NEW HHDC HANDBOOK - draft

Parent
Handbook

2016

(NEED COVER)

April 2016

Dear Camp Families:
Hello and welcome to Harbor Hills Day Camp Summer 2016! By choosing Harbor Hills,
you are providing your camper with a fun and exciting summer, and more importantly,
giving your camper opportunities to build identity, enhance self-esteem, and grow in every
way.
This Family Handbook contains valuable information that will answer many of the
questions that may arise throughout the summer. It will also help you and your child get
the most out of your Harbor Hills experience. Please read through this carefully and keep it
for future reference.
Our theme this year is “Time Warp”! This summer we will be celebrating each week of our
eight weeks of camp with a different time period.
All Harbor Hills required forms, including health forms, are now available online on the
secure website. To access the forms, please log in using the secure log in username and
password you received. The deadline for submission of all forms is May 2, 2016.
If you have questions or need help, please contact us at [email protected].
You will begin to receive emails from Harbor Hills before and throughout the summer. In
addition to providing general reminders and announcements, these emails will be used in
the event of an emergency, to notify everyone quickly and effectively. Please be sure your
contact information is always current.
We are delighted that you are sharing your child with us this summer. We look forward to
seeing you at Spring Training (Grades 1-6) on Saturday, June 4, 2016 or
Kindergarten/Junior Camp orientation on Sunday, June 16, 2016.

Take care,

Fara and Hunter

Fara and Hunter

TABLE OF CONTENTS

Welcome To Camp .....................................................................................................................................................5
1.1 Important Deadlines and Dates ................................................................................................................5
1.2 Dates and Times of Camp .........................................................................................................................5
1.3 Parent Visiting..............................................................................................................................................5
1.4 Staying In Touch .........................................................................................................................................2
1.5 Parent Feedback .........................................................................................................................................2
1.6 Camp Pictures .............................................................................................................................................2
1.7 What To Bring On The First Day Of Camp .............................................................................................2

2 Harbor Hills Day Camp Approach and Staff Commitment.............................................................................3
2.1 The Harbor Hills Approach to Working with Children ............................................................................3
2.2 Staff/Parent Communication .....................................................................................................................3
2.3 Staff Commitment .......................................................................................................................................3
2.4 Visitors ..........................................................................................................................................................3
2.5 Harbor Hills Day Camp Behavior Safety Guidelines..............................................................................3
2.6 Bullying .........................................................................................................................................................4

3 Health & Medical Information .............................................................................................................................4
3.1 Camper Health Forms ................................................................................................................................4
3.2 Health Center and Medication...................................................................................................................5
3.3 Sun Protection .............................................................................................................................................5
3.4 Inclement Weather Policies .......................................................................................................................6

4 Arrival and dismissal ...........................................................................................................................................6
4.1 Transportation..............................................................................................................................................6
4.2 Attendance ...................................................................................................................................................6
4.3 Harbor Hills Bus Mail ..................................................................................................................................6
4.4 Early Pick up ................................................................................................................................................7
4.5 Harbor Care .................................................................................................................................................7
4.6 Harbor Care and Parent Transportation Procedures.............................................................................7

5 Personal Property and Equipment ....................................................................................................................8
5.1 Camp T-Shirts..............................................................................................................................................8
5.2 Clothing and Equipment.............................................................................................................................8
5.3 Lost and Found............................................................................................................................................8
5.4 Toys and Other Items From Home...........................................................................................................9
5.5 Sports Equipment........................................................................................................................................9

6 Food At Camp ......................................................................................................................................................9
6.1 Lunch ............................................................................................................................................................9
6.2 Food Allergies..............................................................................................................................................9
6.3 Birthdays.......................................................................................................................................................9

7 Safety.....................................................................................................................................................................9
7.1 Emergency Communication ......................................................................................................................9
7.2 Aquatics Program and Pool Safety ..........................................................................................................9

8 Programs.............................................................................................................................................................11
8.1 Focus Program (offered to 2nd grade campers)....................................................................................11
8.2 Elective Program (offered to campers entering 3rdgrade and up)......................................................11
8.3 Option Program (offered to Senior campers)........................................................................................11

9 Tipping Guidelines .............................................................................................................................................11
10 Teen Adventure..................................................................................................................................................12

10.1 Welcome.....................................................................................................................................................12
10.2 Important Teen Program Dates ..............................................................................................................12

10.3 Teen Travel Guidelines ............................................................................................................................12
10.4 Accommodations.......................................................................................................................................13
10.5 Teen Transportation .................................................................................................................................13
10.6 Trip Itineraries............................................................................................................................................13
10.7 Late Returns (LR)......................................................................................................................................14
10.8 Rainy Days.................................................................................................................................................14
10.9 Dress Code ................................................................................................................................................14
10.10 What to Bring.............................................................................................................................................15
10.11 Frequently Asked Questions ...................................................................................................................15

WELCOME TO CAMP

1.1 IMPORTANT DEADLINES AND DATES

Monday, Deadline for all required forms. These forms are available online and can be
May 2 accessed through the secure login at hhdc.com

Saturday, Campers are NOT permitted to attend camp without all completed and
June 4, 2016 processed forms on file.
12:00-4:00pm
Spring Training is an opportunity for all camp families in main camp (1st
grade-senior camp) to come and enjoy a few hours at camp getting ready
for the camp season. Meet Directors and Division Leaders and enjoy the
famous Harbor Hills BBQ.

Sunday, Junior Camp Orientation (10:30am) & Kindergarten Orientation (1:30pm)
Meet your division Leader, get to know your counselors, coaches and
June 26, 2016 specialists and enjoy camp activities.
10:30am – 12:00pm
1:30pm – 3:00pm

1.2 DATES AND TIMES OF CAMP

Monday, June 27 – Friday, August 19
(Note: There is no camp on Monday, July 4)

Camp Hours: 9:00 a.m.-4:00 p.m.
Harbor Care: 7:30-9:00 a.m. and 4:00-6:00p.m.

1.3 PARENT VISITING

Junior Camp and Kindergarten: Harbor Hills Day Camp has daytime visiting programs for mini-day,
full-day nursery camp, and kindergarten campers. Families will have the opportunity to visit camp, meet
the directors, your child’s Division Leader and counselors as well as observe a portion of your child’s
program.

Junior Camp Visiting Day: Week 3 of camp

Kindergarten Visiting Day: Week 4 of camp

1st - 4th grade: Visiting night is a popular and valued Harbor Hills tradition. Visiting night provides an
unparalleled opportunity for you and your camper to strengthen your bond and observe a portion of
your child’s camp program that has been a source of joy and delight for your child. On your camper’s
assigned visiting night, he or she will stay at camp, participate in extra activities, and eat dinner with
their group. You are invited to camp for dinner from 6:00 to 6:30. Over dinner, you will have a chance to
meet with your child’s Division Leader. At 6:30 you and your child will meet up. Campers will participate
in specific activities. PLEASE NOTE: Send a third bathing suit when your child(ren) stays for visiting
night.

Main Camp Visiting Night: Weeks 3 & 4 of camp

1.4 STAYING IN TOUCH

Campers receive a roster of their group to help new friends keep in touch with one another outside of
camp. Newsletters, weekly schedules, notices of special events, theme days and more will come home
via e-mail.

1.5 PARENT FEEDBACK

Harbor Hills Day Camp is planned and improved upon based on feedback from parents, campers and
staff. We really do want to know what you think about camp. When our online survey is sent to you, we
hope you will complete it, so we all can benefit from your comments and suggestions.

1.6 CAMP PICTURES

Camp pictures will be available online through the secure login of the Harbor Hills website. We will be
taking lots of pictures and posting them so you can see how much fun your campers are having each
day at camp. You will log into the secure site to view.

1.7 WHAT TO BRING ON THE FIRST DAY OF CAMP

Label all of these items, put them in a disposable bag and have your child(ren) bring them to camp on
the first day.

 2 Bathing Suits (Mini-day campers only need 1)
 1 bottle of sunscreen
 1 Raincoat (optional for inclement weather)
 1 pair of pool shoes (flip flops, crocs, or water shoes)
 2 Towels (Mini-Day campers only need 1)
 1 Sweatshirt/Pants (optional for inclement weather)
 1 large Ziploc bag LABELED and filled with a full change of clothes (recommended for all

campers entering Junior Camp through 1st grade)

When your child(ren) arrives at camp, they will be given a Harbor Hills backpack marked with their
name on it. Please use this backpack for the entire summer.

Items that come home everyday

 Backpack
 Bathing suits
 Towels

Items that stay at camp

 Pool shoes
 Sunscreen
 Sweatshirt/pants/raincoat
 Extra change of clothes

DO NOT FORGET TO *LABEL ALL OF YOUR CHILD’S BELONGINGS

*Order Labels from Label Daddy www.HARBORHILLS.labeldaddy.com use Promo Code
HARBORHILLS and save 25% on all orders!

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2 HARBOR HILLS DAY CAMP APPROACH AND STAFF COMMITMENT

2.1 THE HARBOR HILLS APPROACH TO WORKING WITH CHILDREN

At Harbor Hills, we relate to children as unique individuals who should be given opportunities to learn
new things, experience new challenges and develop new skills (both physical and social), while feeling
good about themselves. We believe this can be accomplished most successfully in a relaxed and fun
atmosphere, with the support provided to bring out the best in every single camper.
Being part of a group offers each child opportunities to share, work and play together, to strive for
common goals and to better understand the needs of others. Each camper also takes pride in the
group’s achievements and recognizes the significance of his or her own contributions to the group’s
success.
Every day at camp is filled with activities, friendship, spirit and adventure. All of this enables our
campers to enhance their own identity.

2.2 STAFF/PARENT COMMUNICATION

To speak with a Division Leader, call or email the camp and you will be contacted as soon as possible
to schedule a meeting. For your child’s safety and for the safety of all children, no adult is
permitted in camp program areas without the permission of the Camp Director. Please report
directly to the gazebo upon arrival for assistance.

2.3 STAFF COMMITMENT

Each member of our camp staff is carefully selected and trained and is an enthusiastic and caring
member of our camp community. Each staff member participates in an extensive camp orientation and
training program and pledges to keep all children safe from physical, sexual, verbal and emotional
abuse.

2.4 VISITORS

Visitors are not permitted to interact with campers or counselors during regular programmed activities.
To be approved to be onsite, please obtain permission from the camp office. Adults identified as non-
camp staff in program areas during the camp day will be asked to leave, unless they have prior
approval through the camp office. All Visitors are required to wear a visitor pass.

2.5 HARBOR HILLS DAY CAMP BEHAVIOR SAFETY GUIDELINES

Harbor Hills staff takes the safety of your child(ren) seriously. It is our job to protect your child(ren’s)
physical and emotional safety. Our staff receives extensive training on proactive behavior management
techniques, health, safety and security.
Staff and campers are expected to treat each other with respect. Campers will face consequences for
behaviors that disrupt activities, harm the safety (physical or emotional) of other campers and/or staff,
or violate camp rules. Consequences will be fair and appropriate, based on the intensity, duration and
frequency of the behavior. Campers will never be punished physically. However, camp staff may use
reasonable force to break up a fight, prevent violence or restrain an unsafe camper.

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Harbor Hills uses a multi-step discipline policy to address disruptive and/or unsafe behavior. To begin,
all staff members are involved in the pre-camp training on proactive and preventive behavior
management strategies. If a camper is involved in a behavior that compromises the safety of anyone
and/or breaks a camp rule, a parent/guardian will be contacted and an incentive program (star/sticker
chart, daily contract or other techniques) targeting specific behaviors will be discussed. Campers will
earn reinforcements at camp and/or at home for demonstrating improved behavior.

If the camper continues to display the same unsafe or similar behaviors, a parent/guardian will be
contacted to take the camper home early (camper may not ride the bus) and the camper may be
suspended from camp for the following day. If a suspension occurs, the camper and parent/guardian
will meet with camp administrative staff the next morning to help re-enter the camp program
successfully.

Should another incident occur, the camper may be sent home early and suspended for the next day. A
reoccurrence of the same or similar behavior will result in the camper being requested to leave camp.
The parent/guardian will pick up the camper. No refunds will be given. The camp director reserves the
right to make final decisions on any of the above guidelines.

2.6 BULLYING

Bullying involves a person expressing his or her power through the humiliation of another person.
Harbor Hills supports the rights of everyone to participate and enjoy all activities, free from any form of
bullying. Harbor Hills will make every reasonable effort to promote awareness of the problem of bullying
among all its participants, and to respond quickly and effectively to complaints or disclosures of
bullying.

3 HEALTH & MEDICAL INFORMATION

New Jersey Youth Camp regulations require that children be admitted to camp ONLY after the required
health forms are on file. We will check each camper’s file for complete records before camp starts. No
child will be allowed to attend camp, until the forms have been received and processed by our
Health Center. Processing of health information can take up to a week after receipt. Contact the office
if you have specific questions or need additional information. The deadline for the submission of all
required health information is May 2.

3.1 CAMPER HEALTH FORMS

To submit required camper health forms, log into the secure section at www.hhdc.com.
Health Forms:
 Camper Health History Form – basic health information, please complete and submit

electronically.
 Camper Physician Examination Form (PDF) – print, give to your child's physician to complete

and sign, then scan and email or mail back to camp.
 Camper Immunization Records – Please request a copy of your camper’s updated immunization

records from your camper’s physician and scan and email or mail back to camp
 Authorization to Medicate Form – only required for a camper’s taking prescription medication at

camp. Print form and bring to Health Center with medication in original packaging and physicians
signature.

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 Epi Pen Use Agreement form - only required for camper(s) who will have an Epi Pen at camp.
Please print form and brings to the Health Center with Epi Pen.

If you need help accessing or submitting forms, please contact the Camp Office at [email protected] or
973-895-3200. All required forms are due by May 2.

3.2 HEALTH CENTER AND MEDICATION

Please do not send your child to camp if he or she has a cold, fever or does not feel well in the
morning. An ill or injured child will be escorted to the Health Center by one of our staff for the health
professionals to determine if the child’s illness or injury warrants the parents/guardians to be called.
Parents are expected to respond promptly and pick up their child.

A child with a rash, fever, diarrhea or vomiting should not be sent to camp. Your child should be free of
symptoms for at least 24 hours before returning to camp. Please report all communicable diseases to
the nurse at 973-895-3200.

In the Essex and Morris county community, lice are an inherent problem in camps. If your child is sent
home with lice, note that Harbor Hills has a nit-free policy. Campers will be checked by a camp nurse
upon their return to camp and must be determined to be nit-free in order to attend. It is critical that
you check your children BEFORE sending them to camp.

Medication
Please do not send any medication in a camper’s backpack. This includes over-the-counter
medications. Please give all medication to your camper’s bus counselor. Prescription medicine must
be in the original pharmacy container with a pharmacy label and the child’s name on it. Over-the-
counter medication should be in a new unopened container.

If you administer medication to your child in the morning before camp, please contact the Health Center
at 973-895-3200 or by e-mail at [email protected]. Clearly indicate the camper’s full name, Division and
group. The nurse will be in touch with you about administration of the medication during the day at
camp.

Medication may be dropped off in the Health Center prior to the start of camp:
Drop off Dates at Harbor Hills: Saturday, June 4th; Sunday, June 12th; Saturday, June 18th; and
Sunday, June 26th
Drop off Date in Essex County (Location TBD) - Wednesday, June 22nd

All medication must be in the Health Center with the (physician’s) or doctor’s written
authorization before your child(ren) arrive for their first day of camp. If you have questions
about the delivery of medication, please call the office at 973-895-3200

The camp nurse will discuss any concerns you might have. Please do not attempt to contact the
counselors directly regarding medical matters. The nurse will update the Division Leader and
counselors with medical matters when necessary.

3.3 SUN PROTECTION

We recommend that your child be protected with sunscreen, preferably a long-lasting, water-resistant
variety. Apply the lotion every day BEFORE your child(ren) leave for camp. Please also send additional
sunscreen to camp to be reapplied during the day. If you choose not to send your child(ren) with
sunscreen we will use the camp sunscreen, Rocky Mountain Sun Screen SPF 30. At Harbor Hills we

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Remind your child(ren) NOT to share sunscreen – another child may have an allergic reaction to the
sunscreen your child(ren) use. We also suggest campers bring a hat to wear outside to help shield their
faces from the sun. Clearly labeled hats, should stay in your child’s bag and be brought to camp every
day.

3.4 INCLEMENT WEATHER POLICIES

The following inclement weather policies are in place:
Excessive Heat/Poor Air Quality - If temperature or air quality necessitates changes in the regular
schedule, outdoor activities will be limited to periods of no more than 30-45 minutes at a time. Campers
will be encouraged to take frequent water breaks. Field trip destinations may be changed due to
weather conditions. Some indoor activities may be substituted for outdoor group time as conditions
necessitate.

Lightning - The pool will be closed and the pool area cleared until 30 minutes after the last sighting of
lightning in the area. Outdoor activities will move indoors.
Rainy Day- Campers will take part in a fully scheduled program of activities regardless of the weather.
On a rainy day, all Junior Camp and Kindergarten campers will enjoy a full day of activities on the
Harbor Hills grounds. All campers entering 1st grade and up may spend a portion of the day off Harbor
Hills’s grounds enjoying regular camp activities at an outstanding indoor sports facility.

4 ARRIVAL AND DISMISSAL

4.1 TRANSPORTATION

All Harbor Hills buses have a licensed bus driver, a bus counselor, seat belts and air conditioning. All
campers must wear seat belts and remain seated when the bus is in motion.

Camp families will be notified regarding pick-up and drop-off times prior to the start of camp. Please
note that times are approximate for the first few days as there may be some possible delays in the
morning pick-up and afternoon drop-off during the first week.
A parent or appointed guardian must meet your child in the afternoon. Please complete the online
Camper Authorization Form and submit to the camp office in advance of the specific person/people you
are authorizing us to release your child to. Bus Counselors will keep a list of names.
Being prompt makes the bus ride as short and smooth as possible for campers and your cooperation is
greatly appreciated. THERE IS NO FOOD ON THE BUS DUE TO FOOD ALLERGIES. WATER IS OK
TO SEND WITH YOUR CAMPER.

4.2 ATTENDANCE

Please notify the Camp Office by e-mail at [email protected] of absences or schedule changes as soon
as possible. You also may call the Camp Office 24 hours a day at 973-895-3200.

4.3 HARBOR HILLS BUS MAIL

All of your questions, comments, requests, and responses are important to us. The Harbor Hills Bus
Mail is a convenient way to forward these messages. The Bus Mail can be used to send a message to
your child’s Division Leader, the Nurse, the Director, or the camp office. While we are sure you will find

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the Bus Mail a convenient and efficient way of communicating with camp, please be assured that you
are always welcome to speak with us personally.

Your bus counselor provides a supply of Bus Mail envelopes. If you need more Bus Envelopes, please
ask your bus counselor.

To use the Bus Mail, all you need to do is:

 Insert your message (transportation changes, permission slips, payments, notes, etc.) into the Bus
Mail envelope.

 Write your camper’s name, group, and bus # on the envelope, then place a check mark in the box
next to the person to whom you would like the mail delivered.

 Hand the sealed envelope to your child’s bus counselor or bus driver.

 The bus driver or counselor will forward all envelopes to the camp office where they will be
distributed to the appropriate camp personnel.

4.4 EARLY PICK UP

If you need to pick your child up prior to the normal departure time, please give a note to your child’s
bus counselor in a Bus Mail envelope or call the camp office. When you arrive at camp to pick your
child up, please report to the Gazebo where your child must be signed out. Please note: ALL EARLY
PICK-UPS SHOULD OCCUR BEFORE 3:15PM.

4.5 HARBOR CARE

Harbor Hills offers an extended hours program for parents who are working and cannot be home when
the bus arrives. There is no additional charge for the service. You may drop your camper off anytime
between 7:30am and 9:00am and pick up by 6:00pm. Your child will be supervised by Harbor Hills staff
members during his/her Harbor Care stay. If you would like your child(ren) to stay at Harbor Care in the
afternoon, please call or email the office or send a note with Bus Mail.

4.6 HARBOR CARE AND PARENT TRANSPORTATION PROCEDURES

AM Harbor Care drop off at Harbor Hills between 7:30 AM & 9:00 AM, Please pull into the parking
lot through Gate #2 and check your camper in with a member of our Harbor Care staff at the Gazebo.
The staff member will then take your camper to the Crazy Crawl. At approximately 9:00 AM, our staff
will then take the campers to their bunks where they will meet up with the other campers in their group
and begin a fun day at Harbor Hills.

AM Parent Transport drop off between 9:00 AM & 9:30 AM (Main Camp & Teens) Please pull into
Gate #1 and the arrival team will help your camper out of the car. Then follow the buses through the
parking lot and exit through the back gate.

AM Parent Transport drop off between 9:00 AM & 9:30 AM (Junior Camp) Please pull into Gate #1
and follow the buses through the parking lot to Junior Camp and the arrival team will help your camper
out of the car. Then exit through the back gate.

PM Parent Transport Pick up (4:00 PM) Please wait outside of Gate #1 until a member of our staff
opens the gate and lets the cars in. Proceed to the pavilion where a staff member will escort your child
to the car. Then proceed around the driveway and exit through Gate #2

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PM Harbor Care Pick Up (4:05 PM – 6:00 PM) please pull in through Gate #2 and park your car in the
parking lot. Then proceed to the Main Office where you will sign your child out with one of our staff
members. We will then radio to Harbor Care to bring your camper down to the office for you.
IMPORTANT: The first time you pick up your child please bring ID with you.

5 PERSONAL PROPERTY AND EQUIPMENT
5.1 CAMP T-SHIRTS
Each camper will receive one complimentary camp t-shirt on picture day (July 12th or Aug. 2nd), in the
size indicated on the camper’s application. If you did not indicate a size, we will guess what might fit a
camper of a specific age and that is what your child will receive.
5.2 CLOTHING AND EQUIPMENT
Campers should wear comfortable, practical clothing to camp. This is camp after all and messy
activities are likely. All clothes and other possessions, including towels, swim bags, water bottles,
goggles, sneakers, etc., should be clearly labeled with your child’s full name, division and group. FLIP-
FLOPS, CLOGS, CROCS, SANDALS, “JELLIES” OR SIMILAR RUBBER SHOES ARE NOT
PERMITTED, except as pool shoes. Closed-toe and closed-heel shoes are the safest (sneakers or
tennis shoes, but no “heelies”). Hats are strongly recommended. Swimming goggles may be used in
the pool.
5.3 LOST AND FOUND
Items misplaced around the building will eventually find their way to the Lost and
Found. WHEN ITEMS ARE PROPERLY MARKED THEY CAN BE IDENTIFIED
AND RETURNED MORE EASILY! Clothing and other items will be displayed for
individuals to claim at the end of each week. *Order Labels from Label Daddy
www.HARBORHILLS.labeldaddy.com use Promo Code HARBORHILLS and save
25% on all orders!

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5.4 TOYS AND OTHER ITEMS FROM HOME

Campers must not bring toys, water guns, trading or other cards, candy, gum, or expensive personal
items to camp (i.e., cell phones, cameras, iPods, jewelry, electronic games, etc.). They may get lost,
stolen, broken and will be taken away for the day. Harbor Hills is not responsible for items that may be
lost or stolen and we thank you for your cooperation.

5.5 SPORTS EQUIPMENT

In general, sporting and athletic equipment is supplied by Harbor Hills and stored appropriately.

6 FOOD AT CAMP

6.1 LUNCH

A kid friendly camp lunch is provided and includes a hot entrée, alternate sections, a variety of yogurts,
fruits and salad bar daily. Drinks, morning and afternoon snack are also provided daily to all of our
campers. A sample menu is online at www.hhdc.com in the secure area.

6.2 FOOD ALLERGIES

Our camp is a peanut & tree nut aware environment. No peanut products or nut derivatives are
permitted at camp. No outside food is allowed in camp or on the bus. An increasing number of
campers have severe food allergies. It is critical you instruct your child(ren) not to share food
with other campers. Harbor Hills has a dietary specialist on staff to educate parents on food options at
camp. If your child has special dietary needs/food allergies and you would like to meet with the dietary
specialist please contact the office at [email protected] or 973-895-3200.

6.3 BIRTHDAYS
We are delighted to share in the celebration of your child’s birthday. On the day of your child’s birthday,
we will supply a special dessert for your camper and their group to enjoy at no additional cost. If you
have questions regarding the birthday treat please contact the office at 973-895-3200.

7 SAFETY

7.1 EMERGENCY COMMUNICATION

On rare occasions, it is critical that we be in immediate contact with a parent. Be sure to keep your
contact information up to date with current cell phone numbers that will be answered in the event of an
emergency. Please inform all of your emergency contacts that they have been listed! All Harbor Hills
Division Leaders carry walkie-talkies and are in constant contact with each other, as well as with the
Camp Office and the Health Center in the event of an emergency.

7.2 AQUATICS PROGRAM AND POOL SAFETY

Swim Instructors/Lifeguards
Lifeguards/Swim Instructors at Harbor Hills are all certified by the American Red Cross in:

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 WSI (Water Safety Instructors)
 Lifeguarding
 First Aid
 CPR/AED

Pool Depths

The pools at Harbor Hills cater to all swim abilities

 Jr Camp Pool 2ft - 4ft (slide at 4ft)
 Pool 1 3ft - 4ft
 Pool 2 Dive Pool 5ft - 9ft (Deep water testing in 5ft area)
 Pool 3 Horseshoe Pool 1ft - 3ft
 Pool 4 Slide Pool 3ft - 7ft (Shallow slide 4/5ft, Deep Slide 6ft)

Swim Levels

Determining Swim Abilities

The Harbor Hills instructional swim program is consistent with the American Red Cross “Learn to Swim”
program. This program consists of six levels that contain the skills needed to instruct swimming for a
beginner to the most advanced swimmer. At Harbor Hills, our Aquatics Program is designed to provide
the best possible environment for each camper’s success.

Each camper’s initial placement into a swim group is determined by reviewing the prior year’s records
and his or her performance during the individual swim evaluations conducted on each camper’s first
two days of swim.

In order to provide the best possible experience, each camper is placed in a group, according to his or
her swimming ability. Swim groups are sometimes adjusted in order for each Camper to get the most
success from our swim program.

Swimming in the Deep End

During Recreational Swim each camper has a chance to take the deep water test, where they can earn
1 of 3 Bracelets

 Green Bracelet – Allowed in Pool 3 and the shallow section of Pool 1; not allowed on slides or
Pool 2 & 4

 Yellow Bracelet – Allowed in Pool 1, Pool 3, and the shallow section of Pool 4; allowed on
shallow slide only; Not allowed in Pool 2

 Red Bracelet – Allowed in all pools; allowed on all slides.
Every camper’s initial bracelet is determined by reviewing the prior year’s records. New campers and
campers wanting to earn a higher bracelet take the deep water test. This demonstrates their ability to
swim to safety and demonstrate certain technical skills of swimming. The deep water test is taken in
the 5ft area of Pool 4, and consist of 2 lengths of swimming, 30 seconds treading water, 15 second
back float and a brief demonstration of underwater swimming.

This test is the same for a Yellow bracelet or a Red bracelet, campers are awarded a Yellow bracelet if
they can successfully complete the deep water test with confidence, and campers are awarded a Red
bracelet if they can successfully complete the test with confidence, showing great stamina and
demonstrating proper swim techniques and breathing methods. This test is administered by one of the
Lifeguards/Swim Instructors during Recreational Swim.

Swim Rules

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Safety is always a priority in the pool area. It is important that pool procedures are followed at all times.

 Counselors will be assigned to a specific swim group and assist Swim Instructor with lessons.
 During the Recreational Swim in the afternoon, counselors participate with campers from within

the pool.
 A Buddy Check will take place before, after and every 15 minutes during Recreational Swim.

Once each camper is identified with their buddy, and a full group head count has been taken the
Pool Director will let the campers know they may return to the pool.
 All counselors must accompany their group while entering and exiting the pool area.
 No running anywhere in the pool area.
 No food or drink in the pool area (water bottles only)
 American Red Cross Lifeguards are guarding all pools at all times
The Pool Director may close the pool, putting the safety of campers and staff first as required by the
Health Department. In the event this occurs, an alternate activity will be provided for campers.

Questions and Concerns

If you have questions or concerns about our swim program, please contact our Aquatics Director,

Mark Franklin, anytime during the year at [email protected] or 973-895-3200.

8 PROGRAMS

8.1 FOCUS PROGRAM (OFFERED TO 2ND GRADE CAMPERS)

The Focus Program allows campers to select one activity to be included in their daily schedule. The
hour long focus takes place once each day for a one-week period. This provides our 2nd graders with a
chance to have a concentration in the activities they enjoy most. The process repeats itself each week
giving campers the opportunity to develop their decision-making skills and the ability to personalize
their program. With a wide variety of choices, including sports, creative & performing arts and outdoor
adventure, campers can select from their favorite activities or they can try something completely new!

8.2 ELECTIVE PROGRAM (OFFERED TO CAMPERS ENTERING 3RDGRADE AND UP)

The Elective Program allows campers to select hour-long activities to be included in their daily
schedule. The electives take place for a one-week cycle. This provides our campers with a chance to
spend more in-depth time on the activities they enjoy most. In addition the Elective Program enhances
campers’ sense of initiative and individuality, strengthening their skills & self-confidence in their chosen
area. Campers frequently select a favorite activity or expand their repertoire by trying something
completely new!

8.3 OPTION PROGRAM (OFFERED TO SENIOR CAMPERS)

The Option Program offers Senior Campers an additional time each day to make an individual choice.
They select this hour long option period daily for that day only, throughout the entire summer. The
Option Program gives Senior Campers the ability to interact with other campers within their division
daily.

9 TIPPING GUIDELINES

During each camp season, we receive numerous telephone calls from parents requesting guidelines
pertaining to gratuities for counselors and other staff members. While we feel this is a personal matter

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between parents and staff, we want to provide some guidance and offer the following suggestions
based on what gratuity practices have been in past years.

Based on an 8 week enrollment, the following information is only a guide.

When you send a gratuity on your camper’s last day of camp, or at some point during their last week
please send the gratuity via bus mail. Tip envelopes are available from your bus counselor or, if using
your own, please write the staff person’s name and group on the envelope. The bus counselor will
make sure all envelopes are kept safely for staff members, given to the camp office and distributed to
the staff you designated on your camper’s last day. Checks are preferred, make the check out to the
specific person you want it to go to. Gratuity checks cannot be made out to Harbor Hills Day Camp.
Thank you.

Counselors……………………………………………………………………………………. $60.00 each
Division Leader……………………………………………………………………………….. $40.00 each
LIT (Leader in Training)……………………………………………………………………… $30.00 each
Teen Travel Division Leader………………………………………………………………… $60.00 each
Teen Travel Counselors…………………………………………………………………….. $60.00 each
Bus Driver……………………………………………………………………………………... $25.00 each
Bus Counselors/Harbor Care Staff…………………………………………………………. $30.00 each
Swim Instructor……………………………………………………………………………….. $25.00 each
Dietary Specialist…………………………………………………………………………….. $25.00 each
Program Specialists (if you child has a favorite)………………………………………….. $20.00 each

10 TEEN ADVENTURE

10.1 WELCOME

Welcome to the HHDC Teen Adventure Program for 2016. We look forward to another great year for
HHDC and our outstanding Teen Program.

Whether you are a veteran HHDC family, or just joining us for the first time, the information that follows
will assist your preparation for a successful summer.

The following sections contain important information that will familiarize you with the procedures,
expectations and facts about the program. Should you have any additional questions, before or during
the camp season, please feel free to call Nicky at the Camp Office (973-895-3200).

10.2 IMPORTANT TEEN PROGRAM DATES

June 23 Teen BBQ 5:30 – 7:00 PM
June 27 Swim Test

10.3 TEEN TRAVEL GUIDELINES

The Teen Program at HHDC has been designed to provide an age appropriate, stimulating and exciting
camp experience. It recognizes your age and maturity, and provides a program that is completely
different from the traditional day camp experience.

As a Teen Adventure camper, you will be spending your days, and several nights, away from the
regular day camp/home setting. To ensure the success of the program, you are required to be a

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responsible member of the camp community. Below are several important guidelines to ensure a safe
and successful experience.

CAMPER CONDUCT
1. Listen carefully to your counselors at all times and follow their instructions. Remember, you will be
off site at places you have not been before. When a counselor is speaking, be sure to listen.
2. Campers need to behave appropriately with one another. This includes language, comments, or
physical contact. Any public display of affection (PDA) by campers is prohibited.
3. Your safety is our primary goal! You will be in public places where there will be other people around.
There is to be no interacting with strangers or non-camp friends while in the program. Remember to
stay with your fellow campers and your counselors.
4. HHDC campers have a reputation of being good citizens! We expect you to continue that tradition.
Therefore, please be responsible for your own belongings and leave any site visited cleaner than when
you first arrived.
5. When visiting public places, it is vital to understand that you must behave appropriately. Therefore,
follow and respect all local rules in public places, such as buses, vans, hotels, etc.
6. Teen Adventure Campers are permitted to use and carry cellular phones with them on trips for
emergency use. However, each teen is responsible to safeguard their phone and monitor their own
usage. Prior to camp, please take a moment to review with your teen appropriate use of their cell
phone. Campers may not misuse their phones by texting and/or sending inappropriate or unwanted
messages or photos. There is a zero tolerance for cyber-bullying. Any camper who participates in
cyber-bullying will be required to leave the program and there is no refund of tuition.
Please remember that these guidelines are designed to ensure that your summer will be safe,
enjoyable and organized. We are confident that, if you follow these rules, you will have a terrific
summer!

10.4 ACCOMMODATIONS

Accommodations are “A” rated with camper/staff rooms all on the same floor. Room assignments
consist of up to four same sex campers per room. Room selection is decided by the Teen Director
(with input by the campers), prior to each trip.

10.5 TEEN TRANSPORTATION

Teen campers will be transported to and from camp on HHDC buses. Upon arrival at camp, our Teens
will assemble and be assigned a camp bus for day trips, or will enjoy traveling in luxury coach buses for
extended trips.

10.6 TRIP ITINERARIES

Trip itineraries are available online in the secure area. Teen itineraries offer general information on the
types of activities for each specific trip, as well as provide suggestions on clothing needs and
necessities particular to those trips.

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10.7 LATE RETURNS (LR)
There are various trips scheduled throughout the summer when the Teens will arrive back to camp after
the normal dismissal time (dates listed below). On late returns (LR), all campers need to arrange for
parent pick-up at camp, or at the Livingston Mall parking lot (southwest corner of the mall parking lot (by

Macys). The lot is on the outer edge of the oval road going around the mall. This is near the intersection of Walnut

and South Orange Avenue). Pick-up times will be noted in the weekly trip itinerary schedule.
June 29th

July 14th July 27th
August 11th August 18th

10.8 RAINY DAYS
Campers take part in a full program of scheduled activities every day. Remember: Bring rain gear as
well as a sweatshirt in your backpack just in case the weather becomes inclement. If an outdoor
activity is interrupted by weather conditions, an alternate indoor program will be scheduled.
10.9 DRESS CODE
Campers should dress appropriately for the activities scheduled. If your camper is not properly attired,
they will not be permitted to participate in camp activities and a parent/guardian will be notified and
asked to bring appropriate attire

 Please avoid clothing with inappropriate sayings, pictures and profanities.
 We ask that the girls do not wear spaghetti straps or shirts that reveal underclothing.
 No short shorts please.
 Please don’t wear any shirt/short combo that reveals the midriff.
 Tankinis and one-piece bathing suits are allowed.

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10.10 WHAT TO BRING

Day Trips

· Backpack

· Towel/Bathing Suit/Sunscreen

· Rain slicker/sweatshirt/umbrella

· Extra shirt/shorts/sandals

Overnight/Extended Trips · Toiletries – in non-breakable bottles
· Jacket – lightweight
· Shorts – 2 or 3 pair · Insect repellent
· Slack/Jeans/sweats – 1 pair
· Shirts – camp tee shirt plus extra · Hat
· Underwear – 4 pair · 2 plastic bags – one for wet clothes and one for
· Casual Shoes – sneakers or sandals
· Socks – 4 pair dirty clothes
· Sleepwear – pajamas/tee shirt and boxers · Water bottle – clear, pop up type to refill
· Hair Dryer – if you need one · Pillow – for the bus ride
· Sleeping Bag – must have for camp

overnight/optional for hotel stays

· Swim suit/beach towel/sunscreen

Miscellaneous

Medications – Must be in its original container and given to the nurse upon camp arrival, with
completed Authorization to Medicate Form (see Section 3 for more information)

*Please check weekly itineraries for additional required items.

10.11 FREQUENTLY ASKED QUESTIONS

Q. Can the teens bring cameras with them?

A. Yes, however video recording and the transmission of pictures by cell phone are prohibited.

Q. Can the teens bring cellular phones and other electronic devices with them on the trip?

A. Teen Adventure campers are permitted to use and carry cellular phones with them on the trips
for emergency use. However, your teen is responsible to safeguard their phone and monitor their
own usage. Prior to the trip, please take a moment to review with your teen appropriate use of their
cell phone. Campers may not misuse their phones by texting and/or sending inappropriate or
unwanted messages, photos or videos. There is zero tolerance for cyber-bullying. Campers
involved in such incidents, and their parents, will meet with the Director. In addition, behavior of this
type could lead to suspension or dismissal from the program. There is no tuition refund if a camper
is asked to leave the program.

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