Dangerous Goods Integrated Learner Guide 2022 - Part 1[125881]

ADVANCED
RISK MA

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ADVANCED
RISK MA

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ADVANCED

AC 4 - The Notification to Captain is described and completed according to international codes and
regulations
The commander/captain must be provided with written information about the dangerous goods
loaded on the aircraft.
For this purpose, the data from the Shipper’s Declaration for Dangerous Goods must be copied to
the document known as the NOTOC (Notification to Captain). The NOTOC is sometimes also
referred to as NOTAC - Notification to Aircraft Commander.
The format of a NOTOC may vary, in detail, from airline to airline but they basically cover the same
information. The purpose of the NOTOC is twofold. It is a legal document whereby the person
responsible for loading the aircraft certifies that the regulations have been complied with, and it
serves to inform the pilot in command of what has been loaded, and how and where.
The NOTOC must include:
• the proper shipping name, UN/ID number
• the class/division, subsidiary risks, packing group
• the number of packages and where the goods are located
• for radioactive materials: category and transport index
Producing the NOTAC/NOTOC by computerised means is acceptable, providing all the required
information is shown. Below is an example of a NOTOC.

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AC 5 - Documentation to be retained is identified and described according to international codes
and regulations

Under the Dangerous Goods (Consignment by Air) (Safety) Regulations Chapter 384 Subsidiary
Legislation, the documents required are Air Waybill and dangerous goods transport document i.e.

Shipper's Declaration for Dangerous Goods unless otherwise specified in the Technical Instructions.

Dangerous Goods consignors i.e. shipper and freight forwarder must keep these documents for at
least 6 months. Chapter 11 of Annex 18 deals with ‘Compliance’ which covers document retention,
as follows:

11.1 Inspection systems Each Contracting State shall establish inspection, surveillance, and
enforcement procedures with a view to achieving compliance with its dangerous goods
regulations. Note - It is envisaged that these procedures would include provisions for the
inspection of both documents and cargo and operators’ practices as well as providing a
method for the investigation of alleged violations (see 11.3).

11.2 Cooperation between States Recommendation - Each Contracting State should participate in
cooperative efforts with other States concerning violations of dangerous goods regulations,
with the aim of eliminating such violations.

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11.3 Cooperative efforts could include coordination of investigations and enforcement actions;
exchanging information on a regulated party’s compliance history; joint inspections and other
technical liaisons, exchange of technical staff, and joint meetings and conferences.
Appropriate information that could be exchanged include safety alerts, bulletins, or
dangerous goods advisories; proposed and completed regulatory actions; incident reports;
documentary and other evidence developed in the investigation of incidents; proposed and
final enforcement actions; and educational/ outreach materials suitable for public
dissemination.

11.3.1 Each Contracting State shall take such measures as it may deem appropriate to
achieve compliance with its dangerous goods regulations including the prescription
of appropriate penalties for violations.

11.3.2 Recommendation - Each Contracting State should take appropriate action to achieve
compliance with its dangerous goods regulations, including the prescription of
appropriate penalties for violations, when information about a violation is received
from another Contracting State, such as when a consignment of dangerous goods is
found not to comply with the requirements of the Technical Instructions on arrival in
a Contracting State and that State reports the matter to the State of Origin.

In the IATA Dangerous Goods Regulations (IATA DGR), documentation and instructions on its
completion for each consignment of dangerous goods are contained in Section 8, and here a
retention period of 3 month is required. The recommended period for retention of documents is six
months minimum.

AC 6 - The documentation to be distributed is explained according to international codes and

regulations

For airfreight, the documents which must accompany the dangerous goods shipment are the air
waybill and the Shippers Declaration for Dangerous Goods. A material data safety sheet (MSDS)
may also accompany the shipment if required.

The Material Safety Data Sheets provides information on:

• Classification e.g. if the chemical is classified as a dangerous good, hazardous substance or
both

• Health effects

• First Aid

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• Fire-fighting information
• Storage requirements
• Handling guidelines
• Spill management responses

Material Safety Data Sheets can be obtained from the manufacturer or supplier of the material and
must be current.

The original and the duplicate of the Shippers Declaration for Dangerous Goods must be attached
to the air waybill (stapled to the back of the air waybill). The shipper, operator (carrier/airline), the
captain, and the consignee will all require copies of their relevant documents.

Unless otherwise provided for in the ICAO Technical Instructions (TI), the person who offers
dangerous goods for transport by air must complete, sign, and provide to the operator a dangerous
goods transport document, which shall contain the information required by those Instructions.

The transport document must bear a declaration signed by the person who offers dangerous goods
for transport indicating that the dangerous goods are fully and accurately described by their proper
shipping names (PSN) and that they are classified, packed, marked, labelled, and in proper
condition for transport by air in accordance with the relevant regulations.

In addition to the languages which may be required by the State of Origin and pending the
development and adoption of a more suitable form of expression for universal use, English should
be used for the dangerous goods transport document. Note: 'Shipper’s Declaration’ is an IATA term,
however some shippers may call this document 'Dangerous Goods Transport Document' according
to ICAO terminology.

Whichever term is used, the format must always comply with the IATA specification.

Two copies of the declaration must be completed and signed by the shipper. For exceptions
regarding who may sign the dangerous goods declaration ref er to Section 8 - Documentation, of
the IATA DGR. The shipper may amend or alter the entries made on the declaration provided any
amendments or alterations are signed by the shipper. Entries in different handwriting or
handwriting and typing are not amendments or alterations.

The Dangerous Goods Acceptance Checklist is completed by the operator.

Consignments may be accepted for carriage if all the questions have been answered “Yes” or “Not
Applicable” as appropriate.

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If on completion of the acceptance checklist any question has been answered “No” the
consignment will not be accepted for carriage. It will be returned to the shipper, agent or carrier
who presented it, together with a copy of the acceptance checklist annotated with the reasons for
rejection. The second copy of the checklist should be retained on file.

The original completed checklist is retained on the accepting station file with a copy of the air
waybill.

Copies one and two are attached to the documents accompanying the consignment. Copy two is
for retention at the transhipment station, if applicable. Failure to attach the duplicate copies of the
checklist to the accompanying documents may result in delay at transit stations whilst a further
acceptance checklist is prepared.

ADDITIONAL READINGS

• www.icao.int/

• www.iata.org/

Practical workplace exercise

Refer to your workplace files and select an airfreight export or import file of an airfreight dangerous
goods shipment (if you cannot find one then you may use an example off the internet provided you
provided the resource/web address).

1. With reference to the file you have selected make a note of all the details of shipment
including the commodity, Proper Shipping Name (PSN), UN number, class of DG, packing
group, packing instructions, packing specifications, weight/size, origin, destination, carrier,
and routing.

2. With reference to the file you have selected explain the importance of why the goods have
been classified as dangerous.

3. With reference to the file you have selected describe the various parties to whom the DG
regulations apply and their roles and responsibilities.

4. What are limitations? With reference to the file you have selected identify any limitations
that apply.

5. What are state and operator variations?

6. With reference to the file you have selected make a note of the applicable relevant DG
documentation that applies to this shipment.

7. With reference to the file you have selected make a note of applicable marking and labelling
requirements.

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Please ensure that you correctly number and label all your practical workplace exercises
(formative assessments). This is over and above the summative a formative assessment and
needs to be uploaded to the LMS before you next class as part of your POE for TETA.

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