Supporting and Sustaining the IRM program

Development of an IRM Lesson 6 discusses how to support and sustain an
program Integrated Records Management programme. The

6. Supporting steps involved include
and sustaining

the IRM
programme • promoting records services to the government
and the public

• promoting training and education for records
and archives personnel

• developing and expanding the records and
archives professions.

a. Promoting records services to
the government and the public

The best means of promoting service to the government or
corporation that created the records is to remain in close contact with
creating offices, assistint them with their records management policies

and procedures.

There are various ways the archival institution may promote the
use of its resources to the wider public.

GOVERNMENT

1.publishin
g a regular newsletter
or bulletin about records
management



2.holding training and awareness
sessions to inform employees of

records issues

PUBLIC




1.participating in radio or television
broadcasts



2.designing exhibits and displays

b. Promoting
education
for records

and archives
personnel

The organization, like all employers, is
responsible for recruiting and training
employees in accordance with civil
service or corporate regulations.
Such training programmes should be
integrated into the overall
management strategy and include
elements to support professional or
career development.

All new employees must be
given all necessary information
regarding their appointment,
pay, promotion, leave,
pension, discipline, and so on.
They should also be trained in
• security
• handling of records
• procedures and systems.

It is critical to document all
policies and procedures governing
the work of records care in addition
to providing training. All procedures
should be documented in a clear
procedures manual that is
accessible to all affected personnel
and is regularly updated.

c. Developing and
expanding the records
and archives
professions

THE SERVICE ETHICS
Both records managers and archivists belong to
professional groups with an international identity and
with internationally recognised professional guidelines.
Many countries have adopted codes of ethics for archival
and records management practice.

The codes are intended to ensure that the professionals
involved care for records in the best manner possible to
ensure their preservation for current and future use by as
wide a range of people as possible.

The key principles found in many codes of ethics (Service
Ethics)

1.Records professionals manage, appraise, select,
acquire, preserve and make available for use records
and archives,

2.Records professionals perform their tasks without
discrimination on the basis of race, colour, religion,
sex, age or national or ethnic origin.

3.Records professionals encourage and promote the
greatest possible use of the records in their care

4. Records professionals carry out their duties according
to accepted records and archives principles and practices

5. Records professionals contribute to the advancement
of records and archives knowledge and skills by sharing
their knowledge with other professionals and with the
public in general.

THANK YOU