensuring that the
penalty system is maintained and enforced. Should disputes arise between the client,
Engineer, Contractor or ECO with respect to the above then the matter will be
referred to arbitration.

A J SILLITO
Pr. Sci. Nat., CEAPSA

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APPENDIX A
GLOSSARY

- 25 -

TERMS USED IN THIS EMPr

The terms used include the following and those defined in AS/NZS ISO 14001:2004 and
AS/NZS ISO 9000:2000.

The term ‘client’ means the owner of the asset to be procured or project product, and
representative of the end users of the asset.

The term ‘construction’ means all organised activities concerned with demolition, building,
landscaping, maintenance, civil engineering, process engineering, heavy engineering and
mining.

The term ‘consultant’ means a professional person or organisation that contracts with a
customer to provide design, management or other services.

The term ‘contractor’ means an organisation that contract with a Principal to carry out the
work under the contract, including construction and related services, to deliver an asset or
construction product.

The term ‘decommission’ means all organised activities concerned with demolition of any
and all infrastructure (above and below ground) on site as well as the associated removal of
infrastructure on site as well as the rehabilitation and/or site clean up after all infrastructure
has been removed.

The term ‘design’ means the process (and product) of converting a brief into design details
ready for documentation, including concept design and design development, and then
documentation or detailing of the technical and other requirements for the project in a written
form that details the project product sufficiently for it to be constructed or otherwise provided.

The term ‘environmental opportunity’ means a potential for beneficial environmental
impacts (such as an improvement in air or water quality through environmentally friendly
technology alternatives).

The term ‘environmental risk’ means a potential for adverse environmental impacts (such
as pollution of a water source during decommissioning phase activities).

The term ‘management’ means the planning and interactive controlling of human and
material resources to achieve time, cost, quality, performance, functional and scope
requirements. It involves the anticipation of changes due to changing circumstances and the
making of other changes to minimise adverse effects.

The term ‘procurement’ means the collection of activities performed by and for an agency
to acquire services and products, including assets, beginning with the identification/detailing
of service requirements and concluding with the acceptance (and where applicable,
disposal) of the services and products.

The term ‘project’ means an undertaking with a defined beginning and objective by which
completion is identified. Project delivery may be completed using one contract or a number
of contracts.

The term ‘service provider’ means a contractor, subcontractor, supplier, consultant
(including an agency) and sub-consultant (contracting with a consultant), and their service
providers, that contract with a customer to carrying out construction or decommissioning
activities and provide other products (including goods) and/or provide services.

- 26 -

The term ‘subcontractor’ means an organisation that contract with a contractor as the
customer to carry out construction and related services, and/or provide other products.

The term ‘supplier’ means an organisation that contract with a contractor/Principal to supply
a product and/or service

- 27 -

APPENDIX B
GENERIC METHOD STATEMENT

- 28 -

METHOD STATEMENT FOR THE:

…………………………………………………….
This method statement is to be completed by the Contractor (in consultation with the
Principal Agent and ECO) at least 5 working days prior to the proposed commencement date
of the said work and represents a binding agreement to the Method Statement by all site
Contractors and sub-Contractors involved in the work for which the Method Statement is
submitted.
DATE OF SUBMISSION:………………….
LEAD CONTRACTOR:…………………….
OTHER CONTRACTORS AND/OR SUB-
CONTRACTORS:……………………………………………….

Describe in detail what work is to be undertaken?

Describe in detail where on the site the works are to be undertaken and the extent? Provide
sketch plan and grid block reference.

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When will the works start and what is the anticipated finishing date of these works?

How are the works to be undertaken?
1) Lead supervisor/ foreman name and contact details:
2) Number of personnel:
3) Proposed activities:
4) Plant and machinery to be used:
5) Materials to be stored (specify hazardous materials):
6) Other:

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What environmental impacts are anticipated and what precautions are proposed to
prevent these impacts? (Refer to the relevant sections of the EMPr for guidance and provide
a general camp layout)

Camp site demarcation:
Toilet facilities:

Litter:

Security:

Plant/machinery (operation, servicing, management, storage, refuelling etc.):

Emergencies and fire:

Hazardous materials (handling, management, storage etc.):

Have all personnel involved been through an environmental induction course?

Petrochemical spill remediation and containment measures:

Other:

- 31 -

DECLARATIONS BY PARTIES

4) CONTRACTOR

I UNDERSTAND THE CONTENTS OF THE METHOD STATEMENT AND THE SCOPE OF THE WORKS
REQUIRED OF ME. I FURTHER UNDERSTAND THAT THE METHOD STATEMENT MAY BE AMENDED
ON APPLICATION TO THE ABOVE SIGNATORIES, AND THAT THE ENVIRONMENTAL CONTROL
OFFICER WILL AUDIT MY COMPLIANCE WITH THE CONTENTS OF THIS METHOD STATEMENT.

(PRINT NAME)

(SIGNED) DATED:

5) ENVIRONMENTAL CONTROL OFFICER (ECO)

THE WORK DESCRIBED IN THIS METHOD STATEMENT, IF CARRIED OUT ACCORDING TO THE
METHODOLOGY DESCRIBED, IS SATISFACTORILY MITIGATED TO PREVENT AVOIDABLE
ENVIRONMENTAL HARM.

(PRINT NAME)

(SIGNED) DATED:

6) PRINCIPAL AGENT

THE WORK DESCRIBED IN THIS METHOD STATEMENT, IF CARRIED OUT ACCORDING TO THE
METHODOLOGY DESCRIBED, IS SATISFACTORILY MITIGATED TO PREVENT AVOIDABLE
ENVIRONMENTAL HARM.

(PRINT NAME)

(SIGNED) DATED:

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APPENDIX C
RELEVANT PERMITS

- 33 -

APPENDIX D
ROLE OF THE ECO

- 34 -

DUTIES OF THE ECO
1. The identification of potential environmental impacts, prior to the onset of the project.

2. Ensuring that the EMPr conditions are adhered to at all times and taking action (via the
engineer) where the specifications are not being followed.

3. Ensuring that environmental impacts are kept to a minimum.

4. Reviewing and approving method statements in consultation with the Principal Agent.

5. Advising the engineer and contractor on environmental issues and assisting in
developing environmentally responsible solutions to problems.

6. Reporting to the client and Principal Agent on a regular basis and advising of any
environmental impacts.

7. Attending site meetings (when necessary) and giving a report back on the
environmental issues at these meetings and other meetings that may be called
regarding environmental matters.

8. Inspecting the site and surrounding areas regularly.

9. Establishing and monitoring an on-going environmental awareness program in
conjunction with the contractor.

10. Requesting the removal of person(s) and/or equipment not complying with the
specifications.

11. Keeping both a written and photographic record of progress on site from an
environmental perspective, and an ad hoc record of all incidents or events on site with
environmental ramifications. These records should be dated and accurately
catalogued.

12. Undertaking continual internal review of the EMPr and submitting a report at the end of
the project.

13. The ECO will submit all written instructions and verbal requests to the contractor via
the engineer.

- 35 -

APPENDIX E
METHODS STATEMENTS FOR
CHEVRONS DEGASSING AND
DECOMMISSIONING PROCEDURES

Documented procedure/Method Statement

No. Steps Hazard C P Risk Rating JLA Documentation/permit PPE's Control Measures
3 15 No required
1) Compile Site Information Sheet (SIS) and submit to EMS. 4 16 No Site Information Sheet (SIS) 1. Barricade work area – refer to Excavation Job Loss Analysis (JLA).
N/A 2. Ensure that all tripping hazards are identified and removed.
2) Request Environemntal Concultant identification from EMS. 1. Vehicle/perdestrian traffic; 3 15 No 3. Perform an LPSA to ensure that there is adequate work space to safely
2. Slips, trips and fall on uneven and west General Work perform the task that individuals are trained to perform the task and that
1 3) Request contamination status of site from EMS. surfaces, or other construction equipment on D 3 15 No N/A work site personnel have all the necessary tools and equipment to
4) Once EMS has provided points 2 and 3 above, send SIS to; site; D General work complete the task safely.
3. Lack of complete awaremeness and focus of
i) Environmental consultant, portential hazards D

ii) EnviroServ, Lack of knowledge of prevealant risks on site

iii) Relevant contractors 1. Injury - Potential hazards and risks are not
identified and removed or mitigated.
2 Pre-construction meeting 2. Fire / Explosion - Gas testing is not N/A Visitors to be inducted and escorted
undertaken correctly.
3. Pipelines and tanks are not check for “left 1. Complete relevant permits/ forms for work to be done. Ensure full
over” fuel.
4. Product spills, product fire, corresponding compliance to Chevron SWP Process.
fire injuries or deaths.
5. Intoxication due to fumes leading to other 2. Chevron Authorized Gas Tester (AGT) takes gas readings in the;
injuries or asphyxiation.
6. Injury due to relevant PPE, safety devices a. Work area
and first aid items not in place.
b. Tank manholes

3 Site Establishment (Erect fences to demarcate working area) Safety boots, Reflective vests, c. Downwind of the work area.
Gloves d. Record readings on relevant permit.

3. Drain all fuel lines back to the tank/s. Dip tanks and record product and

water levels.

4. Any spilled product must be cleaned up immediately. All Fire Fighting

equipment and Fire Watch must be available on site.

5. Gas testing results must be reviewed by Permit Issuer (PI).

6. PI and Permit Requestor (PR) to ensure all workers are properly attired

as per JLA and /or Permit / Form conditions.

4 Dismantle and remove Terra-force retaining structure 1. Injury due to collapse D Safety boots, Reflective 1. Permit Requestor to ensure all required tools, equipment and materials
2. Exposure to vapors / gasses from inside Gloves vests, are on site.
5 manhole.
Switch off pumps/dispensers. 2. Ensure all required isolations are complete.
Isolate dispensers/pumps - lock out, tag out.
1. Injury - Potential hazards and risks are not D 2 13 No General Work Safety boots, Reflective 1. Assess, Analyze, Act.
6 Drain dispenser/pump lines back to under ground fuel tanks. identified and removed or mitigated. Gloves 2. Use properly calibrated Gas Detector to conduct gas testing prior to
2. Fire / Explosion - Gas testing is not vests, any work and continuous monitoring during work.
undertaken correctly. 3. Ensure equipment available to Isolate (If isolation is required, on this
3. Pipelines and tanks are not check for “left site we are replacing crash barriers so isolation will probably not be
over” fuel. required, staff to confirm)
4. Product spills, product fire, corresponding 4. Ensure Fire watch appointed and briefed on duties. Fire watch to be
fire injuries or deaths. present during entire Hot work period and a minimum of 30minutes after
5. Intoxication due to fumes leading to other work has been completed.
injuries or asphyxiation. 5. Ensure proper barricading according Chevron Standards
6. Injury due to relevant PPE, safety devices
and first aid items not in place.

1. Injury - Potential hazards and risks are not C 2 9 No Safety boots, Reflective 1. Assess, Analyze, Act.
identified and removed or mitigated. C 2 9 No Gloves 2. Use properly calibrated Gas Detector to conduct gas testing prior to
2. Fire / Explosion - Gas testing is not 2 9 No vests, any work and continuous monitoring during work.
undertaken correctly. General Work, 3. Ensure equipment available to Isolate (If isolation is required, on this
3. Pipelines and tanks are not check for “left Equipment Isolation Checklist site we are replacing crash barriers so isolation will probably not be
over” fuel. required, staff to confirm)
4. Product spills, product fire, corresponding General Work, 4. Ensure Fire watch appointed and briefed on duties. Fire watch to be
fire injuries or deaths. Gas Testing Results Record Sheet present during entire Hot work period and a minimum of 30minutes after
5. Intoxication due to fumes leading to other Equipment Isolation Checklist work has been completed.
injuries or asphyxiation. 5. Ensure proper barricading according Chevron Standards
6. Injury due to relevant PPE, safety devices General Work
and first aid items not in place. 1. Complete relevant permits/ forms for work to be done. Ensure full

1. Injury - Potential hazards and risks are not compliance to Chevron SWP Process.
identified and removed or mitigated.
2. Fire / Explosion - Gas testing is not 2. Chevron Authorized Gas Tester (AGT) takes gas readings in the;
undertaken correctly.
3. Pipelines and tanks are not check for “left a. Work area
over” fuel.
4. Product spills, product fire, corresponding b. Tank manholes
fire injuries or deaths.
7 Close and isolated valves underneath dispensers/pumps 5. Intoxication due to fumes leading to other Safety boots, Reflective vests, c. Downwind of the work area.
injuries or asphyxiation. Gloves d. Record readings on relevant permit.
6. Injury due to relevant PPE, safety devices
and first aid items not in place. 3. Drain all fuel lines back to the tank/s. Dip tanks and record product and

water levels.

4. Any spilled product must be cleaned up immediately. All Fire Fighting

equipment and Fire Watch must be available on site.

5. Gas testing results must be reviewed by Permit Issuer (PI).

6. PI and Permit Requestor (PR) to ensure all workers are properly attired

as per JLA and /or Permit / Form conditions.

1. Injury - Potential hazards and risks are not 1. Complete relevant permits/ forms for work to be done. Ensure full
identified and removed or mitigated.
2. Fire / Explosion - Gas testing is not compliance to Chevron SWP Process.
undertaken correctly.
3. Pipelines and tanks are not check for “left 2. Chevron Authorized Gas Tester (AGT) takes gas readings in the;
over” fuel.
4. Product spills, product fire, corresponding a. Work area
fire injuries or deaths.
5. Intoxication due to fumes leading to other b. Tank manholes
injuries or asphyxiation.
8 Remove dispensers/pumps 6. Injury due to relevant PPE, safety devices C Safety boots, Reflective vests, c. Downwind of the work area.
and first aid items not in place. Gloves d. Record readings on relevant permit.

3. Drain all fuel lines back to the tank/s. Dip tanks and record product and

water levels.

4. Any spilled product must be cleaned up immediately. All Fire Fighting

equipment and Fire Watch must be available on site.

5. Gas testing results must be reviewed by Permit Issuer (PI).

6. PI and Permit Requestor (PR) to ensure all workers are properly attired

as per JLA and /or Permit / Form conditions.

9 Gas test underground tank manholes and area around m/h 1. Injury due to explosion C3 12 Yes Safety boots, Reflective 1. 1. Complete relevant permits/ forms for work to be done. Ensure full
2. Exposure to vapors / gasses from inside Gloves, Gas tester compliance to Chevron SWP Process.
manhole. 2. Chevron Authorized Gas Tester (AGT) takes gas readings in the;
a. Work area
General Work, b. Tank manholes
Gas Testing Result Record Sheet vests, c. Downwind of the work area.
d. Record readings on relevant permit.
3. Drain all fuel lines back to the tank/s. Dip tanks and record product and
water levels.
4. Any spilled product must be cleaned up immediately. All Fire Fighting
equipment and Fire Watch must be available on site.
5. Gas testing results must be reviewed by Permit Issuer (PI).
6. PI and Permit Requestor (PR) to ensure all workers are properly attired
as per JLA and /or Permit / Form conditions.
7. Ensure all required isolations are complete.



1. Injury - Potential hazards and risks are not 1. Complete relevant permits/ forms for work to be done. Ensure full
identified and removed or mitigated.
2. Fire / Explosion - Gas testing is not compliance to Chevron SWP Process.
undertaken correctly.
3. Pipelines and tanks are not check for “left 2. Chevron Authorized Gas Tester (AGT) takes gas readings in the;
over” fuel.
4. Product spills, product fire, corresponding a. Work area
fire injuries or deaths.
5. Intoxication due to fumes leading to other b. Tank manholes
injuries or asphyxiation.
10 6. Injury due to relevant PPE, safety devices B 2 5 Yes Safety boots, Reflective vests, c. Downwind of the work area.
and first aid items not in place. 5 Gloves, eye protection, Gas tester d. Record readings on relevant permit.
1) Pump out left over fuel from out of underground fuel tanks into drums or fuel Yes 3. Drain all fuel lines back to the tank/s. Dip tanks and record product and
truck.
2) If drums are used, clearly mark each drum indecating product and amount. Yes water levels.

Yes 4. Any spilled product must be cleaned up immediately. All Fire Fighting

Yes equipment and Fire Watch must be available on site.

Yes 5. Gas testing results must be reviewed by Permit Issuer (PI).
Yes
Yes General Work, 6. PI and Permit Requestor (PR) to ensure all workers are properly attired
Yes Gas Testing Result Record Sheet
Yes Product Record Sheet as per JLA and /or Permit / Form conditions.
No
11 Break underground tank manholes and slope walls 450 degrees. While continous 1. Injury due to collapse B2 No General Work, 1. 1. Complete relevant permits/ forms for work to be done. Ensure full
gas testing takes place. 2. Exposure to vapors / gasses from inside Hot Work, compliance to Chevron SWP Process.
manhole. Gas Testing Result Record Sheet 2. Chevron Authorized Gas Tester (AGT) takes gas readings in the;
a. Work area
General Work, b. Tank manholes
Hot Work, c. Downwind of the work area.
Gas Testing Result Record Sheet Safety boots, Reflective vests, d. Record readings on relevant permit.
Gloves, eye protection, Gas tester 3. Drain all fuel lines back to the tank/s. Dip tanks and record product and
General Work, water levels.
Hot Work, 4. Any spilled product must be cleaned up immediately. All Fire Fighting
Gas Testing Result Record Sheet equipment and Fire Watch must be available on site.
5. Gas testing results must be reviewed by Permit Issuer (PI).
General Work, 6. PI and Permit Requestor (PR) to ensure all workers are properly attired
Hot Work, as per JLA and /or Permit / Form conditions.
Gas Testing Result Record Sheet 7. Ensure all required isolations are complete.

1. Injury - Potential hazards and risks are not 1. Complete relevant permits/ forms for work to be done. Ensure full
identified and removed or mitigated.
2. Fire / Explosion - Gas testing is not compliance to Chevron SWP Process.
undertaken correctly.
3. Pipelines and tanks are not check for “left 2. Chevron Authorized Gas Tester (AGT) takes gas readings in the;
over” fuel.
4. Product spills, product fire, corresponding a. Work area
fire injuries or deaths.
5. Intoxication due to fumes leading to other b. Tank manholes
injuries or asphyxiation.
12 Disconnected fuels lines and blank off, while continous gas testing takes place. 6. Injury due to relevant PPE, safety devices B 2 5 Safety boots, Reflective vests, c. Downwind of the work area.
and first aid items not in place. Gloves, eye protection, Gas tester d. Record readings on relevant permit.
2 5 3. Drain all fuel lines back to the tank/s. Dip tanks and record product and

2 5 water levels.

3 8 4. Any spilled product must be cleaned up immediately. All Fire Fighting

2 5 equipment and Fire Watch must be available on site.
2 5
2 2 5. Gas testing results must be reviewed by Permit Issuer (PI).
2 5
3 12 6. PI and Permit Requestor (PR) to ensure all workers are properly attired
3 15
as per JLA and /or Permit / Form conditions.

1. Injury - Potential hazards and risks are not 1. Complete relevant permits/ forms for work to be done. Ensure full
identified and removed or mitigated.
2. Fire / Explosion - Gas testing is not compliance to Chevron SWP Process.
undertaken correctly.
3. Pipelines and tanks are not check for “left 2. Chevron Authorized Gas Tester (AGT) takes gas readings in the;
over” fuel.
4. Product spills, product fire, corresponding a. Work area
fire injuries or deaths.
5. Intoxication due to fumes leading to other b. Tank manholes
injuries or asphyxiation.
13 Blank off tank fuel line flanges, while continous gas testing takes place. 6. Injury due to relevant PPE, safety devices B Safety boots, Reflective vests, c. Downwind of the work area.
and first aid items not in place. Gloves, eye protection, Gas tester d. Record readings on relevant permit.
3. Drain all fuel lines back to the tank/s. Dip tanks and record product and

water levels.

4. Any spilled product must be cleaned up immediately. All Fire Fighting

equipment and Fire Watch must be available on site.

5. Gas testing results must be reviewed by Permit Issuer (PI).

6. PI and Permit Requestor (PR) to ensure all workers are properly attired

as per JLA and /or Permit / Form conditions.

1. Injury - Potential hazards and risks are not 1. Complete relevant permits/ forms for work to be done. Ensure full

identified and removed or mitigated. compliance to Chevron SWP Process.

2. Fire / Explosion - Gas testing is not 2. Chevron Authorized Gas Tester (AGT) takes gas readings in the;

undertaken correctly. a. Work area

3. Pipelines and tanks are not check for “left b. Tank manholes

1) DO NOT DISCONNECT VENT LINES. over” fuel. Safety boots, Reflective vests, c. Downwind of the work area.
Gloves, eye protection, Gas tester d. Record readings on relevant permit.
14 2) Place Nitrogen gas bottles upwind and close to excavated manhole. 4. Product spills, product fire, corresponding B 3. Drain all fuel lines back to the tank/s. Dip tanks and record product and
B
3) Connect feeder hose to gas bottle. Gas bottles must be installed with a fire injuries or deaths.

regulators and gauges. 5. Intoxication due to fumes leading to other water levels.

4) Insert feeder hose into underground tank untill it reaches the bottom of the injuries or asphyxiation. 4. Any spilled product must be cleaned up immediately. All Fire Fighting

tank. Do not allow the pipe to touch the bottom of the tank. 6. Injury due to relevant PPE, safety devices equipment and Fire Watch must be available on site.

5) Open the gas valve on the Nitrogen gas bottle and release the gas slowly into the and first aid items not in place. 5. Gas testing results must be reviewed by Permit Issuer (PI).

tank. Continue to pump Nitrogen gas into the tanks/s untill the required amount of 6. PI and Permit Requestor (PR) to ensure all workers are properly attired

Nitrogen gas has been pumped into the underground tank/s. as per JLA and /or Permit / Form conditions.

1. Injury - Potential hazards and risks are not 1. Complete relevant permits/ forms for work to be done. Ensure full
identified and removed or mitigated.
2. Fire / Explosion - Gas testing is not compliance to Chevron SWP Process.
undertaken correctly.
3. Pipelines and tanks are not check for “left 2. Chevron Authorized Gas Tester (AGT) takes gas readings in the;
over” fuel.
4. Product spills, product fire, corresponding a. Work area
fire injuries or deaths.
5. Intoxication due to fumes leading to other b. Tank manholes
injuries or asphyxiation.
15 1) Disconnect vent lines and blank off both the vent lines and vent line flanges on 6. Injury due to relevant PPE, safety devices Safety boots, Reflective vests, c. Downwind of the work area.
tanks. and first aid items not in place. Gloves, eye protection, Gas tester d. Record readings on relevant permit.
2) Contineous gas testing. 3. Drain all fuel lines back to the tank/s. Dip tanks and record product and

water levels.

4. Any spilled product must be cleaned up immediately. All Fire Fighting

equipment and Fire Watch must be available on site.

5. Gas testing results must be reviewed by Permit Issuer (PI).

General Work, 6. PI and Permit Requestor (PR) to ensure all workers are properly attired
Hot Work,
Gas Testing Result Record Sheet as per JLA and /or Permit / Form conditions.

16 1) Start excavation of tank farm with an excavator/TLB with sufficient capacity to 1. Injury due to collapse B General Work, Safety boots, Reflective vests, 1. Permit Requestor to ensure all required tools, equipment and materials
17 cover the possible tonnage ( rocks, boulders, sand) expected during excavation. 2. Exposure to vapors / gasses from inside B Hot Work, Gloves, eye protection, Hard hat, are on site.
2) Contineous gas testing. manhole. A Excavation Form, Gas tester 2. Ensure all required isolations are complete.
3) Take soil samples as directed by the Environmental Consultant. B Gas Testing Result Record Sheet,
4) Extract each tanks as exposed during excavation. 1. Injury due to collapse C Lifting & Rigging Safety boots, Reflective 1. Permit Requestor to ensure all required tools, equipment and materials
Place tanks in a clear area that will allow; 2. Exposure to vapors / gasses from inside D Gloves, eye protection, vests, are on site.
1) Removal trucks easy access to tanks. manhole. General Work,
2) Crane easy access to tanks for lifting and placing on trucks. Gas Testing Result Record Sheet, 2. Ensure all required isolations are complete.
3) Tanks can be secured with anti-roll devices. 1. Suspended load falling resulting in a fatality Lifting & Rigging
or multiple fatalities
18 Lifting of tanks onto removal trucks. General Work, Safety boots, Reflective 1. PI and Permit Requestor (PR) to ensure all workers are properly attired
Gas Testing Result Record Sheet, Gloves, eye protection, vests, as per JLA and /or Permit / Form conditions.
Lifting & Rigging
2. All reveleant crane documentation and inpections are complete and
General Work, avalaible on site.
Hot Work,
19 Backfill open tank farm. 1. Injury due to collapse Excavation Form, Safety boots, Reflective vests, 1. Permit Requestor to ensure all required tools, equipment and materials
2. Exposure to vapors / gasses from inside Gas Testing Result Record Sheet, Gloves are on site.
manhole.
General Work Work 2. Ensure all required isolations are complete.

20 1. Minor injuries General Work Safety boots, Reflective vests, 1. Permit Requestor to ensure all required tools, equipment and materials
2. Damagem to plant Gloves are on site.

Reinstate layer works ,wearing surface - concrete/brick paving or tar and retaining 2. Permit issue to ensurte that all tool, equipment and materials are
walls
inspected and the necessary documentation has been completed.

21 Safety boots, Reflective vests, 1. Permit Requestor to ensure all required tools, equipment and materials
Cean up and de-establish Gloves are on site.

2. Permit issue to ensurte that all tool, equipment and materials are

1. Minor injuries inspected and the necessary documentation has been completed.