FacTechGuide-2022-23

Faculty Technology Guide



WELCOME

FROM SPELMAN TECHNOLOGY SERVICES

The Faculty Technology Guide lists the most commonly used technology resources available to
you as a Spelman employee to help you achieve your goals, and garner increased productivity and
collaboration in your workspace, or the classroom.
The Division of Spelman Technology Services has a host of knowledgeable staff should you require assistance.
Spelman has classrooms with embedded technology to aid faculty and students in the learning process. The
majority of public and academic spaces have access the College’s WiFi network. All of the campus community
have access to technological innovations thru supported collaborative, interactive productivity tools.

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Getting Connected

Your OneSpelman ID is the account credential you use to login to many of the enterprise systems you will
utilize in your daily life at Spelman College. You use your OneSpelman credentials to access Spelman’s network
and computing infrastructure, including access to campus-wide WIFI, network resources, and to login to desktop
computers on campus.
You also use your OneSpelman credentials to access MySpelman, the College’s single sign-on portal
(my.spelman.edu). The MySpelman portal provides single-sign on to access most enterprise applications. This
means that you will be using the one OneSpelman ID and password to access most of the applications offered to
you as faculty.

All faculty receive a OneSpelman ID as a part of completing their onboarding.

Your OneSpelman ID is the first part of your email
address (before @spelman.edu).

The format of email addresses is the following:
OneSpelman [email protected]

This account also serves as your Spelman e-mail
address and gives you access to the following
services:

Network Authentication
Wireless Computing Authentication
MySpelman (my.spelman.edu): E-mail
Banner Self-Service
Office 365
Canvas@Spelman
Service Desk Support System Online
Etrieve
Spelman Arch
Qualtrics
LinkedIn
Zoom

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MySpelman my.spelman.edu
Portal

The MySpelman Campus Portal serves as the
gateway to many campus technology resources,
providing single-sign-on access to the most
commonly used systems.

It also provides important campus
announcements, documents, calendars and
system status notifications.

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Access to Campus
Enterprise Applications

IT Security

• Network Connectivity and Wireless Access
The College maintains a robust wireless
network throughout campus; in all campus
buildings, residence halls, and including most
outdoor areas between buildings.

• McAfee Anti-virus Software
Spelman's Anti-Malware protects your
computer from viruses, adware/spyware, and
other malicious software.
o Windows 10
o Mac

• VPN
VPN is a remote access technology that allows
you to securely connect to Spelman’s network as
if you were on campus. This makes access to
restricted services possible, and provides
encryption between your computer and the
Spelman network.
o Windows (instructions)
o Mac Mojave (instructions)

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Communications Zoom

Microsoft Outlook Zoom is a web collaboration tool that allows you
to meet virtually from your mobile device,
Microsoft Outlook is the official campus email system computer, or conference room.
for faculty, students, and staff. Zoom is available to all faculty, and staff at
Spelman College and features:
Microsoft Office 365
• High-quality video and audio support for
up to 100 concurrent participants

• Easy-to-use tools for collaborating online
with others, including screen sharing,
multiuser annotation, breakout rooms,
polling, and whiteboard

• Option to make high-quality audio and
video recordings.

Stay Connected
Wherever You Are

Microsoft Office 365 is available free to all Access thru the MySpelman portal
current Spelman faculty, students, and staff. or @ spelman.zoom.us

Your OneSpelman account allows you to install the latest TEAMS
version of Office on up to 5 devices including desktops,
laptops, tablets, and other mobile devices. Included in O365 account

• Word O365, Excel O365, Power Point O365, 5
One Note O365, Outlook O365, Publisher O365, and
Access O365, plus access to MS Office 365 Online and
Mobile Apps.

•

Instructional Canvas @Spelman
Technologies Canvas is the Learning Management System
used at Spelman College to support web-
Instructional Technology & Design ITD) enriched courses.

ITD supports the selection, evaluation, implementation, Faculty use Canvas @Spelman to:
and delivery of learning materials/systems to make
teaching and learning more efficient for faculty, staff ✓ Organize and deliver course materials
and students. ✓ Deliver tests online
✓ Administer self-tests and surveys
Technology Training: ✓ Post lecture notes
✓ Deliver assignments and presentations
Training is offered in three formats: instructor-led ✓ Post class events, and grades
workshops, Webinars, and Lynda.com self-paced
training modules. SpEl.Folio

Instructor-led workshops. The Spelman College Electronic Portfolio
Project (SpEl.Folio)
Webinars - facilitate online workshops, only
requiring access to a computer with access to For the institution,
the Internet (webcam optional).
 Records in SpEl.Folio allow the College to
LinkedIn Learning Self-paced Training modules. record the way higher education goals have
Online tutorials are available to faculty 24 been met by the evaluation of real student
hours a day, 7 days a week. work performed within the College
curriculum.
There are over 100 training modules, including:
 Allows the College to view its successes
Microsoft Office 365 and challenges and to report to
Design and Digital Media editing accreditation authorities.
(Adobe Acrobat)
Professional Development For the faculty, who teach with the ePortfolio,

For current workshop listings, please visit:  Furnishes a record of achievement of the
https://sts.spelman.edu/itcatalog/?q=content/online- learning objectives of the institution,
learning-training especially in general education.

 Allows for a consistent assessment of

performance through established
standards (expressed in rubrics).

 Helps faculty review the College programs
and improve them where needed.

 Serves as a reference for progress through 6
the Spelman curriculum.

Respondus, LockDown Browser, and Monitor Qualtrics

The College has an enterprise license for Respondus (test Qualtrics is an easy-to-use online survey software
creator), LockDown Browser & Monitor; the applications that’s also allows a variety of questions types’ for
are integrated within Canvas @Spelman. research, teaching and learning. You can easily
collaborate with other people and analyze results
When faculty enable LockDown Browser for a Canvas test inside and outside the platform.
or quiz, students are unable to print, copy, go to another Activate your Qualtrics account by logging in to the
URL, or access other applications. When an assessment is application from the MySpelman Portal and navigating
started, students are locked into the quiz until they to the Faculty tab.
submit it for grading. When faculty enable Respondus
Monitor, a companion product for LockDown Browser,
the integrity of proctored, online exams are protected
further with recorded videos of students test takers.

VoiceThread Canvas Studio

VoiceThread is a cloud-based application that allows Whether you want to flip your classroom, make a quick
professors and students to upload, share and discuss review video, or record your entire lesson, you can use
documents, presentations, images, audio files and videos. Canvas Studio! Canvas Studio gives anyone the ability to
VoiceThread is integrated within Canvas to easily add record and share videos securely from anywhere. The cloud
activities to a Canvas course. lecture capture application includes easy-to-use recorder,
built-in quizzing and analytics, integrated within Canvas to
VoiceThread can be accessed through the Canvas manage videos and images effectively. Faculty and staff now
Learning Management System by adding an External have a place to store and manage their class videos. Canvas
Tool VoiceThread activity to a Canvas course. Studio is a great addition to the flipped classroom or online
course.

Access your Canvas Studio account by logging in to your
Canvas @ Spelman account from the MySpelman Portal.

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