Wedding Packet PROOF

WEDDINGS

WEDDINGS 2023

Whether you are planning an intimate wedding with
your closest friends and family or a large celebration
with an extensive guest list, Hotel Hartness offers
an ideal location and luxurious design creating an elegant atmosphere for all your
wedding festivities. The modern ambiance, oustanding cuisine, and attentive staff
at Hotel Hartness set the tone for a celebration that will create lifelong memories.

WHY HOST YOUR WEDDING
AT HOTEL HARTNESS?

• Over 16,000 square feet of beautiful indoor event space, along with unique
outdoor locations for your ceremony

• The White Oak Grand Ballroom encompasses over 2,600 square feet of indoor
reception space plus an elegant pre-function area

• Take your event outdoors to the Ballroom Terrace, connected to the Ballroom
via a fully moveable glass folding wall

• Hotel Hartness features a variety of venues & experiences for all events
surrounding your wedding including Patterson Kitchen + Bar, Spa H, The
Captain, & Village Kitchen

• The Hotel Hartness Events Team has years of experience to guide you through
creating the wedding of your dreams, whether you select a package or have our
Wedding Specialists customize details specifically for your special day

• For your out-of-town guests, we are pleased to offer a courtesy room block with
a reduced room rate the weekend of your wedding

• Exclusive access to the property for engagement photography & bridal portrait
sessions prior to your wedding date

• Complimentary private menu tasting

2 WWW.HOTELHARTNESS.COM

MICHAEL BONASIA CARLY MAY CHRISTINA COLE

Director of Sales & Marketing Director of Catering Catering Sales Manager

(864) 686-8900 (864) 686-8900 (864) 686-8900
[email protected] [email protected] [email protected]

3

WEDDING DAY TO

WEDDING GETAWAY

Your big day doesn’t have to end when the band stops playing. Hotel Hartness offers one-of-a-
kind venues for all occasions, allowing you to transform your wedding day into a unforgettable
wedding getaway. Whether you imagine welcoming your guests with an oyster roast on the lawn,
dining amongst close friends and family with an intimate rehearsal dinner, or sending your guests
off with a farewell brunch, your Wedding Specialist will help you to create unique experiences for
everyone on your guest list.

4 WWW.HOTELHARTNESS.COM

REHEARSAL DINNER

WELCOME RECEPTION
BRIDAL LUNCHEON
SPA TREATMENTS
FAMILY TRADITIONS

GETTING-READY FARE
LATE-NIGHT SNACKS
FIRESIDE AFTER PARTY

FAREWELL BRUNCH

5

YOUR CEREMONY

Hotel Hartness offers outdoor locations for wedding
ceremonies up to 200 guests. The beautifully manicured
Ceremony Lawn is thoughtfully positioned under the Oak tree and just a short walk to
the White Oak Grand Ballroom. Our outdoor ceremony venues are exclusive to couples
hosting their wedding reception at the hotel.

The Ceremony Package includes:
• Reserved Space for your Ceremony Reharsal one day prior to the Wedding
• One Complimentary Guest Suite for the Couple the night prior to the

Wedding Ceremony
• Complimentary Sparkling Wine Toast for the Wedding Party & Parents on your

Wedding Day
• Exclusive day-of Photography Access
• Access to Hotel Venues for Bridal Portrait Sessions
• An Alternative Indoor Location in the event of Inclement Weather*
• Two Speakers & Two Wireless Lavalier Microphones
• One Altar Table
• One Gift Table
• Fruit-infused Water Station

Rental of Ceremony Chairs—­ as well as Tents for ceremonies of 75 guests or more—is required
but not included. The Hotel Hartness Events Team will happily coordinate rental orders on
your behalf, or refer you to one of our preferred vendors.

*Available for ceremonies of 75 guests or less.

6 WWW.HOTELHARTNESS.COM

CEREMONY FEES JANUARY & FEBRUARY
JULY & AUGUST
MARCH - JUNE
SEPTEMBER - DECEMBER $3,000

$4,000

7

YOUR RECEPTION

Create the ultimate celebration of your design within The White Oak
Grand Ballroom, Hotel Hartness’ impressive 2,600 plus square foot
reception venue. Designed with cocktail hour in mind, an elegant pre-function space accompanies the
Ballroom, featuring curated original artwork, modern soft seating, and endless natural light spilling
in through the floor-to-ceiling windows. Beyond the indoor event space is the Ballroom Terrace,
overlooking tree-lined ponds and the beginning of the property’s 140-plus acres of nature preserve.
The Ballroom and Terrace uniquely and seamlessly become one with the fully moveable folding glass
wall, creating a fully customizable indoor-outdoor venue.

8 WWW.HOTELHARTNESS.COM

WHITE OAK BALLROOM

INCLUDED IN YOUR RECEPTION:

• Menu Tasting • Cake Cutting & Service
• Coffee & Tea Service after Dinner
• Guest Suite for Newlywed Couple on • Courtesy Room Block
their Wedding Night • Bartender Fees
• Chef Attendent Fees
• Tables, Chairs, & Gray or Black • Wedding Party Holding Room
Napkins • No Facility Fees

• China, Glassware, & Flatware

• Display Tables for Escort Cards,
Favors, Gifts & Cake

For ceremonies and receptions, a wedding planner or coordinator (minimum of 30-day
coordination) is required in addition to the Hotel Hartness Events Team.

9

EVENING RECEPTIONS

All Evening Reception packages include a four-hour Reception with a
Premium Bar, Passed Hors d’Oeuvres during Cocktail Hour, a complete
dinner experience—whether served reception-style, stationed, or plated—
prepared by our Culinary Team, and a selection of gourmet Desserts. Your
Hotel Hartness Wedding Specialist will work with you throughout the
planning process to build a package unique to your event including menu customizations, event layouts,
and personality through subtle details such as signature cocktails, fun late-night snacks, and more!

RECEPTION PACKAGES RECEPTION-STYLE DINNER $175++ PER PERSON

• Four-hour Premium Bar
• Three Passed Hors d’Oeuvres
• Strolling Reception Dinner including

one Action Station, one Carving Station,
& one Dessert Station

STATIONED DINNER $195++ PER PERSON

• Four-hour Premium Bar
• Six Passed Hors d’Oeuvres
• Stationed Dinner including one Salad

Station, two Dinner Stations, and one
Dessert Station
• One Hour of Wine Service with Dinner

Additional food & beverage is required for receptions beyond four hours. If you are
considering an extended reception time, please speak with your Hotel Hartness Wedding
Specialist about these options.

1 0 WWW.HOTELHARTNESS.COM

PLATED DINNER $225++ PER PERSON

• Four-hour Premium Bar
• Six Passed Hors d’Oeuvres
• Plated First Course
• Plated Entree
• Dessert Station
• One Hour of Wine Service with Dinner

11

BRUNCH RECEPTIONS

AVAILABLE SATURDAY & SUNDAY

BRUNCH PACKAGE

• Three-hour Brunch Buffet Event
• Three-hour Premium Bar*
• Hotel Hartness Brunch Menu
• Choice of Bellini or Mimosa Station*
• Artisan Fruit Juices
$165++ PER PERSON

*Available after 10:00 am on Sundays

1 2 WWW.HOTELHARTNESS.COM

DAYTIME RECEPTIONS

AVAILABLE FRIDAY, SATURDAY & SUNDAY
CONCLUDING PRIOR TO 3:00 PM

PLATED LUNCH PACKAGE

• Four-hour Plated Lunch Event
• Three-hour Premium Bar
• Two Passed Hors d’Oeuvres
• One Reception Display
• Three-course Lunch: Soup, Salad, & Entree
• Wine Service with Lunch

$155++ PER PERSON $159++ PER PERSON

Two pre-selected single entrees One duo entree

RECEPTION LUNCH PACKAGE

• Four-hour Strolling Reception Event
• Four-hour Premium Bar
• Two Passed Hors d’Oeuvres
• Strolling Reception Lunch including two

Reception Displays, one Action Station,
& one Carving Station

$160++ PER PERSON

13

YOUR WEDDING TIMELINE PLANNING
FOR YOUR EVENT

From casual to formal, understated to over-the-top,
Hotel Hartness has a selection of indoor and outdoor
settings ready to personalize for your celebration.
Our team of Wedding Professionals will help guide you through every detail as you
plan for this most special day.

AT BOOKING

Establish expected Guest Count
Retain Wedding Planner or Coordinator
Establish number of Wedding Guests requiring rooms at Hotel Hartness
Select preferred style of service: Stationed, Plated or Reception-style
Review Menu Needs such as ethnic & dietary preferences
Select locations for events such as Rehearsal Dinner & Farewell Brunch
Reserve Tent, Ceremony Chairs, and Dance Floor rental(s) if applicable

WITHIN SIX MONTHS

Mail Save-the-Date Cards with Guest Accommodation info
Meet with Wedding Specialist to create Event Menus
Plan Event Layout & place Linen Rental Order
Place all Spa H Reservations

WITHIN THREE MONTHS

Attend Menu Tasting with Wedding Specialist & Culinary Team
Confirm Guest Count
Confirm Guest Room Accommodations
Finalize Seating Arrangements
Review Event Timeline with Wedding Specialist
Reserve location(s) for your Bridal Portrait session

1 4 WWW.HOTELHARTNESS.COM

YOUR
WEDDING TASTING

We look forward to welcoming you for a
tasting. This important event with your
Hotel Hartness Wedding Specialist
and Culinary Team will define the
selection of your wedding menus. This
is a unique opportunity to impart your
vision to our staff and ensure we are
jointly turning your dream wedding
into a reality.

YOUR TASTING INCLUDES:
HORS D’OEUVRES

selection of eight

FIRST COURSE

selection of two

ENTREE COURSE

selection of three

DESSERT
selection of three

Menu Tastings are complimenarty for
up to four guests. Each additional guest
is $90.00++.

15

FLORAL innseasondesign.com HAIR & MAKEUP cottonrouge.com
kateasireflowers.com findblissbeauty.com
Inn Season Floral twigs.net Cotton Rouge
Kate Asire Flowers springvinedesign.com Bliss
Twigs
Springvine Design TRANSPORTATION & GETAWAYS

FAVORS & HOSPITALITY BOXES Coats Classic Cars ridebackintime.com
The Perfect Getaway theperfectgetawaygreenville.com
The Proper Box theproperbox.com Eastside Transportation eastsidetransportation.com

Image courtesy of The Proper Box

1 6 WWW.HOTELHARTNESS.COM

PREFERRED VENDORS

EVENT PLANNING & COORDINATION kelizabethevents.com
beckonevents.com
K. Elizabeth Events & Co. — Luxury Weddings & Events bandreventssc.com
Beckon Events fivefeathersevents.com
B&R Events lovethislittlecity.com
Five Feathers Events completewedo.com
Love This Little City
Complete Weddings + Events

PHOTOGRAPHY & VIDEOGRAPHY kendramartinphotography.com
ryanandalyssa.com
Kendra Martin Photography christarenephotography.com
Ryan & Alyssa Photography melissabrewer.com
Christa Rene Photography jrichardphotography.com
Melissa Brewer Photography willwrightfilms.com
J. Richard Photography frontrowfilmsco.com
Will Wright Films whale-tale.com
Front Row Films Co.
Whale Tale Media prosonlydj.com
jjeventgroup.com
ENTERTAINMENT uptownentertainmentdj.com
collectivemusicsolutions.com
Pros Only Entertainment bookece.com
Jumping Jukebox thejamiewrightband.com
Uptown Entertainment
Collective Music Solutions professionalpartyrentals.com
East Coast Entertainment industryeventrentals.com
Jamie Wright Band

EVENT RENTALS

Professional Party Rentals
Industry Event Rentals

17

BALLROOM LAYOUTS

Your Wedding Specialist will work with you to create a detailed
event layout using our state-of-the-art 3D modeling software,
AllSeated. Standard layouts and capacities are listed below
and do not reflect use of the Ballroom Terrace in conjunction
with the White Oak Ballroom.

PLATED DINNER 160 Guests
PLATED DINNER WITH BAND STAGE 140 Guests
STATIONED DINNER 140 Guests
STATIONED DINNER WITH BAND STAGE 120 Guests
STROLLING RECEPTION (FULL SEATING) 140 Guests
STROLLING RECEPTION (LIMITED SEATING) 220 Guests

Dance floor included on all capacities listed.

FOOD & BEVERAGE MINIMUMS

All food and beverage purchased for your wedding reception applies to your minimum, including
the total cost of your chosen package plus any additional food and beverage such as late night
snacks or an extended bar. Your Wedding Specialist will work with you to build a detailed proposal
for your event.

DAY OF THE WEEK MINIMUM
SATURDAY EVENING* Starting at $20,000
FRIDAY EVENING* Starting at $15,000
SUNDAY EVENING* Starting at $12,000
AFTERNOON+ Starting at $9,000

*Evening Receptions hold a start time of 6:00 pm or late.
+Afternoon Receptions conclude prior to 3:00 pm.

All Food & Beverage Minimums are determined by the estimated guest count.

1 8 WWW.HOTELHARTNESS.COM

CATERING &
EVENT INFORMATION

GUARANTEES

To ensure adequate preparation, a guarantee of the number of persons attending is required by
10:00 a.m. fourteen (14) business days prior to the event day. You will be charged for the guarantee,
or the number served, whichever is greater. If no guarantee is given, the original number of guests as
noted on the banquet event order will be used for the billing. The hotel will overset banquet rooms
by 5% of the food and beverage guarantee associated with said event. Increase in guarantee within
the three-business day period will become the set and guarantee.

MEETING ROOM SETUP

The client will confirm the set-up of the event space on the Banquet Event Order (BEO). If significant
changes to the set-up are requested after the meeting room has been set by the hotel, a labor fee of
250.00 will be assessed at the discretion of the hotel.

SERVICE & LABOR

All Chef Attendant, Coat Check attendent and Bartender fees are subject to 6% tax.

Coat Check Attendant: $150.00 per attendant (One attendant per 100 guests)
Additional Banquet Staff: $100.00 per server, per hour (4-hour minimum)
Bartender: $50.00 per bartender, per hour
Chef Attendent: $50.00 per cheff attendent, per hour

TAXES & SERVICE CHARGES

Client agrees to pay, in addition to the prices agreed upon, all State and Local Taxes (8% Food &
Beverage and an additional 5% Liquor Tax­—subject to change) and service charges (currently at
25%—subject to change). Please note the Service Charge is subject to tax.

SERVE TIME

All breakfast, lunch, and dinner buffets are priced for two (2) hours of service. All breaks are priced
for one (1) hour of service. In the event you wish to increase the length of service time, please contact
your catering representative for pricing information.

SPECIAL MEAL ORDERS

Special meals are defined as those meals requested in addition to the pricipal menu. Special meals
must be included in the guarantee. Vegetarian and kosher meals are available upon request. Please
notify your catering representative of any other special dietary requests.

OUTSIDE FOOD & BEVERAGE

Neither the client, his/her guests, nor invitees will be permitted to bring food and/or beverages
of any kind into the hotel without written permission of the hotel. In the event such permission is
granted, the hotel is authorized to charge for the service of food and beverage.

SPECIAL SERVICES

Should you require entertainment, photography, floral, specialty linen or decor, your catering
representative can provide a list of preferred vendors or assist you in making these arrangements.

19

120 HALSTED AVE.
GREENVILLE, SC 2915

864.686.8900

WWW.HOTELHARTNESS.COM