Family Handbook
2019-2020 School Year
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Introduction Available Programs and Activities 11
Mascoma Valley Regional School Board Members 3
District Mission Statement 3 After School Band 11
Organization Plan 3 After School Program 11
C.E.S. Motto, Vision, and Values Statement 3 Birthday Books 11
Welcome from the Principal 4 Guidance Program 11
Mascoma Valley Reg. School District SAU Staff 4 Hands On Nature 11
Mascoma Valley Reg. School District Administrators 5 Library Information Center 11
CES Staff Members 5 Parent Teacher Association 11
Scholastic Book Fairs 11
General Information 5
Alert Now 5 Medical Information 12
Animals 5 Good Health and Regular Attendance 12
Articles to Leave at Home 5 Immunizations 12
Attendance and Tardiness 6 Medication 12
Bus Guidelines 6 Registration/Emergency Information 12
Delayed Opening/Early Dismissal 6 Student Conduct 13
Dismissal 6 Special Note to Parents 13
The C.E.S. Way 13
Donations 7 Basic Rules and Consequences 13
Bus Transportation 15
Dress Code 7
Early Dismissal of Student by Parent Request 7
Field Trips 7
Food Service 7
Fundraising Activities 8 Mascoma Board Policies 17
ACA - Sexual Harassment
Insurance 8 ACA-R - Statement of Non-Tolerance of Sexual
Harassment or Sexual Violence
Lost and Found 8 ACB - Non-Discrimination
EEACA - Bus Cameras
Parties 8 EF - Food Service Policy
EFAA - Meal Charging
Playground 8 FERPA - Family Educational Rights and Privacy Act
GBEBB - Staff Conduct with Students
Process for Voicing Concerns 8 IGDJ - Interscholastic and Intramural Sports
JH - Attendance, Absenteeism and Truancy
Safety Drills 8 JH-R2 - MVRSD Attendance Contract
JIA – Student Due Process Rights
School Cancellations 8 JIC – Student Conduct
JICD – Student Discipline & Due Process
School Entry 8 JICDD – Student Discipline/Out of School Actions
JICI - Weapons on School Property
Telephone Use 9 JICK - Pupil Safety and Violence Prevention – Bullying
JLCJ - Concussions and Head Injuries
Tobacco, Alcohol, Drug Use 9 JRA – Student Records & Access
Video Surveillance 9 District Calendar 2018-2019 38
Visiting Procedures 9
Volunteers 9
Academic Information 9
Advisory Board of Canaan Elem. School (ABC Team) 9
Education Team 9
Homework Guidelines 10
Placement 10
Preschool 10
Reporting System 10
Student Support Team (SST) 10
FERPA 11
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We appreciate the support of the members of the Mascoma Valley Regional School Board in helping us continue to provide
a quality educational experience for our students.
School Board Members
Board Meetings are held on the 2n d and 4t h Tuesday of each month beginning at 6:00 P.M.
Hope Stragnell, Canaan Representative
Tim Josephson, Vice-Chair - Canaan Representative
Cookie Hebert, Chair, Dorchester Representative
Bridget Labrie, Enfield Representative
Danielle Thompson, Enfield Representative
Brewster Gove, Secretary, Grafton Representative
Kathleen Stacy, Orange Representative
To pursue excellence in education
and prepare all students
to become lifelong learners
and responsible citizens in an ever-changing world.
The Mascoma Regional School District consists of five towns (Canaan, Dorchester, Enfield, Grafton, and Orange). It was
formed and operates according to the laws and regulations stated in the NH School Statutes. The district schools consist
of Canaan Elementary (PK-4), Enfield Village (PK-4), Indian River (5-8), and Mascoma Valley Regional High (9-12).
All schools are under the jurisdiction of Supervisory Administrative Unit #62. The school board is comprised of two
citizens from both Canaan and Enfield, and one each from Dorchester, Grafton and Orange.
Our Motto
Excellence…The Spirit of Canaan
Our Mission Statement
In partnership with parents and the community, Canaan Elementary School challenges our students to excel in
learning.
Our Values
● Decisions and actions are guided by our concern for the well-being of our students.
● We provide an education that promotes success in student learning by recognizing individual needs.
● Our school community emphasizes and demonstrates respect for oneself and others.
● We foster a learning partnership between home, school, and community.
● We encourage and support the diverse interests of the members of our school community.
● We provide a safe and secure environment.
Our Character Attributes
Respect Responsibility Safety Empathy Integrity
Optimism Fairness Perseverance Courage Honesty
Initiative
The C.E.S. Way
Respect Responsibility Safety
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Dear C.E.S. Families,
Welcome to a new year at Canaan Elementary School. We worked over the summer getting ready for the return of
our students and are excited to have the halls and rooms filled with children’s laughter again. Please stop by the office and
say “Hello” and introduce yourself if you are new.
Our dedicated staff works very hard to meet the individual needs of all our students and to maintain personal
connections with families. We take great pride in the outstanding curriculum and instruction offered to our learners from
Preschool to Grade 4 and we strive every day to make learning fun. Our goal is for everyone to get an excellent education.
This handbook is provided to acquaint you with information about the general organization, operations, policies, and
procedures of our school. Please review and discuss it as a family and feel free to ask a staff member or myself for
additional information or a more detailed explanation of any of the policies.
Looking forward to another great year!
Leah Wheelan
Principal, Canaan Elementary School
Post Office Box 789
Enfield, New Hampshire 03748
Telephone: 632-5563
Office Hours: Monday-Friday 8:00 A.M. - 4:00 P.M.
Amanda Isabelle Superintendent of Schools
Chris Beeso Special Education Director/504 Coordinator
Nancie Murphy Director of Curriculum
Debra Ford . Business Administrator
Craig Suttie Technology Director
Martha MacDonald Administrative Assistant to the Superintendent
Danielle Pushee Administrative Assistant to Special Education Director
Kendra Withington Human Resource Bookkeeper/Payroll
Candida Young-Burnham Accounts Payable Bookkeeper
Roger Hutchins Facilities Coordinator
Cynthia Collea District Social Worker
Jim Eastman Court Liaison for Students
Diane Adam Title IX
Enfield Village School, 632-4231
Canaan Elementary School, 523-4312
Leah Wheelan, Principal, extension 102 Harrison Little, Principal
Email: [email protected]
31 School Street, PO Box 18, Canaan, NH 03741 Email: [email protected]
Kamala Tupper, Administrative Assistant
271 US Route 4, PO Box 329, Enfield, NH 03748
Indian River School, 632-4357
Kevin Towle, Principal Carol Bostwick, Administrative Assistant
45 Royal Road, Canaan, NH 03741
Megan Jones, Assistant Principal Mascoma Valley Regional High School, 632-4308
Thomas Fitzgerald, Principal
27 Royal Road, Canaan, NH 03741
Karin Sheehan, Associate Principal
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Leah Wheelan, Principal
Kamala Tupper, Administrative Assistant
Mary Doucet, Nurse
Brooke Ross, Special Education Elementary School Coordinator
General Education Classroom Teachers
PreSchool Teacher: Kyle Audett
Kindergarten: Brandi Conrad, Sharon Evans, Sarah Hill
Grade 1 Teachers: Katie Hull, Lisa Meyer & Maranda Bashaw 1/2 combination
Grade 2 Teachers: Sharon Lyman, Danielle Sampson & Maranda Bashaw 1/2 combination
Grade 3 Teachers: Melinda Fifield, Linda Landry and Meghan Quinn
Grade 4 Teachers: Kim Harvey and Sarah VanGorden
Specialist Teachers
Crystal Darling (Library), Kerry Hutton (PE), Jason Jarvis (Art), Megan Prince (Music), and Amy Reiter (Guidance)
Special Education Teachers
BJ Foster-Zehr, Cassie Johns, Bonnie McCouch and Lisa Nevins
Reading Teachers
Helen Benham and Susan Johnson
Math Tutors
Margaret Brittner and Jeanne Gilmore
Special Education Service Providers
Rita Boyce, OT; Lisa Knott, COTA; Elizabeth Curtin, SLA; Stephanie Smith, SLP; Francie Prosser-Reissen, PT; Laurie
Hanks, School Psychologist
Special Education Clerical Paraeducator: T ammy Daley
CES Paraeducators
Jane Arnold, Margaret Battis, Meghan Frazee, Dawn Frenzel, Tammy Furman, Brenda Hall, Sara Hammond, Alix Hurley,
Mary Langlands, Jenna McAlister, Jo Melendy, Linda Pendleton, and LeeAnn Wilson.
Union Representatives
Katherine Hull
Custodial Staff
Rex Brown and Foster Jenkins
School Resource Officer
Matthew Bunten
Alert Now is an automated communication system that is used to alert families of emergencies, school closings, and
upcoming events. Please provide us with updated email address and/or phone numbers when completing registration
material in the fall or at any time throughout the school year.
(School Board Policy IMG - Animals in School)
Under proper conditions, animals can be useful teaching aids. In order to protect both children and animals, the board
policy states a number of guidelines two of which are that the animals must be for a specific educational purpose and they
must be in good health and vaccinated. Please see the board policy for detailed guidelines. Unauthorized animals are not
allowed in the building or on our outside grounds.
(School Board Policy JICI - Weapons on School Property)
Knives, guns, and dangerous weapons of any kind are strictly prohibited by New Hampshire law. Students are encouraged
to leave toys, electronics, stuffed animals, and valuable items at home. Skateboards, Heely’s (roller-shoes), metal and
wooden bats, hard balls, Frisbees, and other similar items can cause serious injury and are not appropriate in the building
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or on the playground during school hours. Students are not permitted to have cell phones during school hours; if brought to
school, they will remain in the office until dismissal.
(School Board Policy JH – Attendance, Absenteeism and Truancy)
Regular attendance and punctuality are essential for school success. Your child is expected to attend school unless he/she
is ill, or there is a family emergency. The state of New Hampshire has determined that a child is truant if he/she is
absent more than 10 half-days of school. If your child will be absent, please contact the school by phone at 523-4312
between 7:00-8:00 A.M. This is a district program instituted to help safeguard children. By calling the school, you help to
reduce the number of calls we must make to check on students who do not show up at school. We encourage all students to
strive for perfect attendance – 180 full days of school annually! Students are marked tardy if they arrive after 8:10 A.M.
Please see School Board Policy JH – Attendance, Absenteeism and Truancy for specific requirements.
Bus transportation for students in grades K-4 will be provided within the framework of the law, RSA 189-6, and the School
Board rules on transportation.. Preschool students are transported by their parents, unless otherwise informed.
Information about bus routes and schedules can be obtained from school, the district website or from the
Superintendent’s office. Routes will be posted in local newspapers prior to the start of school.
In the event that there is a chance that a delay would enable the schools to be opened, the Superintendent may delay the
opening of school b y two hours. Morning preschool classes will be canceled. Local radio and TV stations will be notified by
6:00 AM. Families may also be notified by automated phone call and/or email. If a delayed opening is announced, students
and parents should continue listening to the radio and watching television, in the event that school is eventually canceled
for the day. A final decision will be made by 7:30 AM if school is canceled for the entire day. The Superintendent may
dismiss all schools or a single school in the event of other types of extreme emergencies. Early dismissal requires the
greatest cooperation between parents and school. If weather and safety issues warrant early dismissal, notification will be
made over the local radio and TV stations. Parents should take the following precautions:
1. Arrange for children to have a key to the house or to stay at a neighbor’s home should parents work or be unable to
get home.
2. Listen to local radio stations for notification of a cancellation.
3. Update your child’s registration information on a regular basis if your phone number, address, or emergency
contact information has changed.
4. It is necessary that a procedure for cancellation, delay, or dismissal be in place and although decisions are made by
the school district, each parent has the right and responsibility to insure the safety of his/her child. School
District decisions will be based on the welfare and safety of all the children in the school system. This does not
preclude a parent’s responsibility to take other measures to insure the well being of his/her child.
Upon dismissal from school, all K-4 students that walk home will exit from the front door of the building just after 3:00.
All walkers that are not being met by a parent are to leave the grounds immediately and proceed with caution to their
destinations. Walkers who are being met by parents should be united with them at the front of the walkway entrance. A
staff member will be stationed at this point to monitor dismissal. Due to safety concerns, children are not allowed to play
on the front grounds of the building following dismissal.
Parents who are picking up their children in a car should drive around the driveway to the right of the school building and
join the car line. Each family will be given a sign with their child’s name on it and the sign should be placed in the front
window of the vehicle. Your child will be brought to your car. T his route is only available beginning at 2:50 P.M., as
students are using the play area throughout the day. Once the buses start coming, this route is closed to cars, and
parents will need to meet their children out front. By remaining in your car we can reduce the congestion as well as
increase safety by making traffic patterns more predictable for everyone. Parking along the left side of School Street is
prohibited during the hours from 7:30 A.M. and 4:30 P.M. Please also note that School Street is one-way only between
those hours.
We ask that parents/visitors use the parking lot by St. Mary’s Church, as the spaces in front of the building are reserved
for staff. The fewer cars on the street, the safer our arrival/dismissal will be. Our goal is safety for our students.
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Morning preschool parents will need to drive around the driveway to the right of the school building at the start of the
school day. A CES staff member will meet them at the large glass doors and will escort students to class. Morning and
afternoon preschool parents will meet staff members at the end of the front walk at the 11:30AM. At this time morning
students will be dismissed and afternoon students will be escorted to class by CES staff members. At the end of the
school day afternoon preschool parents will meet staff members at the end of the front walk where afternoon preschool
students will be dismissed.
If someone other than a parent/guardian will pick up your child at the end of the day, a note must be written and signed by
the parent/guardian with specific instructions for pickup. This note should be brought to the school office where it will be
photocopied for the teacher and the dismissal staff will be notified. All people normally authorized to pick up your child
must be listed on the online registration information. Identification may be requested.
While we are appreciative of the many items community members donate, we must dispose of those things that cannot be
used in any meaningful way. Any equipment donated must be approved by the school principal for acceptance.
(S chool Board Policy JICA – Student Dress Code)
Please label all clothing. This avoids confusion and lost articles.
According to the MVRSD Board Policy JICA, adopted in 2018, when the dress of an individual student constitutes a health
problem, is unsuitable for school wear, is a danger to any person, or causes a substantial and material disruption or
substantial disturbance, the principal shall take appropriate action to correct the situation. Any student in violation of the
dress code will be required to find clothing that meets the code or will be sent home to correct the situation.
In keeping with this policy, students:
● are not to wear “clothing with offensive, vulgar, sexual, or racist language or pictures”
● are not to wear “clothing that glorifies or promotes use of alcohol, drugs or tobacco
● are not to wear clothing that exposes their mid-section
● are not to wear hats or caps in the classroom
● are to ensure that undergarments stay covered
● are to wear shoes, sneakers, or sandals with a back strap for safety reasons
Parents/Guardians should notify the classroom teacher and school office by sending a note with your child stating the
date, time, who will pick the child up, a nd reason for requested early dismissal. Please only dismiss your child from school
when it is absolutely necessary. Every minute is important in our school day. Report to the office to sign out and pick up
your child. Identification may be requested.
Field trips are an important part of our school’s curriculum. A specific permission slip with the trip information will be sent
home before each field trip that requires bus transportation. Chaperones are sometimes needed to supervise small groups
of students. Chaperones are required to complete a volunteer form, be fingerprinted by the SAU, and have a district
issued photo ID. Please do not bring preschool-aged children when you chaperone on a trip, as this distracts from the
chaperone’s ability to closely monitor his/her group, which is the purpose of the use of chaperones. All students are
expected to be transported by the school bus.
All Mascoma schools provide a hot lunch program. K-4 students may participate in this program or bring lunch from home.
Snack milk and lunch milk are available. In addition, the Mascoma elementary schools provide a breakfast program.
Our school participates in a federally subsidized free and reduced cost lunch program. We encourage all families eligible
under the income guidelines to participate. Note that the higher the participation, the more eligible our school becomes
for grant funding. Please review the guidelines sent home on the first day of school.
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The cost of lunch for elementary students is $2.35 and snack or lunch milk is $.40. Breakfast is served each morning for
the cost of $1.25. If you have additional questions, please call the CES office.
The school board recognizes that citizens, students, community members, and organizations may wish to express support
for a particular program or activity by fundraising. However, the school board has ruled that fundraising drives involving
school children under the jurisdiction of the school are forbidden, except those activities which are carried out for the
benefit of the school and/or student body, and which have the prior approval of the school principal.
The school accepts responsibility for completing accident reports on students. Parents having private insurance should
request a copy of the school accident report.
All clothing, lunch boxes, backpacks, etc. should be marked with the student’s name. Please check our Lost and Found area
frequently. It is located in the office. All unclaimed articles are brought to the LISTEN Center on a quarterly basis.
All school parties are planned in advance by the classroom teacher. If you wish to send in a snack for your child’s birthday,
please check with the teacher first as some students have dietary restrictions and some classrooms are restricted due to
student allergies. The district’s Wellness Policy prohibits sweet snacks, unless approved in advance by the principal. We
strongly encourage healthy snacks! Many teachers at CES are choosing to create alternative, meaningful traditions in their
classrooms to celebrate birthdays and holidays through the spirit of giving. P lease do not distribute invitations to home
parties at school. We are unable to give out addresses or phone numbers without parental permission.
Canaan Elementary School’s recess creates, encourages, and teaches a safe environment where all children can participate
and have fun during the recess time.
Please discuss any concerns with your child’s teacher first. Should it not be resolved, you should then speak with the
principal. Should your concern continue, you should speak with the superintendent, and finally the school board. It is
procedurally appropriate to follow these steps.
A minimum of fifteen safety drills are planned during the school year, with two conducted during the first two weeks of
school. Fire, stay-put, lockdown, site evacuation, and reverse evacuation drills will be practiced throughout the year. Exit
routes are posted in each room in the school. Two bus evacuation drills are held annually for all students.
The decision to close school because of inclement weather will be made by the Superintendent on the basis of conditions
that exist within the district. Local radio stations and television stations will be notified by 6:00 AM. Families may also be
notified by an automated phone call and email. See the Delayed Openings/Early Dismissal section of this book.
A child entering Preschool must be three years old on or before September 30th of the current school year. Children who
are four years old are also welcome to request enrollment in Preschool. A child entering Kindergarten must be five years
of age on or before September 30th of the current school year. A birth certificate, completed medical form, and an
affidavit stating town of residency are necessary when registering for school. Children will not be allowed to begin school
until an immunization record is on file.
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School telephones are intended for business use only. Students should limit calls home to matters of great importance,
and only during recess and lunch periods. Calls may only be made from the front office phones, not from classroom phones.
Messages from home are delivered to students via the intercom prior to dismissal or in an otherwise timely fashion.
Student cell phones or any electronic devices are strictly prohibited during the school day. Please see the office for a
copy of the school board policy if you have questions or concerns.
The Mascoma School District complies with New Hampshire State law, which makes it illegal to smoke or use tobacco
products in or on the grounds of any educational facility. This use of alcohol is illegal under the age of 21. All controlled
drugs or substances are illegal unless prescribed for medical purposes. Medical use should be verifiable with physician’s
prescription and should be provided to the school nurse.
(School Board Policy EEAA- Video and Audio Surveillance on School Property)
The Mascoma Valley Regional School Board authorizes the use of video surveillance devices on District property to ensure
the health, welfare and safety of all students, staff and visitors and to safeguard District buildings, grounds and
equipment. A notice will be posted at the main entrance of all school building indicating the use of video surveillance.
Cameras shall not be used in private areas including bathrooms, locker rooms, and private offices.
Visitors should contact the teacher to arrange a mutually convenient time to visit school. All visitors must report to the
school office to sign in and receive a badge to wear during his/her stay. Any visitor having a concern about the school’s
program or personnel is encouraged to arrange a conference with the classroom teacher and/or principal at a mutually
convenient time. Visitors should make their visit as unobtrusive as possible, allowing classroom activities to continue
without interruption.
Any adult who would like to assist teachers, chaperone on field trips, work with students, etc. must become an official
school volunteer. The volunteer application process involves submitting the appropriate forms, the checking of references,
and fingerprinting/background check by the SAU office. Please contact the school office for more information. Adults
who are not official volunteers will not be allowed to participate.
The ABC Team consists of representatives from all facets of the school staff. The team focuses on issues that impact the
academic success of students and systems management, such as scheduling and the Family and Staff Handbooks. The team
meets on a monthly basis.
The most important person in your child’s educational experience at Canaan Elementary School is his/her teacher. The
teacher’s daily observation and work with children allows him/her to plan and implement appropriate educational
experiences for each child, as well as for the total class. To assist the teacher and your child, other support staff
members provide additional services, sometimes working with the classroom teacher and/or parents. These services are
designed to make each child’s learning experiences as valuable as possible.
The Mascoma School District provides the following special services:
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Special Education Teachers Behavior Specialist Occupational Therapy Assistant
School Psychologist Physical Therapist Special Education Paraeducator
Occupational Therapist Speech Assistants Speech/Language Pathologist
School Counselor Math Paraeducator Reading Specialists
Reading Paraeducator Literacy Partners
Federal and state law requires the local school district to identify and provide programs for all disabled children starting
at age three.
Teachers may give homework to students to aid in the student’s educational development. If homework is to be used by
teachers as part of a student’s grade, the teacher will explain how such homework assignments relate to the teacher’s
grading system and communicate that to parents/guardians in writing. Homework should be an application or adaptation of
a classroom experience, and will not be assigned for disciplinary purposes.
The following is an estimate of time spent on home study in addition to reading:
Grade 1 Will not exceed 25 minutes 2 nights/week
Grade 2 Will not exceed 30 minutes 3 nights/week
Grade 3 Will not exceed 40 minutes 4 nights/week
Grade 4 Will not exceed 45 minutes 4 nights/week
Parents play a vital role in helping each child develop important independent study habits:
● making sure the child has a workspace with good lighting
● making sure the TV is off and the child can work without disruption
● finding a regular time each night for the home study time so a routine develops
● talking regularly about home study assignments
Great care is taken to create classroom communities focusing on number, skill level, learning style, special education needs,
gifted and talented needs, and student-to-student interaction to make sure that all student needs are met. The placement
team consists of the principal, specialists, special education staff, and present and future grade level teachers. P arent
requests for specific teachers should not be made. If you have specific placement concerns, as the expert on your child,
and feel that you need to speak with the principal, please call to set up a time that the specific needs of your child can be
discussed.
The Mascoma Valley Regional Preschool program serves children ages three and four. All information included in this
Family Handbook is applicable to the Preschool program as well. The program follows Mascoma’s school calendar, with daily
hours running from 8:00-11:30AM and 11:30-3:00. Tuition inquiries should be directed to the school office at (603)
523-4312. The Preschool program incorporates the theme-based design, fostering functional life skills, a positive attitude
toward learning, a love of reading, and social growth. There is an emphasis on building a caring community through respect
of self, others, and property.
All grade levels report on a quarterly basis, with written reports issued four times per year. Parent conferences are
offered at the end of the first and third terms (November and April). Additional conferences may be arranged that
accommodate both parent and teacher schedules.
These teams consist of the classroom teachers, school counselor, reading specialist, principal, and other invited personnel
as needed. Parents/guardians or a staff member who have an academic, social, or behavioral concern about a child that
impacts his/her education may access the SST. The teams may suggest accommodations or strategies for the classroom
teacher or parents to try, or suggest testing to determine if there is a specific learning problem.
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Please see MVRSD Board Policy JRA - Student Records and Access located in the Appendix
The PTA sponsors a band program for fourth grade students with our music teacher leading the program. More
information will be sent home regarding the specifics of this program.
The Canaan Recreation Department provides childcare opportunities for our families from 3:15 until 6:00 P.M. This
program provides a snack, homework supervision, computer use, arts and crafts and sports activities, for a fee. Please
contact the CES office for information.
Each quarter the PTA goes to every classroom and gives books to students celebrating birthdays during that month.
Summer birthdays are all celebrated in June.
Our school counselor works with individual students and small groups to address concerns about specific topics. If you
have a concern about your child that we should know about, please contact your child’s teacher or the CES Guidance
Counselor. Confidentiality is of utmost concern to us.
Hands-on-Nature is a science-based program presented to our students by a volunteer group of parents and community
members for three week-long sessions during the school year. We are always looking for volunteers to help with this well
received and valuable program.
CES has a library with many wonderful volumes. Children check books out during their weekly library class. Books are
expected to be treated with respect, and damaged or lost books should be replaced. Any missing books are expected to be
returned by the end of the year, and before final report cards are issued.
Our school has an active PTA. The true “Canaan Spirit” shines through in this organization. Along with providing volunteer
support, the group raises money that is spent on the students of the school in many ways. It conducts a variety of
activities to enhance the education of our children, provides topical information to parents and hosts numerous events and
celebrations for the school. Please consider giving your time/talent to one or more of our projects or events.
Students and their families have the opportunity to purchase books from our bi-annual book fairs, sponsored by Scholastic
Books. Profits from this fair provide books for classrooms, our library, and our leveled book collection.
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Your child’s good health is facilitated by good eating habits, plenty of sleep, and clothing suitable for the weather. If your
child is in good health, he/she should attend school regularly. If, on the other hand, your child is ill, keep him/her home
until he/she recovers. Notes explaining the reason for absence or tardiness and the nature of an illness are required when
a child returns to school. When your child is in school, we expect that he/she will participate in all school activities,
including recess and physical education. O nly under special circumstances and with written advice from a doctor will a child
be kept indoors at recess or be excluded from physical education. The school nurse monitors the health of students and, at
times, calls to inquire about a health matter that has come to her attention.
According to NH RSA 141-c:20-a, students must have proof of all New Hampshire required immunizations, documentation
of immunity, or valid exemptions, in order to be admitted or enrolled in any school in the Mascoma Valley Regional School
District. Medical and Religious exemptions have specific requirements, please contact the school nurse for exemption
information. Documentation of immunization MUST be provided before a child's first day of school attendance. Children
may be conditionally enrolled when the parent/guardian provides:
1. Documentation of at least one dose of each required vaccine; AND
2. The appointment date for the next dose of required vaccine.
The school nurse is not permitted to administer medicine, even aspirin, without prior, official arrangements:
● Written authorization (request) from parent/guardian of the pupil, giving permission for the school nurse, or person
designated by the school nurse, to administer the prescribed medicine, accompanied by a signed “hold harmless”
release.
● Written statement from prescribing physician, detailing medication, method of administering dosage and time schedule
to be observed. (In lieu of this, the label on the pharmacy bottle will be accepted.)
● Prescription medications must be brought to school in a pharmacy bottle with the name of student, medicine, dosage
and physician’s name.
● Students may not transport prescription or non-prescription medications. Parents/Guardians need to bring them into
the school to be given to the nurse.
The Mascoma School District has an electronic registration/emergency system which is filled out online by parents. This
system is essential in terms of being able to locate parents/guardians in the event of an emergency. The
registration/emergency online system is also used to verify the town of legal residence. Please be sure to list your physical
911 street address as well as the town of legal residence.
Parents/Guardians must keep this information up to date by notifying the school office immediately of any
information that changes. I n the event of a serious emergency, it is our policy, unless specifically requested to do
otherwise, to contact parents immediately. If this is not possible, we will either transport your child to a hospital by car
or call an ambulance. We will continue to attempt to contact a parent. Please do not fail to submit this information. If
you do not have access to the internet please contact the office.
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The Canaan Elementary School’s discipline system stresses the positive aspects of acceptable behavior and acknowledges
such behavior when it occurs. The system is intended to support positive self-image and an understanding and appreciation
for such an image in the school environment.
We encourage each child to behave appropriately and to make smart and responsible choices. We strive to link clear
expectations with logical consequences. Students are expected to conduct themselves in a safe and respectful manner. It
is important that you have a clear understanding of and confidence in, the efforts our school is making to maintain high
standards of safety and conduct.
We hope that through a clear statement of behaviors and through clear communication with you, we can teach children
that certain rules are necessary and important, that the behavior of each child must meet these standards, and that each
child will be held accountable for his/her actions. Your understanding and support for these standards is essential. The
basic premise of our disciplinary code is that all students have the right to learn and teachers have the right to teach.
Canaan Elementary School has a comprehensive school-wide discipline system that:
● teaches all students appropriate behaviors and problem-solving skills
● provides a rapid, specialized response to students with intense needs and those who are showing early signs
of problems
● encourages good behavior choices, using recognition and rewards.
The school rules focus around children making wise choices in three areas: Respect, Responsibility and Safety. C.E.S.
students are expected to show respect, take responsibility, demonstrate courtesy, and have integrity. As a school, we
continue to focus on a behavior matrix that deals with expected behaviors throughout the building. Children learn about
the expected behaviors through class lessons, guidance classes, and modeling, Children’s positive behaviors will be
recognized and reinforced throughout the day by all staff members. A group of C.E.S. staff members form the “Task
Force.” This team meets monthly to review behavioral data and adjust strategies that help students to be successful in
“The C.E.S. Way.” Its focus is on improving school climate through teaching students appropriate behaviors and teaching
staff how to respond in a consistent and fair manner.
LEVEL I
Misbehaviors on the part of the student that impede orderly classroom procedures and interfere with the learning
process. Individual faculty or staff members generally handle Level 1 misbehaviors:
Examples of Level 1 Misbehavior
1. Repeated failure to complete homework or class assignments, to follow teacher’s directions, or to adequately
prepare for class.
2. Abuse of hall or bathroom privileges.
3. Vandalism.
4. Wearing suggestive or inappropriate clothing.
5. Cheating or lying.
6. Defiant attitude and/or lack of respect for authority.
7. Unwanted touching or hurting of someone with any part of student’s body or with an object.
8. Bringing unauthorized items to school such as objects to trade or sell, remote control toys, tools, trading cards,
etc. This does not include those items specified in Level III misbehaviors.
9. Throwing objects (pencils, erasers, snowballs, food, etc.).
10. Teasing, name calling, or hurtful or insulting language.
11. Using inappropriate language, such as swearing.
12. Any other offense that would merit this level of disciplinary response.
Procedures
1. The supervising staff member or observer immediately intervenes and applies the most appropriate disciplinary
option.
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2. Since the frequency of occurrence can determine subsequent responses to the same infraction, staff members
will fill out a SSR Referral Form.
3. Depending upon the misbehavior, parents may be contacted by the teacher.
Disciplinary Options/Responses
1. Documented warning.
2. Loss of recess or special privileges.
3. Parent and school counselor notification.
4. Lunch in restricted area.
5. Recess in restricted area.
6. Supervised after school detention.
7. Supervised before school intervention.
8. Supervised recess intervention.
9. Clean, repair, or replace damages to school property, as needed.
10. Confiscate unauthorized item.
LEVEL II
Level II student behaviors are those that are frequent and serious enough that they tend to impede orderly classroom
procedures and the learning process. These infractions may require the intervention of administrative personnel because
Level I interventions have failed to correct the situation.
Examples of Level II Misbehaviors
1. Repeated and/or flagrant violations of the Level I behaviors.
2. Showing flagrant disrespect or defiance of school personnel or students in action, word, and/or gestures.
3. Misbehavior at a school sponsored activity such as field trips, Destination Imaginations meetings, etc.
4. Theft, abuse, or threatening a person to obtain personal property.
5. Inappropriate language directed at another student or staff member.
6. Fighting, such as punching, kicking, hitting, shoving, etc.
7. Vandalism, defacing of school property.
8. Leaving school grounds without permission.
Procedures
1. The supervising staff member or observer immediately intervenes and applies the most appropriate disciplinary
option. Staff members will fill out an SSR Referral Form.
2. Depending upon the misbehavior, parental contact through the principal may result
3. If an Incident Report is deemed necessary, the principal will request this of the supervising staff member. This
report will be placed in the student’s file.
Disciplinary Options/Responses (one or more may be utilized)
1. Repetition of Level I options.
2. Parent notification.
3. Restitution for damage to school property or an individual’s property.
4. In or out of school suspension.
LEVEL III
Level III student behaviors are those that are directed against persons or property. The consequences of the behaviors
put the health or safety of others in the school at risk. Level III infractions require the intervention of administrative
personnel.
Examples of Level III Misbehaviors
1. Repeated and/or flagrant Level II misbehaviors.
2. Threats or acts of violence directed toward others or school property.
3. Indecent exposure.
4. Tampering with fire alarm or fire extinguishers.
5. Unlawful harassment.
6. Arson.
7. Violations of the district’s Tobacco/Drug and Alcohol policies.
8. Possession of explosive devices.
9. Possession of weapons.
10. Bomb threat.
11. Other serious infractions.
Procedures
1. The administrator initiates the disciplinary action after investigating the infraction that has been reported.
2. The principal meets with the student and confers with the parents about the misbehavior.
3. When appropriate, outside agencies are notified.
Disciplinary Options/Responses
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1. Repetition of Level II options.
2. Referral to an outside agency for additional services.
3. School Board hearing that may result in suspension or expulsion.
Examples of Behavioral Violations
*Inappropriate Language:
-Using inappropriate language such as swearing
-Inappropriate language directed at another student or staff member
*Disrespect
-Defiant attitude and/or lack of respect for authority
-Showing flagrant disrespect or defiance of school personnel or students in action, word, and/or gestures
*Non-Compliance
-Repeated failure to complete homework or class assignments, teacher’s directions, or adequately prepare for class
-Abuse of hall or bathroom privileges
-Violation of student handbook dress code
-Indecent exposure
-Violation of the district’s Tobacco/Drug and Alcohol policies
*Disruption
-Throwing objects (pencils, erasers, snowballs, food, etc.)
-Misbehavior at a school sponsored activity such as field trips, Destination Imaginations meetings, etc.
-Bomb threat
*Physical Contact
-Unwanted touching or hurting of someone with any part of your body or with an object
-Fighting, such as punching, kicking, hitting, shoving, etc.
*Misuse of Property
-Vandalism
-Defacing school property
-Tampering with fire alarm or fire extinguishers
-Arson
*Teasing/Name Calling
-Includes hurtful or insulting language
*Stealing/Theft
-Theft, abuse, or threatening a person to obtain personal property
*Out of Area
-Leaving school grounds without permission
*Contraband
-Bringing unauthorized items to school such as objects to trade or sell, remote control toys, tools, trading cards,
etc.
-Possession of explosive devices (MAJOR)
-Possession of weapons (MAJOR)
*Harassment/Bullying
-Threats or acts of violence directed toward others or school property
-Unlawful harassment
-Targeted, repeated, and demonstrated imbalance of power
*Cheating/Lying
(School Board Policy EEACA & EEACB )
Preschool students are transported by their parents, unless otherwise informed. Information about bus routes and
schedules can be obtained from school, the district website or from the superintendent’s office. Routes will be posted
prior to the start of school. Students will be transported within the framework of the law, RSA 189-6, and School Board
rules on transportation.
Students should be at their bus stops 5 minutes early so that buses may meet their schedules. If a student does not
usually take a bus or is a bus student and needs to take a different bus, a note from a parent/guardian must be given to
the school office to be signed and dated by the principal or administrative assistant, and then given to the driver. In
general, all rules that are followed in school should be followed on the bus, as well as any other special bus rules, which
follow. Cameras have been installed on the buses to promote desired student behavior and to permit the driver to
concentrate more of his/her attention on the safe operation of the bus.
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Bus Violations and Consequences: The following are a set of rules, and consequences for breaking the rules while on the
bus. The purpose of the rules is to make sure all students are safe. Parents/guardians will receive a copy of the School
Bus Conduct Report. In the case of suspension from the bus, a phone call will be made to parents or guardians.
Major Violations:
● Behaviors that endanger the safety of yourself or others on the bus can result in loss of transportation for up to 10
days.
● Vandalism - If you damage any part of the bus, you will be expected to pay for the repair and you may lose
transportation for up to 10 days.
● Possession or use of any tobacco or alcohol product can result in loss of transportation for up to 10 days.
● Possession and/or use of weapons or articles used as weapons (including rubber bands, pea shooters, etc.) can result in
loss of transportation for up to 10 days.
● Refusing to obey the reasonable request of the driver can result in loss of transportation for up to 10 days.
Minor Violations:
● Disrespectful language directed at the driver or others on the bus can result in loss of transportation for up to 5 days.
● Unauthorized leaving of the bus - You must get off your bus at your stop unless you have a note from your parents that
has been signed by school personnel. Failure to follow this rule can result in loss of transportation for up to 5 days.
● Changing seats while bus is in motion can result in loss of transportation for 1 day.
● Disposal of materials in or out of the bus can result in loss of transportation for 1 day.
● Improper boarding or departing, including misconduct at the bus stop, can result in loss of transportation for 1 day.
Depending on the rule(s) broken and past behavior on the bus, second and/or third offenses may result in loss of
transportation for up to 20 days. Parents wishing to appeal the decision of the administration may do so by contacting the
Superintendent of Schools at 632-5563.
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APPENDIX
List Of Policies Included:
I. ACA – Sexual Harassment (9/13/94)
II. ACA-R - Statement of Non-Tolerance of Sexual Harassment or Sexual Violence (7/21/16)
III. ACB - Non-Discrimination (5/23/17)
IV. EEACA – Bus Cameras (1/14/15)
V. EF - Food Service Policy (1/22/19)
VI. EFAA – Meal Charging (1/22/19)
VII. FERPA - Family Educational Rights and Privacy Act (6/26/15)
VIII. GBEBB - Staff Conduct with Students (12/28/10)
IX. IGDJ - Interscholastic and Intramural Sports (2/16/17)
X. JH - Attendance, Absenteeism and Truancy (12/4/18)
XI. JH-R2 - MVRSD Attendance Contract (11/15/18)
XII. JIA – Student Due Process Rights (8/11/15)
XIII. JIC – Student Conduct (2/26/19)
XIV. JICD – Student Discipline & Due Process (2/26/19)
XV. JICDD – Student Discipline/Out of School Actions (8/25/15)
XVI. JICI - Weapons on School Property (5/12/15)
XVII. JICK - Pupil Safety and Violence Prevention – Bullying (12/28/10)
XVIII. JLCJ - Concussions and Head Injuries (5/28/13)
XIX. JRA – Student Records & Access (9/8/15)
ACA - SEXUAL HARASSMENT
It is the policy of the Mascoma Valley Regional School District to provide educational environments in which all members of this academic
community may work and learn in an atmosphere of respect for the dignity and work of all its members. Such an environment is one that is
free of sexual harassment. Sexual harassment is not only illegal but also unacceptable and impermissible conduct which will not be tolerated.
All members of the Mascoma Valley Regional School District are expected and instructed to contribute to an atmosphere free of sexual
harassment. Sexual harassment of any employee or student by any other employee or student, or by anyone a student or employee may interact
with in order to fulfill job or school responsibilities is a violation of this policy and will not be tolerated.
Sexual harassment is a form of sex discrimination. It occurs in a variety of situations which share a common element: the inappropriate
introduction of sexual harassment or comments into the work or learning situation. Often, sexual harassment involves relationships of unequal
power, and contains elements of coercion – as when compliance with request for sexual favors becomes a criterion for granting work, study, or
grading benefits. However, sexual harassment may also involve relationships among equals, as when repeated sexual advances or demeaning
verbal behavior have a harmful effect on a person’s ability to function in the educational environment
For the purposes of this policy, sexual harassment is described as unwelcome sexual advances, requests for sexual favors, and other physical
conduct and expressive behavior of a sexual nature when:
❖ Submission to such conduct is made either explicitly or implicitly a term condition of an individual’s employment or academic
standing, or
❖ Submission to or rejection of such conduct by an individual is used as the basis for employment or academic decisions affecting that
individual, or
❖ Such conduct has the purpose or effect of unreasonably interfering with an individual’s performance or creating an intimidating or
offensive environment.
Examples of conduct which may constitute sexual harassment are:
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❖ Verbal or written harassment or abuse,
❖ Subtle pressure for sexual activity,
❖ Sexist remarks about an individual’s clothing, body, or sexual activities,
❖ Unnecessary touching, patting, or pinching,
❖ Leering or ogling of an individual’s body,
❖ Constant brushing against an individual’s body,
❖ Demanding sexual favors accompanied by implied or overt threats concerning one’s jobs, grades, letters of recommendations, etc.,
❖ Physical assault.
Individuals shall not be reprimanded or discriminated against in any way for initiating any inquiry or complaint. The rights of an individual
against whom a complaint is brought will also be protected.
The Superintendent of Schools is directed to develop written regulations delineating the procedures for reporting alleged sexual harassment and
steps for taking prompt corrective action through mediation and persuasion and, when necessary, through discipline consistent with due
process; these procedures are considered to be an essential part of the district’s effort to eliminate sexual harassment in all educational
environments.
Revision proposed to the Personnel Committee by Superintendent on: 11/30/92
Revision recommended to the board by the Personnel Committee on: 12/14/92
Revision adopted by the MVRSD Board on: 1/11/93
Revision recommended to the MVRSD Board on: 8/8/94
Revision adopted by the MVRSD Board on: 9/13/94
ACA-R - STATEMENT OF NON-TOLERANCE OF SEXUAL HARASSMENT OR SEXUAL VIOLENCE
The Mascoma Valley Regional School District will provide students and employees with an environment for learning and working that is free
from sexual harassment or sexual violence, and prohibits any form of sexual harassment or sexual violence. Under no circumstances will
sexual relations between a Mascoma Valley Regional School District staff member and a student be tolerated. Disciplinary and legal
action will be severe.
Sexual harassment or sexual violence may include, but is not limited to:
1. Unwelcome verbal harassment or abuse, including teasing, gestures, joking, or making derogatory or dehumanizing remarks (either
directly or indirectly to an individual).
2. Subtle pressure for sexual activity.
3. Physical violence or abuse including leering, inappropriate patting or pinching, and other forms of unwelcome touching, attempted
rape, and rape.
4. Intentional brushing against a student's or an employee's body.
5. Displaying of offensive pictures, posters, T-shirts, or other graphics.
6. Demanding sexual favors accompanied by implied or overt threats concerning an individual's educational or employment status.
7. Demanding sexual favors accompanied by implied or overt promises of promises of preferential treatment with regard to an
individual's educational or employment status.
Students and employees of the Mascoma Valley Regional School District are responsible for conducting themselves in a manner consistent
with the spirit and intent of the Sexual Harassment Policy (ACA) . Officials of the Mascoma Valley Regional School District will investigate
all complaints, either formal or informal, verbal or written, of sexual harassment or violence. Appropriate disciplinary action will be taken with
any student or employee who is found to have sexually harassed or been sexually violent toward another student or employee of the Mascoma
Valley Regional School District.
Any student or employee who believes he/she has been a victim of sexual harassment or sexual violence by another student or employee should
report the incident so action can be taken. For information about the complaint procedure , or to file a report of sexual harassment or violence
(ACA-F), or to receive/review a copy of the policy, contact your building principal or the Mascoma Valley Regional School District Human
Rights Officer:
Superintendent of Schools
547 US Route 4
P.O. Box 789
Enfield, NH 03748
1-603-632-5563
The consequences of a violation of this policy may result in any or all of the following:
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1. Assignments designed to increase awareness and sensitivity to the issue of sexual harassment.
2. Administrative conference with student or parent and student.
3. Detention.
4. Referral to outside agency.
5. Suspension, in or out of school.
6. Exclusion/expulsion.
7. Referral to police or other law enforcement agencies for criminal action. All cases of sexual violence or sexual assault will be
reported to the police and/or D.C.Y.F. within 48 hours of an adult receiving the report. This includes inappropriate touching and it
includes incidents between two minors.
State law gives any individual the right to file a charge of discrimination with the New Hampshire Commission for Human Rights; 163
Loudon Road; Concord, New Hampshire 03301-6053 or call 1-603-271-2767.
Federal law gives any individual the right to file a charge of discrimination with the Office of Civil Rights; U.S. Department of
Education; J.W. McCormack P.O.C. H. Room 222; Boston, Mass 02109-4557.
Draft proposed: 8/8/94
Adopted by the Board on: 9/13/94
Amendment proposed to the Board on: 6/26/96
Amendment approved by the Board On: 9/10/96
Updated: July 21, 2016
ACB - NON-DISCRIMINATION
The Mascoma Valley Regional School Board strives to eliminate barriers that prevent full access to equal educational opportunity for all
students. The District will provide educational leadership in eliminating discrimination in policies and procedures. The Board affirms the
District's commitment to not discriminate in any of its educational programs, activities or employment practices on the basis of race, color,
national origin, age, disability, sex, gender identity, religion, reprisal, and where applicable, political beliefs, marital status, familial or parental
status, sexual orientation, source of income, or protected genetic information.
In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the
USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from
discriminating based on race, color, national origin, sex, religious creed, disability, age, political beliefs, or reprisal or retaliation for
prior civil rights activity in any program or activity conducted or funded by USDA.
Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print,
audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who
are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339.
Additionally, program information may be made available in languages other than English.
To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online
at: http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in
the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your
completed form or letter to USDA by:
1) mail: U.S. Department of Agriculture Office of the Assistant Secretary for Civil Rights 1400 Independence Avenue, SW
Washington, D.C. 20250-9410;
2) fax: (202) 690-7442; or
3) email: [email protected]. This institution is an equal opportunity provider.
All requests for information, complaints and/or grievances in this regard shall be directed to the Title IX Coordinator for the Mascoma Valley
Regional School District, Mascoma Valley Regional High School, 27 Royal Road, Canaan, NH 03741 or by calling 603-632-4308.
1st Reading: 12/10/13
Adopted: 1/14/14
Revised: 4/21/16; 1st Reading 5/10/16, 2nd Reading/Adopted 5/24/16
Revised: 5/2/17; 1st Reading 5/9/17; 2nd Reading/Adopted 5/23/17
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EEACA - BUS CAMERAS
The Mascoma Valley Regional School Board views safety to be the most important aspect of its transportation program. To this end, camera
equipment (video and audio) may be installed on the buses to monitor student behavior and assure safety for all students.
The following procedure shall be used regarding camera equipment:
1. Video images will not be made available to parents or other members of the public unless it is required by law or part of due process
for a disciplinary hearing.
2. Video used as primary evidence for a disciplinary hearing will be kept in a secure location until such time that the opportunity for
appealing that disciplinary consequence has expired.
3. Annually, parents and students should be advised video and audio equipment is used on school buses to monitor behavior.
4. A notice will be posted on all buses that “this bus uses video and audio equipment to monitor student behavior.”
Draft recommended to the Board on: 5/9/94
Adopted by the Board on: 7/18/94
Revision approved, as amended, first reading: 10/12/99
2n d Reading and Adoption by the Board: 11/09/99
Revision approved and first reading: 12/16/14
Second Reading and Approval: 1/14/15
EF - FOOD SERVICE MANAGEMENT
Category: Recommended See also JLCF
In the Mascoma Valley Regional School District, all food service personnel will be directly responsible to the Food Service Director. The Food
Service Director is responsible to the Superintendent or Business Administrator.
The Food Service Director is responsible for the planning and preparation of food served in the food service program, ensuring full compliance
with the State of New Hampshire’s education rules and regulations. All food will comply with the nutrition standards as set forth by the school
wellness program.
The Food Service Director will order supplies, keep accurate records of financial transactions connected with the food service program, and
prepare all records and reports as required.
The Food Service Director will be certified by a NH Department of Education approved program. They must hold a certificate of completion
for an approved sanitation course upon employment.
All food service employees shall, within their first year of employment, obtain a certificate of completion for an approved sanitation course.
The Food Service Director will make recommendations to the building principal, the Superintendent, and/or Business Administrator concerning
personnel and operational matters related to the food service program.
The District will seek to ensure that all students have access to school-provided meals. The Superintendent and/or the Business Administrator
will develop meal-payment procedures for school-provided meals. No student will be subject to different treatment from the standard school
lunch meal or school cafeteria procedures, regardless of ability to pay for such meal.
Reviewed: 12/01/16; First Reading 12/13/16; Second Reading 1/10/17
F&F: 11/1/18; School Board: 11/13/18; F&F: 1/2/19;
1s t Reading: 1/8/19; 2nd Reading & Adopted: 1/22/19
EFAA - MEAL CHARGING
Per MVRSD Policy EF, Policy EFA and Policy JLCF, the district shall ensure all students have access to a healthy school lunch as outlined by
the USDA. No student will be subject to different treatment from the standard school lunch meal or school cafeteria procedures. The parent of
each student shall receive and acknowledge receipt of the policies through the student handbook.
● No student will be denied meals regardless of other charges at the school.
● No student will be denied meals for disciplinary reasons.
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● No student will be denied meals because of unpaid charges if the student has money in hand for the current day’s meal.
We encourage families to fill out a confidential application for Free or Reduced-Price School Meals. The application may be filled out
electronically at www.mymealtime.com or a paper copy may be obtained from the district website
https://sites.google.com/a/mvrsd.org/home/mealtime.
We also encourage families to set up a Mealtime account in order to fund their student’s meals. You may also set up a low balance email
notification.
The District’s expectation is that parents will provide their child(ren) with a lunch from home or funds for a school meal. Parents are prohibited
from running a negative balance on their school lunch account.
If a student does not have sufficient funds on their account the parent will be called and asked to send a lunch or funds with their child. After
the third day the District Social Worker will be asked to contact the child’s parents. After a week the NH Division of Child, Youth and Family
Services (DCYF) will be contacted.
At no time will a student be allowed to charge a la carte items.
Please refer Mealtime balance questions to Bruce Albert 603.632.4308 ext 2048 or [email protected]
Please refer Free & Reduced application questions to Martha MacDonald 603.632.5563 ext. 3004 or [email protected]
School Board: 10/23/18; F&F: 11/1/18, 1/2/19
1st Reading: 1/8/19; 2n d Reading & Adopted: 1/22/19
FERPA – FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT
The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of
student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education.
FERPA gives parents certain rights with respect to their children's education records. These rights transfer to the student when he or she
reaches the age of 18 or attends a school beyond the high school level. Students to whom the rights have transferred are "eligible students."
● Parents or eligible students have the right to inspect and review the student's education records maintained by the school. Schools are
not required to provide copies of records unless, for reasons such as great distance, it is impossible for parents or eligible students to
review the records. Schools may charge a fee for copies.
● Parents or eligible students have the right to request that a school correct records which they believe to be inaccurate or misleading. If
the school decides not to amend the record, the parent or eligible student then has the right to a formal hearing. After the hearing, if the
school still decides not to amend the record, the parent or eligible student has the right to place a statement with the record setting
forth his or her view about the contested information.
● Generally, schools must have written permission from the parent or eligible student in order to release any information from a
student's education record. However, FERPA allows schools to disclose those records, without consent, to the following parties or
under the following conditions (34 CFR § 99.31):
○ School officials with legitimate educational interest;
○ Other schools to which a student is transferring;
○ Specified officials for audit or evaluation purposes;
○ Appropriate parties in connection with financial aid to a student;
○ Organizations conducting certain studies for or on behalf of the school;
○ Accrediting organizations;
○ To comply with a judicial order or lawfully issued subpoena;
○ Appropriate officials in cases of health and safety emergencies; and
○ State and local authorities, within a juvenile justice system, pursuant to specific State law.
Schools may disclose, without consent, "directory" information such as a student's name, address, telephone number, date and place of birth,
honors and awards, and dates of attendance. However, schools must tell parents and eligible students about directory information and allow
parents and eligible students a reasonable amount of time to request that the school not disclose directory information about them. Schools must
notify parents and eligible students annually of their rights under FERPA. The actual means of notification (special letter, inclusion in a PTA
bulletin, student handbook, or newspaper article) is left to the discretion of each school.
For additional information, you may call 1-800-USA-LEARN (1-800-872-5327) (voice). Individuals who use TDD may use the Federal Relay
Service. Or you may contact us at the following address:
Family Policy Compliance Office
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U.S. Department of Education
400 Maryland Avenue, SW
Washington, D.C. 20202-8520
Last Modified: 06/26/2015
GBEBB – STAFF CONDUCT WITH STUDENTS
Purpose
To establish the Mascoma Valley Regional School Board’s vision and the basic structure for appropriate staff conduct with students.
The Board expects all staff members, including teachers, coaches, counselors, administrators and others to maintain the highest professional,
moral and ethical standards in their conduct with students. For the purpose of this policy staff means employees, contract service providers,
school volunteers and student teacher/interns.
The relationship between staff members and students in the school district should be one of cooperation, understanding, mutual respect and
trust. All staff have the responsibility to provide an atmosphere conducive to learning which should be accomplished through effective
individual and group discipline. All students and staff members will treat each other with respect.
When interacting with students in all curricular and extracurricular activities, both on and off school property, staff are expected to exercise
good judgment and to maintain professional boundaries appropriate to an educational setting and consistent with the educational mission of the
school district.
In formulating this policy, the Board understands that there are circumstances when staff members and/or their children have personal
relationships with the families of students outside of school. The intent of this policy is not to prohibit all social contact between staff members
and families outside of school. However, because of the trust placed in school staff by the community and our schools’ responsibility to protect
the well-being of students, staff members are expected to be sensitive to the appearance of impropriety in their contact with students at all
times. Staff members are encouraged to discuss issues with their building administrator or supervisor whenever they are unsure whether
particular conduct or a planned activity may constitute a violation of this policy.
Examples of unacceptable and prohibited conduct by staff include but are not limited to:
1. Any behavior of a sexual nature which may constitute professional misconduct and/or is a violation of criminal or civil statutes,
professional codes of ethics or board policy. Staff may not use their status to adversely influence a student of the district. Staff may not
date, make sexual advances toward or engage in any sexual relationship with a district student, regardless of the student’s age, the
perceived consensual nature of the relationship, where the advances are made, or whether the staff member directly supervises the
student. Further, staff may not discuss or plan a future romantic or sexual relationship with a student.
2. Disclosing inappropriate, private or personal matters with a student.
3. Exchanging sexually related banter, allusions, jokes or innuendoes with students. Approved curriculum with such content is excluded
from this provision.
4. Association with students in any situation or activity which could be considered sexually suggestive or involve the illegal use of
tobacco, alcohol or drugs.
5. Using demeaning or debasing language to a student as a means of forcing compliance.
6. Sending students on personal errands outside of school.
7. Disclosing information concerning a student, other than directory information, to any person not authorized to receive such
information. This includes, but is not limited to, information concerning assessments, ability scores, grades, behavior, mental or
physical health and/or family background.
8. Personal counseling of students about issues unrelated to school performance by non- counseling or social work staff. If students
initiate such discussions, staff is expected to be supportive but to refer the student to appropriate counseling or social work staff when
appropriate.
9. Asking students to keep a secret about their relationship with staff.
10. Singling out a student or students for friendship beyond the normal teacher-student relationship.
11. Maintaining contact with a student enrolled in the district via telephone, email, text, twitter, letter or other form of communication for
the purpose other than school business.
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12. Addressing students or permitting students to address you in a manner that reflects favoritism.
Before engaging in the following activities without parents, staff members will review the activity with their building principal or supervisor, as
appropriate:
1. Being alone with individual students out of public view.
2. Inviting or allowing students to visit the staff member’s home unless accompanied by the student’s parent or with parental permission.
3. Visiting a student at home, unless on official school business. This does not preclude a staff member or his/her child visiting a
student’s home at the parent’s invitation for a social or other event.
4. Exchanging personal gifts, beyond the customary student-teacher gifts.
5. Socializing or spending time with students including but not limited to activities such as going out for meals or movies, shopping,
traveling and recreational activities outside of school-sponsored events. This prohibition does not extend to community activities such
as church or other events where there may be incidental social contact with students.
Reporting Violations
Students and/or their parents/guardians are strongly encouraged to notify the principal, the Title IX coordinator or other appropriate
administrator if they believe a teacher or other staff member may be engaging in conduct that violates this policy.
Staff members are required to notify promptly the appropriate building administrator, superintendent or the Title IX coordinator if they become
aware of a situation that may constitute a violation of this policy.
Disciplinary Action
Staff violation of this policy shall result in disciplinary action up to and including dismissal. Violations involving sexual or other abuse will
also result in referral to the NH Department of Human Services and referral to law enforcement, in accordance with the school board’s policy
on reporting child abuse and neglect and state law. It should be noted that staff members are still to be provided due process before disciplinary
action is taken.
Dissemination
This policy shall be included in all employee, student and volunteer handbooks and located in the Policies link on the school district web site.
Adopted: 6/8/10
Revised: 12/28/10
IGDJ - INTERSCHOLASTIC AND INTRAMURAL SPORTS
The School Board believes individual students will benefit from a variety of opportunities to grow physically and intellectually. Accordingly,
the Board supports an interscholastic and intramural sport program, allowing students to participate on the basis of personal interest, academic
and conduct standards, and physical health. Program offerings should primarily consider student interest as well as the resources available for
program support.
The Board believes that interscholastic and intramural athletic activities should be an outgrowth of the school’s physical education and health
curriculum, with skills and demands appropriate for the grade level of students involved. The Board supports an emphasis on participation in
lifelong athletic activities, proper physical conditioning, good sportsmanship, and personal health.
It is recognized that a well planned and well conducted athletic program contributes to a positive school culture and the morale of the student
body as well as an important element in school-community relations. The athletic program is an integral part of a comprehensive education as
sports teach self-discipline, contribution to a team, healthy living, and development of self-esteem. Participation in interscholastic and
intramural athletic programs is a privilege. For this reason, standards for academics and conduct/citizenship will determine eligibility.
Students participating in district programs should be aware that during participation they represent their school and district and thus are subject
to the policies and regulations of the Mascoma Valley Regional School District and state, local, and federal laws. A high standard of behavior
is expected of team members.
New interscholastic athletic program offerings are subject to the approval of the Board, as are new memberships in any league, association, or
conference, and eligibility guidelines for student participation.
The Mascoma Valley Regional High School is a member of the New Hampshire Interscholastic Athletic Association (NHIAA) and in all
athletic matters will at least meet and comply with the rules, regulations, and philosophy of that body. The Board reserves the right to adopt a
higher standard than that of the NHIAA.
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Reviewed by the MVRSD Policy Committee: August 6, 1998
Approved by School Board 8/6/98
Reviewed EIC: 02/16/17
JH - ATTENDANCE, ABSENTEEISM AND TRUANCY
Category: Priority/Required by Law
Absences
The Mascoma Valley Regional School Board requires that school-aged children enrolled in the District attend school in accordance with all
applicable state laws and Board policies. The educational program offered by the District is predicated upon the presence of the student and
requires continuity of instruction and classroom participation in order for students to achieve academic standards and consistent educational
progress.
Attendance shall be required of all students enrolled in the District during the days and hours that school is in session, except that the Principal
may excuse a student for temporary absences when receiving satisfactory evidence of conditions or reasons that may reasonably cause the
student's absence.
The Board considers the following to be excused absences:
1. Illness
2. Recovery from an accident
3. Required court attendance
4. Medical and dental appointments
5. Death in the immediate family
6. Observation or celebration of a bona fide religious holiday
7. Such other good cause as may be acceptable to the Principal or permitted by law
Any absence that has not been excused for any of these reasons will be considered an unexcused absence.
In the event of an illness, parents must call the school and inform the Mascoma Valley Regional School District of the student's illness and
absence. For other absences, parents must provide written notice or a written excuse that states one of these reasons for non-attendance. The
Principal may require parents to provide additional documentation in support of their written notice, including but not limited to doctor's notes,
court documents, obituaries, or other documents supporting the claimed reason for non-attendance.
If parents wish for their child to be absent for a reason not listed above, the parent must provide a written explanation of the reason for such
absence, including why the student will be absent and for how long the student will be absent. The Principal will make a determination as to
whether the stated reason for the student's absence constitutes good cause and will notify the parents via telephone and writing of his/her
decision. If the Principal determines that good cause does not exist, the parents may request a conference with the Principal to again explain
the reasons for non-attendance. The Principal may then reconsider his/her initial determination. However, at this juncture, the Principal's
decision shall be final.
Family Vacations/Educational Opportunities
Generally, absences other than for illness during the school year are discouraged. The school principal or his/her designee may, however, grant
special approval of absence for family vacations, provided written approval is given in advance. Parents are asked to write a note to their
child's teacher at least two weeks before the trip. This advance planning will allow the teacher enough time to work with parents and the
student regarding homework completion.
Truancy
Truancy is defined as any unexcused absence from class or school. Any absence that has not been excused for any of the reasons listed above
will be considered an unexcused absence.
Ten half-days of unexcused absence during a school year constitutes habitual truancy.
A half-day absence is defined as a student missing more two hours of instructional time and less than three and one-half hours of instructional
time.
Any absence of more than three and one-half hours of instructional time shall be considered a full-day absence.
The Principal or Truant Officer is hereby designated as the Mascoma Valley Regional School District employee responsible for overseeing
truancy issues.
Intervention Process to Address Truancy
The Principal shall ensure that the administrative guidelines on attendance properly address the matter of truancy by including a process that
identifies students who are habitually truant, as defined above.
When the Principal identifies a student who is habitually truant or who is in danger of becoming habitually truant, he/she shall commence an
intervention with the student, the student's parents, and other staff members as may be deemed necessary. The intervention shall include
processes including, but not limited to:
1. Investigation of the cause(s) of the student’s truant behavior;
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2. Consideration of the modification of the student’s educational program to meet needs that may be causing the truancy;
3. Involvement of the family or guardian(s) in the development of a plan to reduce or eliminate the truancy;
4. Determination as to whether MVRSD’s record keeping and parental notification procedures in accordance with policy JH have had a
positive effect on the student’s attendance; and
5. Consideration of the alteration of/or elimination of disciplinary measures for truancy.
Parental Involvement in Truancy Intervention
When a student reaches habitual truancy status or is in danger of reaching habitual truancy status, the Principal will send the student's parent a
letter which includes:
1. A statement that the student has become or is in danger of becoming habitually truant;
2. A statement of the parent's responsibility to ensure that the student attends school; and
3. A request for a meeting between the parents and the Principal to discuss the student's truancy and to develop a plan for reducing the
student's truancy.
Developing and Coordinating Strategies for Truancy Reduction
The Mascoma Valley Regional School Board encourages the administration to seek truancy-prevention and truancy-reduction strategies along
the recommendations listed below. However, these guidelines shall be advisory only. The Superintendent is authorized to develop and utilize
other means, guidelines and programs aimed at preventing and reducing truancy.
1. Coordination of truancy prevention strategies for all school sites. Strategies will be based on early interventions, such as prompt
notifications to families or guardians when attendance issues appear.
2. Provision of assistance (strategies, resources, referral procedures, etc.) to school staff as they design site-based attendance plans.
3. Adoption of district wide or site-based attendance incentive programs.
Parental Notification of Truancy Policy
Prior to adopting this policy, the Mascoma Valley Regional School Board will place the item on the agenda of a public school board meeting
and will allow two weeks for public input as to the policy's provisions. Any public input shall be advisory only and final adoption as to the
policy's provisions will remain solely with the Mascoma Valley Regional School Board.
Additionally, the Superintendent shall also ensure that this policy is included in or referenced in the student handbook and is mailed to parents
annually at the beginning of each school year.
Legal References:
RSA 189:34, Appointment
RSA 189:35-a, Truancy Defined
RSA 193:1, Duty of Parent; Compulsory Attendance by Pupil
RSA 193:7 Penalty
RSA 193:8, Notice Requirements
RSA 193:16 Bylaws as to Nonattendance
NH Code of Administrative Rules, Section Ed 306.04 (a)(1), Attendance and Absenteeism
NH Code of Administrative Rules, Section Ed 306.04 (c), Policy Relative to Attendance and Absenteeism
**Note: RSA’s are subject to change. See the NH Government website for the most current RSA information.
Board Adopted: 10/12/10
Reviewed EIC: 10/18/18; First Reading: 11/13/18; Second Reading/Adopted: 12/4/18
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JH-R2 - MASCOMA VALLEY REGIONAL SCHOOL DISTRICT
ATTENDANCE CONTRACT
Date: _____________
Student: ______________________________
Parent/Guardian: _____________________________
***************************************
THE STUDENT SHALL
● Attend school and all assigned classes on time each day that school is in session except for major illness, injury, etc., excused by the
parent A ND school principal or designee.
● Obey all school rules/directions given by the school staff, to the best of his/her ability.
● Complete and turn in on time all assignments/homework, to the best of his/her ability.
● ____________________________________________________________________
● ____________________________________________________________________
THE PARENT/GUARDIAN SHALL
● Assist the child in getting to school and to the first class of the day on time each day that school is in session except for major illness,
injury, etc., excused by the parent AND school principal or designee.
● When the child is to be absent:
○ Contact the school the s ame day of the absence to explain the absence. You may also choose to bring the child to the School
Nurse to have the Nurse verify that the child is unable to attend.
○ When the child returns to school, send a note with the child stating the reason for the absence. Have the child take the note to
the main office.
○ When taking the child to see a doctor, get a written note from the doctor stating the child was seen and the number of days to
be excused from school. Have the child take the note to the main office.
● _______________________________________________________________________
● _______________________________________________________________________
THE SCHOOL SHALL
· _______________________________________________________________________
· _______________________________________________________________________
· _______________________________________________________________________
As child/parent/guardian, we understand and agree to the terms and conditions of the Attendance Contract and as parent/guardian I agree to
support my/our child in this plan. I/we further understand that failure to comply with the Attendance Contract may result in a Truancy Filing in
Family Court. In the event this should occur, both child and parent/guardian may be held responsible by the court for failure to comply with
the Attendance Contract.
_____________________________________ ______________________________________
Student Signature Parent/Guardian Signature
_____________________________________ ______________________________________
School Official Parent/Guardian Signature
Board Reviewed: 11/15/18
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JIA - STUDENT DUE PROCESS RIGHTS
Category R See also JI, JIC, JICD
Mascoma Valley Regional School District students facing discipline will be afforded all due process rights given by law. The Superintendent
of Schools or his/her written designee is authorized to suspend any student for ten days or less for violations of school rules or policies. Should
the Superintendent of Schools desire to suspend a student for more than ten days, such student will be afforded a hearing. In addition to the
provisions of this policy, the Mascoma Valley Regional School Board recognizes the application of all pertinent provisions of RSA 193:13 and
associated Department of Education rules.
Student due process rights shall be printed in the Parent-Student Handbook and will be made available in another language or presented orally
upon request.
First Reading: 7/28/15
Second Reading: 8/11/15
JIC - STUDENT CONDUCT
Category: Recommended Related Policies: JIA, JICD, JICDD, JICK
A. General Conduct Standards and Disciplinary Concepts.
Student conduct that causes material or substantial disruption to the school environment, interferes with the rights of others, presents a
threat to the health and safety of students, employees, and visitors, violates other Board policies or is otherwise inappropriate is prohibited.
Students are expected to maintain appropriate classroom behavior that allows teachers and staff to perform their professional duties
effectively and without disruption.
Students will conduct themselves in a manner fitting to their age level and maturity, and with respect and consideration for the rights of
others, while on Mascoma Valley Regional School District property or on property within the jurisdiction of the School District; while on
school owned and/or operated school or chartered vehicles; and/or while attending or engaged in school activities. Students may also be
disciplined for off-campus behavior in accordance with the provisions of Policies JICDD and JICK.
Terms, and levels of discipline are established in Policy JICD, as are the due process procedures to be afforded relative to each level of
discipline. Disciplinary measures as defined in that policy include, but are not limited to, removal from the classroom, detention, in-school
suspension, out-of-school suspension, restriction from activities, probation, and expulsion.
Due process in accordance with all applicable laws will be afforded to any student involved in a proceeding that may result in suspension,
exclusion, or expulsion. Students expelled from school may be reinstated by the Board under the provisions of RSA 193:13.
B. Implementation and Notice.
The Mascoma Valley Regional School Board delegates to the Superintendent the responsibility of adopting and implementing such
age-appropriate rules and regulations for each school as he/she, in consultation with the appropriate building Principal, deems necessary to
implement this policy.
The content of RSA 193:13, this policy, and any such rules and regulations adopted hereunder, shall be printed in the student handbook(s)
and distributed to all students, and parents/guardians. The Superintendent shall also assure that this policy, the content of 193:13, and any
such rules and regulations adopted under this policy are made available on the District's website, with additional notice provided to the
student body as the Superintendent or building Principal deems appropriate (e.g., periodic postings and notices).
Rules and regulations adopted and published under this policy will be deemed to be regulations and policies of the Mascoma Valley
Regional School Board and maintained as School Board records. The Superintendent shall provide to the School Board copies of all
student handbook(s), and other rules and the regulations adopted under this policy. The School Board retains the authority to modify,
supersede, or suspend any such rules and regulations consistent with the Board's statutory authority, and other Board policies regarding
review of administrative rules, regulations and procedures.
C. Parental Notification of Simple Assaults.
Pursuant to RSA 193-D:4, I (b), the Superintendent is directed to adopt and implement procedures requiring parents/guardians of each
student involved in a simple assault (victim and perpetrator) occurring during the school day, when such assault causes: any form of
bodily injury, including bruising or discoloration, or would otherwise constitute a disciplinable offense under either District or building
rules of conduct. For purposes of this policy, "simple assault" shall have the same meaning as that provided in RSA 631:2-a (a simple
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assault occurs when one purposefully or knowingly causes bodily injury or unprivileged physical contact to another; or recklessly causes
bodily injury to another or negligently causes bodily injury to another by means of a deadly weapon).
D. Disciplinary Removal of Students with Disabilities.
If a student is disabled under the Individuals with Disabilities Act (IDEA), the New Hampshire RSA 186-C, Section 504 of the
Rehabilitation Act of 1973, the Americans with Disabilities Act, or any other law providing special rights to disabled students, those laws
shall govern and shall supersede these local policies to the extent these local policies are inconsistent with those laws. Accordingly, any
suspension or expulsion of a child with a disability as defined in Ed 1102.01(t) shall be in accordance with Ed 1124.01.
Legal References:
RSA 193:13, Suspension and Expulsion of Pupils
RSA 193-D:4, Written Report Required
RSA 631:2-a, Simple Assault
NH Code of Administrative Rules, Section Ed. 306.04(f)(4), Student Discipline
NH Code of Administrative Rules, Section Ed. 306.06, Culture and Climate
NH Code of Administrative Rules, Section Ed. 317.04(b, Disciplinary Procedures
**Note: RSA’s are subject to change. See the NH Government website for the most current RSA information.
First Reading: 8/11/15; Second Reading: 8/25/15
Reviewed by EIC: 1/17/19; 1s t Reading: 2/12/19; 2nd Reading & Adopted: 2/26/19
JICD - STUDENT DISCIPLINE AND DUE PROCESS
Category: Priority - Required by Law Related Policies: JI, JIA, JIC, JICDD & JICK
At all times, students are required to conduct themselves in accordance with behavioral standards set forth in Policy JIC and all other applicable
Mascoma Valley Regional School Board policies and all Mascoma Valley Regional School District or school rules. Failure to comply can lead
to disciplinary consequences as set forth in this policy and applicable law.
A. A. Disciplinary Measures - "Definitions".
Disciplinary measures include, but are not limited to, removal from the classroom, detention, in-school suspension, out-of-school
suspension, restriction from activities, probation, and expulsion.
a. "Removal from the classroom" means a student is sent to the building Principal's office. It is within the discretion of the
person in charge of the classroom to remove the student.
b. "Detention" means the student's presence is required for disciplinary purposes before or after the hours when the student is
assigned to be in class. The building Principal is authorized to establish guidelines or protocol for when detention shall be
served (either before school or after school). Whether a student will serve detention, and the length of the detention, is within
the discretion of the licensed employee disciplining the student or the building Principal.
c. "In-school suspension" means the student will attend school but will be temporarily isolated from one or more classes while
under supervision. An in-school suspension will not exceed ten (10) consecutive school days.
d. "Out-of-school suspension" means the temporary denial of a student's attendance at school for a specific period of time for
gross misconduct, for neglect, or refusal to conform to school rules or policies.
i. "Short-term suspension" means a suspension of ten (10) school days or less. Ed 317.04(a)(1).
ii. "Long-term suspension" means the continuation of a short-term suspension under RSA 193:13, I (b)-(c), and also
means a suspension in excess of ten (10) school days under Ed 317.04(a)(2).
e. "Restriction from school activities" means a student will attend school, classes, and practice but will not participate in other
school extra-curricular activities, including competitions.
f. "Probation" means a student is given a conditional suspension of a penalty for a definite period of time in addition to being
reprimanded. The conditional suspension will mean the student must meet the conditions and terms for the suspension of the
penalty. Failure of the student to meet these conditions and terms will result in immediate reinstatement of the penalty.
g. "Expulsion" means the permanent denial of a pupil's attendance at school for any of the reasons listed in RSA 193:13, II and
III.
B. Standards for Removal from Classroom and Detention.
Students may be removed from the classroom at the classroom teacher's discretion if the student refuses to obey the teacher's
directives, becomes disruptive, fails to abide by school rules or policies, or otherwise impedes the educational purpose of the class.
Likewise, classroom teachers may assign students to detention for similar conduct.
The building Principal may assign students to detention under the same standard.
C. Standards for In-School Suspension, Restriction of Activities, and Probation.
The building Principal is authorized to issue in-school suspensions, restrictions of activities, or place a student on probation for any
failure to conform to school or School District policies or rules, or for any conduct that causes material or substantial disruption to the
school environment, interferes with the rights of others, presents a threat to the health and safety of students, employees, and visitors,
is otherwise inappropriate, or is prohibited by law.
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Restriction of activities may also be issued pursuant to rules or policies pertaining to specific clubs or teams.
D. Process for Out-of-School Suspension.
The power of suspension is authorized for gross misconduct, for neglect, or refusal to conform to School District policies and rules as
follows:
a. Short-term Suspensions. The building Principal, as designated by the Mascoma Valley Regional School District
Superintendent, is authorized to suspend a student for ten (10) school days or less. The Principal shall consult with the
Superintendent prior to issuing any suspension.
As required by RSA 193:13(a), educational assignments shall be made available to the suspended pupil during the period of
suspension.
Due process standards for short-term suspensions (ten (10) days or less) will adhere to the requirements of Ed 317.04(f)(1).
b. Long-term Suspensions. The Mascoma Valley Regional School District Superintendent is authorized to continue the
suspension and issue a long-term suspension of a pupil for a period in excess of ten (10) school days, provided only that if the
Superintendent issued the original short-term suspension, then the School Board may designate another person to continue
the short-term suspension and issue the long-term suspension.
Prior to a long-term suspension, the student will be afforded an informal hearing on the matter. The informal hearing need
not rise to the level and protocol of a formal hearing before the School Board, but the process must comply with the
requirements of Ed 317.04 (f)(2) and Ed 317.04 (f)(3)(g), including, without limitation, the requirements for advance notice
and a written decision.
Any suspension in excess of ten (10) school days, as described in Paragraph 2 of this Section, is appealable to the School
Board, provided the Superintendent receives the appeal in writing within ten (10) days after the issuance of the
[Superintendent]'s decision described in Paragraph 2. Any suspension in excess of ten (10) school days shall remain in effect
while this appeal is pending.
E. Process for Expulsion.
a. Any pupil may be expelled by the School Board for (a) an act of theft, destruction, or violence as defined in RSA Chapter
193-D, (b) for possession of a pellet paintball gun or BB gun or rifle as provided by RSA 193:13, II, or (c) for gross
misconduct, or for neglect or refusal to conform to the reasonable rules of the school. An expulsion under this paragraph will
run until the School Board restores the student's permission to attend school. A student seeking restoration of permission to
attend school shall file a written request with the Superintendent which details the basis for the request. The Board will
determine whether and in what manner it will consider any such request.
b. Additionally, any pupil may be expelled by the School Board for bringing or possessing a firearm as defined in Section 921
U.S.C. Title 18 in a safe school zone, as defined in RSA 193-D:1, unless such pupil has written authorization from the
Superintendent. Any expulsion under this provision shall be for a period of not less than twelve (12) months.
Prior to any expulsion, the District will ensure that the due process standards set forth in Ed 317.04(f)(3) are followed.
Any decision by the Board to expel a student may be appealed to the State Board of Education.
The Superintendent of Schools is authorized to modify the expulsion or suspension requirements of Sections E.1 and E.2
above on a case-by-case basis.
F. Sub-committee of Board.
For purposes of sections D and E of this policy, "Board" or "School Board" may either be a quorum of the full Board, or a
subcommittee of the Board duly authorized by the School Board.
G. Disciplinary Removal of Students with Disabilities.
If a student is disabled under the Individuals with Disabilities Act (IDEA), the New Hampshire RSA 186-C, Section 504 of the
Rehabilitation Act of 1973, the Americans with Disabilities Act, or any other law providing special rights to disabled students, those
laws shall govern and shall supersede these local policies to the extent these local policies are inconsistent with those laws.
Accordingly, any suspension or expulsion of a child with a disability as defined in Ed 1102.01(t) shall be in accordance with Ed
1124.01.
H. Notice.
This policy and school rules which inform the student body of the content of RSA 193:13 shall be printed in the student handbook and
made available on the District's website to students, parents, and guardians. The Principal or designated building administrator shall
also inform the student body concerning this policy and school rules which address the content of RSA 193:13 through appropriate
means, which may include posting and announcements. See: Ed. 317.04(d).
Legal References:
RSA 189:15, Regulations
RSA 193:13, Suspension & Expulsion of Pupils
RSA Chapter 193-D, Safe Schools Zones
NH Code of Administrative Rules, Section Ed 306.04(a)(3), Discipline
NH Code of Administrative Rules, Section Ed 306.04(f), Student Discipline Policy
NH Code of Administrative Rules, Section Ed 317.04, Suspension and Expulsion of Pupils Assuring Due Process Disciplinary Procedures
In re Keelin B., 162 N.H. 38, 27 A.3d 689 (2011)
**Note: RSA’s are subject to change. See the NH Government website for the most current RSA information.
Approved: September 24, 2013
29
Reviewed by EIC: 1/17/19; 1s t Reading: 2/12/19; 2nd Reading & Adopted: 2/26/19
JICDD - STUDENT DISCIPLINE/OUT-OF-SCHOOL ACTIONS
Category: Recommended See Also JIA, JIC, JICK
The Mascoma Valley Regional School Board recognizes that out-of-school and off-campus student conduct is not normally the concern of the
Mascoma Valley Regional School Board. However, the Mascoma Valley Regional School Board also recognizes that some out-of-school and
off-campus conduct may have an adverse effect upon the school, school property, or school staff.
Therefore, it shall be the policy of the Mascoma Valley Regional School Board that the Mascoma Valley Regional School Board or school
administrators may impose disciplinary measures against students for some out-of-school or off-campus conduct.
Discipline may be imposed if, in the Building Principal's opinion, such out-of-school conduct causes a significant disruption or substantial
interference with the school's educational mission, purpose, or objectives. Additionally, any off-campus or out-of-school behavior that has a
strong potential to disrupt normal school operations may also be met with appropriate disciplinary actions by the Mascoma Valley Regional
School Board or school administrators.
Out-of-school and off-campus student conduct that may subject a student to discipline includes, but is not limited to:
1. Damaging school property;
2. Violence at or near the school's bus stop, either before or after the school day;
3. Drinking alcohol, using tobacco products, or using illegal drugs at or near the school bus stop, either before or after the school day;
4. Damaging the private property of school staff or employees; or
5. Any other activity the Mascoma Valley Regional School Board or administration determines impedes the general welfare of scholastic
activities.
Cyber-Bullying and Internet Threats
Reports and/or allegations of cyberbullying will be addressed in accordance with the provisions of Mascoma Valley Regional School Board
policy JICK.
First Reading: 8/11/15; Second Reading: 8/25/15
JICI - WEAPONS ON SCHOOL PROPERTY
Weapons are not permitted on Mascoma Valley Regional School District property, in school vehicles or at school-sponsored activities. This
policy applies to students and members of the public alike. Student violations of this policy will result in the weapon being confiscated, law
enforcement authorities will be notified and appropriate disciplinary action will be taken by the administration. Members of the public who
violate this policy will be asked to immediately leave and remove the weapon from school property. Violations will be reported to local law
enforcement authorities.
The term “weapons” includes, but is not limited to, firearms (rifles, pistols, revolvers, pellet guns, BB guns, etc.) knives, slingshots, metallic
knuckles, firecrackers, billy-clubs, stilettos, switchblade knives, swords, canes, pistol canes, black jacks, daggers, dirk knives, explosives,
incendiaries, martial arts weapons or self-defense weapons (as defined by RSA 159:24 and RSA 159:20 respectively), or any other object or
substance which, in the manner it is used or threatened to be used, is known to be capable of producing death or bodily injury.
In addition, any student who is determined to have brought a firearm (as defined by 18 U.S.C. §921) to school will be expelled for not less than
one year (365 days). This expulsion may be modified by the Superintendent upon review of the specific case in accordance with other
applicable law.
Pursuant to the provisions of 20 U.S.C. § 7151, Gun-Free Schools Act, the Mascoma Valley Regional School Board requires the
Superintendent to contact local law enforcement authorities and/or the Division of Children and Youth Services and notify them of any student
who brings a firearm or weapon on school property.
Weapons under control of law enforcement personnel are permitted.
All students will receive written notice of this policy at least once each year.
Adopted by the Board on: 1/11/93
Revision adopted by the Board on: 11/22/94
Revision recommended and adopted on: 3/7/00
Revised to comply with 1995 statutory revision: 3/7/00
Revision sent to the Board on: 3/24/15
30
Sent back to EIC on: 4/16/15
Revision sent to Board on: 4/28/15
Second Reading and Approval: 5/12/15
JICK - PUPIL SAFETY AND VIOLENCE PREVENTION - BULLYING
It is the policy of the Mascoma Valley Regional School District that its students have an educational setting that is safe, secure, peaceful and
free from student harassment. The Mascoma Valley Regional School District will not tolerate unlawful harassment of any type and conduct
that constitutes bullying, as defined herein is prohibited. Bullying in schools has historically included actions shown to be motivated by a
pupil’s actual or perceived race, color, religion, national origin, ancestry or ethnicity, sexual orientation, socioeconomic status, age, physical,
mental, emotional, or learning disability, gender, gender identity and expression, obesity, or other distinguishing personal characteristics, or
based on association with any person identified in any of the above categories.
I. I. Definitions
A. Bullying is hereby defined as a single significant incident or pattern of incidents involving a written, verbal, or electronic
communication, or a physical act or gesture, or any combination thereof, directed at another pupil which:
1. Physically harms a pupil or damages the pupil’s property;
2. Causes emotional distress to a pupil;
3. Interferes with a pupil’s educational opportunities;
4. Creates a hostile educational environment; or
5. Substantially disrupts the orderly operation of the school.
Bullying shall also include actions motivated by an imbalance of power based on a pupil’s actual or perceived personal
characteristics, behaviors, or beliefs, or motivated by the pupil’s association with another person and based on the other
person’s characteristics, behaviors, or beliefs.
B. Cyber bullying is defined as any conduct defined as “bullying” in this policy that is undertaken through the use of electronic
devices. For purposes of this policy, any references to the term bullying shall include cyber bullying.
C. Electronic devices include, but are not limited to, telephones, cellular phones, computers, pagers, electronic mail, instant
messaging, text messaging, and websites.
D. School property means all real property and all physical plant and equipment used for school purposes, including public or
private school buses or vans.
Any reference in this policy to “parent” shall include parents or legal guardians.
II. Statement Prohibiting Bullying or Cyber Bullying of a Pupil (RSA 193-F:4 II)
The Mascoma Valley Regional School Board is committed to providing all pupils a safe and secure school environment. This policy is
intended to comply with RSA 193-F. Conduct constituting bullying and/or cyber bullying will not be tolerated and is hereby
prohibited.
The Superintendent of Schools is responsible for ensuring that this policy is implemented.
III. Statement Prohibiting Retaliation or False Accusations (RSA 193-F: 4II b)
False Reporting
A student found to have wrongfully and intentionally accused another of bullying may face discipline or other consequences, ranging
from positive behavioral interventions up to and including suspension or expulsion.
A school employee found to have wrongfully and intentionally accused a student of bullying shall face discipline or other
consequences to be determined in accordance with applicable law, District policies, procedures, and collective bargaining agreements.
Reprisal or Retaliation
The Mascoma Valley Regional School District will discipline and take appropriate action against any student, teacher, administrator,
volunteer, or other employee who retaliates against any person who makes a good faith report of alleged bullying or against any person
who testifies, assists, or participates in a proceeding or hearing relating to such bullying.
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A. The consequences and appropriate remedial action for a student, teacher, school administrator or school volunteer who
engages in reprisal or retaliation shall be determined by the Principal after consideration of the nature, severity, and
circumstances of the act, in accordance with law, Board policies, and any applicable collective bargaining agreements.
B. Any student found to have engaged in reprisal or retaliation in violation of this policy shall be subject to measures up to, and
including, suspension and expulsion.
C. Any teacher or school administrator found to have engaged in reprisal or retaliation in violation of this policy shall be subject
to discipline up to and including termination of employment.
D. Any school volunteer found to have engaged in reprisal or retaliation in violation of this policy shall be subject to measures up
to and including exclusion from school grounds.
Process to Protect Pupils from Retaliation
If the alleged victim or any witness expresses to the Principal or other staff member that he/she believes that he/she may be retaliated
against, the Principal shall develop a process or plan to protect that student from possible retaliation.
Each process or plan may be developed on a case-by-case basis. Suggestions include, but are not limited to, rearranging student class
schedules to minimize their contact, stern warnings to alleged perpetrators, temporary removal of privileges, or other means necessary
to be protected against possible retaliation.
IV. Protection of All Pupils (RSA 193-F: 4 IIc)
This policy shall apply to all pupils within the Mascoma Valley Regional School District regardless of their status under the law.
V. Disciplinary Consequences for Violations of this Policy (RSA 193-F: 4 IId)
The Mascoma Valley Regional School District reserves the right to impose disciplinary measures against any student who commits an
act of bullying, falsely accuses another student of bullying, or who retaliates against any student or witness who provides information
about an act of bullying.
VI. Distribution and Notice of this Policy (RSA 193-F: 4 IIe)
Staff and Volunteers
All staff will be provided with a copy of this policy. The Superintendent may determine the method of providing the policy (employee
handbook, hard copy, etc.).
Students
All students will be provided with a copy of this policy. The Superintendent may determine the method of providing the policy (student
handbook, mailing, hard copy, etc.).
Parents
All parents will be provided with a copy of this policy. The Superintendent may determine the method of providing the policy (parent
handbook, mailing, etc.).
VII. Procedure for Reporting Bullying (RSA 193-F: 4 IIf)
At each school, the Principal or their designee shall be responsible for receiving complaints of alleged violations of this policy.
Student Reporting
A. Any student who believes he or she has been the victim of bullying should report the alleged incident immediately to the
Principal. If the student is more comfortable reporting the alleged act to a person other than the Principal, the student may tell
any school district employee or volunteer about the alleged bullying.
B. Any school employee or volunteer who witnesses, receives a report of, or has knowledge or belief that bullying may have
occurred shall inform the Principal as soon as possible, but no later than the end of that school day.
C. The school shall develop a form to facilitate reporting bullying.
D. Upon receipt of a report of bullying, the Principal shall commence an investigation consistent with the provisions of Section
XI of this policy.
Staff Reporting
E. An important duty of the staff is to report acts or behaviors that they witness which appear to constitute bullying.
F. Any school employee or volunteer who witnesses, receives a report of, or has knowledge or belief that bullying may have
occurred shall inform the Principal as soon as possible, but no later than the end of that school day.
G. The school shall develop a form to facilitate reporting bullying.
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H. Upon receipt of a report of bullying, the Principal shall commence an investigation consistent with the provisions of Section
XI of this policy.
VIII. Procedure for Internal Reporting Requirements (RSA 193-F: 4 IIg)
In order to satisfy the reporting requirements of RSA 193-F: 4, the Principal or designee shall be responsible for completing all New
Hampshire Department of Education forms and reporting documents of substantiated incidents of bullying.
IX. Notifying Parents of Alleged Bullying (RSA 193-F: 4 IIh)
The Principal shall report to the parents of a student who has been reported as a victim of bullying and to the parents of a student who
has been reported as a perpetrator of bullying within 48 hours of receiving the report. All notifications shall be consistent with the
student privacy rights under the applicable provisions of the Family Educational Rights and Privacy Act of 1974 (FERPA)
X. Waiver of Notification Requirement (RSA 193-F: 4 IIi)
The Superintendent may, within a 48 hour time period, grant the Principal a waiver from the requirement that the parents of the
alleged victim and the alleged perpetrator be notified of the filing of a report. A waiver may only be granted if the Superintendent
deems such a waiver to be in the best interest of the victim or perpetrator. Any waiver granted shall be in writing.
XI. Investigative Procedures (RSA 193-F: 4 IIj)
Upon receipt of a report of bullying, the Principal shall, within five (5) school days, initiate an investigation into the alleged act.
XII. Response to Remediate Substantiated Instances of Bullying (RSA 193-F: 4 IIk)
Consequences and appropriate remedial actions for a student or staff member who commits one or more acts of bullying or retaliation
may range from positive behavioral interventions up to and including suspension or expulsion of students and dismissal from
employment for staff members.
Consequences for a student who commits an act of bullying or retaliation shall be varied and graded according to the nature of the
behavior, the development age of the student, and the student’s history of problem behaviors and performance. Remedial measures
shall be designed to correct the problem behavior, prevent another occurrence of the problem, protect and provide support for the
victim, and take corrective action for documented systemic problems related to bullying.
XIII. Reporting of Substantiated Incidents to the Superintendent (RSA 193-F: 4 II l)
The Principal shall forward all substantiated reports of bullying to the Superintendent upon completion of the Principal’s investigation.
XIV. Communication with Parents Upon Completion of Investigation (RSA 193-F: 4 IIm)
Within five (5) school days of completing an investigation, the Principal will notify the students involved in person of his/her findings
and the result of the investigation.
XV. School Officials (RSA 193-F: 4 IIn)
The Superintendent of schools is responsible for ensuring that this policy is implemented.
Adopted: 12/28/10
JLCJ - CONCUSSIONS AND HEAD INJURIES
The Mascoma Valley Regional School Board recognizes that concussions and head injuries are commonly reported injuries in children and
adolescents who participate in sports and other recreational activities. We acknowledge that the risk of catastrophic injuries or death is
significant when a concussion or head injury is not properly evaluated and managed. The Board recognizes that the majority of concussions
will occur in “contact” or “collisions” sports. However, in order to ensure the safety of all District student-athletes, this policy will apply to all
competitive athletic activities as identified by the administration.
Consistent with the National Federation of High School (NFHS) and the New Hampshire Interscholastic Athletic Association (NHIAA), the
District will utilize recommended guidelines, procedures and other pertinent information to inform and educate coaches, youth athletes, and
parents/guardians of the nature and risk of concussions or head injuries, including the dangers associated with continuing to play after a
concussion or head injury.
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Annually, the District will distribute a head injury and concussion information sheet to all parents/guardians of students.
All coaches, including volunteers, will complete training as recommended and/or provided by NHIAA, New Hampshire Department of
Education and/or other pertinent organizations. Additionally, all coaches of competitive sport activities will comply with NHIAA
recommended procedures for the management of head injuries and concussions.
Each spring, the athletic director or designee shall review any changes that have been made in procedures required for concussion and head
injury management or other serious injury by consulting with the NHIAA or the District’s on-call physician, if applicable. If there are any
updated procedures, they will be adopted and used for the upcoming school year.
Identified Sports: Identified sports include all NHIAA-sanctioned activities, including cheer/dance squads, and any other District-sponsored
sports or activities as determined by the District.
Coach Training: All coaches shall undergo training in head injury and concussion management at least once every two years by one of the
following means: (1) through viewing the NHIAA sport-specific rules clinic; or (2) through viewing the NHIAA concussion clinic found on the
MHSA Sports Medicine page at www.mhsa.org.
Parent Information Sheet: On a yearly basis, an additional concussion and head injury information sheet shall be distributed to the
student-athlete and the athlete’s parent/guardian prior to the student-athlete’s initial practice or competition. This information sheet may be
incorporated into the parent permission sheet that allows students to participate in extracurricular athletics.
Coach’s Responsibility: A student-athlete who is suspected of sustaining a concussion or head injury or other serious injury in a practice or
game shall be immediately removed from play.
Administrative Responsibilities: The Superintendent or his/her designee will keep abreast of changes in standards regarding concussion,
explore staff professional development programs relative to concussions, and will explore other areas of education, training and programs.
Removal From Play and Protocol for Return to Play
Any coach, official, licensed athletic trainer, or health care provider who suspects that a student-athlete has sustained a concussion or head
injury in a practice or game shall immediately remove the student-athlete from play. A student-athlete who has been removed from play shall
not return to practice or play on the same day. Any athlete removed from practice or play because of a suspected concussion must be evaluated
by a healthcare provider and receives medical clearance and written authorization from that health care provider to return to practice or play.
The student-athlete shall also present written permission from a parent/guardian to return to practice or play.
The District may limit a student-athlete’s participation as determined by the student’s treating health care provider or other medical
professional.
Concussion Awareness and Education
To the extent possible, the Board encourages the administration to implement concussion awareness and education into the District’s physical
education and/or health education curriculum. The administrative decision will take into account all relevant considerations, including time,
resources, access to materials, and other pertinent factors.
Academic Issues in Concussed Students
In the event a student is concussed, regardless of whether the concussion was a result of a school-related or non-school-related activity, School
District staff should be mindful that the concussion may affect the student’s ability to learn. In the event a student has a concussion, that
student’s teachers will be notified. Teachers should report to the school nurse if the student appears to have any difficulty with academic tasks
that the teacher believes may be related to the concussion. The school nurse will notify the student’s parents and treating physician.
Administrators and District staff will work to establish a protocol and course of action to ensure the student is able to maintain his/her academic
responsibilities while recovering from the concussion.
Section 504 accommodations may be developed in accordance with applicable law and Board policies.
Adopted: May 28, 2013
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JRA - STUDENT RECORDS AND ACCESS
Category: Recommended See also EHB
ACCESS TO STUDENT RECORDS - FERPA
General Statement It is the policy of the Mascoma Valley Regional School Board that all Mascoma Valley Regional School District personnel
will follow the procedures outlined herein as they pertain to the maintenance of student records. Furthermore, it is the policy of the Mascoma
Valley Regional School Board that all Mascoma Valley Regional School District personnel will follow the provisions of the Family
Educational Rights Privacy Act (FERPA) and its corresponding regulations.
Education Record For the purposes of this policy and in accordance with FERPA, the term “educational record” is defined as all records, files,
documents and other material containing information directly related to a student; and maintained by the Mascoma Valley Regional School
District; or by such other agents as may be acting for the Mascoma Valley Regional School District. Such records include, but are not limited
to, handwriting, videotape, audiotape, electronic or computer files, film, print, microfilm and/or microfiche.
Directory Information For the purposes of this policy, and in accordance with the provisions of FERPA and New Hampshire RSA 189:1-e,
the term “directory information” means:
Students' name, address, telephone number, date and place of birth, dates of enrollment
Parents'/guardians' name and address
Students' grade level, enrollment status and dates of attendance
Students’ photograph
Students' participation in recognized school activities and sports
Weight and height of members of athletic teams
Students' diplomas, certificates, awards and honors received
The Mascoma Valley Regional School District may release or disclose student directory information without prior consent of the student’s
parents/eligible students. Parents/eligible students will be given until date of enrollment to notify the Mascoma Valley Regional School
District in writing of any or all directory information items that they refuse to permit the Mascoma Valley Regional School District to release
or disclose. Within the first three weeks of each school year, the Mascoma Valley Regional School District will provide notice to
parents/eligible students that the Mascoma Valley Regional School District may publish directory information without their prior consent.
Notice from a parent/eligible student that any or all direction information shall not be released will only be valid for that school year and must
be re-issued each school year.
Personally Identifiable Information “Personally identifiable information” is defined as data or information which makes the subject of a
record known, including a student’s name the student’s or student’s family’s address; the name of the student’s parent or other family
members; a personal identifier such as a student’s Social Security number; the student’s date of birth, place of birth, or mother’s maiden name;
or other information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school
community, who does not have personal knowledge of the relevant circumstances, to identify the student with a reasonable certainty or
information requested by a person who the Mascoma Valley Regional School District reasonably believes knows the identity of the student to
whom the education record relates.
Annual Notification/Rights of Parents and Eligible Students Within the first 4 weeks of each school year, the Mascoma Valley Regional
School District will publish notice to parents and eligible students of their rights under State and Federal law and this policy. The Mascoma
Valley Regional School District will send home with each student a notice listing these rights. The notice will include:
(1) The rights of parents or eligible students to inspect and review the student’s education records;
(2) The intent of the Mascoma Valley School District to limit the disclosure of information in a student’s record, except: (a) by the
prior written consent of the parent or eligible student; (b) as directory information; or (c) under certain, limited circumstance, as
permitted by law;
(3) The right of a student’s parents or an eligible student to seek to correct parts of the student’s educational records which he/she
believes to be inaccurate, misleading, or in violation of student rights; this includes a hearing to present evidence that the records
should be changed if the Mascoma Valley Regional School District decides not to alter them according to the parent’s or eligible
student’s request;
(4) The right of any person to file a complaint with the United States Department of Education if the Mascoma Valley Regional
School District violates FERPA; and
(5) The procedure that a student’s parents or an eligible student should follow to obtain copies of this policy.
Procedure To Inspect Education Records
Parents or eligible students may inspect and review education records which they are entitled to. In some circumstances, it may be more
convenient for the record custodian to provide copies of records.
Since a student’s records may be maintained in several locations, the Building Principal may offer to collect copies of records or the records
themselves from locations other than a student’s school, so that they may be inspected at one site. If parents and eligible students wish to
inspect records where they are maintained, Building Principals will determine if a review at that site is reasonable.
35
Parents/eligible students should submit to the Building Principal a written request that identifies as precisely as possible the record or records
that he/she wishes to inspect. The Building Principal will contact the parents or the eligible student to discuss how access is best arranged for
their inspection or review of the records (copies, records brought to a single site, etc.).
The Building Principal will make the needed arrangements as soon as possible and notify the parent or eligible student of the time and place
where the records may be inspected. This procedure must be completed within 14 days or earlier after the Building Principal’s receipt of the
request for access.
If for any valid reason such as working hours, distance between record location sites or health, a parent or eligible student cannot personally
inspect and review a student’s education records, the principal may arrange for the parent or eligible student to obtain copies of the records.
When records contain information about students other than a parent’s child or the eligible student, the parent or eligible student may not
inspect and review the records of the other students. If such records do contain the names of other students, the Building Principal will seek
consultation with the Superintendent of Schools and/or the Mascoma Valley Regional School District’s attorney to determine how best to
proceed.
Procedures To Seek To Correction of Education Records
Parents of students or eligible students have a right to seek to change any part of the student’s records which they believe is inaccurate,
misleading or in violation of student rights. To establish an orderly process to review and correct the education records for a requester,
following processes are established.
1. First-level decision. When a parent or eligible student finds an item in the student’s education records that he/she believes is
inaccurate, misleading or in violation of student rights, he/she should submit a written request asking the Building Principal to correct
it. If the records are incorrect because of clear error and it is a simple matter to make the change, the Building Principal should make
the correction. If the records are changed to the parent’s/eligible student’s satisfaction, both parties shall sign a document/form stating
the date the records were changed and that the parent/eligible student is satisfied with the correction.
a. If the Building Principal believes that the record should not be changed, he/she shall:
b. Provide the requester a copy of the questioned records at no cost;
c. Ask the parent/eligible student to initiate a written request for the change, which will be forwarded to the Superintendent of
Schools;
d. Forward the written request to the Superintendent of Schools; and
e. Inform the parents/eligible student that the matter has been forwarded to the Superintendent of Schools for subsequent
processing.
2. Second-level decision. If the parent/eligible student wishes to challenge the Building Principal’s decision to not change the student
record, he/she may appeal the matter to the Superintendent of Schools. The parent/eligible student shall submit a written request to the
Building Principal asking that the matter be appealed to the Superintendent of Schools. The Building Principal will forward to the
Superintendent of Schools the request.
The Superintendent of Schools shall, within ten business days after receiving notification of the request:
a. Review the request;
b. Discuss the request with other school officials;
c. Make a decision to comply or decline to comply with the request;
d. Schedule a meeting with the parents/eligible student if the Superintendent of Schools believes such a meeting would be
necessary; and
e. Contact the parents/eligible student of his/her decision concern the request for amendment.
If the Superintendent of Schools determines the records should be amended, he/she will make the change and notify the
parents/eligible student in writing that the change has been made. The letter stating the change has been made will include an
invitation for the parent/eligible student to inspect and review the records to verify that the records have been amended and the
correction is satisfactory. If the records are changed to the parent’s/eligible student’s satisfaction, both parties shall sign a
document/form stating the date the records were changed and that the parent/eligible student is satisfied with the correction.
If the Superintendent of Schools determines the records are will not be amended, he/she will notify the parents/eligible student in
writing of his/her decision. Such letter will also notify the parents/eligible student of their right to an appeal hearing before the school
board.
3. Third-level decision. If the parents or eligible student are not satisfied with the Superintendent of School’s decision, they may submit
a written request for a hearing before the Mascoma Valley Regional School Board. The parents/eligible student shall submit the
request for a hearing with the Superintendent of Schools within ten (10) business days of the Superintendent of School’s written
decision in level-two. The Superintendent of Schools will inform the Mascoma Valley Regional School Board of the request for a
hearing and will work with the Mascoma Valley Regional School Board to schedule a hearing within 45 days of receipt of the request.
Once the meeting is scheduled, the Superintendent of Schools will inform the parents in writing of the date, time and place of the
hearing.
The hearing will be held in non-public session consistent with the provisions of RSA 91-A:3, unless the parent/eligible student
requests that the hearing be held in public session, The Mascoma Valley Regional School Board will give the parent/eligible student a
36
full and fair opportunity to present evidence relevant to the issues raised under their request/complaint. Parents/eligible students may
be assisted or represented by one or more individuals of their own choice, including an attorney.
The Mascoma Valley Regional School Board will issue its final decision in writing within 30 days of the hearing, and will notify the
parents/eligible student thereof via certified mail, return receipt requested. The Mascoma Valley Regional School Board will base its
decision solely on the evidence presented at the hearing. The Mascoma Valley Regional School Board’s written decision will include
a summary of the evidence and the reasons for its decision.
If the Mascoma Valley Regional School Board determines that the student record should be changed or amended, it will direct the
Superintendent of Schools to do so as soon as possible. The Superintendent of Schools will then contact the parents/eligible student
for a meeting so they can review and inspect the records to verify that they have been changed or amended. At this meeting, both
parties shall sign a document/form stating the date the records were changed and that the parent/eligible student is satisfied with the
correction.
The Mascoma Valley Regional School Board’s decision will be final.
Disclosure of Student Records and Student Information In addition to directory information, the Mascoma Valley Regional School District
may disclose student records and student information without consent to the following parties or under the following conditions.
1. School Officials with a Legitimate Educational Interest. School officials with a legitimate educational interest may access student
records. “Legitimate education interest” refers to school officials or employees who need to know information in a student’s
education record in order to perform the employee’s employment responsibilities and duties.
2. Other schools into which a student is transferring or enrolling.
3. Officials for audit or evaluation purposes.
4. Appropriate parties in connection with financial aid.
5. Organizations conducting certain studies for, or on behalf of the Mascoma Valley Regional School District. Student records or student
information will only be provided pursuant to this paragraph if the study is for the purpose of: developing, validating or administering
predictive tests; administering student aid programs; or improving instruction.
6. Accrediting organizations.
7. Judicial orders or lawfully issued subpoenas.
8. Health and safety emergencies.
Maintenance of Student Records and Data The Building Principal of each building is responsible for record maintenance, access and
destruction of all student records. All Mascoma Valley Regional School District personnel having access to records shall place great emphasis
upon privacy rights of students and parents.
All entries into student records must be dated and signed by the person who accesses such records.
The Building Principal will ensure that all records are maintained in accordance with application retention schedules as may be established by
law.
Disclosures Made from Education Records The Mascoma Valley Regional School District will maintain an accurate record of all requests
for it to disclose information from, or to permit access to, a student’s education records and of information it discloses and access it permits,
with some exceptions listed below. This record is kept with, but is not a part of, each student’s cumulative school records. It is available only
to the record custodian, the eligible student, and the parent of the student or to federal, state or local officials for the purpose of auditing or
enforcing federally supported educational programs.
The record includes:
1. The name of the person who or agency which made the request;
2. The interest which the person or agency has in the information;
3. The date on which the person or agency made the request;
4. Whether the request was granted and, if it was, the date access was permitted or the disclosure was made and
5. In the event of a health and safety emergency, the articulable and significant threat to the health or safety of a student or other
individuals that formed the basis for the disclosure; and the parties to whom the agency or institution disclosed the information.
The Mascoma Valley Regional School District will maintain this record as long as it maintains the student’s education record. The records do
not include requests for access or information relative to access which has been granted to parent(s) of the student or to an eligible student,
requests for access or access granted to officials of the Mascoma Valley Regional School District who have a legitimate educational interest in
the student; requests for, or disclosures of, information contained in the student’s education records if the request is accompanied by the prior
written consent of a parent(s) or eligible student or if the disclosure is authorized by such prior consent or for requests for, or disclosures of,
directory information designated for that student.
Adopted: 8/26/03
Revised and First Reading: 8/25/15; Second Reading and Approval: 9/8/15
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