02.05 L3 Contractor HSE Management_HSE Plan Guideline

PGB GPU CONTRACTOR HSE PLAN GUIDELINE

Site HSE Plan preparation guideline

The Site HSE Plan is not intended to replace the existing PETRONAS Technical Standard and HSE procedures, but to complement
them. It also serves as guideline for HSE requirements to contractors involved in PGB GPU activities. This guideline describes the
process and the key elements of developing and implementing Site HSE plan. The purpose of this plan is to:

a) Ensure the requirements and expectations of PGB GPU Policy and regulatory requirements are addressed
b) Identify key activities, role and responsibilities as to meet contract goal
c) Identify potential hazard, risk and its control
d) Enable contractor to estimate time and resources to implement HSE plan

No Element Reference Description Evidence (Submission)

1.0 Site HSE plan

1.1 Scope of work Contract Brief the nature of work that involves in this contract, Brief explanation on

Scope of work but not limited to: nature of

work/Summary

- Civil work (e.g. Building renovation, road

construction etc.)

- Confined Space

- Working at Height

- Hazardous Chemical Handling

- Excavation

- Lifting Operations

- Scaffolding

- High Pressure Water Jet

- Piping work (e.g. cutting, welding, painting etc.)

- Electrical/Instrumentation work

- Inspection

- Grass or tree cutting

- Blinding

- Transportation

- Offshore activities (e.g. diving)

Note:
1. Contractors shall ensure that they have been
briefed by Contract Owner on PGB 02.01 L3 Chemical
Hazardous Management and copy of Safety Data
Sheet (SDS) shall be made available at all times.
2. All contractors shall take full responsibility of their
sub-contractors in all HSE aspects.
3. Contract Owner shall ensure that all requirements
and agreements are mentioned in the contract, if:
(Example situation) Contractor A and Contractor B
are both term contractors and at the same time,
Contractor A would like to engage the same
Contractor B as their sub-contractor. Hence;
 Contract Owner for Contractor A shall notify

Contract Owner for Contractor B on the above
subject
 A mutual agreement shall be made and agreed
by both Contract Owners on the above subject

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 Contractor B shall provide the list names of

involved workers and to state in the agreement

 The agreement shall be stated in HSE Plan

 The involved workers of Contractor B may use

their own company logo at their coverall

 Contractor A shall be responsible towards

Contractor B in all aspects throughout the

project.

1.2 Contract Kick Minute of  Contractor shall submit approved MOM Copy of approved kick of
1.3 off meeting Meeting
(minute of together with action items/matters arising MOM
1.4 meeting) Malaysia Act,
1.5 Guideline, progress. Approval from Contract Owner
1.6 Legislation Enactment
International Superior
1.7 Code and
Standard  List of applicable legislation that is related to  List of applicable
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this contract (i.e. Malaysia legislation, legislation

international codes and standards etc.)  Copy of JKJ 103

 Contractor shall attach copy of (i.e. JKJ 103, from (evidence of

blasting approval letter) if deem necessary. submission to DOSH

office is required)

 Copy of blasting

approval letter from

Suruhanjaya Tenaga

 Copy of approval/

notification letter

from DOE

Organization Contract scope  List of personnel names together with his/her  Worker name list
Chart of work
position and competency that will involve in (PM, direct workers,

this contract including sub-contractor. sub-contractor)

 Site organization chart. (key persons and sub-  Site organization

contractor as per contract requirement). chart (key person)

 Contractor organization chart shall be approved

by Contract Owner.

Position role Contract scope  Clearly define roles and responsibilities for each  Key person roles
and of work
responsibilities position in the chart including sub-contractor. and responsibilities

 Shall identify position that is responsible/ focal

person to monitor HSE plan implementation,

contract, site, HSE focal person.

HSE Contract scope  Clearly define lagging indicator (i.e. LTI,  List of lagging
performance of work and
target (lagging PGB GPU HSE estimated safe man hours, Major Loss of indicator.
and leading KPIs
indicator) Primary Containment (LOPC)).  List of leading

 Clearly define leading indicator (i.e. walkabout, indicator

Unsafe Act/Unsafe Condition (UA/UC), (frequency/person

Behavioral Safety (BS) shall determine involved)

frequency and who will involve in each of the

event. Management participation is

compulsory.

Safety briefing PGB GPU  Safety Briefing: refer to PGB GPU’s induction  Records of training
and training Training
Matrix training procedure (contractor and sub-

 Contractor shall ensure their worker and sub- contractor). Name

contractor has attended the training as per list shall be similar
training matrix and the training is conducted by as per element 1.4.

trained or competence person (Attendance

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sheet or training record and training plan is  Trainer
required and shall be approved by Contractor competencies
Project Manager – Refer Table 2 and Table 3)
 Training plan

Mandatory Trainings:

Training Validity Trainer Remarks
2 years Competencies/
1 WAH Training provider Worker
Awaren who are
ess & NIOSH WAH involved
Body Training/ in WAH
Harness Competent
Trainer

2 Safe 2 years Competent Worker
Trainer who are
Handlin Note : Trainer to involved
brief their worker in
g of and to include chemical
SHOC for handling
Chemica registered
chemicals in the
l (SHOC) module

3 Abrasiv 2 years Akademi Binaan Applicabl
e (Refer Malaysia/ e to
Blasting Factory Institute of blasting
and Materials, operator
Machin Malaysia
ery Act
1967,
Reg. 29)

4 PPE 2 years Competent SHO/ All
Competent worker
Trainer

5 Respirat Refer to Original Applicabl
or Fit validity Equipment e to
Test issuanc Manufacturer worker
(Quantit e by the (OEM)/ parties to work
ative) tester trained by OEM in
Refer or not hazardou
PTS exceedi s area,
18.13.0 ng 2 handling
1 years chemical
s,
confined
space,
Airline
and SCBA
user

6 SCBA & Based OEM/ parties Airline &
Airline on trained by OEM/ SCBA
for certifica CEFS/ inert entry user
Confine tes training
d Space validity
Entry

7 Food 2 years Approved by Applicati
handler Kementerian on to all
training canteen

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Kesihatan operator
Malaysia s

1.8 Communicatio Contract scope  Contractor shall provide training module if  List radio (type and
1.9 n plan of work requested by PGB GPU.  number)
Communication
1.10 Fatigue PETRONAS  Safety Passport/ Safety Briefing Card will not be  structure and flow
management Technical issued until the contractor has attended the 
Open plan Standard. training as per provided training matrix.  Working hour and
Employment  day/rest hour
Personal act 1955  If deem necessary, contractor shall list down Detail Working
Protective other training that will be conducted as to fulfil schedule (applicable
equipment contract requirement. for short term
plan PPE: project)
Head, eye and  Contract Owner (for electrical and instrument) Statement that the
face, hearing, shall identify the training requirement or contractor complies
RPE: additional training requirement if required. with Employment
respiratory Act 1955.
protective  Clearly identify site communication Copy of approval
equipment mean/structure that will be used. (shall include from Jabatan
(i.e. BA set, number of radio, type and the structure of Tenaga Kerja on the
half mask communication) (Refer Figure A) Shall include deviation of
respirator & the communication plan between PGB GPU’s Employment Act
focal person and contractor’s site focal person. 1955 (if applicable).
PPE issuance
 Shall include communication plan between site process flow
workers and contractor List of RPE and its
inventory.
 Contractor shall ensure the working schedule For BA and Airline
complies with Employment Act 1955 and should inspection
there is any deviations to the act, contractor shall certificate (original)
submit to Jabatan Tenaga Kerja and to be is required.
specified in HSE Plan. No of harness (third
party inspection
 Clearly define working hour in a day and to cert/tag no)
define rest hours. Personal respirator
fit test record
 Clearly define working days in a week and to
declare rest day in a week.

 If deem necessary, contractor shall attach
working and rest schedule for each worker
involved in this contract.

 Contractor shall appoint person to monitor the
plan.

PETRONAS  Contractor shall ensure PPE and RPE 

Technical inventory/issuance record is available and up to

Standard, date. 

OSHA 1994  Contractor shall attend respirator fit test (RPE

and FMA 1967 tight fitting type) 

 Contractor shall provide number of harness to be

used together with serial number or tag no.

harness shall be inspected by person whom has

attended Working Safely at Height course by 

NIOSH or third-party company. (Refer Personal

Protective Equipment Procedure)

 Contractor shall appoint focal person to monitor 

the plan.

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cartridge, etc.)  Focal person

SOP : Safe (name/position)

Operating

Procedure

1.11 Equipment and PGB GPU  Contractor shall ensure that all equipment and  List of equipment

focal Procedure machinery shall be inspected by PGB GPU’s and machinery

inspection (02.02.03 L3 inspector as per PETI (Portable equipment testing  Inspection plan for

Electrical and inspection) procedure all equipment and

Portable  Special equipment inspection such as blasting, machinery
Equipment water jetting and Post Weld Heat Treatment –
and Contractor shall inform contract owner and
Temporary agreed on the inspection plan.
Installation
(PETI)  Contractor shall provide gas cylinder inspection
Inspection) checklist including hoses and additional
equipment.

 Contractor shall provide Standard Operating

Procedure for safe handling and use of gas

cylinder.

1.12 Scaffolding FMA 1967 and  Contractor shall ensure scaffold work comply  List of scaffolder and

management PETRONAS with statutory and PTS requirement. competency.

plan Technical  Contractor shall ensure that ONLY competent  Scaffold inspector

Standard persons are allowed to carry out the scaffold and Work leader

work.  Focal person to

 Contractor shall ensure that the scaffold is monitor and control

erected as per drawing which has been the plan.

ENDORSED by PGB GPU third party scaffolding

inspector.

 Contractor shall ensure that scaffold material

certificate is available upon request.

 Contractor shall appoint focal person to monitor

the plan.

 For scaffolding that is to be used for lifting

purposes, contractor shall obtain structure

design approval from Professional Structural

Engineer.

1.13 Confined FMA 1967,  Contractor shall ensure the confined space  Ventilation plan

space & inert OSHA 1994. or/and inert entry is safe and comply with DOSH  List of entry

entry DOSH ICOP ICOP 2010 and PTS requirement. personnel, valid
 Contractor shall provide inert entry procedure. AESP/inert entry
management and

plan PETRONAS  Ventilation plan, the calculation shall be based training and valid

Technical on FMA 1967 requirement and endorsed by medical check-up

Standard Contractor’s SHO or Project Manager. report.

 Ensure that the entry personnel are trained and

has valid AESP certificate.

 Confined space entry person shall have valid

medical check-up including audiometric test and

lung function test. Refer element 1.15.

 Entry requirement such as adequate lighting,

max time per entry, personal gas detector,

escape set etc., shall be discussed during JHA

development.

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1.14 No Scheduled Environment  Contractor shall estimate the amount of  Estimated amount
and scheduled Act
waste scheduled waste and non- scheduled waste that of scheduled
management
plan will be generated. waste/non-

 Contractor shall propose temporary storage area scheduled waste.

for both type of waste above.  Propose temporary

 Contractor shall propose both type of waste storage area.

disposal plan.  Disposal plan

1.15 Occupational OSHA 1994  Contractor shall ensure worker including sub-  All the medical
Health Plan and
PETRONAS contractors are fit to work and the following report shall be
Technical
Standard requirement are COMPULSORY (Occupational verified by PGB

Health Plan is required and shall be approved by GPU’s HSE executive

Contractor Project Manager – Refer Table 4): or Tech.

Types of Validity Authorized Remarks  Summary of medical

Medical 2yrs Occupation All worker status of each
Assessment al Health who are worker – Refer
Doctor not Table 5 (name list
1 General (OHD) involved shall be similar as
Medical per element 1.4)
Checkup
(included

physical in job

fitness, specific

audiometric

test and

urine drugs

screening)

2 Medical 2yrs Authorized Regulator

checkup for Medical y and PTS

Confined Examiner complianc

Space Entry (AME) e

(inclusive

with inert

entry, Airline

& crane

operator.)

3 Canteen 1yrs Any clinic/ Regulator

operator governmen y and PTS

medical t clinics complianc

checkup e

4 Typhoid 3yrs Any clinics Regulator

vaccination that are y and PTS

for canteen inclusive complianc

operator with e

typhoid

vaccination

 All medical reports shall be verified by PGB GPU’s

HSE executive or PGB GPU’s HSE Technician.

1.16 Non OSHA 1994  Contractor shall ensure that all chemicals that  List of chemical

Hazardous and and are planned to be brought into PGB GPU (hazardous and non-

Hazardous PETRONAS premises are legally approved by Malaysia’s hazardous)

chemical Technical authority and PETRONAS. These shall include fuel  Chemical register

Standard for machinery or equipment. form (DOSH)

 Contractor shall ensure that all chemicals that  Approved chemical

are planned to be brought to comply with CLASS request form

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 2013 regulations, Industrial Code of Practice on  Chemical storage
Chemical Classification and Hazard  management
 Communication 2014 and PGB 02.01.01 L3  (permanent/
Hazardous Chemical Management Procedure temporary)
1.17 Vehicle entry PGB 02.02 Site  Contractor shall describe the chemical storage
Access, PGB (permanent/temporary) management List of vehicle
02.08 L3  (compatibility, storage containers, containment, together with
Driving Safety  etc.) Contractor’s tag
and GPU 02.08 Contractor shall provide open ventilated toolbox serial no (i.e. ABC-1)
L3 Fleet  if they are to store/keep chemicals inside PGB
Management GPU premises. Statement /
procedures Declaration in HSE
Contractor shall identify number of vehicle Plan
1.18 Environmentall PETRONAS  including bicycle that are planned to be brought Contractor shall
 into PGB GPU premises. state in the HSE plan
y hazardous Technical The vehicles shall be tagged and visible. on the commitment
Contractor shall comply with PGB 02.02 Site to submit the report
Access, PGB 02.08 L3 Driving Safety and GPU as per agreed
02.08 L3 Fleet Management procedures frequency.
Contractor shall identify name of drivers (for
company van or pickups) List of subcontractor
together with scope
Contractor shall review the attached list and to of work, contract
make declaration/statement duration and PO/SO
number.
substances Standard Copy of MOM and
attendance sheet.
1.19 Work PGB GPU Contractor shall ensure that the performance 
report is submitted to Contract owner and HSE List of worker’s
Performance & practice department as per timeline name (together with
a. Contractor period less than 1 month. The sub-contractor) and
HSE report report shall be submitted as a close up report at competency level
end of the contract. (copy of certificate
b. Contract period more than 1 month – Monthly is required)
submission.

2.0 Site Management Team  Contractor shall ensure that list of sub- 
2.1 List of sub-  contractors engaged in this contract is discussed 
and AGREED by contract owner superior. 
contractor Contractor shall submit list of sub-contractor,
and shall attached Service Order document (i.e.
 scope of work, contract duration)
Contractor shall ensure that sub – contractors
2.2 Competence PGB GPU  are briefed on the contract and HSE plan
person requirement.
Requirement
Contractor shall ensure that the job trade
competency follow the requirement as per Table
1

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Table 1: Job Trade Competency and Approved Training Provider

JOB TRADE COMPETENCY LEVEL APPROVED TRAINING PROVIDER(S)
Fire Watch Fire Watch Certificate CEFS/Any approved training
providers
Authorized Entrant AESP competency certificate Any approved DOSH training
provider
Driver (Standard Motor Car – e.g. Driving license/Certificate of Any approved training providers
Pick Up Truck, Shuttle) attendance for Defensive Driving
Lorry Driver Driving license (GDL)/Certificate of Any approved training providers
attendance for Defensive Driving
Forklift Driver Driving license/Certificate of NIOSH/ABM/Forklift manufacturer
attendance
High Pressure Water Jetting Certificate of competency NIOSH
Crane Operator Certificate of competency. Any approved training providers
Registered with DOSH
Rigger & Signalman Certificate of attendance – Basic NIOSH/ABM
Lifting and Slinging Training
Scaffold Worker (Depend on the Basic/Intermediate/Advance Any approved DOSH training
type of scaffold to be erected) Scaffolding Competency (L1, L2, L3). providers
Registered with DOSH.
Scaffold Work Leader Intermediate/Advance Scaffolding Any approved DOSH training
Competency (L2, L3). Registered providers
Scaffold Inspector/Supervisor with DOSH
Advance Scaffolding Competency Any approved DOSH training
Rope Access Team Member (L3). Registered with DOSH providers
Rope Access Team Leader IRATA Level 1 or equivalent Any approved training providers
Operator of Mobile Elevated IRATA Level 3 or equivalent Any approved training providers
Working Platform (MEWP) e.g. Certificate of attendance for specific Any approved training providers
cherry picker, skylift training to the MEWP being
Chargeman/Wireman operated Approved Suruhanjaya Tenaga
Certificate of Suruhanjaya Tenaga training provider
Radiation Protection Officer (RPO), (Wireman PW1/PW4) (Chargeman
Radiation Protection Supervisor A0/A4) Approved Atomic Energy Licensing
(RPS), Radiation Protection Workers Attended training and pass the exam Board (AELB) Training Provider
(RPW)

Definition:
Contractor or Main Contractor.
A firm or company which has entered into a legally binding business agreement contract to supply a product or provide services to
PGB GPU.

Note: The element’s description is the minimum items that the contractor shall include/cover in HSE Plan. If deem necessary, the
1. contractor should include additional item
Main contractor shall responsible and shall be held accountable for the HSE Performance of their sub-contractor(s).
2.

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3. The contractor shall develop the HSE Plan based on the contract award duration. The existing HSE Plan is invalid once the
contract end.

4. The HSE Plan’s element and element’s item is subjected to change. The changes may subject to revision of PTS, Statutory
requirement and incident’s lesson learnt and recommendations. The contractor shall adhere and amend the existing HSE
Plan accordingly.

5. The HSE Plan’s element is the minimum requirement that the contractor shall adhere to and the additional requirement
shall be considered based on the risk and hazard assessment conducted prior to the commencement of the contract.

6. The contractor shall make a declaration/statement if the element does not cover in their contract’s scope of work and shall
be discussed with the contract owner.

7. In the element’s confirmation column (YES, NO, N/A). The contractor shall tick (/) one of the box in the checklist.
a. YES: Contractor will comply with the element
b. NO: Contractor will not comply with the element (contractor shall produce specific reason not to comply with the
element and produce mitigation plan)
c. N/A: Element is not covered in contract’s scope of work and the scope will be covered by other contractor or PGB
GPU. (Contractor shall produce a statement based on the agreement with contract’s owner)

8. The HSE Plan shall be prepared by Contractor’s Project Manager and approved by Contractor’s MD/CEO.
9. Copy of approved HSE Plan shall be given to contract owner and HSE Department. The original copy shall be kept by

contractor.

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Table 2: Training Record

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Table 3: Training Competency Record

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Table 4: Occupational Health Plan Record

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Table 5: Summary of Medical Status

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Table 6: List of Hazardous Substances

Table 6.1: List of Banned Chemicals

Type of EHS Category of Use Chemicals

Ozonedepleting Refrigerant Trichlorofluoromethane (CFC-11)
substances Dichlorofluoromethane (CFC-12)
(ODS) Fire retardant Trichlorotrifluoroethane (CFC-113)
Industrial Chemical Dichlorotetrafluoroethane (CFC-114)
Propellants and Blowing Agents Chloropentafluoroethane (CFC-115)
Bromochlorodifluoromethane (Halon-1211)
Bromotrifluoromethane (Halon-1301)
Dibromotetrafluoroethane (Halon-2402)

Carbon tetrachloride 1,1,1-trichloroethane
(methyl chloroform)
Chlorotrifluoromethane (CFC-13)
Pentachlorofluoroethane (CFC-111)
Tetrachlorodifluoroethane (CFC-112)
Heptachlorofluoropropane (CFC-211)
Hexachlorodifluoropropane (CFC-212)
Pentachlorotrifluoropropane (CFC-213)
Tetrachlorotetrafluoropropane (CFC-214)
Trichloropentafluoropropane (CFC-215)
Dichlorohexafluoropropane (CFC-216)
Chloroheptafluoropropane (CFC-217)

Table 6.2: List of Controlled Chemicals

Type of EHS Category of Use Chemicals
Aldrin
Persistent Organic Pesticides Chlordane
Endrin
Pollutants (POPs) Heptachlor
Mirex
Industrial chemicals Toxaphene DDT (1,1,1-trichloro-2,2-bis (4-
Chemical byproducts chlorophenyl) ethane)
Chlordecone
Alpha hexachlorocyclohexane*
Beta hexachlorocyclohexane*
Lindane Pentachlorobenzene Endosulfan
Polychlorinated biphenyls (PCBs)*
Hexachlorobenzene (HCB)*
Hexabromobiphenyl,
Hexabromodiphenyl ether
Heptabromodiphenyl ether Pentachlorobenzene*
Perfluorooctane sulfonic acid and its salt
Perfluorooctane sulfonyl fluoride
Tetrabromodiphenyl ether Pentabromodiphenyl
ether
Dioxins (polychlorinated dibenzo-p-dioxins) Furans
(polychlorinated dibenzofurans)

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Figure A: Sample of Communication Plan

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