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Work Experience Guide 8 | Distribution Systems and Procedures Within the Supply Chain

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Published by GMLS | Global Maritime Legal Solutions (Pty) Ltd, 2022-07-12 03:22:39

SCP | Work Experience Guide 8

Work Experience Guide 8 | Distribution Systems and Procedures Within the Supply Chain

Keywords: WM SCP 8

Work Experience Guide 8

Distribution Systems
and Procedures Within
the Supply Chain

OCCUPATIONAL CERTIFICATE: SUPPLY CHAIN PRACTITIONER
WORK EXPERIENCE MODULE 8 | LEARNER LOGBOOK

333905000-WM-01

Learning materials developed by Global Maritime Learning Solutions (Pty) Ltd for the Transport 0
Education Training Authority (TETA). v 2021

Workplace Experience Module 8 Learner Logbook

Table of Contents

Introduction............................................................................................................................... 2
Welcome............................................................................................................................................. 2
Purpose and Rationale of the Qualification...................................................................................... 3
Structure of Qualification...................................................................................................................4
Purpose of Practical Skills Module [333905000-WM-08]................................................................. 5
Resources............................................................................................................................................ 5
Structure of this Module.................................................................................................................... 6

Learner Information.................................................................................................................. 8
Supervisor Information............................................................................................................. 8
Mentor Information.................................................................................................................. 8
Learner Preparation Checklist...................................................................................................9
Work Experience Activity 8.1 | Plan and co-ordinate freight movement of cargo [WM-08-WE01]
..................................................................................................................................................11

Work Experience Activity 8.1 – WE01..............................................................................................13
Activity Log / Record for Work Experience Activity 8.1.................................................................. 14
Feedback for Work Experience Activity 8.1.....................................................................................15
MODULE 8 EVIDENCE.............................................................................................................. 16

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Education Training Authority (TETA). v 2021

Workplace Experience Module 8 Learner Logbook

Introduction

Welcome

Dear Learner

Welcome to the module entitled ‘Distribution Systems and Procedures Within the Supply
Chain’. The curriculum code for the module is 333905000-WM-08. In terms of the
curriculum, this module has been designated as a ‘Work Experience Module’ and a
‘Logbook’ and is the eighth in a series of eight (8) work experience modules related to the
qualification specified below.

This logbook is designed to serve as a guide for the duration of your practical work-related
activities and may continue to be a valuable reference even after you have completed your
qualification.

This module/logbook contains tasks and/or checklists in the form of activities and templates
which will assist you in recording and providing evidence of the work experience you
acquired from the theoretically inclined ‘Knowledge Modules’ and the simulative ‘Practical
Skills Modules’. This will assist you in performing competently in the workplace. This
information will be further documented in accordance with the ‘Exit Level Outcomes’ of the
relevant qualification.

Your facilitator(s) will guide you through this material, and feel free to make notes and
diagrams that will help you to clarify or retain information. Take notes on ideas you may
generate or those that emanate from group discussions. Also note any points you would
like to explore further.

Participate actively in the outlined or assigned activities as these will give you an
opportunity to gain insights from your own experiences and also from other people’s
experiences too.
Feel free to share your own experiences so that others can learn from you too.

This module will prove to be both interesting and challenging for you. In order to
successfully complete this module, you will be required to devote at least 40 ‘notional’
hours to various comprehensive tasks and activities which will be assigned to you.

This module is part of a qualification titled ‘Occupational Certificate: Supply Chain
Practitioner’ which registered with the 1South African Qualifications Authority (SAQA) and
administered by the 2Quality Council for Trades and Occupations (QCTO).

1 http://www.saqa.org.za/ 2
2 https://www.qcto.org.za/

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Workplace Experience Module 8 Learner Logbook

Purpose and Rationale of the Qualification

Purpose:

3The purpose of this qualification is to prepare a learner to operate as a Supply Chain
Practitioner who can plan, organise, execute, control, and coordinate the activities and
inter-relationships across the supply chain environment.

A qualified learner will be able to:

1. Provide environmental scanning assistance for effective supply chain operations.
2. Implement supply chain operational activities within an organisation.
3. Implement and assess supply chain workflow processes for continuous improvement.
4. Perform inventory and logistics operational activities within an organisation.

Rationale:

The function of supply chain is to ensure smooth and contractually sound transactions
between and amongst businesses, government to business and business to individuals. The
function is integral for the success of every industry in South Africa and therefore
contributes to the social stability, efficiency, and the growth of the South African economy
as a whole.

It is estimated that logistics, which is an element of Supply Chain Management and the
Supply Chain Practitioners' function, constitutes at least 14% of the costs of goods in South
Africa and this is at least 50% above the international norm. A sizeable proportion of this
overspend is attributed to inefficiencies and of lack competence in Supply Chain
Management. In order to become world competitive, South Africa needs to deliver its goods
on time, at the right place and at an acceptable cost. Thus, the supply chain personnel need
to maintain and improve their levels of competences and skills.

This qualification serves to equip the qualifying learner with the fundamental skills,
knowledge, and attitudes necessary to support the provision of world class services and,
improve client and customer service in the logistics and supply chain management. A variety
of occupations from government and business, especially the distribution and logistics
sectors will benefit from this qualification, some include Stevedore operators, Ships' Agents
and Forwarding and Clearing Agents.

3 http://regqs.saqa.org.za/viewQualification.php?id=96368 3

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Workplace Experience Module 8 Learner Logbook

Structure of Qualification

The Supply Chain Practitioner qualification is structured in the manner outlined in the table
below:

KNOWLEDGE MODULES

Module Code Module Title Credits

333905000-KM-01 Supply Chain Environments 10
10
333905000-KM-02 Supply Chain Operations 10
10
333905000-KM-03 Supply Chain Workflow 15
55
333905000-KM-04 Inventory and Logistics Operations
Credits
333905000-KM-05 Optimising Supply Chain Relationships
5
TOTAL (KM) MODULE CREDITS 15
5
PRACTICAL SKILLS MODULES
5
Module Code Module Title 10
40
333905000-PM-01 Scan Environment for Impact on Supply Chain
Credits
333905000-PM-02 Execute Supply Chain Operational Activities
3
333905000-PM-03 Analyse and Interpret Supply Chain Workflow
8
Processes
8
333905000-PM-04 Perform Inventory and Logistics Operations 8

333905000-PM-05 Optimise Supply Chain Relationships 4

TOTAL (PM) MODULE CREDITS 8

WORK EXPERIENCE MODULES 4

Module Code Module Title 4

333905000-WM-01 Operational/Divisional Planning Processes and 47

Procedures 142

333905000-WM-02 Procedures and Processes for Sourcing Products and

Services from External Suppliers

333905000-WM-03 The Organisation’s Logistics Systems and Procedures

333905000-WM-04 Organisational Client and Supplier Relationship

Policies and Procedures

333905000-WM-05 Organisational Contract Implementation,

Monitoring and Controlling Procedures

333905000-WM-06 Organisation’s Performance and Risk Awareness

Processes and Procedures

333905000-WM-07 Stores and Stock Administration Processes Within

the Supply Chain

333905000-WM-08 Distribution Systems and Procedures Within the

Supply Chain

TOTAL (WM) MODULE CREDITS

TOTAL (QUALIFICATION) MODULE CREDITS

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Workplace Experience Module 8 Learner Logbook

Purpose of Practical Skills Module [333905000-WM-08]

The focus of the work experience is on providing the learner an opportunity to:
Observe, assist, and autonomously apply distribution systems and procedures within the
supply chain.

The Learner will be required to work within organisational supply chain environments and
complete each of the work experiences two times within one week.

Resources

In order to assist you in your learning experience, you will be provided with the following
resources:

Resource Description and Purpose
Learner Guide The Learner Guide serves as your main resource manual and textbook.
It is also alternatively referred to as a Knowledge Module.
Learner Workbook
It provides detailed content in terms of the theoretical knowledge
References components of the curriculum which you are required to demonstrate
an understanding of.

You will receive one (1) Learner Guide per Knowledge Module.

NB: The qualification you are undertaking comprises four (4)
Knowledge Modules.

The Learner Workbook serves as your Assessment Guide and contains
quizzes/questionnaires/tests and exercises which will form part of the
formative assessment process of your training.

These formative assessments will be based on the Internal
Assessment Criteria (IACs) as outlined in the curriculum document
which pertains to this qualification.

Your facilitator will advise and guide you regarding the due dates and
manner of submission of your assessments. Furthermore, your
answers/responses to these formative assessments will be
appropriately collated, graded and filed physically and/or
electronically.

These assessment records should and will be kept as part of your
Portfolio of Evidence (POE).

Your Learner Guide will contain multiple footnotes and other
references in the b which bibliography which you are encouraged to
refer to in order to supplement your knowledge and mastery of the
subject matter being discussed in that particular topic.

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Workplace Experience Module 8 Learner Logbook

Resource Description and Purpose

Furthermore, your Facilitator may also provide you with additional
readings or information in the form of handouts in relation to any of
the various topics which you will be studying.

You are encouraged to file and keep a record of these handouts for
reference when needed.

Practical Skills Module(s) You will receive seven (5) Practical Skills Modules or one (1) integrated

Logbook(s) Practical Skills Module depending on the preferences of your

Facilitator and/or Assessor.

You will be required to utilise the logbooks to record evidence of your
having completed the activities outlined therein. You will also be
required to submit this evidence for incorporation into your Portfolio
of Evidence (POE).

Both you and your Assessor will be required to sign-off the activities in
the logbook.

Work Experience You will receive four (8) Work Experience Modules or one (1)
Module(s) Logbook(s) integrated Work Experience Module depending on the preferences of
your Facilitator and/or Assessor.

You will be required to utilise the logbooks to record evidence of your
having completed the activities outlined therein. You will also be
required to submit this evidence for incorporation into your Portfolio
of Evidence (POE).

Hyperlinks Both you and your Workplace Supervisor will be required to sign-off
the activities in the logbook.

If you are accessing this document electronically, whenever you see
underlined blue text please note that you may click on that
hyperlinked text to access more resources relevant to the topic at
hand.

Structure of this Module

This module is delivered at 4NQF Level 5. It comprises a total of 4 credits, hence the 40
notional hours of study required.

1 credit is equivalent to 10 notional hours of study.

4 National Qualifications Framework: See SAQA website for definition of NQF. 6

Learning materials developed by Global Maritime Learning Solutions (Pty) Ltd for the Transport
Education Training Authority (TETA). v 2021

Workplace Experience Module 8 Learner Logbook

The module is broken down into specific ‘Practical Skills’. These practical skills components
are outlined as follows and have been set to be in sync with the curriculum (in other words,
the learner will be required to):

No. Work Experience Description Component
Code
1 Control and management processes for distribution
WM-08-WE01

Learning materials developed by Global Maritime Learning Solutions (Pty) Ltd for the Transport 7
Education Training Authority (TETA). v 2021

Workplace Experience Module 8 Learner Logbook

Learner Information

Please ensure that the learner, supervisor, and mentor information required below is
completed accurately and in full.

Surname
First Name
Middle Name(s)
ID Number
Email address (Work)
Email address (Personal)
Mobile Number
Telephone Number

Supervisor Information

Surname
First Name
Middle Name(s)
ID Number
Email address (Work)
Mobile Number
Telephone Number

Mentor Information

Surname
First Name
Middle Name(s)
ID Number
Email address (Work)
Mobile Number
Telephone Number

Learning materials developed by Global Maritime Learning Solutions (Pty) Ltd for the Transport 8
Education Training Authority (TETA). v 2021

Learner Preparation Checklist

Complete the following checklist and indicate your awareness of the fol

Description

This task, activities and assignments provided in this module constitute a ‘Form
which is based on the content you have learned or has been made available to
‘Knowledge Modules’ and ‘Practical Skills Modules’ for the Occupational Certif
Chain Practitioner.

Your assessment evidence for the Date

practical skills module(s) relevant to Time

the Occupational Certificate: Supply Place

Chain Practitioner need to be Electronic Yes N
submitted as follows: Submission

Physical Yes N
Submission

You will be assessment activities will be based on the content and context of p

which are linked to assessment criteria of the Knowledge Module(s) relevant t

To determine your competence level, the following are the methods to be use
assessment:

In order to be declared ‘Competent’ (C) on the Occupational Certificate: Supp
Practitioner formative assessment, you should obtain at least 70% of the total
relevant assessment(s).

Learning materials developed by Global Maritime Learning Solutions (Pty) Ltd f

llowing:

Yes No Comments/Contingency

mative Assessment’
o you in the
ficate: Supply

No

No
particular topics
to your qualification.

ed for this

ply Chain 9
l mark of the

for the Transport Education Training Authority (TETA). v 2021

You will be provided with detailed feedback on Written feedback
your performance of this assessment in any
Verbal feedback
one of the following mechanisms:

Should you be declared ‘Not Yet Competent’ (NYC) on the relevant assessment

entitled to request an opportunity or opportunities for re-assessment opportu

the relevant or applicable policies or guidelines.

You will be required to re-submit evidence only for areas in which you were de
A date for re-submission will be agreed with the assessor.

You will be entitled to lodge an appeal should you not be satisfied with the ass
decision/declaration provided by your assessor relevant to your assessment(s)

You will be required to complete assessor evaluation or feedback forms regard
assessment practices and procedures. This is used as a tool that can assist in im
relevant assessment practices and procedures.

The results of your assessment(s) and portfolio of evidence (PoE) information w
to any person without your written consent.

You hereby give consent for your assessment results to be provided to your em
verification authorities or similar such as SETAs, the QCTO etc., for certification
administrative processes.

Learner’s De

I……………………………………………………………………………………………. hereby declare th

reviewed the assessment preparation procedures/checklist, and that I underst

conducted in a fair manner.

Learner Signature Date F

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Workplace Experience Module 8 Learner Logbook

t(s), you will be
unities in line with

eclared NYC.

sessment
).

ding various
mproving the

will not be provided

mployer and other
n and

eclaration

hat I am ready to undergo the process of assessment, that I/we have
tand the assessment process. I am also satisfied that the assessment will be

Facilitator Signature Date

for the Transport Education Training Authority (TETA). v 2021 10

Work Experience Activity 8.1 | Plan and co-ordinate freight
movement of cargo [WM-08-WE01]

Scope of Work Experience:

You will be expected to engage in the following work activities:

No. Description Code

1 Identify the type of commodities handled and system for WA0101
distribution

2 Evaluate the adequacy of the distribution network for improved WA0102
supply chain management

Instructions to the Facilitator(s) and Assessor(s) for each of the tasks for each of the
activities and outcomes:

1. Prior to assessment – the learner should be provided with or granted access to work
instructions, checklists, work areas, case studies, activity documents, equipment,
templates, health and safety guidelines, control mechanisms, standard operating
procedures, and any other necessary items to utilise on the completion of the
relevant activities and to subsequently package and present same as evidence to
his/her assessor.

2. During the pre-assessment interview/exercise, the assessor must ask the learner to
clarify their understanding of the tasks by answering any additional questions which
may be necessary.

Learning materials developed by Global Maritime Learning Solutions (Pty) Ltd for the Transport 11
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Workplace Experience Module 8 Learner Logbook

Instructions to the Learner:

1. Read ALL specific guidelines that are outlines included for each of the workplace
activities and outcomes.

By conducting the workplace activities that cover the scope of the work experiential skills
outlined above, you will be required to furnish supporting evidence thereto:

Supporting Evidence

No. Description Code

1 Documented evidencing the role of the learner in identifying the SE0101
type of commodities handled by distribution

2 Documented evidence endorsed by the relevant mentor or senior SE0102
of the recommendation made to revise the distribution system so
as to improve efficiencies the distribution network

Learning materials developed by Global Maritime Learning Solutions (Pty) Ltd for the Transport 12
Education Training Authority (TETA). v 2021

Work Experience Activity 8.1 – WE01

Completion Instructions

Perform each of the below tasks as explained to you by your facilitator/s
you have failed to complete the task before submission, state ‘No’.

No. Task Completed Completion Desc
(Yes/No) Date
1 Identify the type of
commodities handled and
system for distribution.

2 Evaluate the adequacy of
the distribution network
for improved supply chain
management.

Learning materials developed by Global Maritime Learning Solutions (Pty) Ltd f

/supervisor/mentor. When each task when completed, state ‘Yes’ or if

cription of Evidence Attached Inserted Evidence Reference
(Yes/No) (e.g., Section/Page)

for the Transport Education Training Authority (TETA). v 2021 13

Activity Log / Record for Work Experience Activity 8.1

Herewith below is a table on which you must record your completion of
required. You will be required to sign this document as a declaration att
Your mentor and supervisor will also be required to sign this documen
activities/tasks.

No. Competency Evidence St

1 Identify the type of commodities Reference/Location
handled and system for distribution.

2 Evaluate the adequacy of the
distribution network for improved
supply chain management.

Learning materials developed by Global Maritime Learning Solutions (Pty) Ltd f

Workplace Experience Module 8 Learner Logbook

f the relevant work experiential activities/tasks and evidence against as
testing to the fact that you have completed the required activities/tasks.
nt to likewise co-declare that you have indeed completed the required

tart Date End Date Learner Mentor Supervisor

(Signature) (Signature) (Signature)

for the Transport Education Training Authority (TETA). v 2021 14

Feedback for Work Experience Activity 8.1

Total Activity Total Percentage of Assesso
Competencies Competencies Competencies (Signatu
Completed Completed
2

Supporting Evidence

Assessor Feedback:

SE0101 Documented evidencing the role of the learner in id
commodities handled by distribution

SE0102 Documented evidence endorsed by the relevant me
recommendation made to revise the distribution sy
efficiencies the distribution network.

Date

Assessor Name

Assessor Number

Assessor Signature

Learning materials developed by Global Maritime Learning Solutions (Pty) Ltd f

Workplace Experience Module 8 Learner Logbook

or Learner Mentor Supervisor

ure) (Signature) (Signature) (Signature)

dentifying the type of Competent Not Yet
(C) Competent
entor or senior of the
ystem so as to improve Competent (NYC)
(C)
Not Yet
Competent

(NYC)

for the Transport Education Training Authority (TETA). v 2021 15

MODULE 8 EVIDENCE

Insert:
Evidence for Module 8

Learning materials developed by Global Maritime Learning Solutions (Pty) Ltd for the Transport 16
Education Training Authority (TETA). v 2021


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