CHASTE II Operational Plan - chaste.safety.ed.ac.uk

Appendix 1

CHASTE II Operational Plan
May 2008 – April 2011

Strategic Objective: To deliver the objectives specified within Section 3 of the CHASTE II Proposal to Scottish Funding Council

Project Team:

Project Leader: Alastair Reid
Project Coordinators: Donald Blue & Les Allan
Project Administrator: Susan Woodman

Plus Professional support from University of Edinburgh Health & Safety Department as necessary

Proposal Objective Sector Objective Reference Number
1A
To support the Scottish Funding Council with advice and management Cross Sector
1B
information regarding the application of the Scottish Executive
‘Scottish Action Plan for Health and Safety’ and supporting both 1C
Universities and Colleges in that regard
1D
Facilitation and provision of guidance, support and development on Cross Sector 1E
effectiveness, by helping to raise standards of health and safety in
Universities and Colleges

Provision of training, information and support to Senior Cross Sector
Management across both Universities and Colleges (including Boards
of Management where appropriate) Cross Sector
Cross Sector
Facilitate a series of seminars on relevant subjects for both
sectors and STUC

Support interface between Health and Safety and Human Resources
services across both sectors, with related key topics such as absence
management, occupational health, health promotion, Bio-Security,
etc.

CHASTE II 1 Operational Plan - May 2008 - April 2011

Proposal Objective Sector Objective Reference Number
To form strategic alliances with particular Universities on individual Universities 2A
topics, such as stress, occupational health, contingency planning etc.
With the aim of disseminating best practice Universities 2B
Pioneer innovative training inputs, for example, behavioural training
to address aspects of health and safety culture, influencing senior Universities 2C
managers towards change and development etc Universities 2D
Encourage and support Universities to form alliances and interface
with Colleges in their own geographical areas Colleges 3A
Colleges 3B
Promote an ethos of more effective interaction between health and Colleges 3C
safety professionals and other key stakeholders in universities, such Colleges 3D
as Estates Departments, Human Resources Services, Finance Colleges 3E
Directorates, Trades Unions
To initiate and develop a health and safety community of practice for
Colleges

Introduce, develop and manage a system of benchmarking incidents
and occupational health statistics, possibly incorporating a web-based
approach
Provide a service of support in terms of advice where necessary

Identify issues of best practice and direct development and
implementation where necessary

Provide support to the professional development of health and safety
staff in Colleges

CHASTE II 2 Operational Plan - May 2008 - April 2011

Proposal Objective Sector Objective Reference Number
Advise on the development of appropriate occupational health and Colleges 3F
safety management standards
Colleges 3G
Support to Human Resource services in Colleges on the application
and effective delivery of appropriate occupational health services Colleges 3H

Support to Her Majesty’s Inspectorate of Education (HMIE) in terms
of training and advice to Inspectors regarding occupational health and
safety elements of Inspections

Activity Structure Target Objective Benefits Status
1. Relocate CHASTE Project office Date Ref. No. N/A Complete
from Jordanhill to Charles Stewart Close down office at Jordanhill 9 May 08 N/A Complete
House, UoE Transfer furniture / IT Equipment to N/A
2. Consolidate Project support Edinburgh / set up new office etc 16 May 08 N/A Complete
infrastructure Organise stationary / address changes / N/A
business cards / IT domains etc / 20 June 08 Universities and Colleges Complete
3. Recruit & appoint Project briefings for UoE H&S dept staff on new N/A made aware officially of
Administrator project objectives 16 May 08
Advertise vacancy / select interviewees / 1A Project continuation
4. Disseminate Project launch briefing interview candidates / appoint successful
to Universities and Colleges candidate / induct new Project
Administrator
Create information news flash via SHARE-
Net and HAS-NET e-communication
systems.

CHASTE II 3 Operational Plan - May 2008 - April 2011

Activity Structure Target Objective Benefits Status
Date Ref. No. Integration with key ongoing
5. Initiate dialogue with key Arrange communication documents / 29 May 08 stakeholder groups –
stakeholders – SFC / ASC / prepare presentations / detail objectives / - ongoing 1C / 1D / raised awareness of
Universities Scotland / Scotland’s disseminate operational plan / consolidate 2A / 2C / Project’s objectives and
Colleges / FE Principals Forum / STUC communication links Sept 08 2D / 3A / services
/ Universities Secretaries Group /
HMIE / FESH / Steering Group / HR Initiate contact & open dialogue / May 09 3H
Community of Practice etc evaluate interface necessary / brief June 08
PHASS regarding CHASTE Project / Dec 08 1A Integration of Project Team met with
6. Create strategic alliance with communicate information to relevant objectives with Scottish PHASS
PHASS group to facilitate collaboration stakeholders / maintain formal contact Sept 08 1B / 1D / Action Plan Convener –
with the ethos of the Scottish Action with PHASS 1E invited to
Plan for Health and Safety throughout Improved communication make
Universities and Colleges in Scotland / skills & experience presentation
to PHASS
7. Formulate cross- sector regional Create infrastructure for regional cross sharing / mutual support Group -
support groups sector support groups to integrate mutual
support activities of H&S professionals in ongoing
8. Convene Steering Group Universities and Colleges
N/A Provide strategic direction Complete
9. Facilitate joint Seminar for Initiate administration system / organise to Project / champion &
University & College H&S Professionals meetings dates / establish communication disseminate Project ethos
– formation of alliances / partnerships links with membership / distribute papers
/ application of Scottish Action Plan for etc 1D / 2A / Improved integration with Ongoing
Health & Safety 2C / 2D / Scottish Action Plan / Seminar
Prepare agendas / presentations 3A / 3D / improved communication, arranged for 2
organise speakers / venues / invite co-operation & support Oct 08
attendees / coordinate administration / 3E / between Universities and
facilitate seminar delivery 1D, 2D Colleges. Development of
alliances and partnerships
10. Facilitate Cross-Sector Seminar for Prepare agendas / presentations
Universities and Colleges – fire safety organise speakers / venues / invite Information and practice
– managing disabled evacuations attendees / coordinate administration / sharing – definitive
facilitate seminar delivery information disseminated

CHASTE II 4 Operational Plan - May 2008 - April 2011

Activity Structure Target Objective Benefits Status
Date Ref. No. Ongoing
11. Facilitate College seminar – Prepare agendas / presentations June 09
accident / incident recording , organise speakers / venues / invite 3A Collation of Colleges Ongoing
reporting / benchmarking attendees / coordinate administration / Mar 09 incident data
facilitate seminar delivery /standardisation of Ongoing
TBC incident reporting /
12. Provide logistics support to STUC Support to preparation of agendas / recording / benchmarking Ongoing
in delivery of seminar for Safety Reps presentations / organisation of speakers / Sept 09 comparisons etc Ongoing
/ Health & Safety Committees venues / coordinate administration / Jan 09 - Ongoing
facilitate seminar delivery ongoing 1B Improved
May 11 communications between
13. Facilitate Colleges training course Source IOSH accredited Training Provider Trades Unions and
(2 days duration) – student work / source venue / invite attendees / Universities / Colleges –
placement organisers coordinate administration / facilitate support to developing
course delivery joint initiatives etc

14. Facilitate seminar for College Prepare agendas / presentations 4C Raising standard of work
Senior Managers – roles and organise speakers / venues / invite experience placement
responsibilities attendees / coordinate administration / provision /
facilitate seminar delivery standardisation of
15. Develop and disseminate WebCT systems / raising
based H&S Training Programme for Create content programme / develop competence of work
Senior Managers in Universities and programme interface / publicise / experience placement
Colleges disseminate programme – measure officers etc
16. Develop and implement Web effectiveness
based College benchmarking 3C Increased awareness /
programme for incidents and Design programme format / pilot with clarity of responsibilities
occupational health statistics sample groups / launch programme / etc
analyse data / disseminate statistics /
advise on support 1B / 2B / Delivery of sustainable
3C / 3D training programme for
Snr Managers

3B / 3C Sustainable centralised
information / statistical
data base

CHASTE II 5 Operational Plan - May 2008 - April 2011

Activity Structure Target Objective Benefits Status
Date Ref. No. Increased co-operation / Ongoing
17. Initiate interface between HR Initiate meetings / provide advice, communication / sharing Ongoing
Community of Practice & H&S information & support as required TBC 3C / 3G of skills and experience
Professionals relative to consolidation Ongoing
of occ health services Assess level of support required Aug 08 - 3H Increased competence in Ongoing
Conduct training needs analysis ongoing H&S terms within HMIE
18. Open dialogue with HMIE – Presentation to HMIE on roles and regarding inspections of Ongoing
support development of Training responsibilities Colleges Ongoing
Programme Ongoing
Ongoing
19. Initiate & develop a health & Subject to development in consultation TBC 3A Consolidated approach to
Safety Community of Practice in with relevant stakeholders H&S in Colleges
Colleges
20. Facilitate dialogue between key Subject to development in consultation June 08 - 2D Integrated approach to
stakeholders in Universities – Estates / with relevant stakeholders – including ongoing common goals and
HR / Finance to develop more utilisation of relevant case study solutions
effective internal and external scenarios – also included as a discussion
alliances subject cross sector seminar MAR/APR N/A Benchmarking
21. Initiate annual customer Develop, disseminate survey format to 09 effectiveness of Project
satisfaction surveys to evaluate sectors at end of each year of project/ service delivery
delivery of CHASTE planned objectives collate responses / distribute information NOV 08
etc N/A Dissemination of relevant
22. Develop and deliver CHASTE Subject to development in consultation Ongoing information regarding
News letter – every 6 months with relevant stakeholders TBC CHASTE / University /
College activities
23. Prepare reports for Steering Subject to development in consultation
Group Meetings with SG N/A Steering Group provided
with progress / status
24. Facilitate 1 x cross sector seminar Identify topics / prepare agendas / reports
in each of years 2 & 3 presentations
organise speakers / venues / invite 1B Effective dialogues /
attendees / coordinate administration / increased co-operation /
facilitate seminar delivery mutual support between
Universities and Colleges

CHASTE II 6 Operational Plan - May 2008 - April 2011

Activity Structure Target Objective Benefits Status
Date Ref. No. Ongoing
25. Facilitate 1 x University Seminar in Identify topics / prepare agendas /
each of years 2 & 3 presentations TBC 2C TBC
organise speakers / venues / invite
attendees / coordinate administration /
facilitate seminar delivery

26. Facilitate 1 x College seminar in Identify topics / prepare agendas / TBC 3D TBC Ongoing
each of years 2 & 3 presentations
organise speakers / venues / invite TBC 3E Direct operational support Ongoing
27. Provide advice and support to attendees / coordinate administration / 3F available to Colleges
College sector in development and facilitate seminar delivery where necessary
application of appropriate occupational Subject to development in consultation
health and safety management with relevant stakeholders
standards

NOTE: Target dates from 2009 onwards are notional as they may be influenced by demands from stakeholders in Universities and Colleges. It may also be necessary
to have 2 cross sector seminars in years two and three in place of 1 cross sector / 1 College / 1 University – subject to resources and demand.

CHASTE II 7 Operational Plan - May 2008 - April 2011