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Published by , 2018-11-06 15:11:27

proposal.3076.v2018.11.06 (2)

proposal.3076.v2018.11.06 (2)

KBJM ANNUAL
INTERNAL MEETING

OVERVIEW Hilton Americas-Houston
Tuesday, November 6, 2018
PRESENTED TO Sara Heald, Houston Event Manager
DATE

PREPARED BY

PROGRAM NAME KBJM Annual Internal Meeting
LOCATION
Hilton Americas-Houston
TARGET AUDIENCE
Internal Team
EXPECTED ATTENDANCE 70% Female, 30% Male
PROGRAM INVESTMENT Average age 30 - 45
500 - 600 Attendees

TBD

© 2018 IDESIGNMEETINGS, A GLOBAL DMC PARTNER • ALL RIGHTS RESERVED. CONFIDENTIAL DOCUMENTS. 2

TUESDAY WEDNESDAY THURSDAY FRIDAY

STANDARD HOUSTON RATES

Vehicle/ # of Pax IAH/HOU to City Center Hourly Rate Hourly Minimum Hourly Minimum Total
Service Type (including $7.50
$85.00 3 regulatory fee)
Sedan 2 $110.00 $115.00 3
SUV 5 $130.00 $120.00 3 $262.50
Sprinter 14 $320.00 $130.00 $352.50
$367.50
28 Passenger 24 $345.00 $150.00
Mini-Bus 4 $527.50
$167.85
35 Passenger 36 $400.00 $40.00 4 $607.50
Mini-Bus
5 $846.75
Motor Coach 56 $555.00 4 $160.00

Coordinator N/A N/A

*Rates inclusive of gratuity, fuel & regulatory fees
**Rates do not include parking, tolls or incidentals incurred through passenger direction

Includes: Client branded reusable bottle, branded “attendee carry Recommend: Including swatch of Hilton Americas
on” with airplane wing enamel pin & branded conference agenda signature scent to be provided in every vehicle.

© 2018 IDESIGNMEETINGS, A GLOBAL DMC PARTNER • ALL RIGHTS RESERVED. CONFIDENTIAL DOCUMENTS. 3

TUESDAY WEDNESDAY THURSDAY FRIDAY

WELCOME TO HOUSTON

Grab a drink and get a taste of what Houston is all about!
Attendees will encounter fun local facts as they mingle and
make their way throughout the Texas chic cocktail reception.

Lanier Grand Ballroom

Bar 10’ Tall Oversize
Cowboy Boot

Fourth Floor Pre-Function Pallet Wall Backdrop
for Bar (3 pictured)
Ivory Yuma Linen
available for 11’ tall x 16’ wide
Rustic Column
additional cost Entrance
*branding available at
© 2018 IDESIGNMEETINGS, A GLOBAL DMC PARTNER • ALL RIGHTS RESERVED. CONFIDENTIAL DOCUMENTS. additional cost

4

TUESDAY WEDNESDAY THURSDAY FRIDAY

Live Event Artist WELCOME TO HOUSTON

Since the conference schedule is packed and attendees may not have time to explore
Houston, let’s bring the outdoors inside! Lanier Grand Ballroom will be transformed into a

mini replica of the beautiful Discovery Green. International food stations will line the
perimeter, allowing guests to experience Houston’s diverse food scene all at once! A
variety of casual seating pods will sprinkle the turf and will encourage guests to network

and catch up on their first day in the city.

8’ x 11’ Oversized Food
Houston Postcard Station

Turf

Picnic Picnic Bar
Tables Blankets Pre-Function

Yard Games 11” Rustic Food
Lantern Station
Centerpieces
Nobody’s Leather Poufs
Fool Band
Wildflower Centerpiece 5

© 2018 IDESIGNMEETINGS, A GLOBAL DMC PARTNER • ALL RIGHTS RESERVED. CONFIDENTIAL DOCUMENTS.

TUESDAY WEDNESDAY THURSDAY FRIDAY

SOAR INTO THE FUTURE

There is a spot for everyone! Unique seating will be provided throughout
the general session, providing a variety of optimal learning conditions to
each attendee. Nontraditional florals will be sprinkled throughout to add

life and pops of color.

*iDesignMeetings would partner with production company to add
flight status to presentation such as “Now Boarding” & “In-Flight”

Stage

Podium
available for

branding

Plants For Stage Furniture Cocktail
Stage (if needed) tables for
attendees
who prefer
to stand.

Centerpiece Lounge furniture Rounds with
for Rounds for attendees seating
who prefer
*If attendees find themselves with free time outside of their meeting, we have negotiated discounted boat to sit &
tours on the bayou so they can experience the heart of the city. They will just need to present their room key. have a flat
surface.
© 2018 IDESIGNMEETINGS, A GLOBAL DMC PARTNER • ALL RIGHTS RESERVED. CONFIDENTIAL DOCUMENTS.
6

TUESDAY WEDNESDAY THURSDAY FRIDAY

INSPIRATION

© 2018 IDESIGNMEETINGS, A GLOBAL DMC PARTNER • ALL RIGHTS RESERVED. CONFIDENTIAL DOCUMENTS. 7

TUESDAY WEDNESDAY THURSDAY FRIDAY

CITY TRANSPORTATION

Welcome to Flight KBJM-326! Attendees will be greeted by flight
attendants and welcomed onto a branded vehicle that will transport
them to Lone Star Flight Museum in style. Along the way, the attendant

will crack jokes and get attendees excited for the fun night ahead.

© 2018 IDESIGNMEETINGS, A GLOBAL DMC PARTNER • ALL RIGHTS RESERVED. CONFIDENTIAL DOCUMENTS. 8

TUESDAY WEDNESDAY THURSDAY FRIDAY

THE FUTURE IS NOW

Get ready to be transported to the future! Lone Star Flight Museum will be
transformed into a futuristic era where the cowboys are silver and space

aliens like to take selfies.

Venue: Lone Star Flight Museum 1 5

3 6
24

1. Futuristic Waitstaff 2. Acrylic Serving Trays 3. Midcentury Furniture 4. Midcentury Furniture 5. Futuristic Space Entertainment 6. Futuristic Furniture & Light Up Orb Centerpiece 9

© 2018 IDESIGNMEETINGS, A GLOBAL DMC PARTNER • ALL RIGHTS RESERVED. CONFIDENTIAL DOCUMENTS.

TUESDAY WEDNESDAY THURSDAY FRIDAY

1 THE FUTURE IS NOW (CONT.)

46 7

2 10
3

5

1. 4-Sided Bar w/ TV screens in Shelf of Bar Back & Front of LED Bar 2. Large Planet Orbs Suspended on Truss Over Bar 3. Blue Signature Cocktail
4. Silver Cowboy Hats for Attendee Takeaway 5. Silver Cowboy Entertainment 6. LED Cocktail Tables 7. Spazmatics Cover Band

© 2018 IDESIGNMEETINGS, A GLOBAL DMC PARTNER • ALL RIGHTS RESERVED. CONFIDENTIAL DOCUMENTS.

TUESDAY WEDNESDAY THURSDAY FRIDAY

SOARING INTO THE FUTURE

The awards dinner will be a night one will not forget. Upscale linens,
beautiful centerpieces and an airport runway that honorees can walk on

as they accept their much deserved award!

1 24
1
45 5 6

2 33

7

1. Divisi Strings for Entertainment 2. Ocean Shantung Linen 3. Silver Mercury Libra Trio Centerpieces 4. Tall Silver Buffet Candlelabra + Athena Candle Holders Centerpieces 11
5. Platinum Spandex Chair Cover 6. Wide Hurricane Candle with Low and Loose Floral Ring 7. Mirror & Mercury Table

© 2018 IDESIGNMEETINGS, A GLOBAL DMC PARTNER • ALL RIGHTS RESERVED. CONFIDENTIAL DOCUMENTS.

TUESDAY WEDNESDAY THURSDAY FRIDAY

AFTER GLOW ALL NIGHT 4

1 The after party is meant for all the attendees that just aren’t ready to say
goodbye. The lounge club feel with a live DJ and dragon breath ice

cream will be the perfect way to end the day and conference! As they
mix and mingle through the night, attendees may find a secret bar
serving a specialty nightcap.

23

1. White Lounge Furniture with LED Cube Accent Table & Pillows 2. DJ Lewis Grell 3. Dragon’s Breath Dessert 4. Roaming Candy Girls 12

© 2018 IDESIGNMEETINGS, A GLOBAL DMC PARTNER • ALL RIGHTS RESERVED. CONFIDENTIAL DOCUMENTS.

TUESDAY WEDNESDAY THURSDAY FRIDAY

ESTIMATED PRICING

ITEM ESTIMATED PRICE NOTES

Airport Arrivals $39,000 Assuming 300 sedans and 600 welcome kits
Welcome to Houston Welcome Reception $35,000
Soar Into The Future General Session $26,500 Assuming 11 cocktail tables provided by hotel, 45
City Transportation in Branded Vehicles $95,500 picnic tables, 45 centerpieces, 4 themed food
The Future is Now Off-Site Function $110,000 stations, extra large astroturf, handful of yard
Soaring Into The Future Awards Dinner $45,000 games, 1 live artist and band
Glow All Night After Party $10,000
Airport Departures $33,000 Assuming non-traditional seating for 70-100 attendees
with total seating for 600 attendees

Assuming 10 branded motor coaches with two days
for install and remove of branding

Includes catering, bar, entertainment,
décor and venue fees

Includes linens, décor, entertainment and a few
mirrored tables to be mixed in with hotel rounds

Assuming 4 high-back loveseat, 1 turning bed, 4 LED
cube tables, 4 LED cylinder tables, 8 ottoman cubes,

18 pillows, DJ for 2 hours and 1 roaming candy girl

Assuming 300 sedans

All pricing listed in proposal is pre-sales tax and DMC fee. Our service fee is 25% of your total confirmed services pre-sales tax. 13

© 2018 IDESIGNMEETINGS, A GLOBAL DMC PARTNER • ALL RIGHTS RESERVED. CONFIDENTIAL DOCUMENTS.

IMPORTANCE OF SUSTAINABILITY 14

We understand the importance of sustainability to our world and to Hilton Americas. We
would like to do our part by incorporating the following items to our events:

• Going paperless as much as possible by using
apps, QR codes and websites

• Using recycled materials when printing is needed
• Encouraging reusable bottles
• Keep conference agendas online
• Recycle, upcycle and repurpose meeting materials

through organizations like Repurpose America
• Donating any event florals to retirement homes or

hospitals the next day
• Focusing on staying local food and beverages to

decrease our carbon footprint

© 2018 IDESIGNMEETINGS, A GLOBAL DMC PARTNER • ALL RIGHTS RESERVED. CONFIDENTIAL DOCUMENTS.

OUR MISSION 15

“We are a people-centric
team designing simplified
hospitality solutions with
value and peace of mind.”

© 2018 IDESIGNMEETINGS, A GLOBAL DMC PARTNER • ALL RIGHTS RESERVED. CONFIDENTIAL DOCUMENTS.

© 2018 IDESIGNMEETINGS, A GLOBAL DMC PARTNER • ALL RIGHTS RESERVED. CONFIDENTIAL DOCUMENTS. 16

Kevin Hoque Tim Hill

Chief Executive Officer General Manager
16 Years of Experience 25 Years in Hospitality
10 Years with the Company

Devin New Arin Segall Sara Heald Melissa Tarpley, CMP Lynda Adams Stacey Collodi

Program Coordinator Event Manager Event Manager Event Manager Event Manager Events Manager
3 Years of Experience 9 Years of Experience 11 Years of Experience 20 Years of Experience 5 Years of Experience 9 Years of Experience

Anisha Smith Gita Narbada

Accounting Supervisor/HR Admin Accounting Assistant
20 Years of Experience 20+ Years of Experience

© 2018 IDESIGNMEETINGS, A GLOBAL DMC PARTNER • ALL RIGHTS RESERVED. CONFIDENTIAL DOCUMENTS. 17

POTENTIAL ASSOCIATED COSTS 18

• iDesignMeetings will leverage our relationships to limit hotel exposure on
hotel sponsored events. There may situations when we are only able to
offer items with our preferred pricing. The hotel or client would be
responsible for the payment to the vendor.

• Our expertise and employee labor will be offered complimentary
whenever possible for hotel site visits and sponsored events.

• Site Visits may incur charges depending on the situation.
• Welcome gifts, room drops, collateral, and contracted labor may incur

charges depending on the circumstances.
• Online or other co-marketing events may incur charges

© 2018 IDESIGNMEETINGS, A GLOBAL DMC PARTNER • ALL RIGHTS RESERVED. CONFIDENTIAL DOCUMENTS.

© 2018 IDESIGNMEETINGS, A GLOBAL DMC PARTNER • ALL RIGHTS RESERVED. CONFIDENTIAL DOCUMENTS. 19

FOCUSED ON TRANSPORTATION 20

As a D M C which evolved from an executive transportation company, we are proud to keep
transportation as one of our core competences. We know transportation is typically the first
and last impression of an event. It’s our mission to ensure both the first hello and last
goodbye are equally impressive.

Hilton Americas Houston will have access to our entire transportation team which is solely
dedicated to making sure that clients smoothly get from point A to point B. Whether it’s
organizing manifests to ensuring last minute demands are met, our Groups & Events team are
the best in the business.

You will receive preferred pricing for transportation and we will consistently do what it takes to
always stay competitive. We will work with you to remain within clients budgets, while never
compromising on quality.

© 2018 IDESIGNMEETINGS, A GLOBAL DMC PARTNER • ALL RIGHTS RESERVED. CONFIDENTIAL DOCUMENTS.

OUR ASSOCIATIONS OUR EXPERIENCE

Many of our associates were previously in the
hospitality industry working for well known brands.

© 2018 IDESIGNMEETINGS, A GLOBAL DMC PARTNER • ALL RIGHTS RESERVED. CONFIDENTIAL DOCUMENTS. 21

NOTABLE CLIENTELE

Just to name a few! 22

© 2018 IDESIGNMEETINGS, A GLOBAL DMC PARTNER • ALL RIGHTS RESERVED. CONFIDENTIAL DOCUMENTS.

DESIGN & DÉCOR OF THE YEAR TEAM EVENT OF THE YEAR GDP DMC OF THE YEAR 2015
Awarded by Marriot Masters Awarded by NACE E4 Event Awarded by Global DMC Partners

© 2018 IDESIGNMEETINGS, A GLOBAL DMC PARTNER • ALL RIGHTS RESERVED. CONFIDENTIAL DOCUMENTS. 23

CLIENT REFERENCES HOTEL REFERENCES

Bee Lee Yancey Gayla Guyse Jillian Loughlin, DOSM
Associate Director Hospitality General Manager Hilton Park Cities
themarketingarm Omni Park West Hotel O 214-368-0400
O 214-259-3067 O 972-869-4300 M 214-445-7597
M 214-289-3909 M 469-774-7047 [email protected]
[email protected] [email protected]
Greg Mabile
Suzanne D’Angelo Joan E. Kremer, CMP Senior Event Manager
Senior Marketing Manager Associate Director Marriott Marquis Houston
Verint Global Meetings & Events O 346-229-2591
O 631-692-9864 Starwood Hotels & Resorts M 281-541-7719
C 631-662-8060 Worldwide, Inc. [email protected]
Suzanne.d’[email protected] O/M 617.820.0319

Meghan Baker Additional references will be providedupon request.
Director Additional lead time may be required for client
Genesco Sports Enterprises permission to use them as a reference.
M 914-514-7799
[email protected]

© 2018 IDESIGNMEETINGS, A GLOBAL DMC PARTNER • ALL RIGHTS RESERVED. CONFIDENTIAL DOCUMENTS. 24

HEADQUARTERS

RideCentric, Inc. DBA: iDesignMeetings
1717 Main St., Suite 5630
Dallas, TX 75201

GENERAL MANAGER HOUSTON EVENT MANAGER

Tim Hill Sara Heald
C 214-244-4004 O 832-622-4575
O 214-231-3005 E [email protected]
E [email protected]

• Please direct inquiries to Tim Hill, General Manager as primary point of contact
• Sara Heald, Houston Event Manager is secondary point of contact
• Email is preferred method of communication, but all methods are welcome

© 2018 IDESIGNMEETINGS, A GLOBAL DMC PARTNER • ALL RIGHTS RESERVED. CONFIDENTIAL DOCUMENTS. 25

THANK YOU 26

Thank you for the consideration! We are excited about the possibility of being
able to work side-by-side with a team who is as focused on their clients as we
are. The possibilities are truly endless and we look forward to witnessing the
successof this beautiful property!

- Your Friends at
iDesignMeetings.
A Global DMC Partner

© 2018 IDESIGNMEETINGS, A GLOBAL DMC PARTNER • ALL RIGHTS RESERVED. CONFIDENTIAL DOCUMENTS.


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