WorldShip 2014 - United Parcel Service

WorldShip®
2014

Shortcut Guide

© 2014 United Parcel Service of America, Inc. UPS, the UPS brandmark and the color brown
are registered trademarks of United Parcel Service of America, Inc. All rights reserved. 01/14

Shortcut Guide WorldShip® 2014

Table of Contents

Introduction. . . . . . . . . . . . . . . . . . . . . . . . . . . ii
Shipping Window

Home Tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
My Services Tab. . . . . . . . . . . . . . . . . . . . . . . 2
Tools Tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Printing Activities Tab. . . . . . . . . . . . . . . . . . 3
Import/Export Tab. . . . . . . . . . . . . . . . . . . . . 4
UPS.com® Tab . . . . . . . . . . . . . . . . . . . . . . . . 4
Support Tab . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Shipment History Window

Home Tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
My Services Tab. . . . . . . . . . . . . . . . . . . . . . . 7
Tools Tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Printing Activities Tab. . . . . . . . . . . . . . . . . . 8
Import/Export Tab. . . . . . . . . . . . . . . . . . . . . 9
UPS.com Tab . . . . . . . . . . . . . . . . . . . . . . . . . 9
Support Tab . . . . . . . . . . . . . . . . . . . . . . . . . 10
Contact UPS. . . . . . . . . . . . . . . . . . . . . . . . . 10

i © 2014 United Parcel Service of America, Inc. All rights reserved. 01/14

Shortcut Guide WorldShip® 2014

Introduction

The new WorldShip 2014 navigational toolbar helps you work smarter
and faster, making your shipping simpler. To realize its many benefits,
take advantage of these shortcuts. Two sections based on view — Shipping
Window and Shipping History Window — are organized by toolbar tab.
The Quick Tip callouts highlight the shortcut keys to access the sections
you use every day, from shipping to tracking to end-of-day processing.
Simpler shipping is here. Let’s get started!

ii © 2014 United Parcel Service of America, Inc. All rights reserved. 01/14

Shortcut Guide WorldShip® 2014

Shipping Window

1 © 2014 United Parcel Service of America, Inc. All rights reserved. 01/14

Shortcut Guide WorldShip® 2014 Shipping Window

Home Tab Home Tab Quick Tips My Services Tab

Navigate Press F3 for History Dangerous Goods

History F3 Press F9 for Multi-piece Shipment Create/Edit Chemical Records
Chemical Records Viewer
Shipment Activities Press Alt + F10 to Save Shipment Align Dangerous Goods Printer

Create a Return Press F6 to Repeat

Create a Return Press F5 to Undo
Create Import Control
Multi-piece Shipment F9 Press Shift + F9 for Address Book
Save Shipment Alt + F10
Repeat F6 Press F7 to Classify Ship To Address
Undo F5
Void Press F8 to Validate Ship To Address

Track Press Shift + F8 to Validate Third
  Party Account
Track
Press F11 for End of Day
Manage Addresses
Press Shift + F3 to Select
  Active Pickup Date

Addresses

Address Book Shift + F9

Address List

Classify Ship To Address F7

Validate Ship To Address F8

Validate Third Party Account Shift + F8

End of Day

End of Day F11

Pickups

Pickup Information
Schedule a Pickup
Select Active Pickup Date Shift + F3

Messages

Messaging Center

2 © 2014 United Parcel Service of America, Inc. All rights reserved. 01/14

Shortcut Guide WorldShip® 2014 Shipping Window

Tools Tab Tools Tab Quick Tips Printing Activities Tab International
Certificate of Origin (CO)
Profile Tools Press Shift + F6 for Delivery Date Setup Electronic Export Information (EEI)
Press Alt + F5 to Communicate Invoice
Create/Edit Profile   with UPS Printing Setup NAFTA
Create/Edit Tab Order Press Shift + F5 to Send to UPS Power of Attorney
Create/Edit Required Fields Shipment Printing Shipper’s Letter of Instruction (SLI)
Create/Edit Custom Labels Small Package Packing List
Use Custom Label
Preferences Change Printers Freight
Print Search Results Freight Daily Shipment Detail
System Preferences  Report
Dangerous Goods Reprint Documentation Freight Packing List
Hardware
Miscellaneous Labels Dangerous Goods
Printing Setup Consignee Hazardous Materials Manifest
Shipment Detail Report Setup Freight Shipper’s Declaration
Shipping Freight Doc Shipping Paper
System Settings Package
Package Doc Preview
Shipper Editor Shipment Doc
Delivery Date Shift + F6 Shipment Instructions Preview Documents
Certificate of Origin (CO)
Editors and Communication Reports Electronic Export Information (EEI)
Bill of Lading (BOL) Freight Packing List
Commodities UPS Premium Care Pickup Invoice
Freight   Control Doc NAFTA
International Driver Transmission Control (DTC) Small Package Packing List
High Value
More Tools Pickup Summary Barcode (PSB)
Charge Back Code Editor Shipment Detail
Communicate with UPS Alt + F5 UPS Copy
Communications Setup UPS Manifest Detail
Cost Center Calculator UPS Manifest Summary
Create a Custom Declaration Statement UPS Shipper’s Copy
Create Custom Package Type UPS Turn In Copy
Reference Qualifier Editor
Schedule a Task
Send to UPS Shift + F5

3 © 2014 United Parcel Service of America, Inc. All rights reserved. 01/14

Shortcut Guide WorldShip® 2014 Shipping Window

Import/Export Tab UPS.com® Tab

Import UPS.com

Keyed Import Schedule a Pickup
Batch Import UPS Home
My UPS
Batch Import International
Cancel Manual Batch Processing
Automatic Import International Forms Library
Hands-Off Shipping Print International Shipper
XML Auto Import  Agreement
UPS Country Regulations
Export UPS TradeAbility® International
 Tools
Batch Export Shipping Assistance
Automatic Export Calculate Time and Cost
Flex® Global View
Export After Freight Shipment Processing Packaging Guidelines Application
Export After Shipment Processing Quantum View Manage®
Export During End of Day UPS Address Validation
Export During Freight Close Out UPS Electronic Billing
Export During Worldwide Express UPS Tracking
  Freight End of Day
Export Selected Pickup Date UPS Mail Innovations®

Import/Export Tools UPS Mail Innovations Home

Create/Edit Map Search UPS
Tools

Connection Assistant
Import/Export Wizard
Verify XML Import File
Quick Commands
Create New

4 © 2014 United Parcel Service of America, Inc. All rights reserved. 01/14

Shortcut Guide WorldShip® 2014 Shipping Window

Support Tab

Telephone

Support Numbers
Freight Customer Service Telephone Numbers
UPS Technical Support Telephone Numbers

Self-Service

WorldShip
About UPS WorldShip®
UPS Terms and Conditions of Service
UPS WorldShip Help
UPS WorldShip Home
UPS WorldShip User Guides

Manage Data

Backup Data
Move Data
Resend Data

Search Help

5 © 2014 United Parcel Service of America, Inc. All rights reserved. 01/14

Shortcut Guide WorldShip® 2014

Shipment History Window

6 © 2014 United Parcel Service of America, Inc. All rights reserved. 01/14

Shortcut Guide WorldShip® 2014 Shipment History Window

Home Tab Freight My Services Tab

Navigate Preauthorization Dangerous Goods
Freight Pickup
Ship F2 Create/Edit Chemical Records
Freight Pickup List Alt + F1 Chemical Records Viewer
Shipment Activities Request Freight Pickup Align Dangerous Goods Printer
Update/Cancel Pickup Alt + F2
Repeat
Repeat Shipment F6 Pickup Date
Repeat as Return Shipment
  Ctrl + F6 Pickup Date
Change Pickup Date Shift + F3
Edit/Reconcile F7 Set as Active Pickup Date
Void Alt + Delete
Mark as Voided End of Day
Mark/Unmark Shipment F4
Marked Activities End of Day F11

Process Shipments Automatically Home Tab Quick Tips
  Shift + F6
Process Shipments Manually Press F2 to Ship
  Shift + F4 Press F6 to Repeat Shipment
Void Marked Shipments Press Ctrl + F6 to Repeat as Return
  Ctrl + F4  Shipment
Press F7 to Edit/Reconcile
Track Press Alt + Delete to Void
Press F4 to Mark/Unmark Shipment
Track Press Shift + F6 to Process
  Shipments Automatically
Manage History Press Shift + F4 to Process Shipments Manually
Press Ctrl + F4 to Void Marked Shipments
Archive/Restore Press Alt + F1 for Freight Pickup List
Archive Shipments Press Alt + F2 to Update/Cancel Pickup
Restore Shipments Press Shift + F3 to Change Pickup Date
Press F11 for End of Day
Search History

7 © 2014 United Parcel Service of America, Inc. All rights reserved. 01/14

Shortcut Guide WorldShip® 2014 Shipment History Window

Tools Tab Editors and Communication Printing Activities Tab Electronic Export Information (EEI)
Invoice
Profile Tools Commodities Setup NAFTA
Freight Power of Attorney
Create/Edit Profile International Printing Setup Shipper’s Letter of Instruction (SLI)
Create/Edit Tab Order Small Package Packing List
Create/Edit Required Fields More Tools Shipment Printing Freight
Create/Edit Custom Labels Charge Back Code Editor Freight Daily Shipment Detail
Communicate with UPS Alt + F5 Use Custom Label  Report
Preferences Communications Setup Change Printers Freight Packing List
Cost Center Calculator Print Search Results Dangerous Goods
System Preferences Create a Custom Declaration Hazardous Materials Manifest
Dangerous Goods  Statement Reprint Documentation Shipper’s Declaration
Hardware Create Custom Package Type Shipping Paper
Miscellaneous Reference Qualifier Editor Labels
Printing Setup Schedule a Task Consignee Preview
Shipment Detail Report Setup Send to UPS Shift + F5 Freight
Shipping Freight Doc Preview Documents
System Settings Tools Tab Quick Tips Package Label(s) F10 Certificate of Origin (CO)
Package Doc Electronic Export Information (EEI)
Shipper Editor Press Shift + F6 for Delivery Date Shipment Doc Freight Packing List
Delivery Date Shift + F6 Shipment Instructions Invoice
Press Alt + F5 to Communicate NAFTA
  with UPS Reports Small Package Packing List
Bill of Lading (BOL) Alt + F3
Press Shift + F5 to Send to UPS UPS Premium Care Pickup Printing Activities Tab
  Control Doc Quick Tips
Driver Transmission Control (DTC)
High Value Press F10 for Package Label(s)
Pickup Summary Barcode (PSB)
Shipment Detail Press Alt + F3 for Bill of Lading (BOL)
UPS Copy
UPS Manifest Detail
UPS Manifest Summary
UPS Shipper’s Copy
UPS Turn In Copy

International
Certificate of Origin (CO)

8 © 2014 United Parcel Service of America, Inc. All rights reserved. 01/14

Shortcut Guide WorldShip® 2014 Shipment History Window

Import/Export Tab UPS.com® Tab

Import UPS.com

Keyed Import Schedule a Pickup
Batch Import UPS Home
My UPS
Batch Import International
Cancel Manual Batch Processing
Automatic Import International Forms Library
Hands-Off Shipping Print International Shipper
XML Auto Import  Agreement
UPS Country Regulations
Export UPS TradeAbility® International
 Tools
Batch Export Shipping Assistance
Automatic Export Calculate Time and Cost
Flex® Global View
Export After Freight Shipment Processing Packaging Guidelines Application
Export After Shipment Processing Quantum View Manage®
Export During End of Day UPS Address Validation
Export During Freight Close Out UPS Electronic Billing
Export During Worldwide Express Freight UPS Tracking
  End of Day
Export of Mail Innovations Shipments after UPS Mail Innovations®
  Close Out
Export Selected Pickup Date UPS Mail Innovations Tracking
UPS Mail Innovations Home
Import/Export Tools
Search UPS
Create/Edit Map
Tools

Connection Assistant
Import/Export Wizard
Verify XML Import File
Quick Commands
Create New

9 © 2014 United Parcel Service of America, Inc. All rights reserved. 01/14

Shortcut Guide WorldShip® 2014 Shipment History Window

Support Tab Go to ups.com/worldshipsupport to find additional support documents.

Telephone If you have technical questions about WorldShip that cannot be
answered by this guide or WorldShip Help, call 1-888-553-1118.
Support Numbers
Freight Custom Service Telephone Numbers
UPS Technical Support Telephone Numbers

Self-Service

WorldShip
About UPS WorldShip®
UPS Terms and Conditions of Service
UPS WorldShip Help
UPS WorldShip Home
UPS WorldShip User Guides

Manage Data

Backup Data
Move Data
Resend Data

Search Help

10 © 2014 United Parcel Service of America, Inc. All rights reserved. 01/14