LEAVE ENTITLEMENT

INTRODUCTION TO HUMAN RESOURCE
MANAGEMENT IN PUBLIC SECTOR (PAD215)

TITLE :

LEAVE ENTITLEMENT

LECTURER :

MISS WAN NOR AZLEEN WAN
A.RAHMAN@HASNAN

DATE OF SUBMISSION :

25 JUNE 2021

GROUP MEMBERS

NO NAME STUDENT ID

1. WAN MUHAMMAD AKRAM BIN WAN MOHAMAD 2020452428
2. NUR HASIAH BINTI AZEHAR 2020463446
3. NUR AISYAH FATIHAH BINTI AZHAR 2020829324
4. RABIATUL ADAWIYAH BINTI ISMAIL 2020839566
5. NAYLI HUSNA BINTI YUSOFF 2020855318

ABSTRACT

In short, leave can be defined as any period of an officer it is allowed to leave his job and
the omission of the task is not counted as termination of service or as termination of
employment. In Malaysia, the employees are entitled to paid annual leave, which depends
on the period of employment as follows: 8 days per year for employees who have worked
1-2 years, 12 days per year for those who have worked 2-5 years, 16 days per year for
employees who have worked longer than 5 years. There are 4 type pf leave that can be
apply by employee which are leaves given in service, application for medical service, leave
without record and other leave. Each type of leave applied for has certain conditions to
enable the leave to be approved so every employee should always be alert to those
conditions. As we know there are various types of illnesses whether cured quickly or take
a long time, so the leave provided is also set based on the employee's recovery rate for
example sick leave with salary or extended sick leave with no salary but assistance
allowances. The employee must provide supporting documents to apply leave such as sick
certificate and confirming document expected date of delivery for maternity leave. Lastly,
CTG eligibility is 30 days for each full year of qualifying service but the amount shall not
exceed 360 days.

i

ACKNOWLEDGEMENT

First of all, we would like to express our special thanks and the appreciation for the both
of our lecturers, Miss Norhayati Yaacob and Miss Wan Nor Azleen Wan
A.Rahman@Hasnan that gave us the responsibility to finish this assignment of report
based on the topic that was chosen, Leave Entitlements. At the end of the research, we
could conclude that, we learnt lot of new things and of course as this is the group work,
so we possibly get to know each other way more better among the group members. As
we all know, leave entitlements is one of the important elements in the public sector
especially in Human Resource Management. Therefore, our group report analysed and
observed among the importance, types, the definition, conditions and procedure to apply
the leave by the public officer. We also would like to thank for your guidances,
motivations, advises and sacrifices that have you done for us in completing this
assignment. Despite having challenges in online learning, this task will not be completed
on time without the cooperation of all members of the group.

ii

TABLE OF CONTENTS

NO. ITEMS PAGES

1.0 Abstract i
2.0 ii
3.0 Acknowledgement
4.0 1
5.0 The 10 questions and leaves : 2
6.0 3
7.0 Definition of leave ? 4
8.0 5
9.0 What are the related regulations governing the leave entitlement ? 6
10.0 7
What are the 4 types of leave can be apply ? 8
9
What is leave entitlement given in public service ? 10
11-12
What are the conditions and documents required to apply for half pay leave (CSG) ?

How long is the period of time needed for leave without record for death of family member ?

What are the conditions for maternity leave ?

How was the procedure obtaining eligibility for sick leave and extended sick leave ?

How much is eligible for unpaid leave (CTG) for officers who have served for 1 years 6 months ?

What is sick leave ?

References

iii

1.0 Definition of leave?

DEFINITION Leave means any period during which an
officer is allowed to leave his job and the
leave is not counted as termination of
service or as resignation.

General Order 1 (i) Chapter C

1

RELATED REGULATIONS 2.0 What are the related regulations governing
the leave entitlement ?

1. General Order Chapter C (Leave)
Year 1974

2. Service Circular (PP)
3. Service Circular Letter (SPP)
4. Circular Letter

2

3.0 What are the 4 types of leave can be apply ?

1. LEAVES GIVEN IN 2. APPLICATION FOR 3. LEAVE WITHOUT 4. OTHER LEAVE
SERVICES MEDICAL LEAVE RECORD

TYPES OF LEAVE • Rest leave • Medical Leave • Substitute Leave • Haji Holidays

• Half Salary Leave • Extended Sick • Team Training • Parental Leave
• Unpaid Leave Leave Leave Voluntary
• Course Leave
• Quarantine Leave • Wife Maternity (Study Leave)
Leave
• Special Holidays • Injury Leave • Permission Not
(Teacher) • Death Leave Attend on Duty
Immediate Due to

• Term Leave • Tuberculosis, Family General
(Teacher) Leprosy and Members Emergency
Holidays Cancer
General Order 1 (ix) Chapter C
• Maternity Leave

3

LEAVE ENTITLEMENTS IN PUBLIC SERVICE General Order 1 Chapter C

4.0 What is leave entitlement given in public service ?

UNQUALIFYING SERVICES

QUALIFYING SERVICES UNQUQAULAIFLIEIDFYSEIRNVGICSESERVICES
1. Duty Hours 1. Half Pay Leave
2. Rest Leave 2. Unpaid Leave
3. Sick Leave 3. Hajj Leave

*DEPENDING ON QUALITIFYING SERVICES DAY 4. Leave for Tuberculosis,
Leprosy and Cancer

5. Study Leave

*WILL AFFECT LEAVE ENTITLEMENT SUCH AS REST LEAVE

4

THE CONDITIONS FOR APPLYINGCSG ARE 5.0 What are the conditions and documents
AS FOLLOWS: required to apply for half pay leave (CSG) ?

1. The officer applying must have qualifying service years, which is 30 days for
every full one (1) year of qualifying service and does not exceeding 180 days.

2. Approved by the Head of Department for a period of 14 days
in one (1) year.

3. Approved by the Secretary General of the Ministry for the remaining
number of days.

4. A Government or private doctor’s certificate certifying that this officer
need to take care of the patient.

5. Statement of Service and statement of Leave are included in the
application:, and

6. Qualified Leave does not need to be spent prior to applying for this
application.

5 [General Order 13 Chapter C (Leave) Year 1974 And SPP5/1985]

LEAVE WITHOUT RECORD (DEATH) 6.0 How long is the period of time needed for leave
without record for death of family member ?

The Leave Without Record facility is
provided for three (3) consecutives days
to Public Service officers including :

Weekly rest days

Weekly holidays

General holidays

6

MATERNITY LEAVE 7.0 What are the conditions for maternity
leave ?

01 Officer can choose to use 03 Cannot amend the
Maternity Leave either: maternity leave
period that has been
1. Begins on the date of approved by Head of
birth or Department.

2. At any time within 14
days from the expected
date maternity.

02 Supporting documents : 04 Recorded in the
Service Record Book.
1. Birth date declaration 7 General Order (P.A) 25 & 26 Chapter C, PP 2/1998, SPP 5/2009, PP 14/2010
letter

2. Confirming document
expected date of
delivery

3. Maternity leave
application form.

8.0 How was the procedure obtaining eligibility for sick leave and
extended sick leave ?

SICK LEAVE & EXTENDED SICK LEAVE CATEGORY DURATION AUTHORITY TO NOTES

APPROVE

Sick Leave 90 days Head of -
Full Salary Department

Sick Leave 90 days Chief Secretary Medical
Full Salary Board
According to Head of established
Sick Leave Eligibility Department
Full Salary Medical
90 days Chief Secretary Board
Extended Sick Leave established
Half Salary 90 days Chief Secretary
With Medical
Extended Sick Leave Board
Without Salary +
Assistance Allowance certificate

With Medical
Board

certificate

8

9.0 How much is eligible for unpaid leave (CTG) for
officers who have served for 1 years 6 months ?

CTG eligibility is 30 CTG = Service Period (day) x 30 Therefore, based on the
days for each full days following calculations, the
year of qualifying CTG eligibility of officers is
service but the 365 days 45 days, including
amount shall not = (547 days / 365 days) x 30 days
exceed 360 days. = 45 days - weekly rest days,

9 - weekly holidays and

- public holidays.

10.0 What is sick leave ?

SICK LEAVE PURPOSE Given to officers who have been certified as not healthy
to work by the Medical Officer so that officers can rest
at home or hospital for restore his health.

The first 90 days are approved by the Head of Department. RATE
An additional 90 days was approved by the KSU.
=180 days in a calendar year 2. The officer was certified
unfit to serve by Medical
1. Confirmation is made on CONDITIONS Officer/ Medical
the sick certificate. 10 Board/Panel Doctor

3. All Sick Leave must be 4. Submit a medical
spent at the hospital or certificate to the Head of
officer’s house. Department/KSU

General Order (P.A) 17 Chapter C

REFERENCES

REFERENCES

2017. P E R I N T A H - P E R I N T A H A M BAB C (CUTI)TAHUN 1974 (PENGURUSAN KEMUDAHAN).
November. Accessed May 12, 2021. https://online.mpag.gov.my/info/2017-
Bab_C(Cuti)_2017%20-%20Mei%202017.pdf.

n.d. General Order. Accessed May 22, 2021. http://hrd1.sarawaknet.gov.my/snet/GENORDER.NSF.
n.d. Portal Rasmi Jabatan Perkhidmatan Awam. Accessed May 20, 2021.

https://www.jpa.gov.my/soalan-lazim-sm/saraan/kemudahan.
Tedja, Veronika. n.d. "Presentasi berjudul: "PERINTAH AM BAB ‘C’ JABATAN PERKHIDMATAN AWAM

MALAYSIA"." Accessed May 22, 2021. https://slideplayer.info/slide/14171412/.

11

PERINTAH-PERINTAH AM BAB C (CUTI) TAHUN 1974 PENGURUSAN KEMUDAHAN PEGAWAI
PERKHIDMATAN AWAM CUTI. (2021, May 20). Retrieved from https://docplayer.info/165859783-
Perintah-perintah-am-bab-c-cuti-tahun-1974-pengurusan-kemudahan-pegawai-perkhidmatan-
awam-cuti.html

Persatuan Penerbit-Penerbit Buku Malaysia, Persatuan Penjual-Penjual Buku Malaysia,Persatuan
Pengimport dan Pengeksport Buku Malaysia, Dewan Perniagaan Melayu Malaysia Bandaraya Kuala
Lumpur. (2013). Buku Panduan Untuk Peperiksaan AM Kerajaan. In Buku Panduan Untuk
Peperiksaan AM Kerajaan (pp. 149-198). Malaysia: MDC PUBLISHERS SDN BHD.

12