Time Management and Procrastination

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Time 1

TIME MANAGEMENT AND PRODUCTIVITY

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01 Multitasking
02
Attention Management

03 Prioritization 2
04
Procrastination

05 Delegation
06
Take a break

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1990 - Robert Rogers, PhD, and Stephen Monsell, D.hD
1999 - Renata Meuter, PhD, and Alan Allport, PhD
2001 - Joshua Rubinstein, PhD, Jeffrey Evans, PhD, and
David Meyer, PhD
01 3M U L T I T A S K I N G

2003 - Nick Yeung, Ph.D

Relative task dominance and task switching

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4

Research by the University of London reveals that our IQ drops by 5 – 15 points when we are multitasking.
In his book, Your Brain at Work by David Rock explains that performance can decrease by up to
50% when a person focuses on two mental tasks at once.

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MANAGE ATTENTION VS SCHEDULE Previous

02 5

Attention Management Environment Wasters Manage Interruptions

Art of focusing on getting Emails and text messages Researchers at the
things done for the right Visitors University of California,
reasons, in the right places Irvine, discovered that it
and at the right moments. Telephone calls typically takes an office
Unproductive meetings worker over 23 minutes

Unnecessary gossip to get back on
Inability to say NO track after an
interruption.
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02 Previous

Eisenhower
Matrix

03 6

Pareto’s Principle

03 01

Prioritization FULL PLATE

Being busy does not Next
mean you are being

productive.

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Procrastination p s c 7
04
PROCRASTINATION SELF-DISCIPLINE INTERNAL CLOCK

Carrying out of less Peter Drucker says, Daniel Pink’s book
urgent tasks, more “You cannot manage “When,” which is
pleasurable things, time; you can only that your Circadian
putting off tasks at a manage yourself.” Rhythm (morning or
later time. night person).

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Delegation. w Who to delegate?

Eliminate, automate, delegate With the skills

r Recurring? 8

Similar in form in the future

t Time?

Ample time for questions, re
do and mentorship

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Pomodoro Technique Feed Yourself

25-minute stretches of focused work Eat
broken by 5-minute breaks and 15- Take a walk
minute breaks following the Sip coffee, tea
completion of four work periods Meditate

Reflect Take a break

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MULTITASKING Previous
ATTENTION MANAGEMENT

PRIORITIZATION
PROCRASTINATION

DELEGATION
TAKE A BREAK

01 02 03 04 05 06 10

Impact on our Manage Full plate, Discipline, How to Being in the
brain and attention vs urgency and saying NO, know effectively moment,
towards importance, delegate Reflection,
schedule your internal Meditation
productivity Pareto’s clock
Principle

Spend specific amount of time to make others better

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