6. 7 L INKS G ROUP Link : By selecting "Insert Link," you can create a hyperlink in your document that provides quick access to webpages or other files. This action opens the "Insert Hyperlink" dialog box, allowing you to specify the link destination. Bookmark: This command displays the "Bookmark" dialog box, where you can create and manage bookmarks within your document. Bookmarks serve as reference points that allow you to navigate to specific locations or sections within your document. Cross-Reference: Selecting this command opens the "Cross Reference" dialog box, which enables you to create crossreferences to other parts of your document. 4 2
Header : This menu displays a gallery of built-in header designs. It also includes commands such as Edit Header, Remove Header, and Save Selection to Header Gallery. Footer : Similarly, the Footer menu presents a gallery of built-in footer designs. These options allow you to customize and manage footers in your document. The Footer drop-down menu can be found on both the Insert tab and the Header and Footer Tools - Design contextual tab. Page Number : This menu offers various commands for managing page numbers. These commands include Top of Page, Bottom of Page, Page Margins, and Current Position. 6.8 H EA D ER & FOOTER G ROUP 4 3
Text Box : The Text Box drop-down menu provides options for inserting a text box into your document. A text box can be positioned anywhere on the page and allows you to add text or other content. Quick Parts : The Quick Parts drop-down menu offers commands for inserting pre-defined reusable content elements into your document. WordArt : The WordArt drop-down menu provides a selection of artistic text styles that can be inserted into your document. By choosing a WordArt style from the drop-down menu, you can apply decorative and stylized text to make it visually appealing. Drop Cap : The Drop Cap drop-down menu offers commands for adding drop caps to your document. Drop caps are large capital letters used to enhance the visual appearance of the text. Signature Line : The Signature Line button allows you to insert digital signatures into your documents. Date & Time: This command displays the "Date and Time" dialog box, allowing you to insert the current date and time into your document. You can choose from various date and time formats and customize the appearance of the inserted date and time. Object : The Object button opens the "Object" dialog box, which allows you to insert embedded objects into your document. 6. 9 TEXT G ROUP 4 4
Area of Circle Binomial Theorem Expansion of a Sum Fourier Series Pythagorean Theorem Quadratic Formula Equation - Button with Drop-Down: When you click the Equation button, it inserts an equation at the current location in your document and opens the Equation Tools - Design tab. This tab provides a range of tools and options for formatting and editing equations. The built-in equations available in the drop-down menu are: 6. 10 SY M BOLS G ROUP 4 5
Symbol : The Symbol drop-down menu allows you to insert various symbols into your documents. It offers a selection of commonly used symbols that can be easily inserted with a click. The drop-down menu includes commands such as Euro, yen and More Symbols. 46
CHAPTER SEVEN DESIGN TAB 07
7 . 1 D ESI GN TAB The Design tab allows you to modify the format, background, color scheme, page borders, and more of your document. If you don't see the Design tab in your ribbon and would like to have access to it, you can enable it by going to File > Options > Customize Ribbon, and then checking the box next to Design. 48 7 . 2 DOCU M ENT FOR M ATTING Themes : Provides several commands, including Built-in, More Themes on Microsoft Office Online, Browse for Themes, and Save Current Theme. The built-in themes available are Office, Apex, Aspect, Civic, Concourse, Equity, Flow, Foundry, Median, Metro, Module, Opulent, Oriel, Origin, Paper, Solstice, Technic, Trek, Urban, and Verve. Style Set: The Style Set feature enables you to alter the appearance of your document by selecting a different style set. By choosing a new style set, you can modify the paragraph properties or font for the entire document, giving it a fresh and distinct look.
Colors : The Colors drop-down menu provides a list of all the available colors and allows you to change the color component of the active theme. Fonts : The Fonts drop-down menu displays a list of all the available fonts and enables you to change the font component of the active theme. Paragraph Spacing : The Paragraph Spacing drop-down menu provides a convenient way to quickly change the line and paragraph spacing in your document. It includes various predefined options such as No Paragraph Space, Compact, Tight, Open, Relaxed, Double, and Custom Paragraph Spacing. 4 9 Effects : The Effects drop-down menu presents a list of all the available effects and allows you to modify the effect component of the active theme. Set As Default: The Set As Default option enables you to establish the current formatting and settings as the default look for all new documents.
Watermark : This menu offers commands such as Custom Watermark, Remove Watermark, and Save Selection to Watermark Gallery. By selecting Custom Watermark, you can add a personalized watermark to your document. Remove Watermark allows you to remove any existing watermarks from the document. Page Color : The Page Color drop-down menu allows you to change the background color of the page. By selecting this option, you can choose from the full theme color palette to customize the background color of your document's pages. Page Borders: This command opens the "Border and Shading" dialog box, which provides options for adding borders to your document pages. Within this dialog box, you can configure various border styles, line types, colors, and shading effects to create customized page borders according to your preferences. 7 . 3 PA G E BACK G ROUND 50
CHAPTER EIGHT LAYOUT TAB 08
8. 1 LAYOUT TAB The Layout tab provides users with the ability to personalize page orientation, margins, and other settings. The Layout options are divided into different categories, including Page Setup, Margins, and Arrangement commands, allowing for convenient customization of the document's layout and formatting. 8. 2 PA G E SETUP Page Setup: You can click on the dialog box launcher located in the bottom right corner of the group. Margins : The Margins drop-down menu provides options for selecting predefined margin settings or customizing your own margins. Similar to Excel, it includes standard margin choices, but with two additional options: "Moderate" and "Mirrored." Choosing "Custom Margins" opens the "Page Setup" dialog box, specifically the Margins tab, where you can specify precise margin measurements according to your requirements. Orientation : This menu allows you to switch the orientation of the current section between Portrait and Landscape. Size : The Size drop-down menu offers a selection of various paper sizes. By choosing from this menu, you can easily set the desired paper size for your document. 5 2
Columns : The Columns drop-down menu offers commands for selecting different column layouts, including One, Two, Three, Left and Right, as well as the More Columns command. Breaks : The Breaks drop-down menu provides commands for inserting page breaks, removing page breaks, and resetting all page breaks within the document. By selecting Insert Page Break, you can add a new page break at the current location, while Remove Page Break allows you to delete an existing page break. Line Numbers : The Line Numbers drop-down menu presents various commands for managing line numbering within the document. Options include None, Continuous, Restart Each Page, Restart Each Section, Suppress for Current Paragraph, and Line Numbering Options. Hyphenation : The Hyphenation drop-down menu offers commands for managing hyphenation within the document. The available options include None, Automatic, Manual, and Hyphenation Options. By selecting Hyphenation Options, you can access the "Hyphenation" dialog box, which allows you to configure hyphenation settings for the document. 5 3
8. 3 PARA G RAP H G ROUP Indent Left - TextBox: This interactive text box displays the current amount of left indentation applied to the paragraph of the selected text. It automatically updates to reflect the indentation value and can be used to adjust the left indentation for the selected text or paragraph. Indent Right - TextBox: Similar to the Indent Left text box, the Indent Right text box dynamically shows the current amount of right indentation applied to the paragraph of the selected text. It provides a means to modify the right indentation for the selected text or paragraph. Spacing Before - TextBox: This text box updates in real-time to indicate the amount of spacing defined before the paragraph of the selected text. It allows you to adjust the spacing before the selected text or paragraph to create the desired layout or formatting. Spacing After - TextBox: Like the Spacing Before text box, the Spacing After text box automatically adjusts to display the amount of spacing defined after the paragraph of the selected text. 5 4
Position : The Position drop-down menu presents a list of options for positioning pictures. It includes commands such as "In Line with Text" and "Text Wrapping." By selecting "More Layout Options," you can access the "Advanced Layout" dialog box, which offers additional control over the positioning of the picture. Wrap Text : The Wrap Text drop-down menu provides various text wrapping options for pictures. It includes commands such as "In Line with Text," "Square," "Tight," "Through," "Top and Bottom," "Behind Text," "In Front of Text," "Edit Wrap Points," and "More Layout Options." These options allow you to control how text flows around the picture. Bring Forward : The Bring Forward button brings the selected object one level forward in the layering order. The drop-down menu provides a command to bring the selected object in front of all other objects, ensuring it is fully visible. Send Backward : The Send Backward button moves the selected object one level back in the layering order. The dropdown menu provides a command to send the selected object to the back, placing it behind all other objects. Selection Pane: The Selection Pane button opens the Selection Pane task pane. This pane allows you to view and manage the objects present in your document. It provides a convenient way to select, arrange, and organize objects, especially when working with complex drawings or multiple objects. This entire group of commands is also found on the Drawing Tools - Format contextual tab. 8. 4 ARRANG E G ROUP 5 5
Align : This offers various alignment options for objects. It includes commands such as "Align Left," "Align Center," "Align Right," "Align Top," "Align Middle," "Align Bottom," "Distribute Horizontally," "Distribute Vertically," "Align to Page," "Align to Margin," "Align Selected Objects," "View Gridlines," and "Grid Settings." By selecting an alignment command from the dropdown menu, you can precisely position and align objects within your document. The Grid Settings command opens the "Drawing Grid" dialog box, allowing you to customize the settings for gridlines. Group : This commands for grouping and ungrouping objects. It includes options such as "Group," "Regroup," and "Ungroup." Grouping objects allows you to treat multiple objects as a single unit, making it easier to move, resize, and format them collectively. Rotate : The Rotate drop-down menu offers commands for rotating objects. It includes options such as "Rotate Right 90," "Rotate Left 90," "Flip Vertical," "Flip Horizontal," and "More Rotation Options." These commands allow you to adjust the orientation and flip the direction of objects, giving you greater control over their positioning and appearance. 56
CHAPTER NINE REFERENCES 09
You don't have to wait until your document's pages are finalized before inserting a table of contents. In fact, it can be an early step in the document creation process. As you continue working on your document and the pages evolve, Microsoft Word assists you in keeping the table of contents automatically updated. This ensures that your table of contents always reflects the accurate structure and page numbers of your document, even as you make changes or add new content. 9 . 1 REFERENCES TAB IN M S WOR D 58
Determine the desired location for the TOC within your document. Press Enter after the first paragraph to create a new line. Access the References tab, navigate to the Table of Contents section, and select a suitable TOC from the provided gallery. Let Word handle the heavy lifting for you. Table of Contents : The dropdown provides the following commands: Built-in, Insert Table of Contents, and Save Selection to Table of Contents Gallery. Update Table: Ensures that the table of contents reflects the correct page numbers by updating all the entries accordingly. To effortlessly include a table of contents (TOC), follow these steps: 1. 2. 3. 9 . 2 TABLE OF CONTENTS G ROUP 5 9
The heavy lifting doesn’t stop with creating a TOC. Word is smart enough to keep track of where things are, so you don’t have to. When things change, just update the TOC. 9 . 3 UP D ATE WH EN T H ING S C H ANG E 9 . 3 . 1 UP D ATE YOUR TOC. 1.Place your cursor after the paragraph that ends with, “When things change, just update the TOC” (above), and then hit Ctrl+Enter. 2.Go to your TOC and click anywhere in it. Then click Update Table, and click OK (Update page numbers only is selected by default). 60
Microsoft Corporation. (2021). Microsoft Word. Retrieved from The heavy lifting doesn’t stop with creating a TOC. Word is smart enough to keep track of where things are, so you don’t have to. When things change, just update the TOC. Microsoft Corporation. (2021). Word Help & Learning. Retrieved from The heavy lifting doesn’t stop with creating a TOC. Word is smart enough to keep track of where things are, so you don’t have to. When things change, just update the TOC. Gaskin, S., Vargas, A., & McLellan, A. (2019). GO! with Microsoft Word 2019 Comprehensive. Pearson. Murray, M. (2020). Microsoft Word 2019 Step by Step. Microsoft Press. Johnson, J. (2019). Word for Beginners: The Simplified Beginner's Guide to Microsoft Word. Independently published. Below are the references used to create "Effortless Reporting: Mastering MS Word for Beginners": 1. 2. 3. 4. 5. REFERENCES 62
2023 EFFORTLESS REPORTING : MASTERING MS WORD FOR BEGINNER POLITEKNIK SULTAN IDRIS SHAH Are you ready to unlock the full potential of Microsoft Word for effortless report creation? Look no further than "Effortless Reporting: Mastering MS Word for Beginners." Whether you're a student, professional, or someone seeking to enhance your digital skills, this comprehensive guide is your gateway to becoming a Word wizard. From the basics to advanced techniques, this book takes you step-by-step through the process of crafting professional reports with ease, compelling documents every time. Nurul Munira binti Mohd Shariff Rohaya binti Rasmin