Module Application Letter

ENGLISH MODULE
SERIES

APPLICATION LETTER

Compiled by Fina Tamala

FOR SENIOR HIGH SCHOOL STUDENT
GRADE XII

i

PREFACE

Assalamu’alaikum Wr. Wb,
Alhamdulillahirabbil’alamiin… All prayers and thanks unto Allah SWT who has given us
mercies and blessings. This module will not be finished without His Guidance. Shalawat and
salam always be given to our Prophet Muhammad SAW who has guided us from the
darkness to the lightness, from stupidly era into cleverness era namely Islam religion.
This module is compiled based on Permendikbud No. 20 in 2016 about Graduate
Competence Standard (Standar Kompetensi Lulusan) covered three domain of learning those
are affective, cognitive and psychomotor domain which can be learnt in two meetings (1x45
minutes per meeting). This module is expected as a new learning media in learning writing of
procedure text. The writer developed this module by inserting local culture which available in
students’s environment to enrich students’ understanding and skill of writing procedure text.
Further, by learning this module, writer hopes students’ awareness about the important of
preserving their local culture will be developed.
The writer believes this module can be an interactive medium to teach writing an application
letter because it is completed with pictures, new knowledge and some activities such as quiz
and of course writing exercises. This module is only provided for students’ at the twelve
grade of Senior High School.
The last but not least, the writer says thank you very much to everyone who has helped the
writer in compiling this module. The writer realized that there are many mistakes and
lackness in this module. Because of that, critics and suggestions are needed to make this
module better.
Wassalamu’alaikum, Wr. Wb

Semarang, 7 August 2021

Writer

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TABLE OF CONTENT

Table of Contents
PREFACE.................................................................................................................................. i
TABLE OF CONTENT...........................................................................................................ii
INTRODUCTION

Identity of Module.................................................................................................................iii
Description ............................................................................................................................iii
The Instruction of Using Module ..........................................................................................iii
Core Competence ..................................................................................................................iv
Basic Competence and Achievement Indicator ....................................................................iv
Learning Material ................................................................................................................... v
Learning Aims.......................................................................................................................vi
Concept Map ............................................................................................................................ 1
Building Knowledge of Field................................................................................................... 2
Material Description ................................................................................................................ 4
Grammar Corner..................................................................................................................... 8
Pronunciation Practice .......................................................................................................... 10
Vocabulary Builder................................................................................................................ 11
Modeling of Text .................................................................................................................... 12
Join Construction of Text...................................................................................................... 16
Independent Construction of Text ....................................................................................... 19
Remedial Task........................................................................................................................ 20
Enrichment Task.................................................................................................................... 20
Summary................................................................................................................................. 21
Reflection ................................................................................................................................ 22
Glossary .................................................................................................................................. 23
References............................................................................................................................... 24
Note.......................................................................................................................................... 25

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INTRODUCTION

IDENTITY OF MODULE

Subject : English
Class / Semester : XII / Odd
Subject Matter : Application Letter
Time Allocation : 2 x 45 Minutes (2LH)

DESCRIPTION

Welcome to the English learning module. In this module you will explore knowledge of job
application letter texts. This module includes a description of the material on determining the
text structure of a job application letter, the function of a job application letter, and analyzing
the main information and detailed information of the job application letter text. After
studying this module, it is hoped that you will be able to compile the text of a job application
letter.

THE INSTRUCTION OF USING MODULE

1. This module can be learned for 2 learning hours
2. Read all of the material description in this module to get more understanding about

the material which learned
3. Every learning activities is ended by some exercises and self-assessment, in hope all

of you over the material more than 80% before learning the next material
4. When learning this module, then you find things that cannot be understood, please

communicate with people around you who obey your views have the ability to explain
or you can search for information on various media.
5. At the end of this module, evaluation questions are prepared to determine the
achievement of the complete competence about the Application Letter (job
application letter). It is expected that you will get at least 80%.

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CORE COMPETENCE

KI.3
Understanding, applying, analysing factual, conceptual, procedural knowledge based on
curiosity about science, technology, arts and culture and humanities with insights into
humanity, nationality, statehood and civilization related to the causes of phenomena and
events, and apply procedural knowledge to the field of study that specific according to his
talents and interests to solve problems.

KI.4
Processing, reasoning, and reciting in the realm of abstract concrete related to the
development of what they learn in school independently, and being able to use methods in
accordance with scientific principles.

BASIC COMPETENCE AND ACHIEVEMENT INDICATORS

Basic Competence Indicators

3.2.Distinguish social functions, text 3.2.1 Determine parts of the application

structure, and linguistic elements letter by referring to the guiding

of several specific texts in the questions

form of job application letters, by 3.2.2 Characterizing social functions, text

giving and asking for information structure, and linguistic elements in

related to identity, educational the form of a job application letter

background / work experience, related to identity, educational

according to the context of their background / work experience.

use

4.2 Application Letter 4.2.1.1 Finding detailed information on

4.2.1 Capture contextual meanings social functions, text structure, and

related to social functions, text text language elements in the form

structures, and special text of a job application letter related to

language elements in the form of identity, educational background /

job application letters, which work experience.

provide information, including 4.2.1.2 Make a job application letter in

identity, educational background English with attention to social

/ work experience functions, text structure, and

v

4.2.2 Arranging a special text on a job elements of text language.
application letter, which
provides information, including
identity, educational background
/ work experience, by paying
attention to social functions, text
structure, and linguistic
elements, correctly and in
context.

LEARNING MATERIAL

Learning material for Application Letter are:
1. The definition of Application Letter
2. The social function of Application Letter
3. The structure of Application Letter

vi

THE LEARNING AIMS

Determine parts of the
Application Letter

Finding the detail
information of

vii

CONCEPT MAP

APPLICATION LETTER

THE DEFINITION OF APPLICATION
LETTER

THE SOCIAL FUNCTION OF
APPLICATION LETTER

PARTS OF APPLICATIOON LETTER

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Building Knowledge of Field
Activity 1

Let see the video and answer the question briefly!

Video 1
(Resource: https://youtu.be/4jjhWcWfCyE)
1. What is the video about?
2. What happened with the man?
3. Did he finally get a job? Why?

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Activity 2

Let see the pictures and answer the question briefly!

Picture 1 Picture 2

Picture 1 & 2
Resource:

https://edukasi.kompas.com/read/2018/04/03/08513551/siap-siap-ini-dia-
profesi-yang-bakal-jadi-rebutan

https://www.pinterest.com/pin/585327282794029221/

1. What do you think about those pictures?
2. What is the relationship between those pictures?

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Material Description

A. The Definition of Application Letter
An application letter or a cover letter is a letter of introduction that highlights your key

accomplishments and fit for a job opening. An application letter adds focus to your resume.
Resume is a document which includes education, experience, skill, and accomplishment that
is used to apply for jobs. Curriculum Vitae (CV) is an – depth document that can be laid out
over two or more pages and it contains a high level of detail about your achievements, a great
deal more than just a career biography.

B. Social Function of Application Letter
Provide information regarding the applicant's competence to create a positive impression
about the suitability of the applicant's competence with the job being applied for.

C. Parts of Application Letter
No Parts of the Application Letter
1. Address and the date of the letter is written
2. The address of your company that you are writing to. Use complete title and

address, don’t be abbreviated.
3. Greeting.
4. Body of letter, it is divided by 3 paragraph:

a. Opening paragraph, use this paragraph to specify to which job you are
applying for, or, if you are writing to inquire whether a job position is open,
question the availability in opening

b. Middle paragraph, this section should be used to highlight your work
experience which most closely matches the desired job requirements
presented in the job opening advertisement. Do not simply restate what is
contained in your resume, but give strong reasons, why you are suits to the
position.

c. Closing paragraph, use closing paragraph to ensure action on the part of the
reader. One possibility is to ask for an interview appointment time. Make it
easy for the personnel department to contact you by providing your

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telephone number email address.
5. Signature and your name.

APPLICATION
LETTER

1. Cover Letter 2. Resume / CV

a. What position you are a. Education
applying for b. Work experience
c. Credentials
b. What makes you strong d. accomplishment
candidate

c. Why they should select
you for interview

d. How you will follow
up

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Address and the date of the letter is written:
Jakarta, January 21th 2020

The address of your company that you are writing to:
Attention to:
Human Resources
PT. Blue Ocean, Trade
Street Kemayoran NO. 77 B
Jakarta

Greeting:
Dear Sir/Madam,

Opening paragraph:
I’ve read your job vacancy at Glints.com and I found your company is looking for
employers for Graphical Designer position. I believe that position is fit with my speciality
from my education background as System Information.

Middle paragraph:
My name is Akmal Hakim, and I’m 22 years old. I’m fresh graduate from System
Information Department Binus on November last year. My specialization are Graphic
designer (UI/UX) and Product Designer. I make sure I have qualification as your company
needs. I’ve good motivation, I can work together with the team, my communication really
good, and my English excellent both written and spoken.

I really confident can be able to contribute to the company. Herewith I enclose my:
1. Copy of Bachelor Degree Certificate (S1)
2. Academic transcript
3. Curriculum Vitae (CV)
4. Recent photograph (size 4x6)

Closing paragraph:
I would appreciate an interview to discuss the position and skill that I would bring. Please
contact me at 085345123987 to set up an appointment. I hope could be the part of your
company, and thank you for your attention.

Signature and your name:
Sincerely,

Akmal Hakim
(Akmal Hakim)

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Example of Application Letter

Semaranag, September 1st 2018
George Gillhooley
Times Union
87 Delaware Road
Hatfield, CA 08065
Dear, Mr. George Gillhooley
I am writing to apply for the programmer position advertised in the Times Union.
As requested, I enclose a completed job application, certification, my resume and
three references.

The role in very appealing to me, and I believe that my strong technical experience
and education make me a highly competitive candidate for this position. My key
strengths that would support my success in this position include:

1. I have successfully designed, developed and supported live-use applications
2. I strive continually for excellence.
3. I provide exceptional contributions to customer service for all customers.

With a BS degree in Computer Programming. I have a comprehensive
understanding of the full lifecycle for software development projects. I also have
experience in learning and applying new technologies and appropriate. Please see
my resume for additional information on my experience. I can be reached anytime
via email at [email protected] or by my cell phone, 909-555-
1254. Thank you for your time and consideration. I look forward to speaking with
you about this employment opportunity.

Sincerely,
John Dohson
(John Dohson)

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Grammar
Corner

Simple Past tense

The simple past tense is when you are talking about something that has already
happened.

Pattern Example
Positive Sentence (+) The teacher came to class

 S + Verb-2 (past tense) I was a stamp collector
 S + be (was / were)
Negative Sentence (-) The teacher did not come to class
 S + did + not + Verb-1 I was not a stamp collector
 S + be (was / were) + not
Interrogative Sentence (?) Did the teacher come to class?
 Did + S + Verb-1 + ? Was I a stamp collector
 Be (was / were) + S + ?

Remember!

“Was “ is use for subject ( I,

She, He, It)

“Were“ is use for subject

(You, They, We)

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Exercise

Please complete the sentences below!

1. Katie …………… in that office for almost four years.
2. You …………….. Debi.
3. He …………. Away in 2009.
4. We ………….. for the movie yesterday.
5. Three years ago, I ………… at the Canada University.
6. ……….. He write a letter?
7. I ………… movie yesterday.
8. I ……… see a play yesterday.
9. …………. You have dinner last night?
10. Last year, I ……………. Travel to Korea.
11. We………….. on the beach all day.
12. They………….on the phone for thirty minutes.
13. He…………….. play a piano.
14. Tom ……………… the car.
15. He…………..like tomatoes before.

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Pronunciation Practice

Task: Listen and repeat after your teacher

Listen and repeat after your teacher says the words
below. Practice more to get perfect in your
pronunciation.

1. Letter : /ˈlɛtə/
2. Resume : /rɪˈ zuːm/
3. Qualification : /kwɑː lɪfəˈ keɪʃən/
4. Sincerely : /sɪnˈsɪəli/
5. Advertised : /ˈædvətaɪzd/
6. Colleagues : /ˈ kɑː liː ɡ/
7. Suited : /suː tɪd/
8. Be enclosed : /biː ɪnˈkləʊzd/
9. Interview : /ˈɪntəvjuː/
10. Appear : /əˈ pɪr/

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Vocabulary Builder

Task: Match the words

Match the English words on the left with the Indonesian equivalents on the right.
Please follow the example.

A B

 Letter  Kualifikasi
 Resume  Daftar riwayat hidup / CV
 Qualification  Kolega
 Sincerely  Muncul / dimuat
 Advertised  Cocok
 Colleagues  Surat
 Suited  Wawancara
 Be enclosed  Tertutup
 Interview  Hormat kami
 appear  Diiklankan

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Modelling of Text

Reading Comprehension

A. Multiple Choice Jakarta, October 7th 2017

Mr. William Chan
Personal Manager
Wong and Lim Consulting
Po Bx 583, Jakarta

Dear, Mr. William Chan

I am writing to apply the post of Management Trainee, which was advertised on the
Student Affairs Office notice board of the Hongkong Polytechnic University on 1 March
2005.

My working experience at Lucky Star Garment manufactory Limited improved my
leadership skills, communication skills and ability to work in a team environment. I have
fluent spoken and written English. I also have fluent spoken and writing Mandarin, and
can therefore work in maintained China. Currently I am studying a B.A in Management
at the Hongkong polytechnic University, graduation in 2005. Subjects which I am
studying that are relevant to the post of Management Trainee include Operations
Management, Human Resources Management, Accounting, Marketing, and Strategic
Management. During my studies I have had the post of Executive in management
society. While leading and organizing Management Society activities I have improved
my ability to lead and supervise subordinates effectively, ability to work under pressure
and ability to work in a team environment.

Working for Wong and Lim Consulting appeals to me because it has a good reputation
and it provides excellent training. Your organization produces a high-quality service, and
I can contribute to this with my leadership skills and my ability to work under pressure. I
am available for interview at any time. I look forward to meeting you.

Your sincerely

Wong Wai Man

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1. What is the job title?
A. Consultant
B. Operation management
C. Human resources management
D. Accounting
E. Management trainee

2. What skills and personnel qualities are required?
A. Leadership skills, communication skills and ability to work in team
B. Fluent spoken and written Mandarin
C. Have known about environment
D. Hard worker
E. Willing to work overtime

3. What is the name of the company or organization Wong Wai Man applying to?
A. Lucky Star Garment Manufactory Limited
B. Hong Kong Polytechnic University
C. Marketing and Strategic management
D. Wong and Lim Consultant
E. Executive in the Management Society

4. Where does Mr. Chan live?
A. In the city of China
B. In the city of Hong Kong
C. In the city of England
D. In the city of Malaysia
E. In the city of Indonesia

5. Who send the letter?
A. Mr. Chan
B. Mr. Wong
C. Mrs. Lim
D. Mr. Wong Wai Man
E. Mr. Kwai Chung

6. How does Mr. Wong Wai Man enclose the application letter?

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A. Address
B. Job interview
C. Resume
D. Reputation
E. Skills

7. How does Mr. Wong Wai Man know this ad?
A. From Wong and Lim Consulting
B. From Student Affairs Office notice board
C. From Lucky Star Garment Manufactory
D. From Hong Kong Polytechnic University
E. From Management Society

8. How many languages does he master?
A. 1
B. 2
C. 3
D. 4
E. 5

9. What subject of study is relevant to Management trainee?, except…
A. Operation Management
B. Human Resources Management
C. Accounting
D. Marketing and Strategic Management
E. Management Society

10. What position does he hold when he takes his degree?
A. Operations management
B. Human resources management
C. Accounting
D. Marketing and strategic management
E. Management society

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B. Essay
Lilis Handayani
Jl. A. Yani 389
Surabaya, 65151
April 19, 2015

Mr. Frank Peterson, Personnel Manager
Jeans and Co.
Jl. Raya Pandaan 186
Pandaan pasuruan, Jawa timur 98502
Dear Mr. Peterson,
I am writing to you in response to your advertisement for a local branch manager
newspaper appeared in the Jawa Pos on Sunday, June 15. As you can see from my
enclosed resume, my experience and qualifications match this position’s requirements

My current position, managing the local branch of a national shoe retailer, has provided
the opportunity to work under a high-pressure, team environment, where it is essential to
be able to work closely with my colleagues in order to meet sales deadlines. In additional
to my responsibilities as manager, I also developed time management tools for staff
using Access and Excel from Microsoft Office suite.

Thank you for your time and consideration. I look forward to the opportunity to
personally discuss why I am particularly suited for this position. Please call me after 4.00
p.m. to suggest time we may meet. I can be reached via telephone number 031-858564
or by email at [email protected]

Sincerely
Lilis

Lilis Handayani

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After reading that text, please answer the questions below!

1. To whom is the letter sent?
2. Who wrote the application letter?
3. What is the purpose of writing the letter?
4. What position is being advertised?
5. How did Lilis Handayani know the vacancy?
6. What is Lilis’ current position?
7. What has her current position provided with?
8. What other responsibilities does she have at the moment?
9. Do you think that Lilis is confident about her competence? How do you know?
10. Does Lilis indicate her willingness for an interview? Find the evidence from the text.

Join Construction of Text

Quiz

1. The clue is: Use this paragraph to specify to which job you are applying for, or, if you
are writing to inquire whether a job position is open, question the availability. What is
it?

2. What should be wrote after Address of the person that you are writing to?
3. The clue is: using this section is used to highlight your work experience which most

closely matches the desired job requirements presented in the job opening
advertisement. What is it?
4. What for an application letter is made?
5. The clue is: use this paragraph to ensure action on the part of the reader. One
possibility is to ask for an interview appointment time. Make it easy for the personnel

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department to contact you by providing your telephone number email address. What
is it?
6. Please mention the structure of application letter!
7. The clue is: Use this paragraph to specify to which job you are applying for, or, if you
are writing to inquire whether a job position is open, question the availability. What is
it?
8. What should be wrote after Address of the person that you are writing to?
9. The clue is: using this section is used to highlight your work experience which most
closely matches the desired job requirements presented in the job opening
advertisement. What is it?
10. What for an application letter is made?
11. The clue is: use this paragraph to ensure action on the part of the reader. One
possibility is to ask for an interview appointment time. Make it easy for the personnel
department to contact you by providing your telephone number email address. What
is it?
12. Please mention the structure of application letter!

Text Structure

Jakarta, May 7th 2014

George Sebastian
Prosperous Company
23 Saint John Court
Hatfeld, CA 08065

Dear Mr. Sebastian,
I am writing to apply for programmer position advertised in the Times Union. As
requested, I am enclosing a completed job application, my certification, my resume,
and three references.
The opportunity is presented in this listing in very interesting, and I believe that my
strong technical experience and education will make me a very competitive candidate
for this position. The key strengths that I possess for success in this position include: I
have successfully designed, develop, and supported live use applications. I strive for
continued excellence, and I provide exceptional contributions to customer service for
all customers. With a BS degree in computer programming. I have a full understanding
of the full life cycle of a software development project. I also have experience in

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learning and excelling at new technologies as needed.
Please see my resume for additional information on my experience. I can be reached
anytime via email at john.donaldsonexample.com or my cell phone, 909-555-55555
Thank you for time and consideration. I look forward to speaking with you about this
employment opportunity.

Sincerely,
John

John Donaldson

Please read that application letter above carefully. Then,
identify parts of the application letter by referring to the
guiding questions below!

1. Which part indicates the address of job application?
2. Which part indicates the address of the company the letter is sent?
3. Which part indicates the person in charge?
4. Which part indicates the opening of the letter? What information is provided?
5. Which part contains any information that matches the position? What information is

highlighted?
6. Which paragraph closes the application letter? What information is written in this

part?
7. Where do you put your signature?
8. What do you need to consider in writing an application letter?

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Independent Construction of Text

Writing

Let’s apply for a job!
Please write an application letter to respond the job vacancy below.

JOB VACANCY

Apika Plaza, a reputed and well – established showroom, is seeking to fulfil job vacancy
from qualified, motivated, and experienced individuals. If you think you have to confidence
and the capability in you, then you are more than welcome to apply.
Position: Sales Executive
Qualification:

1. Bachelor’s degree in any discipline
2. Minimum 2 years of experience in similar position
3. Proficiency in both English and Indonesian
4. Basic computer skills
5. Charming personality and good interpersonal skills
Roles and Responsibilities:
1. Deal and negotiation with customers
2. Respond to the customers’ queries about various products and services
Interested candidates should send their CV and scanned photograph to: Apika Plaza Ltd., Jl.

A. Yani 25, Sukamakmur 65126

(Attn. Mr. Feliks Diansyah, Manager)

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Remedial Task

Please complete this text!

………………….
………………….
……………….
……………….
Dear………….
I am writing to apply for the position of ………….(job) advertised
in ……………. (name of newspaper) of…………. (date)
I am ………… (age). I have a degree …………….(diploma) of the
………..(university). After leaving school I worked…………. (previous
job).
At this moment, I’m interested in working as a ………….. (job)
since ………….. I will be available for an interview ……………. (set
dates and times).
If you would like anymore ………….. information. Please contact
me at the above address.

Your sincerely
……………….
……………….

Enrichment Task

For enrichment, students are asked to find 2 examples of job
application letters from several other sources. Then identify and
compare them.

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Summary

1. An application letter or a cover letter is a letter of introduction that highlights your key
accomplishments and fit for a job opening.

2. The social function of Application letter :
 As a written proof when applying for a job
 As a means of communication
 As a consideration for employer

3. The structure of Application Letter
 Address and the date of the letter is written
 The address of your company that you are writing to.
 Greeting
 Body of letter
 Signature and your name

NOTE:

When you write an Application Letter we
should notice these things:

(1) The content of your Application Letter.
(2) Phrases and vocabulary commonly

used in cover letters.
(3) Spelling and punctuation

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Reflection

In the end of this chapter, please ask yourself these following questions to know your
learning progress.

1. Do you understand the purpose of an
application letter?

2. Do you know what information appears
in an application letter?

3. Do you know how to write an application
letter?

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Glossary

Application letter : surat lamaran

Bachelor : sarjana

Be enclosed : tertutup

Company : perusahaan

Consideration : pertimbangan

Corporate : perusahaan yang berhubuagn dengan badan hukum

Cover letter : surat pengantar

Curriculum vitae : daftar riwayat hidup

Director : direktur

Employee : karyawan

Employment agency : badan ketenagakerjaan / Dinas Tenaga Kerja (Disnaker)

Intern : siswa / mahasiswa magang atau biasanya yang sudah lulus

Job application : lamaran kerja

Job recruitment : perekrutan kerja

Job title : posisi pekerjaan / jabatan

Opportunity : kesempatan

Private enterprise : perusahaan swassta

State – owned enterprise : Badan Usaha Milik Negara (BUMN)

Vacancy : lowongan

Work force : tenaga kerja

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REFERENCES
E-modul Bahasa Inggris XII Kementrian Pendidikan dan Kebudayaan Direktorat jendral

Penndidikan Dasar dan Menengah Direktorat Pembinaan Sekolah Menengah Atas 2019
Utami, W., Et Al. 2018. Buku Siswa Bahasa Inggris Kelas 12 edisi revisi 2018. Kemndibud:

Jakarta
Utami, W., Et. Al. 2018. Buku Guru Bahasa Inggris Kelas 12 edisi revisi 2018.

Kemendikbud: Jakara.
https://www.eslprintables.com/writing_worksheets/writing_letters/letter_of_application/a_lett
er_of_application_jobs_380586/
https://youtu.be/4jjhWcWfCyE

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NOTE

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