FacTechGuide-2021-22

Faculty Technology Guide



WELCOME

FROM SPELMAN TECHNOLOGY SERVICES

The Faculty Technology Guide lists the most commonly used technology resources available to
you as a Spelman employee to help you achieve your goals, and garner increased productivity and
collaboration in your workspace, or the classroom.
The Division of Spelman Technology Services has a host of knowledgeable staff should you require assistance.
Spelman has classrooms with embedded technology to aid faculty and students in the learning process. The
majority of public and academic spaces have access the College’s WiFi network. All of the campus community
have access to technological innovations thru supported collaborative, interactive productivity tools.

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Getting Connected

Your OneSpelman ID is the account credential you use to login to many of the enterprise systems you will
utilize in your daily life at Spelman College. You use your OneSpelman credentials to access Spelman’s network
and computing infrastructure, including access to campus-wide WIFI, network resources, and to login to desktop
computers on campus.
You also use your OneSpelman credentials to access MySpelman, the College’s single sign-on portal
(my.spelman.edu). The MySpelman portal provides single-sign on to access most enterprise applications. This
means that you will be using the one OneSpelman ID and password to access most of the applications offered to
you as faculty.

All faculty receive a OneSpelman ID as a part of completing their onboarding.

Your OneSpelman ID is the first part of your email
address (before @spelman.edu).

The format of email addresses is the following:
OneSpelman [email protected]

This account also serves as your Spelman e-mail
address and gives you access to the following
services:

Network Authentication
Wireless Computing Authentication
MySpelman (my.spelman.edu): E-mai
Banner Self-Service
Office 365
Moodle
Service Desk Support System Online
Techsmith
Qualtrics
LinkedIn
Zoom

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MySpelman my.spelman.edu
Portal

The MySpelman Campus Portal serves as the
gateway to many campus technology resources,
providing single-sign-on access to the most
commonly used systems.

It also provides important campus
announcements, documents, calendars and
system status notifications.

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Access to Campus
Enterprise Applications

IT Security

• Network Connectivity and Wireless Access
The College maintains a robust wireless
network throughout campus; in all campus
buildings, residence halls, and including most
outdoor areas between buildings.

• McAfee Anti-virus Software
Spelman's Anti-Malware protects your
computer from viruses, adware/spyware, and
other malicious software.
o Windows 10
o Mac

• VPN
VPN is a remote access technology that allows
you to securely connect to Spelman’s network as
if you were on campus. This makes access to
restricted services possible, and provides
encryption between your computer and the
Spelman network.
o Windows (instructions)
o Mac Mojave (instructions)

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Communications Zoom

Microsoft Outlook Zoom is a web collaboration tool that allows you
to meet virtually from your mobile device,
Microsoft Outlook is the official campus email system computer, or conference room.
for faculty, students, and staff. Zoom is available to all faculty, and staff at
Spelman College and features:
Office 365
• High-quality video and audio support for
up to 100 concurrent participants

• Easy-to-use tools for collaborating online
with others, including screen sharing,
multiuser annotation, breakout rooms,
polling, and whiteboard

• Option to make high-quality audio and
video recordings.

Stay Connected
Wherever You Are

Office 365 is available free to all current Spelman Access thru the MySpelman portal
faculty, students, and staff. or @ spelman.zoom.us

Your OneSpelman account allows you to install the latest TEAMS
version of Office on up to 5 devices including desktops,
laptops, tablets, and other mobile devices. Included in O365 account

• Word O365, Excel O365, Power Point O365, 5
One Note O365, Outlook O365, Publisher O365, and
Access O365, plus access to MS Office 365 Online and
Mobile Apps.

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Instructional SpeleLearn (Moodle)
Technologies
Spel.eLearn (Moodle) is the Learning
Instructional Technology & Design ITD) Management System used at Spelman College
to support web-enriched courses.
ITD supports the selection, evaluation, implementation,
and delivery of learning materials/systems to make Faculty use Moodle (Spel.eLearn) to:
teaching and learning more efficient for faculty, staff
and students. ✓ Organize and deliver course materials
✓ Deliver tests online
Technology Training: ✓ Administer self-tests and surveys
✓ Post lecture notes
Training is offered in three formats: instructor-led ✓ Deliver assignments and presentations
workshops, Webinars, and Lynda.com self-paced ✓ Post class events, and grades
training modules.
SpEl.Folio
Instructor-led workshops.
The Spelman College Electronic Portfolio
Webinars - facilitate online workshops, only Project (SpEl.Folio)
requiring access to a computer with access to
the Internet (webcam optional). For the institution,

LinkedIn Learning with Lynda.com Self -paced  Records in SpEl.Folio allow the College to
Training modules. Online tutorials are record the way higher education goals have
available to faculty 24 hours a day, 7 days a been met by the evaluation of real student
week. work performed within the College
curriculum.
There are over 100 training modules, including:
 Allows the College to view its successes
Microsoft Office 365 and challenges and to report to
Design and Digital Media editing accreditation authorities.
(Adobe Acrobat)
Professional Development For the faculty, who teach with the ePortfolio,

For current workshop listings, please visit:  Furnishes a record of achievement of the
https://sts.spelman.edu/itcatalog/?q=content/online- learning objectives of the institution,
learning-training especially in general education.

 Allows for a consistent assessment of

performance through established
standards (expressed in rubrics).

 Helps faculty review the College programs
and improve them where needed.

 Serves as a reference for progress through 6
the Spelman curriculum.

Respondus, LockDown Browser, and Monitor Qualtrics

The College has an enterprise license for Respondus Qualtrics is an easy-to-use online survey software
(test creator), LockDdown Browser & Monitor; the that’s also allows a variety of questions types’ for
applications are integrated within Moodle. research, teaching and learning. You can easily
collaborate with other people and analyze results
When faculty enable LockDown Browser for a Moodle inside and outside the platform.
test or quiz, students are unable to print, copy, go to Activate your Qualtrics account by logging in to the
another URL, or access other applications. When an application from the MySpelman Portal and navigating
assessment is started, students are locked into the to the Faculty tab.
quiz until they submit it for grading. When faculty
enable Respondus Monitor, a companion product for
LockDown Browser, the integrity of non-proctored,
online exams are protected further with recorded
videos of students test takers.

VoiceThread TechSmith Knowmia (formerly Relay)

VoiceThread is a cloud-based application that allows Whether you want to flip your classroom, make a quick
professors and students to upload, share and discuss review video, or record your entire lesson, you can use
documents, presentations, images, audio files and videos. TechSmith Knowmia (formerly Relay)! TechSmith Knowmia
VoiceThread is integrated within Moodle to easily add gives anyone the ability to record and share videos securely
activities to a Moodle course. from anywhere. The cloud lecture capture application
includes an easy-to- -use desktop and mobile recorder, built-
VoiceThread can be accessed through the Moodle -in quizzing and analytics, plus hosting to manage videos and
Learning Management System by adding an External images effectively. Faculty and staff now have a place to
Tool VoiceThread activity to a Moodle course. store and manage their class videos. TechSmith Knowmia is
a great addition to the flipped classroom or online course.
The application is also integrated within Moodle.

Activate your TechSmith Knowmia account by logging in to
the application from the MySpelman Portal >> navigating to
the Faculty tab.

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