FOR:PUAN KHAIRUNNISA BINTI YAHAYA DPL 50103 :PORT OPERATION MANAGMENT CHATER 5 :PORT DOCUMENTATION PROCEDURE
MOHAMMAD FARHAN BIN JAMSARI 23DLS21F2041 G R O U P M E M B E R S AHMEED ANSUORI BIN HASAN 23DLS21F2027 VARSHAN A/L RAJAKUMERASAN 23DLS21F2015 JEEVINTHIRAN A/L GHANASAN23DLS21F2056 MOHD HADWAN FADLAN BIN SHAMSHUL BAHRIN 23DLS21F2051 UTHAYAN A/L GOUALAN23DLS21F2055
CONTENT VESSEL DEPATURE DOCUMETATION VESSEL ENTRY /BEARTHING AND DISCHARGE OPERATION VESSEL ENTRY DOCMENTATION PORT OPERATION DOCUMENTATION
Arrival at port" and "Departure from port" are two extremely important aspects of a Ship's voyage Both engine and deck department have to prepare themselves well in advance, in order to ensure safety of the ship and the crew. Both these procedures (Vessel Arrival & Departure) are considered critical because a number or complexites involved with them Before arriving at a port, the ship's crew has to plan and discuss all the matters tnat would be reauirea tor safe berthing and cargo operation ofthe Ship at the port. Port and Cargo Handling Department will communicate with the Shipping lines/vesse operators and the Ports Authority (PA) to agree on a berthing and discharged schedule INTRODUCTION
VESSEL ENTRY / BERTHING AND DISCHARGE OPERATION
GENERAL PROCEDURED AND DOCUMENTATION FOR BERTHING AND DELIEVERY Vessel must be declared in the Port Authority (PA) berthing meeting due to : - Application to berth any vessel. - Submission of the copies of vessel manifest, ship entry notice (SEN), stowage plan, ship particulars, packing list and other related documents to the Operations Dept for Foreign Vessel and Time Weighted Average (TWA) vessels. - Collection of Vessel Provisional bills. - Confirmation of the Doc of Payment Upon the Vessel Declaration, Agent should play their roles due to: - Attending operational meeting for plant / labor bookings, labor planning and vessel coordination. - Advice on the updates of vessel Estimated Time Arrival (ETA) where applicable. - Advice on the vessel needs, for instance fresh water, if any, fortyeight (48) hours before vessel arrival. Supervisor on duty shall board the vessel every morning at 0700 hrs. each day of the stay. 2. Required to use the Daily Discharge Report Form to obtain the Remain on Board a.K.a Remanent on Board a.K.a Remnant on Board (ROB) for immediate reporting and update. 3. The Supervisor routinely board the vessel to supervise Stevedores on board Ship Supervisor to board the vessel with the vessel arrival declaration form with a fully geared of PPE after the Boarding Officers issued the Vessel Cert. 2. Request related does from Captain. (ship's particulars, stowage plan, ship discharge list / manifest, last port of call list and any other relevant document as issued). 3. Retrieve all docs from the vessel which is duly signed and stamped. 4. Request related does from Captain (ship's needs / requirements for Supplies). 5. Immediately inform the office when supplies are required BEFORE BERTHING -BEFORE VESSEL DECLARATION BEFORE BERTHING -AFTER VESSEL DECLARATION UPON SHIP ARRIVAL AT BERTHLOADING/DISCHARGE
VESSEL ENTRY / BERTHING AND DISCHARGED OPERATIONS Ship Arrivals at Port and Departures from Port - Malaysia Maritime Procedures. Ship arrival must be reported using the Ship Clearance System (SCS). If the shipowner / seafarer has not registered the arrival using SCS, officers and staffas on duty need to ensure that shipowners / seafarers report the arrival online at the port berthing area immediately. Officers and staffs must ensure the Report of Ship Arrivals are as specified in the SCS user manual VESSEL ARRIVAL / DEPARTURE REPORT 1. 2. 3. 4. СИЕСК-IN OF SHIPS AT THE PORT • Each seafarer reports the arrival at the port by filling out the Check In / Check Out Form (CIF / COF ) before or immediately after the ship docks at the pier. Make a review of the following original documents :- Crew Passport / Identity Card Valid Ship Registration Certificate Insurance Coverage and Idemnity or valid Financial Guarantee
VESSEL ENTRY / BERTHING AND DISCHARGED OPERATIONS Ship Arrivals at Port and Departures from Port - Malaysia Maritime Procedures. VESSEL DEPARTURE - PORT CLEARANCE 1.Officers and staffs on duty shall check the berthing, mooring, clean / fresh water supply wastes disposal services , alternatives use, the use of slipway access and use of electricity supply. 2. All these activities above must be reported in the CIF / COF as well as The Ship Log Book for the purpose of registration and collection record. 3. Officers and staffs on duty shall make review chargesand make additional payment collections before the seafarer is allowed to do Seafarer Port Clearance Fee. ( The calculation must be accordance with the Federation Port REGISTRATION OF DEPARTURE The departure process must be carried out 7 days a week including public holidays. Officers and staff on duty shall ensure the navigator complete the CIF /COF. The following documents should be submitted License certified by Port Authority Copy of seafarer permit / License All relevant payment receipts Retrieve the seafarer entry pass. If fail to return the pass, it should be reported to Port Manager.
VESSEL ENTRY DOCUMENT VERFICATION OF VESSEL ARRIVAL PAYMENT AND ISSUANCE OF PAYMENT RECEIPT ACCEPTANCE OF THE VESSEL ARRIVAL APPLICATION CHECKING OF VESSEL CERTIFICATION /LICENSE AND SAFETY PERMIT CHECKING OF VESSEL DETAIL /INFORMATION FROMTHE SHIP CLERANCE SYSTEM (SCS)
CHECKING OF VESSEL CERTFICATE, SATEFY PERMIT ,PORT STATE /FLAG STATE & VESSEL DETENTION INSTRUCTION VERIFICATION OF VESSEL DEPATURE VESSEL DEPATURE DOCUMENTATION ACCEPTANCE OF VESSEL DEPATURE • DO (DELIVERY ORDER) • E-DO (ELECTRONIC DELIVERY ORDER) • CPL (CONTAINER PACKING LIST) • EIR ( EQUIPMENT INTERCHANGE RECEIPT) • ROT (REQUEST OF TRANSPORT) • CMO (CONTAINER MOVEMENT ORDER) • CDR ( CONTAINER DAMAGED REPORT ) • INWARD/OUTWARD • TALLY SHEET • MANIFEST • ISD (INTEGRATED SHIPPING DOCUMENT) • IID (INTEGRATED IMPORT DOCUMENT) • IED (INTEGRATED EXPORT DOCUMENT)
PORT OPERATION DOCUMENTATION • DOCUMENTATION FOR BERTHING/VESSEL ARRIVAL APPLICATION FORM • SHIP REGISTRATION CERTIFICATES • SHIP ENTRY NOTICE • INSURANCE COVERAGE/FINANCIAL GUARANTEE • SEAFARER PERMIT/LICENSE • SEAFARER ENTRY PASS DOC FOR ARRIVAL REGISTRATION/APPLICATION • INWARD/CHECK-IN FORM • OUTWARD/CHECK-OUT FORM • PAYMENT RECEIPTS DOCUMENTATION FOR RECEIPTS ISSUANCE DOCUMENTATION FOR TRANSPORTATION EQUIPMENT INTERCHANGE RECEIPT REQUEST OF TRANSPORT DOCUMENTATION FOR DISCHARGED REGISTRATION • APPLICATION FOR DIRECT DELIVERY FORM /REGISTRATION OF DEPARTURE FORM • PORT CLEARANCE FORM • DAILY DISCHARGED REPORT FORM • DELIVERY ORDER DOCUMENT FOR VESSEL CHECK -IN SHIPWORKING SCHEDULE /LISTOF CREWS WITH PASSPORT SHIPMENT MANIFEST E-DOCUMENTATION • ISD (INTEGRATED SHIPPING DOCUMENT) • IID (INTEGRATED IMPORT DOCUMENT) • IED (INTEGRATED EXPORT DOCUMENT) • E-DELIVERY ORDER • SHIP CLEARANCE SYSTEM (SCS) DOCUMENTATION FOR CONTAINER/STEVEDORES OPERATIONS • CONTAINER PACKING LIST • CONTAINER MOVEMENT ORDER CONTAINER DAMAGED REPOR
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