District Governor Visit RY2022 2023

DISTRICT

GOVERNOR'S


VISIT

Cont
ents


District Governor's Visit Program
District Governor’s Visit Official Checklist
Board of Directors 2022/2023
President’s Report

Strategic Plan
Club's Citation
Secretary’s Report
Club's Certificates
Treasurer Report
Dues and Payment Slips
Club Admin's Report
Membership Director's Report
Project Director's Report
Public Image Director's Report
Youth Service Director's Report
The Rotary Foundation Director's Report
Fellowship Director's Report

District Governor Visit Program

Venue: Royal Selangor Club, Kuala Lumpur
Date: 08th September 2022
Time: 05:30pm - 08:30pm
Attire: Formal

05:30pm : DG meeting with President, Secretary & Treasure
06:30pm: DG club Assembly with all the members
07:30pm: Club Meeting
- Club Assembly with DG
- Royal Toast
-RI Toast
- Announcements
-Announcements
- DG's Speech
- Token of appreciation to DG
8:30pm-Fellowship & Dinner

DISTRICT GOVERNOR’S OFFICIAL CHECKLIST

No Item Yes No DG’s
Comment

1 Completed checklist ☒☐

2 Proof of Registrar of Societies ☒☐

submission to

Lembaga Hasil Dalam Negeri ☐☒

3 Strategic Plan Membership ☒☐

Service Projects ☒☐

The Rotary Foundation ☒☐

Yayasan Kelab-Kelab Rotary ☒☐
Malaysia

4 Board Reports Club Service – Attendance,

Budget, Account Dues, Regular

Meeting Agenda, Fellowships, ☒☐
Newsletter, Schedule of Board

Meetings, AG’s Meetings,

DISCON Registration

Service projects – Projects, ☒☐
Budget, Timelines

Vocational Service ☒☐

International Service – Sister ☐☒
Clubs, International Projects, RI

Convention

The Rotary Foundation – Global
Grants, Annual Funds, PolioPlus, ☒ ☐

Endowment Fund, Recognitions

Public Image ☒☐

Rotary Citation Progress, Awards ☒ ☐

Others ☐☒

5 Satellite Clubs Membership ☐☒

Service Projects ☐☒

6 Rotaract Clubs Membership ☐☒

Involvement in District ☐☒
Committees

Involvement in District/Rotary ☐☒
Club/Interact Club Projects

Registration with ROS, if ☐☒
applicable

Sister Clubs ☐☒

International Service ☐☒

District Rotaract Assembly ☐☒

7 Date,Time & Meeting with President,

Venus of Secretary, Treasurer, President- ☒ ☐

Elect & AG Only

Club Assembly ☒☐

Meeting with Rotaractors ☐☒

Meeting with Interactors ☐☒

Official Rotary Club Meeting ☒☐

District Governor’s Official ☒☐
Address

Fellowship ☒☐

8 Date, Time and Location to receive the District ☒☐
Governor

9 Accommodation for District Governor ☐☒

10 Advise appropriate attire for DG (formal unless ☒☐
otherwise advised)

11 Any projects for District Governor to visit or ☐☒
officiate? (If yes, please provide a brief summary)

12 Any courtesy calls on Head of State or Government ☐☒
Official? (If yes, please provide a brief)

13 Would an invitation be extended to the District First
Lady? (If yes, please provide a brief programme for ☐ ☐

her visit)

14 Arrangements for onward journey of District ☐☒
Governor

BOARD OF
Kesavan Yogesparan Geetah Vadivelu
President Hon Secretary/IPP
DIRECTORS

RY2022/2023

Dr Manivannan PP Dr Sivaneswaran Surnadevi
Treasurer Global Partnerships Club Admin

Gurmeet Kaur Liu Cheng Hua Vallaththarasu
Membership Director Public Image

Project Service

Director Director

PP Yoges PP Beula G Pangras PP Peramis Rao

Youth Service
The Rotary
Fellowship Director
Director
Foundation Director

President's Report

Kesavan Yogesparan

It’s been 25 years of service by Rotary Club of Sentul and I’m honored to be the President
of the Club on its 25th.
Over the years Rotary Club of Sentul has been practicing a systematic club structure,
adopted from the Rotary International procedures and standard practices. Managing the
club using all these system makes the club’s maneuvering a lot simpler.

I believe that a strong club will effectively the source around to help and benefit the
community around. A healthy club will enable all the members to be in full function to
perform their parts using the leverages that the Rotary system made ready – the
organization structures, worldwide networks, branding, recognition and legacy, continuous
and continual learning mechanism and many more.

My journey as the Club President started with numerous trainings organized by the Rotary
District Team, in addition Assistant Governor Sunthar Raj guided all along through our
Group 8 Presidents.

Club’s Strategic Plan
Rotary Club of Sentul’s Strategic Plan is planned and continued from the Rotary Year
2021/2022. The 2-year plan on improving club’s health and performance were planned
together with IPP Geetah Vadivelu (President RY 2021/2022) and continued for term RY
2022/2023 with minor adjustments.
Attached with this report are the Strategic Plan for 1 year using SWOT analysis.

Club Projects
Rotary Year 2022/2023 for Rotary Club of Sentul started with preparations and arrangements
of the Club’s 25th Anniversary and Installation of Board of Directors of Rotary Year
2022/2023.
Club’s sustainable project – Sentul Success System has been in progress since it is started
during Rotary term 2021/2022, other than that another club’s signature project – Eye Project:
Gift Of Sight has been continued with training of eye screening and Cataract eye operation in
MAIWP.
Rotary Club of Sentul’s annual project: Money and Me, a training project for school students
on financial management literacy and Entrepreneurship continued for the 4th year. The project
is funded and organized by The Edge Foundation.

Membership
Club size is now 21 members with additional 1 member inducted on August 2022. The club is
facing some manpower (members) shortage in proportional to the projects the club managing.
The club via project leader has come out with proposal of establishing ‘Project Members’ in
order to support the ongoing and future projects in term of work force, administration and
technical support.
In any club and organization, numbers of members are crucial to determine the height of
performance that a club can achieve. In order to attract new memberships, few programs are
planned to promote the club around the community. Understanding the economic downtrend
and bearish global market condition, payment of monthly membership was given some
attention and through few analyses and survey among the members, the Monthly Membership
Fee was reduced to its minimum value and now since club meetings are done physically,
membership dues will be revised to enable the club to bear the meeting costs.
I believe recruiting new members is every club member’s responsibility. Continuous promotion
needs to be done and club visibility is very important to achieve that where the functionality of
club Public Image comes in.

Club’s Giving and TRF
Rotary Club of Sentul committed on contributing to The Rotary Foundation and over the
years annual contribution is done to The Rotary Foundation. Post-Pandemic saw some
decline on the amount of the contributions; however, I believe for Rotary Year 2022/2023
the contribution will be increased.
The Rotary Foundation Director will be continuously brief the members on the importance
of contributions to The Rotary.

Service above self,
Kesavan Yogesparan,
President,
Rotary Club of Sentul Kuala Lumpur,
Rotary Year 2022/2023

STARTEGIC PLAN- MEMBERSHIP

SSTRENGTHS SWOT WWEAKNESSES

Membership retention
Analysis Lack of Manpower and

is stable functioning members
Present of loyal Lack of attractiveness
members to pull younger

Members are open for
members
changes Pandemic requires

club system to be

OOPPORTUNITIES revamped
To induct new,

functioning and
TTHREATS
motivated members
Make the club
Post Pandemic-

activities more
people more focused

interesting, simplified
on economic survival
and attractive Rotary events not

attractive to the

community

STARTEGIC PLAN- SERVICE PROJECT SWOT WWEAKNESSES

SSTRENGTHS Lack of Manpower
Project

Presence of Club
communication is

Signature projects weak
Sustainable project
TTHREATS
OPPORTUNITIES Analysis
Post Pandemic - lost

To increase number of
contact to the Sister

members Clubs, Rotaract Clubs

To increase number of
and Interacts Clubs.

Sister Clubs, Rotract
Re-creating the

communication takes

OClubs and Interact Clubs time.
Re-contact all the
Establish efficient club

sister clubs and
communication


perform join
system & project


meetings system

STARTEGIC PLAN- THE ROTARY
WWEAKNESSES
FOUNDATION
Member's finance

SSTRENGTHS limitation

Regular annual
TTHREATS
donors
Member's finance

SWOT limitation

AnalysisOPPORTUNITIES

Club's goal, mission and

vision on contributing to be

created and communicated

OTo add club internal training


on TRF understanding,
benefits and advantages to

the club

STARTEGIC PLAN- YKKRM SWOT WWEAKNESSES

SSTRENGTHS Analysis Not all members are

interested on project

Project leaders are
flow details
aware on the function,

existence of YKKRM TTHREATS
Few projects

benefited from
Not all members are

YKKRM interested on project

flow details
OOPPORTUNITIES
Training on advantage

of YKKRM to all

members

9/1/22, 10:28 PM RC Central 2

Goal Center The Goal Center is where you choose and set the goals your
club will focus on, and track progress.
Please note: data reported outside Rotary Club Central,
including data reported in My Rotary, will be delayed for
at least 24 hours.

Sentul Goals

2022-23

Members & Rotary Foundation Service Young Public All
Engagement Giving Leaders Image

Club membership GOAL

ACHIEVEMENT 25

21 GOAL

As Of
30-Aug-22 15

Service participation GOAL

ACHIEVEMENT 3

3 GOAL

New member sponsorship 3

ACHIEVEMENT GOAL

1 2

Rotary Action Group participation 1/3

ACHIEVEMENT

-

Leadership development participation

ACHIEVEMENT

-

District conference attendance

https://rcc.rotary.org/#/goals

9/1/22, 10:28 PM RC Central 2

ACHIEVEMENT GOAL

- 3

Rotary Fellowship participation GOAL

ACHIEVEMENT 1

-

District training participation GOAL

ACHIEVEMENT 3

1

Annual Fund contributions GOAL
(USD)

ACHIEVEMENT
(USD) 500

0 GOAL

As Of
30-Aug-22 10

Service projects GOAL

ACHIEVEMENT 1

- GOAL

As Of
30-Aug-22 2

Rotaract clubs GOAL

ACHIEVEMENT
 1

1

As Of
30-Aug-22

Interact clubs

ACHIEVEMENT

1

As Of
30-Aug-22

RYLA participation

ACHIEVEMENT

-

Strategic plan 2/3

https://rcc.rotary.org/#/goals

9/1/22, 10:28 PM RC Central 2

Online presence ACHIEVEMENT


Social activities YES

ACHIEVEMENT ACHIEVEMENT


- YES

Update website and social media GOAL

ACHIEVEMENT 5

1 GOAL

Media stories about club projects 4

ACHIEVEMENT GOAL

0 2

Use of official Rotary promotional materials

ACHIEVEMENT


YES

© 2017 Rotary International Privacy Policy  | Terms of Use Server: Release-304
Client: Release-131

https://rcc.rotary.org/#/goals
3/3

Secretary's Report

IPP Geetah Vadivelu

Registrar Of Society (ROS)
Club ROS Registration number is PPM-009-14-14021998.
All submissions are up to date. Secretary changes with ROS are completed and Board Of
Director’s changes are in progress.
Club Meetings
Club meetings are done physically and held in one of the club’s project venue: Sentul Success
System. However, the club is looking for more convenience, new meeting place.
Meeting days: 2nd and 4th week of the months
Meeting time: 07:30pm
No Club Assembly is done as of month of August 2022.

My Rotary Account Status of Members (Statistics from My Rotary)
Members are contacted personally and guided through the registration process.
My Rotary being a resourceful platform especially for data exchange, training, upload and
downloading data. Hence, it is important to have all the club members registered in My
Rotary at this time so that no members will be left behind.
As on August 2022 only 1 member failed to register on My Rotary and another new
inducted member is in process of registering.



Members' Classification

Rotary International Certificate

Registrar Of Society Certificate

Latest ROS Submission Slip

Treasurer Report -
Club & Project Account

Rotary International Dues Payment

Rotary District 3300 Dues Payment

Club Admin Report

Rotarian Surnadevi

Club Admin is responsible to prepare the meeting place and other meeting needs in order
for the meeting to run smoothly.
Other than that, few planning done to make the meeting interesting, such as;
- Inviting guest speaker to the meeting. I.e: Rtn Ashvin Nair invited for a talk on
Crowdfunding on 12th October 2022
- Invite & arrange Rotary trainers for the club meeting
- Organizing join meeting with other District 3300 clubs
- Organizing join meetings with international sister clubs
- Include activities and games in the meeting
-To held meeting in new places when necessary or for a change

Club Admin Director's
Report RY2022/2023

MEETING PLACE

PREPARATION

Post Pandemic

meetings are done


physically. New

meeting place require


every meeting time

preparation

SOURCING

New meeting venue,

stationaries sourcing

CLUB
MEETINGS

ADMINISTARTION PROGRAM

Club members' data
Arrangement of

storage, updating. Club
special meetings,

assets recording and
guest speakers, guests


bookeeping and VIPs

APPRECIATION

Preparation of

certificates, gifts and
sovenirs to guests,

VIPs and members

Membership Director Report

Rotarian Gurmeet Kaur

New 1 member inducted on August 2022.
Club size is now 21 members with additional 1 member inducted on August 2022. The club is
facing some manpower (members) shortage in proportional to the projects the club
managing.
The club via project leader has come out with proposal of establishing ‘Project Members’ in
order to support the ongoing and future projects in term of work force, administration and
technical support.

MEMBERSHIP

DIRECTOR REPORT

RY2022/2023

Members
Membership

retention draw


New
event/Open

membership
Day
programs &

Make Rotary

Schemes Fun

Membership is Rotary

everybody's
membership

responsibilities marketing

via Social


Media

Project Director's
Report

Rtn Vallaththarasu

1.Money and Me Season 4. In progress
Project No: RCS22/001 In progress
Project lead: President Kesavan/PP Dr Siva
MONEY AND ME for secondary school students.
Project Partner with The Edge Education Foundation
and S.M.K Puchong Perdana.
The program is about youth training on providing
training to the Form 4 students of S.M.K Puchong
Perdana to equip youths with financial literacy as a
basic life skill and to help the youth improve their
economic prospects

2. Sentul Success System
Project No: RCS22/LT001
Project Lead: PP Dr Siva
Sentul Success System is a free tuition program by
Rotary Club of Sentul. The program is sponsored by
Mah Sing Foundation, partnered with Yayasan Kelab-
Kelab Rotary Malaysia and supported by Pejabat
Pendidikan Daerah Sentul.
The program started in Rotary Year 2021/2022, led by
PP Dr Siva and function with its own committee
members. The program held in a tuition premise which
the program took over in Jalan Kasipillay, Sentul and
aimed for B40 form 4 and form 5 students.

3. Eye Care project via CIMB Foundation. In progress
Project No: RCS22/002 In progress
Project Lead: PAG Prema In progress
Free spectacles & Cataract Operation
The project is a collaboration with SEGi University

FOVS, MAIWP & Essilor.
Free Single Vision Spectacles. Strictly for B40

communities only.
Cataract Operation -for patients in MAIWP

4. Free Spectacles – Sentul Chapter.
Project No: RCS22/003
Project Lead: PAG Prema
Eye Screening for Free Spectacles.
Frame and Single Vision Lenses sponsored by
L’Occitane. Total number of 700 students to be
screened.

5. Eye Screening for Raub Community.
Project No: RCS22/004
Project Lead: PAG Prema
Spectacles and Cataract by Rotary Club Of Sentul
through CIMB Grant

Project Reporting and Project Registry
Project Registry system created and integrated with project details and Project Reporting in
a single format. The document started with Words Format and now improved to Jotform
whereby members can propose and insert project details via online and the process is now
mobile phone friendly.
All the projects conducted are available online for view by all the members. Uploaded in
Google Drive and link is made available on RC Sentul WhatsApp Group Description. The
process was started in Rotary Year 2021/2022 and continued form term Rotary Year
2022/2023.

Project Registry List

Project Form (Jotform)) Project Form Details Extract)

Sentul Success System

Sentul Success System

Eye Project -Eye Screening Training & Cataract Operation

Eye Project -Eye Screening Training & Cataract Operation

PUBLIC IMAGE
DIRECTOR'S REPORTRotarian Ts Liu Cheng Hua

UPDATE

All the club activities are

ensured updated to the club

members, other Rotary

members & community

PHYSICAL

APPROACH

Physically appearing and

representing the club

with Rotary groups,


other organisation and

community

SOCIAL MEDIA

Keeping updated on

virtual marketing &

social platforms

VIRTUAL ALGORITHM

Empowering online

marketing via different

media platforms to create


a strong algorithm

ROTARY BRANDING

Effectively using My

Rotary Brand Center

tools and adhering to

Rotary International

Branding guidelines

Club's Online Medias

https://www.facebook.com/rotaryclubofsentul

https://rotarysentul.org/

https://www.youtube.com/channel/UCzelzC1DrbjeBDf8jC9dYDg

https://www.instagram.com/rotaryclubofsentul/
https://twitter.com/SentulRotary
https://www.tiktok.com/@rotarysentul?

_t=8VIgCR8VOZ0&_r=1

The Rotary Foundation
Director's Report

PP Beula G Pangras

Here is the Proposed Undertaking for Year 2022/2023

EREY RY19-20 RM1260.00
RY20-21 RM2400.00
RY21-22 RM2500.00
RY22-23 RM2,500.00
TRF US$2500.00
POLIO PLUS RM500.00

Youth Service Director's Report

PP Yoges M Verasuntharam

Relationship with Interact Clubs and Rotaract Club of Rotary Club of Sentul been very
mild during the Pandemic season whereby almost no activities being carried out for near 2
years.
Starting of the Rotary Year 2022/2023, the club tried establishing the communication with
the Interact and the Rotaract Club of Sentul but only Interact Club of SMK La Salle Sentul
Kuala Lumpur were able to be engaged.

Rotary Club of Sentul’s Rotaract Club is community based and existing members of the
club are no more interested on the club and some of the members were uncontactable.
On the positive update, Rotary Club of Sentul were able to contact the Interactors of SMK
La Salle and a meeting were arranged on 3rd August 2022.

Rotary Club of Sentul on its Club Meeting agreed to de-register the existing Rotaract Club
and to continue plan for new Rotaract Club and also to plan and continue with the
activities for Interactor Club of SMK La Salle Sentul.
An Interactor also attended the club’s 25th Anniversary and Installation dinner held on
World Trade Center Kuala Lumpur on 6th August 2022.

Meeting with Interactors of SMK La Salle Sentul

Fellowship Director's Report

PP Peramis Rao

Post-Pandemic allows physical meetings and activities, hence numerous Fellowships are planned
and the members are excited about it.
President Kesavan is mindful to get the members to have mutual trust and friendship among us
and to spend at least one fellowship per month.
The objective to encourage fellowship, our mission inline with the Rotary International’s mission
– “… provide service to others, not matter who you are, regardless of race, religion and gender.
• Foster camaraderie amongst members and Rotarians worldwide.
• Focus on humanity and service, the cornerstone of Rotary International.
• Fellowship and global understanding, building lifelong relationships.
• Diversity, to connect with wide perspective.
• Inclusivity, you, me & everyone has the opportunity without being prejudice.
• Ethics, honoring our commitment by practicing the Four-Way Test.
• Build on the strength of each member, and respect and honoring each other.

To-date club activities are more focused on the Club’s 25th Anniversary and Installation held on
6th August 2022. Fellowship had is more to after meeting hang outs whereby numerous meetings
were held on the 25th and Installation planning and discussions.
Nevertheless, a Fellowship night was held on Malaysia’s 65th Merdeka Eve in Royal Selangor Club,
Bukit Kiara.
More fellowship outings are planned and to be done on the coming months.

Fellowships after meeting & while attending other club's Installation

Fellowship Night on Merdeka Eve - Royal Selangor Club Bukit Kiara