AP2242C_GROUP 4_BQS458_ASSIGNMENT_REPORT latest

UNIVERSITI TEKNOLOGI MARA
UiTM SHAH ALAM

FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING

BACHELOR DEGREE OF QUANTITY SURVEYING (HONS)
(AP224)

ANALYSIS OF PRICE II
(BQS 458)

ASSIGNMENT 1 STUDENT ID
2020847512
PREPARED BY : 2020898532
2020819132
STUDENT’S NAME 2020819908
JUREN NIS ANAK JACKSON JALIN 2020496498
NUR A’SYIKIN BINTI MD ARIFFIN
NURUL ANNISA FARHANA BINTI SHAMSUL
NURUL IZZAH AQILAH BINTI HASSAN
NURZARIFAH ATIQAH BINTI ABU ZAILANI

PREPARED FOR :
SIR ABDUL ‘IZZ BIN MOHAMAD KAMIL

DATE OF SUBMISSION :
22 JUNE 2021

TABLE OF CONTENTS
ABSTRACT ....................................................................................................................................iii

INTRODUCTION ............................................................................................................................ 1

OVERVIEW BACKGROUND OF ASSIGNMENT............................................................................ 2

BILL OF QUANTITIES.................................................................................................................... 3

1.1 Preliminaries Item............................................................................................................. 3

BUILT UP RATES......................................................................................................................... 19

2.1 Built Up Rates Preliminaries Item ................................................................................... 19

2.1.1 Progress Photograph............................................................................................... 19

2.1.2 Progress Report ...................................................................................................... 20

2.1.3 Cleanliness Of Site .................................................................................................. 21

2.1.4 As Built Drawing ...................................................................................................... 22

2.1.5 Plant And Equipment............................................................................................... 23

2.1.6 Temporary Electrical Supply.................................................................................... 25

2.1.7 Temporary Store ..................................................................................................... 26

2.1.8 Contractor All Risk Insurance .................................................................................. 27
2.1.9 Workmen’s Compensation Scheme......................................................................... 28

2.1.10 Temporary Hoarding................................................................................................ 29

2.1.11 Signboard................................................................................................................ 30

2.1.12 CIDB Levi ................................................................................................................ 31

2.1.13 Site Meeting ............................................................................................................ 32

2.1.14 Social Security Organisation (Socso)....................................................................... 33

2.1.15 Temporary Water Supply......................................................................................... 34

2.1.16 Temporary Office..................................................................................................... 35

2.1.17 Performance Bond / Performance Guarantee Sum.................................................. 36

2.1.18 Works Insurance...................................................................................................... 37

2.1.19 Site Survey.............................................................................................................. 38

i

2.1.20 First Aid Facilities .................................................................................................... 39
2.1.21 Temporary Road ..................................................................................................... 40
CONCLUSION.............................................................................................................................. 41
APPENDIX ................................................................................................................................... 42
3.1 Appendix for Preliminaries Item ...................................................................................... 42

ii

ABSTRACT
Analysis of Price II written report is compulsory assessment for students part 2, Bachelor Degree of
Quantity Surveying who register this course for this semester. This report has been set for 11 weeks,
starting from 27th of April until 22nd of June 2021. This report would be to expose students on how to
calculate the built up rates for preliminaries item and state the pricing in the Bills of Quantity and
how to determine the price for each item. This written report will be divided into 3 parts which is for
the first parts about pricing the Bills Of Quantities, second parts is about Built Up Rates, and the last
parts is appendix. Overall this assignment is prepared for Sir Abdul ‘Izz bin Mohamad Kamil for
checking this assessment.

iii

INTRODUCTION
In the construction industry, Bill of Quantities (BQ) is a part and common feature in many
tender and contract documents for construction projects. Traditionally, BQ is prepared by consulting
quantity surveyors (QS), especially in traditional or conventional building procurement systems,
generally using the Standard Method of Measurement issued by the Institution of Surveyors,
Malaysia (ISM) for construction projects. Preliminaries, preambles, and measurable works are
common components of a BQ.
When there is a interruption or delay in the project, which frequently leads to a prolongation
period of the construction contract, it is customary for the contractor to claim additional preliminary
costs over the prolongation period, which is essentially a loss and expense claim, as provided under
the relevant contract clauses of the Malaysia standard forms of construction contract.
The objective of the preliminaries section in the BQ is to give tenderers with information,
particulars, general obligations and liabilities, and so on about the project in question, so that they
may price the different things supplied under this section. Tenderers generally price the preliminary
component of the BQ separately from trade or elemental bills, which are fundamental aspects of the
BQ. In the Standard Method of Measurement 2 (SMM 2) in Malaysia, items under preliminaries are
grouped into 13 listed categories.

1

OVERVIEW BACKGROUND OF ASSIGNMENT

Name of Project Membina Baru Masjid Daerah Temerloh
Pahang Darul Makmur
Contract No. F/PHG/IP/DMT/111/2012
Contract Sum RM 18,787,800.00
Date of tender 21 November 2013
Date of Site Possession 5 December 2013
Date of Completion 4 June 2015
Contract Period 18 Months
Type of Contract P.W.D 203A (Rev 1/2010)
Performance Bond RM 34,040.91
Period of Insurance 5 December 2013 – 4 June 2015
Status Project Completed

2

1.1 Preliminaries Item BILL OF QUANTITIES AMOUNT (RM)
ITEM DECSRIPTION RM12,420.00
RM4,932.81
PRELIMINARIES

Monthly Report
A The Contractor shall prepare and submit to the S.O

fifteen (15) copies of the monthly report indicating
the progress of works by sections or trades. The
number of workmen employed, materials delivered,
the extent and types of plant employed, weather
conditions and generally the progress of the
Contract complete with colour progress photographs

The format of the report shall be approved by the S.O

Progress Coloured Photographs
B The Contractor shall take photographs of various

elevations and views of the works on the day of
taking possession of the site, monthly thereafter for
the duration of the Contracts and on completion of
the works. The locations of photograph taken shall
be similar and maintained until completion of
Contracts.

A total of fifteen (15) sets of progress photographs of
postcards size shall be submitted to the S.O for
distribution.

The Contractor shall also provide one (1) set of
progress photographs on the notice board for each
months for the whole contract period for references
at the site office.

Total Carried To Collection RM17,352.81
3

ITEM DESCRIPTION AMOUNT (RM)

PRELIMINARIES (Cont'd) RM17,273.00
RM33,120.00
As Built Drawings
A The Contractor shall allow for the preparation and

submission of as built drawings for all completed
installations of mechanical and electrical services and
all completed infrastructural / external works such
as earthworks, roadworks, drainage, waterworks,
sewerage and other works required by the S.O.

The drawings for completed services must shown all
circuit diagrams, positions of services and components
etc. The drawings for completed infrastructural and
external works must include alignments of boundary
and setting out of building showing all the dimensions
and levels, positions and locations and all other
information as necessary.

The Contractor must submit two (2) copies draft as
built drawings for S.O's approval.

Upon approval, the Contractor is to provide six (6)
copies of each as-built drawings in paper print to the
S.O or distribution and one (1) copy in the form of CD
in AUTOCAD latest version.

The submission of as-built drawings shall be a
precedent conditions prior to a payment for works
related to information on the said drawings.

Cleanliness Of The Site
B The Contractor is to ensure that all construction

debris and the like shall not be allowed to accumulate
on the site. Construction debris and the like shall be
cleared daily to a dump to be provided within the
boundaries of the site and the dump shall be cleared
regularly or as and when directed by the S.O.

Total Carried To Collection RM50,393.00
4

ITEM DESCRIPTION AMOUNT (RM)
RM411,161.34
PRELIMINARIES (Cont'd)

Plant
A The contractor shall submit to the S.O a schedule of

plant and equipment he propose to use for the Works
prior to start works on site.

Construction plant shall be of a type and size suitable
for the nature of the works and site conditions. If in
the opinion of the S.O the plant used at site is not
suitable, the contractor on advice by the S.O must
change the plant or method of executing the works.
The contractor shall have no claims against
government/employer for complying with the S.O’s
advice or instructions in this matter.

If the contractor propose to use plant which places a
load on the structure or is attached to the structure,
he must furnish full details of such plant to the S.O
for approval before work commenced. If necessary
and architecturally and structurally acceptable,
the structure shall be strengthened to carry such
loads and the contractor will be responsible for any
extra expenses. The contractor will be responsible
for making good any damage to the structure to the
satisfaction of the S.O.

Crane and Hoists
B The Contractor shall provide sufficient lifting and

hoisting equipment in the form of cranes or hoists to
meet a significant demand to achieve the required
completion date.

Day and night hoisting may be required by the
Nominated Sub-Contractors and the contractor is
responsible to organize the hoisting programme, so
that the works can proceed as planned.

Total Carried To Collection RM411,161.34
5

ITEM DESCRIPTION AMOUNT (RM)

PRELIMINARIES (Cont'd) -

Cranes and Hoists (Cont'd)
A The special cranage is required for installation of long

and heavy prestressed and prefabricated elements/
components. Such special cranage must be available at
site at all times.

a) maintenance and inspection schedule shall
be implemented for equipment operating on
site.

b) All cranes are to be manned by experienced
operators and attended by at least one
ground attendant at all times who shall be in
constant contact with the crane operator.
Electrical call button are to be provided at all
levels.

c) At each landing, adequately designed
handrails with wire mesh safety netting are
to be provided for the safety of the persons
entering the hoist.

Lighting and Power for the Works
B The contractor shall provide all temporary lighting and

electricity power including fuel and gas, other related
accessories, temporary cabling, wiring and the like
required for the works. The electrical power either
temporary or permanent shall be sufficient for testing
and commissioning for all works.

The contractor shall ascertain for himself the nearest
point from which the temporary electricity supply can
be connected.

The provision of such temporary lighting and power
etc, shall include all fees and charges to the
authorities, running and operation costs including for
testing commissioning, and dismantling and removal
on completion of the works.

Total Carried To Collection

6

ITEM DESCRIPTION AMOUNT (RM)
RM76,613.00
PRELIMINARIES (Cont'd)
RM11,350.50
Lighting and Power for the Works (Cont'd)
A If the permanent power supply is not available or may

caused delay to the completion of the works, the
contractor shall utilized the temporary power supply
or provide mobile generator for the testing and
commissioning of all the systems installations and
appliances.

Temporary Building
B All temporary buildings, workshops, sheds, stores etc

shall be constructed and maintained according to the
requirements of the local authorities and the contractor
is to pay all fees and charges in connection there with.
The buildings shall not be more than two storey height
with adequate ventilation and lighting.

No workers ‘kongsi’ are allowed to be built within the
site. However, should the ‘kongsi’ is allowed by the
authorities, the contractor shall provide a proper
building complete with kitchens, bathrooms and toilets,
proper drainage etc. to the approval of the S.O and the
authorities. Gas, kerosene and stove center shall be at
separate area.

All temporary buildings shall be dismantled on completion
of the works or when directed by the S.O and removed
from site at the contractor’s own cost.

Contractor’s All Risks Insurance Policy
C The Contractor shall take up a Contractor’s All Risks

Insurance Policy in the joint names of the Government/
Employers and the Contractor to cover the followings:

1. Material damage
2. Third party liability

Total Carried To Collection RM87,963.50
7

ITEM DESCRIPTION AMOUNT (RM)

PRELIMINARIES (Cont'd)

Contractor’s All Risks Insurance Policy (Cont'd)
A The policy shall be extended to include the relevant

endorsement and extra clauses applicable and related
to the carrying out of the Works. The Contractor shall
examine, identify and insured all risk related to the
Works but not limited to the followings:

a. Cross liability clause
b. Waiver of subrogation rights
c. Automatic renewal/extension of policy on expiry until
end of defects liability period
d. Professional fee clause
e. Defects liability period/Maintenance visit
f. Overtime, nightworks, works on public holidays
and express freight
g. Strikes, riots and civil commotion
h. Vibration and removal or weakening of support
i. Consultant’s as third parties
j. Injury to employer’s site supervisory staff, their
representatives and visitors
k. Removal of debris clause
l. Trespass clause

The amount of cover required are as follows:
a. Material damage
Full value of contract sum

b. Third party liability
The liability shall be for the unlimited no. of accidents at
any one period during the contract period. The amount
or limit of liability shall be based on the actual risk factor
and the original contract sum but shall not be less than
RM500 000.00 for each and every accidents

c. Additional cover
Where the Contractor deems necessary, he shall
take up additional insurance cover at his own expenses.

Total Carried To Collection -
8

ITEM DESCRIPTION AMOUNT (RM)

PRELIMINARIES (Cont'd) RM51,252.47

Contractor’s All Risks Insurance Policy (Cont'd)
A The contractor shall note that the S.O and the Government/

Employer shall reserve the rights to reject or request for
amendments of any unreasonable for all consequences
arising thereafter.

The Contractor shall be fully responsible for and pay all
excess payments or deductibles imposed by the insurance
policy

Workmen's Compensation Scheme
B The Contractor shall register and contribute to Pertubuhan

Keselamatan Sosial for all workers employed as required
by the Employee's Social Security Act 1969

The Contractor shall register and submit the code number
for verification and records prior to a start works and
at every months submit proof of contributions for record
purposes.

Should any default on payment of contribution occur, the
S.O shall have the right to make deductions from the
and apply direct to the relevant authorities on behalf
of the Contractor

The Contractor shall taken out a separate Workmen’s RM45,384.04
Compensation insurance policy for workers not subjected
to Pertubuhan Keselamatan Sosial and pay all premiums.
The said policy shall be deposited with the S.O and shall
maintain them during the contract period. The Contractor
shall indemnified the Government/Employer from any
claims.

Total Carried To Collection RM96,636.51
9

ITEM DESCRIPTION AMOUNT (RM)

PRELIMINARIES (Cont'd)

Temporary Hoarding
A The Contractor shall construct and maintain throughout

the contract period a temporary hoarding including door/
door/gates in accordance with the drawings no.
PHG.SA(2)193/2012/D-34) or as approved by the
Authorities (in approve of any drawings) to be erected
along the boundary of the Site.

The requirements for hoarding , covered walkway and catch
platform are as follows :

a. For site that have a clear space between the building
line and the lot boundary equal to or more than the the
approved height (hereinafter referred to as clear space),
only hoarding shall be required.

b. Covered walkway shall be provided for site with clear
space less than the building height.

c. Covered walkway with catch platform shall be provided
for site with clear space less than half the building height.
No catch platform is required for building less than 4m high.

d. The hoarding and/or covered walkway shall be provided
along the full length of the site boundary adjacent to public
access.

e. Adequate overhead protection/covered for public
walkway

The project temporary hoarding shall be not less than 2.1m
high and painted with approved colour.

The Contractor is to allow for altering, shifting, adapting
and maintaining the temporary hoarding and door from
time to time as required by the S.O. The temporary
hoarding shall be make good and maintained on Site
demolished and cart away from Site on completion
of the Works.

Total Carried To Collection -

10

ITEM DESCRIPTION AMOUNT (RM)

PRELIMINARIES (Cont'd)

Temporary Hoarding (Cont'd)
A Where required, the Contractor shall cordoning off

working area when lifting operations, moving, shifting,
transfering works are carried out outside the hoarding
and site area.

The costs of construction and replacement, maintainance RM40,365.00
and demolition including paying all fees and charges for
approval, permits and licenses from the relevant authority
shall be deemed to have been allowed for in the tender.

Signboard
B The Contractor shall construct and maintain for the duration

of the contract, a temporary signboard all in accordance
with the drawings no.PHG.SA(26)47/2011 or as required/
approved by the Authorities (in absence of any drawings)

The temporary signboard shall be demolished and cart
away from site on completion of the Works.

The costs of construction and replacement, maintainance RM4,140.00
during the contract period including all paying all fees and
charges for approval, permit and licenses from the relevant
authority and removal and cart away on completion shall
be deemed to have been allowed for in the tender.

Statutory and General Obligations
C Statutory Obligations, Notices, Fees and Charges, Levies, etc

The contractor shall comply with and give all notices
required by an Act of Parliament, any regulation or
Bye-Law of any Local Authority which has jurisdiction
on the works.

The contractor shall pay indemnify the Government/ RM27,007.46
Employer against liability in respect of any fees or
charges (including any rates or taxes) legally
demandable in respect of the works and shall be deemed
to have been included in this tender.

Total Carried To Collection RM71,512.46

11

ITEM DESCRIPTION AMOUNT (RM)

PRELIMINARIES (Cont'd) RM34,040.91
RM56,727.18
Documentation

Performance bond / Performance Guarantee Sum
A The performance bond / performance guarantee sum

to 5% of the Contract Sum shall be deposit with the
Government. The performance bond / performance
guarantee sum must be maintained at all times and valid
during the contract period until twelve (12) months after
expiry of defects liability period.

Additional performance bond / performance guarantee sum
shall be issued to the Government if the performance bond /
performance guarantee sum is utilized during their validity
period.

Insurance of Works
B The Contractor shall obliged to produce and submit all

policies and receipt of premium paid to the S.O.

Contract Management and Administrations

Setting Out Of The Works
C Before proceeding with the Works, the Contractor must

obtain the services of the Licensed Land Surveyor for
determining the actual boundaries of the Site, checking
of existing coordinates, dimensions and levels including
setting out of the Works. Six (6), copies of the drawings
endorsed by the Licensed Land Surveyor shall be
submitted to the S.O for reference.

Where the survey marker have been established by others
on Site, the Contractor shall check the accuracy of the
positions and levels of such marker before using and inform
the S.O of any discrepancy including caused of discrepancy.

Total Carried To Collection RM90,768.09
12

ITEM DESCRIPTION AMOUNT (RM)

PRELIMINARIES (Cont'd)

Contract Management and Administrations (Cont'd) RM24,647.26

Setting Out Of The Works (Cont'd)
A On completion of the Works, the Licensed Land Surveyor

shall be required to check the alignments, levels, dimensions
and positions of the Works and produce as-built drawings
showing the levels, position of buildings, all external works
and services. Six (6) copies of the drawings and records
endorsed by the Licensed Lard Surveyor shall be submitted
to the S.O for reference.

Survey Instruments and Personnel
B The Contractor shall provide on site for the use of the S.O.

and his staff survey instruments, equipments and survey
personnel as may be required to check the accurancy of the
setting out. The Contractor shall be responsible to ensure that
all instruments, equipment and personnel are available at all
times and maintained in good working condition.

Site Meeting
C The contractor is to make arrangements for the fortnightly or

monthly site meetings to be held at the site office.

The contractor shall attend the site meeting who shall record RM7,684.88
the proceedings of the meetings and arrange for the
preparation and distribution of the minutes of meetings to all
parties after each meeting.

Employee's Social Security Act 1969 RM37,674.00
D All workers shall be registered with PERKESO/SOCSO and

all contributions to be paid by the Contractor. A letter of
registration with PERKESO shall be submitted to the S.O

Total Carried To Collection RM70,006.14
13

ITEM DESCRIPTION AMOUNT (RM)

PRELIMINARIES (Cont'd)

Temporary Work And Services

Temporary Supply For Testing And Commissioning
A The contractor shall provide a sufficient temporary supply for

the testing and commissioning of a various services for
S.O's acceptance of the installation prior to inspection by the
relevant authorities.

The contractor shall allow cost and pay all fees and charges
as required, but not limited to:

i. Temporary power supply for mechanical and electrical
installations.
ii. Temporary water supply for plumbing installation
iii. Electricity and water consumed in test running and
commissioning

The contractor shall provide a competent personnel in
compliance with the Electrical Inspectorate Regulations 1984
to take responsibility for the operation of electrical installation
from the time the electricity supply is made available, until
testing, commissioning and handling over the works.

If the temporary supply is required by the Nominated Sub- RM36,763.20
Contractors, the contractor shall inform them of the
requirements to pay in accordance with Nominated Sub-
Contract.

Project Site Office
B The contractor shall adequently erect and maintain a site

office for the sole use of the S.O consultants and
Government/Employer's representatives not later than two (2)
weeks from the date of site possession, to be located at the
positions as decided by the S.O.

The site office shall be lockable and complete light fittings
and electrical installation, air conditioning, plumbing and
sanitary installations including furniture and fittings.

Total Carried To Collection RM36,763.20

14

ITEM DESCRIPTION AMOUNT (RM)

PRELIMINARIES (Cont'd)

Project Site Office (Cont'd)
A The construction of a site office shall be in accordance with

The drawings no. PHG.SA(2) 193/2012/D-34 inclusive all
fittings and furniture.

The site office shall at least comprised of the following
furniture and office automation which shall be maintained
during the contract period or as directed by the S.O. The
furniture shall be new and shall be of a standard (average
range) to be approved by the S.O.

a. Meeting room
Meeting room and table chairs for 25 people and sufficient no.
of white boards.

b. JKR's office
4 nos. table with drawers and chairs, sufficient no. of steel
filing cabinet and drawing rack.

c. Surau, to be fully carpeted with ablution

d. Project site office to be installed with telephones, fax
machine and photocopy machine including their consumable
such as paper, toner, etc.

e. First aid kits
Provide a special lock-up sanitary convenience for the use of
the site supervisory staff and maintain and keep them clean
daily during the contract period to satisfaction of the S.O and
local authorities. It shall be demolished and removed and all
other works effected by it made good on completion of the
works or when directed by the S.O.

The contractor shall keep the project site office accessible at
all times and every way habitable for working purposes,
clean, and maintain during the contract period.

The site office shall on completion of works be demolish or
remove from the site.

Total Carried To Collection -

15

ITEM DESCRIPTION AMOUNT (RM)

PRELIMINARIES (Cont'd)

Project Site Office (Cont'd) RM53,388.98

First aid kits (Cont'd)
A The costs of construction, maintanance, make good and

transportation after completion including paying all fees and
charges for approval, permits and licenses from the relevant
authority shall be deemed to have been allowed for in the
tender.

Temporary Access To And Egress From The Site
B The Contractor is to provide a proper and adequate temporary

access onto and egress from the Site. The routes shall
preferably follow those of the proposed permanent roads,
subject nevertheless to the approval of the S.O.

The Contractor shall ensure the access is suitable for
transportation of materials and equipments with sufficient road
width, turning area and able to take long and heavy loading
vehicles.

Where access onto and egress from the site have to be
across public and private drains or culverts, the Contractor
shall provide all necessary temporary cross-over or culverts
in order to avoid damaging such drains.

Temporary Road Etc RM11,719.75
C Provide as necessary all temporary roads, tracks, crossings,

hard standings, walkways, road and pavements, diversion etc.
for the construction of the works including requirements
for the Nominated Sub-Contractors.

Total Carried To Collection RM65,108.73

16

ITEM DESCRIPTION AMOUNT (RM)

PRELIMINARIES (Cont'd)

Temporary Culverts, Drains And Silt / Earth Traps
A The Contractor shall provide and maintained during the

contract period all necessary temporary culverts, drains and
silt traps to keep the site dry and free from water all the time.
Such culverts, drains and silt traps shall be so constructed
and directed that their discharge shall not dirty, contaminate,
pollute or flood adjoining properties or site and roadways
to the approval of the S.O and authorities.

The construction of earth drain, temporary drains and culverts
and silt trap shall be in accordance with the drawings
no.RJA/MASJIDMLH/2012/ET01
RJA/MASJIDTMLH/2012/ET03.

Total Carried To Collection -
17

ITEM DESCRIPTION AMOUNT (RM)
COLLECTION
Page 1 RM17,352.81
Page 2 RM50,393.00
Page 3 RM411,161.34
Page 4
Page 5 -
Page 6 RM87,963.50
Page 7
Page 8 -
Page 9 RM96,636.51
Page 10
Page 11 -
Page 12 RM71,512.46
Page 13 RM90,768.09
Page 14 RM70,006.14
RM36,763.20
RM65,108.73

-

Total Amount RM997,665.78
18

BUILT UP RATES

2.1 Built Up Rates Preliminaries Item

2.1.1 Progress Photograph

Construction Photographs is the most effective method of documentation and visual insurance
for identifying faults, allocating duties, and advertising the company’s services. The progress
image, which will be taken at regular intervals, will be collected with the progress report as
proof of the work completed.

Built up Rates for Progress Photograph:

Assumption: = 16 sets/month
Progress Photograph = 10 Pieces/sets
Numbers of Photograph = RM 0.58/piece (Refer to appendix)
Printing = RM 15.00/month
Each Time Handling Cost = RM 3149.00 (Refer to appendix)
Digital Camera = RM 800.00
Depreciation for camera 18 months

Progress Photograph RM 3149.00
Digital Camera RM 270.00
Handling = 18 months X RM 15.00/months RM 1670.40
Printing = 10 pieces X 16 sets X 18 months X RM 0.58/piece RM 5089.40
RM 800.00
Depreciation for the camera for 18 months RM 4289.40
RM 643.41
Add 15% Profit and Overhead RM 4932.81
Total Amount

19

2.1.2 Progress Report

The contract administrator prepares and distributes construction status reports on a
regular (often monthly) basis to the client. They will generally be a summary of the reports
received and conversations conducted during construction progress meetings. Construction
progress reports may be a combination of construction progress meeting minutes and reports
received during meetings. This report might be a rewritten version of the information exactly
the client’s requirement.

Built Up Rates For Progress Report:

Assumption: = 15 copies/month
Nos of progress report = RM 40.00/report
Report cost

PROGRESS REPORT RM 10800.00
15 copies X RM 40.00 X 18 months RM 1620.00
Add 15% profit and overhead RM 12420.00
Total Amount

20

2.1.3 Cleanliness Of Site

One of the primary issues of construction site management is the cleanliness and

tidiness of the work site. A competent site management with sufficient housekeeping planning
will ensure the safety of both site’s working employees and the surrounding environment. On

construction sites, we have 3D situations that are dirty, difficult, and dangerous, and the

contractor must verify that the site is clean. Keeping the construction site clean will increase

work efficiency.

Built Up Rates For Cleanliness Of Site:

Assumption: RM 3240.00
Duration of site cleaning: 1 day/month
Duration of site cleaning on completion: 3 days
Backhoe Rental: RM 800.00 (Refer to appendix)
Lorry Rental: RM 400.00 (Refer to appendix)

SITE CLEANLINESS
Monthly site cleaning
Cleaning debris = 3 unskilled worker
3 X RM 60.00 X 18 Months

Loading Debris RM 14400.00
Backhoe rental
RM 800.00 X 18 Months

Remove Debris RM7200.00
Lorry Rental RM 21600.00
RM 400.00 X 18 Months RM 2160.00

10% Cost for Diesel/Petrol RM 23760.00

Cleaning on Completion RM 1800.00
10 unskilled workers X 3 days X RM 60.00 RM 28800.00
RM 4320.00
Add 15% profit and overhead RM33120.00
Total Amount

21

2.1.4 As Built Drawing

The term "construction drawing" refers to drawings that are part of the production
information that is placed into tender documents and then contract documents for construction
projects. The purpose of construction drawings is to illustrate what will be built graphically. To
eliminate ambiguity and confusion, construction drawings should be concise and coordinated
as much as possible. By appropriately coordinating the drawings, delays and
misunderstandings can be minimized. Construction drawings provide the graphical
representation, indicating the arrangement of components, detailing, dimensions and so on.

Built Up Rates For As Built Drawing

Assumption: = RM 13.00/piece (Refer to appendix)
Drawing cost for A1 size = RM 8000.00
Engineer’s Professional Fees

AS BUILT DRAWING RM 8000.00
M&E Engineer’s Professional Fees RM 2340.00
Electrical drawing
6 copies X 30 pieces X RM 13.00/piece

Mechanical drawing RM 1170.00
Internal plumbing
6 copies X 15 pieces X RM 13.00/piece

Air Conditioning System RM 3510.00
6 copies X 45 pieces X RM 13.00/piece RM 15020.00
RM 2253.00
Add 15% profit and overhead RM 17273.00
Total Amount

22

2.1.5 Plant And Equipment

Plant in a construction work means all appliances or things of whatsoever nature, required in
or about the execution or completion of the Works or Temporary Works but does not include
materials or things intended to form or forming part of the permanent work. Meanwhile,
construction equipment means any equipment or device designed and intended for use in
construction or material handling including but not limited to air compressors, air tracks, pile
drivers, bulldozers, tractors, excavators and other material handling equipment.

Built Up Rates For Plant and Equipment

Assumption : = 20% per annum
Depreciation value = 10%
Interest on loan = 18 months
Completion period = RM 94,800.00 (Refer to appendix)
1 no car = RM 5,180.00 (Refer to appendix)
1 no motorcycle = RM 12,420.00 (Refer to appendix)
1 no electric generator

PLANT AND EQUIPMENT RM 94,800.00
Plant / Vehicle to be bought : RM 10,360.00
1 no car RM 12,420.00
2 nos motorcycles = 2 x RM 5,180 RM117,580.00
1 no electric generator
RM 17,637 00
Interest on loan to buy plant / vehicle : RM135,217.00
10% x 1.5 years x RM117,580.00
RM 35,274.00 RM 99,943
Less depreciation :
20% x 1.5 years x RM117,580.00

Rental plant : RM144,000.00
15 tonne crane 23
RM 8,000.00 x 18 months

2 tonne folklift RM 54,000.00 RM198,000.00
RM 3,000.00/month x 18 months RM297,943.00
RM29,794.30
Cost for diesel/petrol = 10% x RM 297,943.00 RM29,794.30
Maintenance cost = 10% x RM 297,943.00 RM357,531.60
RM53,629.74
Add 15% profit and overhead RM411,161.34
Total Amount

24

2.1.6 Temporary Electrical Supply

Temporary electrical supply is a connection on site to give an electricity supply for the building
and also construction work. It allows builders and trades to work when there is no permanent
connection to the site. Whether you have above standard power requirements or need a
temporary power box in an area with existing underground power, you can find everything you
need to know about the process here.

Built Up Rates For Temporary Electrical Supply

Assumption: = RM 60.00 (Refer to appendix)
1 unskilled worker

TEMPORARY ELECTRICAL SUPPLY RM 3,500.00
Installing the services : RM 63,000.00
Fixing the wiring complete with fittings
Electrical bills = RM 3,500.00 .00/month x 18 months RM 120.00
Dismantle all the wiring and fittings on completion : RM 66,620.00
2 unskilled workers/day = 2 x RM 60.00 RM 9,993.00
RM 76,613.00
15% profit & overhead
Total Amount

25

2.1.7 Temporary Store

Temporary store is a building or an enclosed or unenclosed space in the customs area used
to store goods temporarily pending their loading or release.

Built Up Rates For Temporary Store

Assumption: = RM 8,500.00 (Refer to appendix)
Store for hire = RM 400.00 (Refer to appendix)
Lorry rental = RM 60.00 (Refer to appendix)
1 unskilled worker

TEMPORARY STORE RM 8,500.00
Store construction (rental) RM 850.00
10% maintenance cost RM 9,350.00

Demolition work on completion RM 400.00
Lorry rental RM 120.00
2 unskilled workers/day = 2 x RM 60.00 RM 9,870.00
RM 1,480.50
Add 15% profit and overhead RM 11,350.50
Total Amount

26

2.1.8 Contractor All Risk Insurance

Contractors’ all risks (CAR) insurance is a non-standard insurance policy where it provides
coverage for property damage and third-party injury or damage claims.It includes two primary
types of risks on construction projects.Third parties include subcontractors where they may
also become injured while working at the construction site.

Built Up Rates For Contractor All Risk Insurance

Contract sum : RM 18 787 800.00
Clearing debris : 3% of contract sum (Assumption)
Professional fees : 10% of contract sum
Rates : 0.20%

CONTRACTOR ALL RISK INSURANCE

Amount Insured

i. Contract Sum = RM18 787 800.00 RM18 787 800.00
ii. Clearing debris = 3% x RM18787800.00 RM563 634.00
iii. Professional fees = 10% x RM18787800.00 RM1 878 780.00

RM21 230 214.00

Premium

Rate x Amount insured RM42 460.43 RM44 593.45
0.20% x RM21 230 214.00
RM2 123.02 RM6 689.02
Add 5% service tax RM10.00 RM51 282.47
5% x RM42 460.43

Add Stamp Duty

Add 15% profit and overhead
15% x RM44 593.45

Total Amount

27

2.1.9 Workmen’s Compensation Scheme

Workers’ compensation is a form of insurance providing wage replacement and medical
benefits to employees injured in the course of employment. It exchange for mandatory
relinquishment of the employee’s right to sue their employer for the tort of negligence.

Built Up Rates For Workmans’ Compensation Scheme

Rate : 2%
Estimated worker income : 10% of contract sum
Contract sum : RM18 787 800.00

WORKMENS’ COMPENSATION SCHEME RM37 575.60

Premium RM1 878.78 RM39 464.38
RM10.00
Rate x Estimated worker income
2% x (10% x RM18 787 800.00) RM5 919.66
Add 5% service tax RM45 384.04
5% x RM37 575.60
Add stamp duty
Add 15% profit & overhead
15% x RM39 464.38
Total Amount

28

2.1.10 Temporary Hoarding

Hoarding or temporary hoarding is a temporary wooden fence around a building or structure
under construction or repair and also acts as an overhanging wooden structure

Built Up Rates For Temporary Hoarding

Assumption :
Metal hoarding with timber frame
Size : 300.00m long x 2.10m high

TEMPORARY HOARDING RM27 000.00

Hoarding = 300.00m x RM90.00/m RM5 400.00

Maintenance RM2 700.00 RM35 100.00
20% x RM27 000.00
RM5 265.00
Dismantle & Remove Hoarding RM40 365.00
10% X RM27 000.00

Add 15% for profit and overhead
15% x RM35 100.00

Total Amount

29

2.1.11 Signboard

All construction will have signboards to show the architecture,quantity surveyor,contractor and
the engineer’s names and full address details.It also helps to tackle the problem of sub-
standard building being put up.

Built Up Rates For Signboard

SIGNBOARD RM3 000.00 RM3 600.00
RM300.00
Signboard construction say RM300.00 RM540.00
RM4 140.00
Maintenance
10% x RM3 000.00

Dismantle and Remove Signboard
10% x RM3 000.00

Add 15% profit and overhead
15% x RM3 600.00

Total Amount

30

2.1.12 CIDB Levi

Construction Industry Development Boards (CIDB) aims to improve construction delivery
management, capacity building, and contractor development through strategic interventions
and collaborations. A CIDB registered contractor is bound to notify the CIDB of any contract
which has executed having a contract sum more than RM 500,000.00. The percentage of levi
is calculated as 0.125% of the contract sum by way of Regulation 2 of the Lembaga
Pembangunan Industri Pembinaan Malaysia (Imposition of Levy) order 2003 effective from
21.05.2003.

Build Up Rates For CIDB Levi

Contract sum = RM 18 787 800.00

Rate for CIDB Levi = 0.125 %

CIDB LEVI RM 23 484.75
RM 3522.71
RM 18 787 800 x 0.125 % RM 27 007.46
Add 15 % profit & overhead
Total amount

31

2.1.13 Site Meeting

Regular site meetings are an important part of successful management of construction
projects. Site meetings between the different stakeholders on a project can facilitate better
communication and a shared sense of purpose making it more likely that the project is
completed successfully. Meetings can be held once a month depending on the parties
involved, although the size and complexity of the project may necessitate a more regular
schedule.

Build Up Rates For Site Meeting

Assumption : : Once every month
No. of site meeting : 15 person
No. of person

SITE MEETING

Minutes of meeting = RM 5.00 x 15 person x 18 months RM 1350.00
Stationary = RM 5.75 x 15 person x 18 months RM 1552.50
Refreshment = RM 14.00 x 15 person x 18 months RM 3780.00
RM 6682.50
Add 15% profit and overhead RM 1002.38
Total amount RM 7684.88

32

2.1.14 Social Security Organisation (Socso)

SOCSO is also known as PERKESO (Pertubuhan Keselamatan Sosial) is an organisation that
protects Malaysian employees in accordance with the Employees’ Social Security Act 1969.
The act requires all employers in Malaysia to register their business and employees with
SOCSO. A monthly contribution must be made by both employer and employees according to
the percentage stipulated by the government.

Build Up Rates For SOCSO

Construction period = 18 months

Estimated no. of skilled workers = 20 workers

Estimated no. of unskilled workers = 35 workers

Skilled worker’s salary = RM 95.00/day (Refer to appendix)

Unskilled worker’s salary = RM 60.00/day (Refer to appendix)

Estimated no. of working days = 26 days
Client’s contribution rate = 1.75 %

SOCSO RM 49 400.00
Premium RM 54 600.00
Estimated total monthly worker’s salary RM 104 000.00
Skilled workers = 20 workers x 26 days x RM 95.00
Unskilled workers = 35 workers x 26 days x RM 60.00 x 18
Estimated total monthly worker’s salary RM 1 872 000.00

Client’s contribution rate x 1.75%
RM 32 760.00
Add 15% profit and overhead RM 4914.00
RM 37 674.00

33

2.1.15 Temporary Water Supply

Temporary water supplies are needed when there are no or insufficient mains water supplies
at the start of operations on a site. In such cases, we construct temporary above-ground water
storage tanks, pumps, and pipework networks.

Build Up Rates For Temporary Water Supply

Assumption: = 50.00m long
100 mm diameter uPVC pipe = 300 gallons
Water tank

TEMPORARY WATER SUPPLY RM 569.00
RM 500.00
Installing the services RM 1777.00
Fixing 100mm diameter pipe = 50m x RM 11.38/m RM 28 602.00
300 gallons water tank complete with all fitting
Water pump RM 400.00
Water bills = RM 1589/month x 18 months RM 120.00
Dismantle all the pipes and tank on completion RM 31 968.00
Lorry rental RM 4795.20
2 unskilled workers/day = RM 60.00 x 2 RM 36 763.20

Add 15% profit & overhead

34

2.1.16 Temporary Office

Construction sites will generally require office facilities to provide accommodations for site
managers, provide space for meetings and to provide storage for site documentation. It is
important that site offices are comfortable, attractive and versatile, as well as being suitably
robust and secure.

Build Up Rates For Temporary Office

TEMPORARY OFFICE

Foundation Preparation RM 2000.00

1 No of portable office cabin RM 3795.00

2 Nos of 1.5 hp aircond @ RM 1350/nos RM 2700.00

4 Nos of table and chair @ RM 85.80 RM 343.20

Meeting table and chair for 25 person RM 1900.00

2 Nos of whiteboard @ RM 60.00/nos RM 120.00

4 Nos of table with drawers and chairs @ RM 109.00 RM 434.00

1 Nos of steel filing cabinet RM 435.00

1 Nos of drawing rack RM 228.00

1 Nos of fax machine RM 1160.00

2 Nos of computer @ RM 569.00/nos RM 1138.00

1 Nos of Photocopy machine RM 2800.00

Maintenance cost

1 cleaner = RM 60.00 x 26 days x 18 months RM 28 080.00

Dismantle on completion

Lorry rental RM 400.00

3 workers to remove temporary office = 3 person x RM 60.00 RM 180.00

RM 45 713.20

Add 15% profit and overhead RM 6856.98

Total amount RM 52 570.18

35

2.1.17 Performance Bond / Performance Guarantee Sum

A performance bond is a guarantee given to one party to a service contract by a third-party
guarantor. If the service provider fails to meet particular contractual commitments, the
guarantor accepts financial responsibility. The guarantor is usually a bank or an insurance firm
that guarantees that a contractor will complete the projects that have been given to him.

Built Up Rates For Performance Bond / Performance Guarantee Sum

Assumption:

Contract Sum = RM 18, 787, 800.00

Rate = 3%

Value Of Performance Bond = 5% of Contract Sum

PERFORMANCE BOND / PERFORMANCE GUARANTEE SUM

Value of Performance Bond

5% X RM18,787,800.00 RM 939,390.00

Rate X 3%

= RM 28,181.70

Add 5% service tax RM 1409.09

Add stamp duty RM 10.00

Add 15% profit & overhead RM 4440.12 = RM 29,600.79
Total Amount = RM 34,040.91

36

2.1.18 Works Insurance
Contract works insurance is a type of insurance for builders and other tradesmen that covers
work that is currently being done on a construction site. If work in progress is destroyed by
an insured disaster such as fire, flood, storm, vandalism, or theft, it may be insured.

Built Up Rates For Works Insurance

Assumption: = RM 18, 787, 800.00
Contract Sum = 0.25%
Rate

WORKS INSURANCE RM 46,969.50 = RM 49,327.98
Premium RM 2,348.48 = RM 56,727.18
0.25% X RM18,787,800.00
Add 5% service tax RM 10.00
Add stamp duty
RM 7,399.20
Add 15% profit & overhead
Total Amount

37

2.1.19 Site Survey

Site surveyors inspect the area of a proposed construction project. They gather information

for a design or an estimate to fulfil the basic duties. It can also determine a precise location,

access and best layout for the site. In addition, site surveys identify any potential obstacles

to the completion of the project.

Built Up Rates For Site Survey

Assumption:

Depreciation Rate = 40% Survey Instruments

Land Surveyor Professional Fees Measuring Tape = RM 120.06

Border Setting Out = RM 5,000.00 Compasses = RM 310.46

Grid Setting Out = RM 10,000.00 Clinometers = RM 703.76

Theodolites = RM 1179.90

Levels = RM 4736.16

Prisms = RM 484.38

Magnetic Locator = RM 2881.44

Tripod = RM 304.50

SITE SURVEY

Land Surveyor Professional Fees

Border Setting Out RM 5,000.00

Grid Setting Out RM 10,000.00 = RM 15,000.00

Surveying Equipment

Measuring Tape RM 120.06

Compasses RM 310.46

Clinometers RM 703.76

Theodolites RM 1,179.90

Levels RM 4,736.16

Prisms RM 484.38

Magnetic Locator RM 2,881.44

Tripod RM 304.50

= RM 10,720.66

Less 40% depreciation RM 4288.26 = RM 6,432.40

= RM 21,432.40

Add 15% profit & overhead RM 3,214.86

Total Amount = RM 24,647.26

38

2.1.20 First Aid Facilities

First aid facilities are compulsory for the Contractor to provide to the site supervisory staff if
any emergency happens. It is used for giving emergency treatment to a sick or injured
person. First aid kits contain a variety of products to treat cuts, scrapes, injuries such as
sprains and burns, as well as supplies for a variety of common disorders.

Built Up Rates For First Aid Facilities

Assumption:

2 Nos. of stocks required in 75 weeks of construction period

1 Stock of First Aid Kit = RM 356.00

FIRST AID FACILITIES RM 356.00
Medicine, Bandages Etc RM 356.00
1st Stock = RM 712.00
2nd Stock RM 106.80

Add 15% Profit & Overhead = RM 818.80
Total Amount

39

2.1.21 Temporary Road

The Contractor is required to provide temporary roads, culverts and access at the site to
allow heavy loading transportations to enter the site. The construction of temporary roads
and culverts require the approval from the S.O. to ensure the type of roads constructed is
suitable and do not damage to take heavy vehicles.

Built Up Rates For Temporary Road

Assumption:

Pavement Road = 100m long X 3.10m wide = 310.00m2

= RM 20.04 / m2

Culvert = 750mm diameter X 5m long

= RM 325.38 / m

TEMPORARY ROAD RM 6,212.40
Pavement Road
310.00m2 X RM 20.04 RM 1,626.90 = RM 7,839.30
Concrete Culvert
5m long X RM 325.38 / m RM 1,567.86
Add 20% maintenance cost
Add 10% for demolition work on completion RM 783.93 = RM 2,351.79

Add 15% profit & overhead = RM 10,191.09
Total Amount
RM 1,528.66

= RM 11,719.75

40

CONCLUSION
In conclusion, based on the project of Membina Baru Masjid Daerah Temerloh Pahang
Darul Makmur with contract number F/PHG/IP/DMT/111/2012 had been use as reference on
the preliminaries item that provide in this Bill of Quantities. Those item was used to recalculate
the price based on the latest rate. We already identify the component of prices which need to
be considered in pricing procedure. Other than that we also had analyses the prices of various
measured work on preliminaries item.
We discovered how to calculate cost for preliminaries items to determine the actual cost
for that preliminaries item. Beside that, we also learnt how to get the quotation for the
preliminaries items, in case we cannot get the quotation we also can get the rate by referring
to previous document tender from the same project and also can get the rate from the schedule
of rate that was prepared from the supplier, as example schedule of rate from the online
website such as quantitysurveyor online and ratoljkr.

41

APPENDIX
3.1 Appendix for Preliminaries Item

NO DESCRIPTION

1.
Price of printing photographs

Retrieved from :
https://shopee.com.my/product/204760553/7034942666?smtt=0.291486137-
1623748970.3

2. Price of Digital Camera

Retrieved from :
https://www.sony.com.my/electronics/cyber-shot-compact-cameras/dsc-rx100m3-
dsc-rx100m3g

42

3.
Price of backhoe rental and lorry rental

Retrieved from : https://quantitysurveyoronline.com.my/plant—
equipment-rates.html
4.
Price of unskilled worker

Retrieved from:
https://quantitysurveyoronline.com.my/labour-rates.html
5.
Price of printing A1 size drawing

Retrieved from :
https://www.lazada.com.my/products/printingservice-a1-a2-printing-plan-drawing-
i1815566632-s7190184367.html

43

6.
Price of Temporary Hoarding

Retrieved from: http://quantitysurveyoronline.com.my/preliminaries-rates.html
7.

Price of 1.5 hp air conditioner

Retrieved from :
https://shopee.com.my/product/128277832/3770023515?smtt=0.113071880-
1624132913.9
8.
Price of Signboard

Retrieved From: http://quantitysurveyoronline.com.my/preliminaries-rates.html

44

9. Price of Car

Retrieved from: https://www.wapcar.my/cars
10. Price of Motorcycle

Retrieved from :
https://www.motomalaysia.com/category/new-motorcycle-bike-price-list-malaysia/
11. Price of Electric Generator

Retrieved from :
https://www.made-in-china.com/products-search/hot-china-
products/Construction_Generators_Price.html

45

12.
Price for Rental Store Container

Retrieved from :
http://quantitysurveyoronline.com.my/preliminaries-rates.html
13.
Price for table and chair

Retrieved from :
Table :
https://shopee.com.my/product/30189059/2329592088?smtt=0.113071880-
1624182489.9
Chair :
https://shopee.com.my/product/52063826/3216551564?smtt=0.113071880-
1624182526.9
14.
Price for meeting table

Retrieved from :
https://shopee.com.my/product/30693038/5110586236?smtt=0.113071880-
1624182685.9

46