Carroll Community College Website Redesign Milestones

CARROLL COMMUNITY COLLEGE
WEBSITE REDESIGN MILESTONES

Phase Task Start Date Completion Resources - Comments
Date Intentionally left blank
Training Ektron Administration Training for viewing; names of
Documentation Develop Website Content Standards Document. individuals were added
Content to this column
Entry/Migration
Training 5/14/2014 5/16/2014
Site Build 5/19/2014 9/16/2014
Site Build
Content Create Current Departmental IA Worksheets. 5/2/2014 7/22/2014
Entry/Migration WCMS Training: Templates and Widgets 6/2/2014 6/2/2014
QA Testing - Client Review 6/3/2014 6/20/2014
Training 25Live Test Integration 6/5/2014 10/3/2014

Documentation 25 Live Pre-content Entry 6/5/2014 10/3/2014 technical prerequisite
Training Web Standards Members Identify Staff Who Need 6/30 - 7/31 Freelance writer starts
Site Build Website Best Practice, Templates and Widget 6/11/2014 6/17/2014 writing content for new pages that
Site Build Training. do not have specific content
Site Build Web Standards Provides Feedback on Milestones. 6/11/2014 6/24/2014 owners
WCMS Training: Advanced Topics 6/18/2014 6/18/2014
Site Build 6/23/2014 6/30/2014 technical prerequisite
Address QA Issues from Client Review. 6/23/2014 7/11/2014
Content Configure and Test Colleague Connector. 6/30/2014 6/30/2014
Entry/Migration Carroll Staging Final Update.
7/1/2014 ongoing
Documentation Audit existing redirects, shortcut URLs, landing pages,
Training and popular external links. Identify corresponding
Content pages on new site for later milestone.
Entry/Migration
Workflows/Site Build Freelance Writer Works with Content Editors to 6/30/2014 10/23/2015
Create New Content in the Existing CMS.

Create Governance Document (Draft). 7/17/2014 9/15/2014
WCMS Training: Hands-on Training including 7/28/2014 8/8/2014
Collegaue Connector
9/16/2015 10/3/2014
IA Dept. Worksheets are Developed.
9/16/2014 10/31/2014
Enable Active Directory integration for user accounts
(needed prior to workflow setup).

Phase Task Start Date Completion Resources Comments
Date
Documentation
Web Standards Receives Website Content Standards, 9/18/2014 9/24/2014
Documentation Provides Feedback on Governance Standards and
Reviews Changes to Milestones.
Training
Training TAG Leadership Reviews and Provides Feedback on 9/25/2014 9/29/2014
Documentation Governance Standards and Milestones.
Documentation
Documentation Departments are Contacted to Arrange Training 9/24/2014 9/30/2014
Documentation Sessions for Website Best Practices, Templates and
Training Widgets. 9/24/2014 10/9/2014
Training Training Materials are Prepared. 9/30/2014 10/7/2014
Training
Training Executive Team Reviews and Provides Feedback for 10/7/2014 10/8/2014
Training Governance Standards.
Documentation 10/8/2014 10/8/2014
Training Changes are Made to Governance Standards Based
Documentation on Executive Team Feedback. 10/14/2014 10/14/2014

Revised Governance Standards Provided to Executive 10/10/2014 10/10/2014
Team.
10/13/2014 10/13/2014
Executive Team Reviews Changes to Governance
Standards and Approves the Standards. 10/16/2014 10/16/2014
Content Editor Training Session 1: Best Practices,
Templates, Widgets and Using the Existing CMS 10/17/2014 10/17/2014

Content Editor Training Session 2: Best Practices, 10/20/2014 10/20/2014
Templates, Widgets and Using the Existing CMS 10/20/2014 10/20/2014
10/21/2014 10/21/2014
Content Editor Training Session 3: Best Practices,
Templates, Widgets and Using the Existing CMS 10/21/2014 10/28/2014

Content Editor Training Session 4: Best Practices,
Templates, Widgets and Using the Existing CMS

Content Editor Training Session 5: Best Practices,
Templates, Widgets and Using the Existing CMS
Milestones Presented to PAC.
Content Editor Training Session 6: Best Practices,
Templates, Widgets and Using the Existing CMS

Executive Team Reviews and Provides
Feedback/Approval for Milestones.

Phase Task Start Date Completion Resources Comments
Date
Training Content Editor Training Session 7: Best Practices, 10/22/2014 used to aid MACS & IT Web
Templates, Widgets and Using the Existing CMS 10/22/2014 Services in determining when
Content Departments Identify Content Editors/Approvers, a End of Dept. departments may need assistance.
Entry/Migration Team Leader and Create Timeline for Developing Training 10/31/2014
Their Department Web Pages, from Brainstorming to Session technical prerequisite
Content Adding Content in the Existing CMS. 12/12/2014 coding/development
Entry/Migration End of Dept. coding/development
Content Editors Brainstorm Content Copy and Training 12/5/2014 assess if project is progressing as
Site Build Update Existing and Create New Content Pages in the Session 12/12/2014 planned or if milestone dates need
Existing CMS. 12/12/2014 to change
Workflows Implement Internal Site Search, External SEO and 11/3/2014 12/12/2014
Site Build Analytics. technical prerequisite
Site Build Create Workflows in the WCMS. 11/3/2014
Build a New Credit Enrollment Form. 11/3/2014 afternoon session, required
Documentation Build Other HTML Based Forms. 11/3/2014 training
morning session, required training
Content Re-evaluate Milestones. 12/8/2014 12/12/2014
Entry/Migration
Site Build Content Moves from Existing CMS to WCMS. 12/15/2014 2/6/2015
Content 2/27/2015
Entry/Migration Implement Redirects and URL Aliases in New 12/15/2014
Implementation Environment. 3/27/2015
Content 3/2/2015 3/27/2015
Entry/Migration Final Review of Content in WCMS (New Site Staging 3/2/2015 5/1/2015
Content Pages). 5/1/2015
Entry/Migration Beta Testing 5/8/2015
Training 5/15/2015
Fix Errors and Broken Links. 4/6/2015 5/22/2015
Training 4/6/2015 5/25/2015
Content Begin Updating New WCMS Content in Sync with 5/4/2015
Entry/Migration CMS Updates. 5/11/2015
Implementation Content Editor and Approver WCMS Training: Session 5/18/2015
1 5/25/2015
Content Editor and Approver WCMS Training: Session
2

Content Editors Make Minor Updates to Content that
has Changed Since Previous Reviews.
New Website Goes Live.

Phase Task Start Date Completion Resources Comments
Implementation 25Live Goes Live. Date

5/25/2015 5/25/2015