ISP640 - Chapter 2 (Project Planning)

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Dr. Norziana Yahya
Senior Lecturer
Faculty of Computer and Mathematical Sciences
Phone: (+6018-2872622)
Email: [email protected]

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01 LEARNING OBJECTIVES
02 INTRODUCTION
03 PROJECT INFRASTRUCTURE
04 PROJECT GOVERNANCE
05 THE ROLE OF PROJECT MANAGER
06 PROJECT RESOURCES
07 PROJECT CHARTER
08 MIND MAPPING ACTIVITY

ISP640 Computing Project Management Dr Norziana Yahya (FSKM)

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At the end of the chapter, you will be able to:
➢Define project’s infrastructure, project

governance and its role.
➢Understand the roles of the project manager, how

to organize project resources and develop a
project charter.

ISP640 Computing Project Management Dr Norziana Yahya (FSKM)

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1 2

What is Project Planning? Project Planning is the 2nd
phase of Project Life Cycle.

5 Question to answer: 4 Processes include: 3

➢ What work needs to be ➢ Scope planning Project Planning is part
done? ➢ Activity planning of project management
➢ Resource planning processes.
➢ Who will do the work? ➢ Cost estimating
➢ What resources will be ➢ Schedule estimating Dr Norziana Yahya (FSKM)
➢ Procurement planning
needed to do the work?
➢ When will they do the

work?
➢ How long will it take?
➢ How much will it cost?
➢ Does the time, money, and

resources invested support
the project’s MOV?

ISP640 Computing Project Management

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PLC

ISP640 Computing Project Management Dr Norziana Yahya (FSKM)

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MOV

Project
Objectives

Governance Resources

ISP640 Computing Project Management Dr Norziana Yahya (FSKM)

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1 Measurable Organizational Value 2
(MOV) & Project Objectives
The MOV is a “Measure of

Success”

5 Project Objectives 4 The MOV must: 3
include:
➢ Be measurable The MOV must support
➢ Scope (work to be ➢ Provide value the organization’s vision,
completed) ➢ Be agreed upon mission, and strategy
➢ Be verifiable
➢ Schedule (time)
➢ Budget (money)
➢ Quality (conformance

or fitness for use)

ISP640 Computing Project Management Dr Norziana Yahya (FSKM)

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ISP640 Computing Project Management Dr Norziana Yahya (FSKM)

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1 2

What is Project Governance? Should flow from organizational
governance

5 Must define: 4 3

➢ Structure Ensuring that the time, Provides a framework to
➢ Authorization money, and resources ensure that a project
➢ Oversight & provide real value to the aligns with a chosen
organization business strategy
Accountability
➢ Decision Making
➢ Resources

ISP640 Computing Project Management Dr Norziana Yahya (FSKM)

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Organizational Governance

Strategic Alignment Project Governance Authorization
Business Value Oversight and Accountabilty
Decision-Making Resources

Project

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1 The Roles of 2 Attributes of a successful 3 The Project Team
the Project Manager project manager

➢ Managerial role ➢ Ability to communicate ➢ Technology Skills
➢ Leadership role ➢ Business/organization
with people
➢ Ability to deal with people knowledge
➢ Ability to create and ➢ Interpersonal skills

sustain relationships
➢ Ability to organize

ISP640 Computing Project Management Dr Norziana Yahya (FSKM)

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Project Vision Communication
Manager Integrity Enthusiasm/Passion
Empathy/Compassion Competence
Skills Delegation Composure
Team Building Problem Solving

ISP640 Computing Project Management Dr Norziana Yahya (FSKM)

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1 Resources usually about 2 Project resources can be
organizing people. internal or externally
acquired.

5 4 3 Decision depends on:

Business process Similar to a “make” or ➢ The project scope
outsourcing, including “buy” decision. ➢ Availability of the
offshoring, is one
option for acquiring products and services
external resources
in the marketplace
ISP640 Computing Project Management ➢ Cost
➢ Quality
➢ Terms and Conditions
➢ Experience & skills of

the project team

Dr Norziana Yahya (FSKM)

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Full Selective Full
Insourcing Outsourcing Outsourcing

Project resources are Specific project resources Project resources and
acquired internally. are acquired internally and processes are the
The project team is the project team is responsibility of
responsible for all responsible for many of external sources.
project processes and project processes. The
delivery of the project. remaining resources and
project processes are
outsourced externally.

ISP640 Computing Project Management Dr Norziana Yahya (FSKM)

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An effective project environment:

A place to call home Technology Office supplies Culture

A project team must A project team need A project team need ➢ What is expected
have adequate space adequate technology various office supplies,
to work and meet for support such as such as paper, pens, from each team
the duration of project. personal computer and pencils, staplers, and so
appropriate software, forth. member?
Internet access, ➢ What role will each
electronic mail, and a
telephone. team member play?
➢ How will conflicts be

resolved?

ISP640 Computing Project Management Dr Norziana Yahya (FSKM)

01 Serves as an agreement Project Charter Template 16

and as a communication Dr Norziana Yahya (FSKM)
tool for all of the project
stakeholders

02 Documents the project’s
MOV

03 Defines the project’s

infrastructure

04 Summarizes the details of

the project plan

05 Defines the project’s

governance structure

06 Shows explicit

commitment to the
project

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ISP640 Computing Project Management Dr Norziana Yahya (FSKM)