Note-Taking Like A Pro Using OneNote

Published by:
Curriculum & Instructional Technology Department (CiTeD),
Faculty of Education,
Universiti Malaya

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Curriculum & Instructional Technology Department (CiTeD)

Distributed digitally via
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Copyright

CONTENT PAGE

1. INTRODUCTION 6
1.1 Introduction to Microsoft OneNote 8
1.2 Advantages of Microsoft OneNote

2. EXPLORING MICROSOFT ONENOTE 16
2.1 How Materials Organized 19
2.2 Note Creating 26
2.2.1 Insert Pictures and Videos 31
2.2.2 Attach Pdf, Link and Stickers 37
2.3 Customizing Appearance of Page 40
2.4 Digital Inking 43
2.5 Handwritten-Text Converting 46
2.6 Audio Recording 49
2.7 Translating Text 54
2.8 How to Share Notes

3. REFERENCES 60

Hello everyone. Nice to meet you.
Today, I will guide you on how to
create notes creatively by using

Microsoft OneNote.
But before that, let’s see the journey
you will experience through out this

e-book.

3

WHAT WILL YOU
ACQUIRE FROM THIS

E-BOOK

Create interesting notes
Include many form of files in note

Customizing notes appearance
Digital inking in making notes

Convert handwritten text
Convert audio to notes

Translating notes in different
language
Sharing notes created with others

4

Have you done? Nice!
So then, let’s start with the
introduction to Microsoft OneNote
and the advantages of using
OneNote as your note-taking tool.

5

INTRODUCTION TO
MICROSOFT ONENOTE

6

Digital notes OneNote can
application also be used
to organized
that information
functioned as
Can be
notebook accessed
anywhere and
Available to anytime you
be want even if
you are using
downloaded a mobile
in iOS, mac
phone
OS and
mobile phone User can
share notes
app store that are in
OneNote to
One of the other people
applications
integrated In and other
the Office 365 application

7

ADVANTAGES OF
MICROSOFT ONENOTE

8

1

REAL TIME
COLLABORATION

Several people can work together on a
note at the same time.

Do not have to use the old ways like
divide the job, then each person do their

task and finally compile together

Makes notes while having a chat or meet
using the Teams.

9

2

HIGHER
ACCESSIBILITY

OneNote application can be installed in
any types of operating software

You can still review your notes or making
new notes by using mobile phone

The information inside OneNote is stored
in Cloud makes it available even if you
open in other device

10

3

INTEGRATION
PROGRAM

OneNote is also able to integrate with other
software

Can be shared with your group or teams or
can also be shared personally.

OneNote can be shared in other application
such as Teams

11

4

HANDWRITTEN-TEXT
CONVERTING

OneNote application can scan handwritten
notes and convert it to text.

User can write just using a digital pen for
their notes

User can also choose to let the handwritten
text stay like that without converting them.

Suitable for teaching and learning online,
preparation of digital notes study material

12

5

SUPPORTS
MULTIMEDIA

OneNote also supports many types of
multimedia.

User can insert many types of files such as
picture, video, pdf, links and even emoji

This feature makes the note become more
attractive where user can organize and put

the things that makes the note easier to
understand.

13

6

AUDIO RECORDING

OneNote application can record audio and
make it into text in the note.

This feature is very suitable for people like
student who need to listen to a lecture.

Student can just record what their lecturer
talk about and it will become note in the

notebook.

14

How is it? This digital notebook is a
handy application right?

Are you ready to create your own
note using OneNote? I’m sure you
are so excited to start. But first, let
see how materials in OneNote are

organized.

15

HOW MATERIALS
ORGANIZED IN ONENOTE

16

The materials in OneNote application is organized into notebooks, section
and pages. The notebook is like a physical notebook but in digital format. You
will have a few notebooks depending on your necessities. You can make
each notebook specific for a type of content. For example, you have a
notebook about cooking so you name it as cooking recipe. Then, you also
make a notebook about your work, so you name it as works notebook. All of
this depends on the user themselves on how they want to organized the
content. In the notebook, there will be section and pages. Your note can be
grouped in which section and pages that you want. For example, the
notebook named cooking recipe. Then, you put the section title as dessert.
After that, you will write the recipe in the pages. That is how the content in
OneNote notebook divided.

17

As you have read, materials in
OneNote can be divided into
Notebook, Section and Pages.
So, let us start with create a
notebook and divide it into section

and pages.

18

NOTE CREATING

19

• To create a new notebook, click on the add notebook at the bottom of
the left section. Then, fill the name of the notebook and click create
notebook.

Click on Create Fill the notebook’s
Notebook name

20

• After finish, you will see the new notebook that you just created at the
left section.

• When a notebook had been created, there will be section 1
automatically inside the notebook. To change the title of the section,
right click and choose rename section. Then, you name the section
according to what you want.

21

• After that, you can add the content in the page. Type the title at the top
of the note and it will be the title of the page. To add section and page,
you can click add section or add page at the bottom part.

Type here to give
the page a title

Click + Add section to Click + Add page to add
add more section in the more page in the

notebook notebook and section

22

Did you finish creating your
notebook and add section and page

inside it? That’s good.

Next, you can start to add content to
the notebook and put in any section

and pages that you want.

So, let us see the tools available in
OneNote and start writing and
making your notes.

23

The function in the top bar is quite similar to Words or any other
Microsoft Tools so it is easy to use. The additional function is like
draw where you can hand-written note if you use device like
mobile phone or tab.

Left bar contain: Top bar contain:
• Navigation (all • Home
• Insert
notebook) • Draw
• Search button • View Help
• View recent

notes

24

Have you start making your note?
Great!

But doesn’t it look bored if it is only
words? So then, why not insert some

pictures and videos in your note.
Let’s go to the next page to see how

to do it.

25

 INSERT PICTURES AND VIDEOS

If you want to attach a picture to your note, go to insert at the top bar. Then,
select pictures. You can choose either from file, camera or online. You can
also insert picture from online. To do so, click from online to choose any
online pictures.

To insert picture To take new picture
from device using device’s

To search and camera
insert online picture

26

If you want to insert online picture, click on the from online button. Then,
type the picture you want in the search space and click search. From the
search result, you can choose any picture to attach on the note by clicking
on the picture.

Type here

Click here to search
or click enter button

The searched picture
will be shown here

27

After you had chosen, the picture will be attached on your note. You can
adjust the place of the picture in the note by dragging the picture. You can
also rescaling the picture into a bigger size or a smaller size.

To insert video, there are two methods available. One is that you insert from
your device and the other one is from online video. To insert video from
device, click to attach file. and choose one video from the device. Then, a
box will appear and you need to choose ether to insert as link or as
attachment.

28

• To insert online video, you need to click online video at the top and
paste the link of the video. The other way is to copy link from video and
paste on the note’s space. Then, the video will be shown in the note.
User can play the video just in OneNote. There is no need to open it in
a new browser.
To choose
from online

To choose
from device

Attached online
video through the

link

29

How is it? It’s fun right? That way,
your note will be more attractive and
you do not need to open video using

other application.

For your information, not only
picture or video that can be attached

to the note but also pdf, link and
sicker.

Interested? Then, let’s go to the next
page to find out how.

30

 ATTACH PDF, LINK AND STICKER

To import pdf file into the note, click insert and select file. Then, choose the
file that you want to insert in the note. After you click your file, there will be a
box appear in which you need to choose how you want the file to appear in
your note. Each type will appear differently in the note.

31

If you choose the first option, a link will appear in the note. To open the file,
you need to click on the link. If you choose the second option, you will see
the pdf file attach at the note. You need to click on the attachment to open
the file. Both these options will open the file in pdf viewer.

Second option: First option:
Insert as attachment Upload to One drive
and insert link

32

While for the third option, you will see the content in the pdf file appear on
the note make it seems like the note that was made in OneNote. So, you
can read the content in this notebook without needing to open pdf.

The title of the pdf
file will be the title
of the note

The content of the
pdf file will appear
in the note

33

Note in OneNote can also be attached with stickers. To attach a sticker, click
on the sticker button on the top and choose any available sticker that you
want. The sticker then will appear in the note.

Available sticker

34

To attach link, click on the link button and fill in the box the text to display
when you attach the link and the link address.

35

Does your notes looks more
attractive now? Good!

Actually, there is another tips to
make your notes much better? Do
you want to know? Then, let’s go to

the next page.

36

CUSTOMIZING
APPEARANCE OF PAGE

37

In View bar, there are page You can also add lines to your
colour and rule lines. pages. Click on the rule lines
and choose which line you want
to use. There are few different

types of lines.

You can customize your page
colour with variety of choices.

38

So, have you customize your notes
with page colour and lines?

Next, let us learn about the digital
inking which is one of the highlighted

feature of OneNote.

39

DIGITAL INKING

40

Digital ink is supported by OneNote and it makes its possible to have
handwritten text on your notes. Having digital ink is very useful especially if
you want to make quick notes by labelling or circle the important part. You
will also feel more like writing or drawing on a piece of paper and make you
feel more comfortable.

Draw bar To draw shape

Tools: Converting:
• Eraser • Ink to Shape
• 3 Pens • Ink to Text
• Highlighter • Maths
• Pencil
• Pen: Rainbow
• Pen: Galaxy

There are few types of pen with different styles and thickness. You can
change the colour of the pen. Besides, there are also feature to convert ink
to shape or to text and also for maths equation.

41

Digital inking is a very good feature. It
can make you feel much comfortable
and freedom in writing your notes.

Aside from that, the notes that you
write using the digital ink feature
can also be converted either to

shape, text or mathematics
equation.

So, let’s take a look on how to
convert your handwriting notes to

text.

42

HANDWRITTEN-TEXT CONVERTING

43

1

Click on Draw at the top and select
which pen you will use and the colour of

the pen

2 3

Write your handwritten text on Select the text and choose
the note “Ink to Text” to convert”

4

Then, your text will be
converted

44

Awesome right? You can type your
notes using computer keyboard,
digital ink and even converting the
handwriting. Using OneNote gives

us so many choices and styles
according to each person’s
preferences.

Other than that, you can also take
note by using voice. Then, the audio

that OneNote receive will be
converted into writing.

45

AUDIO RECORDING

46

Click here to start the
voice recording

The text will appear
according to the
language you use

Click on the arrow
beside that and

choose the language
you want

47

Audio recording can really make the
work much easier. For example, you
can record any seminar or session
that you join. Then, you can convert

it into the note.

Next, let’s move on to learn about
translating text of different language.

48

TRANSLATING TEXT

49