SDP SharePoint RFP

AGENCY BRIEFING DOCUMENT

Project Sime Darby Property SharePoint Portal & Landing Page Refresh

Date of RFP to Wednesday, 1 June 2022
Agencies

Date of Proposal
Submission by Tuesday, 14 June 2022 by 5:00 p.m.
Agencies

Pitch Date Friday, 17 June (tentatively)
(online via MS
teams)

Requirements 1. Sime Darby Property is looking to refresh and modernise the look and feel of its
SharePoint portal, particularly the landing page. (Please refer to the Appendix
for current SharePoint look and feel)

2. The SharePoint portal and its sectional pages currently are all in classic view
(Please refer to the Appendix).

3. The vendor will be responsible for redesigning, developing and maintaining the
portal as per suggested in the SharePoint Refresh PDF attached. This
includes interface design, thorough content mapping and execution.

4. The project go-live is 29 July 2022 by 9:00 a.m. Following this, the vendor
shall provide:

• A maintenance phase of three to six months from the go-live date.
• 1-day workshop for design, development and training – User

Acceptance Testing (“UAT”) for up to 10 users

5. Besides aesthetics, the navigation must be user friendly and compatible
with web and mobile version/view.

6. The budget for this initiative is RM50,000 (max budget).

About Sime Darby Property

Sime Darby Property is Malaysia’s pioneering and multi-award-winning property developer with 50 years of
success. The Group has built over 100,000 homes in 25 townships and developments. Beyond Property
Development, Sime Darby Property has a presence across other real estate segments, such as Investment
& Asset Management and Leisure, including the ownership of the prestigious Kuala Lumpur Golf & Country
Club. Sime Darby Property is part of a consortium of Malaysian companies in the iconic Battersea Power
Station redevelopment project in Central London, United Kingdom.

For more information, log on to www.simedarbyproperty.com.

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Purpose Since the modern industry relies heavily on Cloud Computing and Storage for its
employees' day-to-day tasks, using the Microsoft SharePoint platform is crucial for
Sime Darby Property employees to deliver and manage their daily tasks. Therefore,
we are looking to redesign, as well as improve the look and feel of our SharePoint
portal, particularly the landing page.

Sime Darby Property has successfully migrated all its servers and applications to
the Azure Cloud, a Microsoft cloud computing platform used by large businesses
both locally and globally. The migration is part of our long-standing collaboration with
Microsoft, which predates the demerger.

Hence, this initiative to refresh and improve the SharePoint portal will mark another
significant milestone in our digital transformation journey, allowing us to accelerate
our path to organisational and operational excellence.

Objectives • The portal design needs to be modern, minimalistic, fresh and mobile, with a
consistent look and feel across all pages. Please refer to the SharePoint
Refresh PDF attached.

• Besides aesthetics, it is vital to improve users’ experience through design,
navigation and search capabilities.

• The vendor is required to redesign the SharePoint portal as suggested in the
PDF attached and add new applications in the SharePoint portal’s landing page
such as image and video gallery (Ref in PDF: #7) and upcoming events
calendar (Ref in PDF: #8), etc. The vendor may find the proposed applications
in the PDF attached.

• The new design should be compliant with 3rd party or open API for future
integrations.

• Design should adhere to Sime Darby Property Corporate Brand Guidelines
(Please refer to guidelines shared via email)

Pitch 1. Vendors credentials
Requirements 2. Proposed solutions for portal enhancement.

3. One (1) designed proposal based on the suggestion given by Sime Darby
Property.

4. Full content mapping of the landing page.

5. Proposed Project Planning and Timeline justification.

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Agency 1. An image and video gallery that syncs with the image bank and a guideline on
Requirements how to upload a new photo album.
upon
Appointment 2. A rotating banner that runs smoothly.

3. Short video playing application (i.e., video ad pop ups on websites) and a
guideline on how to upload the videos.

4. A Readable Flip page (for PDF) application on the landing page.

5. The vendor must provide users/operating team from Sime Darby Property with a
one-day training on design, development and training. The training shall
encompass:

a. General Configuration
• Establish the new test site URL
• Configure User Access & Define Roles
• Define security settings

b. Demo on the customised items as per the RFP
• New Photo Gallery
• SharePoint Banners
• Pop up video banner upon first login to the portal / manual timer
to pop up the content
• PDF Readable Flip page Application in the landing page

c. User Acceptance Test (“UAT”) & Review by vendor and departmental
users.

6. Vendor to produce a ‘How to Navigate SharePoint Guideline’ based on the
refreshed version.

7. Vendor to maintain and support users/operating team from Sime Darby Property
for a three to six months period after the go-live.

Project Persons- A contact person will be appointed from Sime Darby Property’s Group Corporate

in-Charge Communications (“GCC”) and Digital Transformation & Information Technology

departments to liaise with the vendor throughout the engagement period.

Implementation Proposal Submission date Tuesday, 14 June
Schedule
Friday, 17 June
Pitch date (tentatively)

Announcement of selected vendor Monday, 20 June

Preparatory works Monday, 20 June
-
• Submission of Proposed Adjustments
(First draft) Friday, 8 July

GCC to consolidate and share comments Wednesday, 13 July
with vendor

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Implementation Vendor to implement comments and share Friday, 15 July
Schedule (Cont.) revised works

Implementation and testing Monday, 18 July
-
GCC to consolidate and share comments
with vendor Wednesday, 20 July
Vendor to implement comments and share
revised works Friday, 22 July

1-day SharePoint workshop for relevant Within the final week of July
teams (Admin/User Training)
Monday, 25 July
• Vendor to share the ‘How to’ (Tentative)
Guidelines with Sime Darby Property

Final go through and testing Tuesday, 26 July
SharePoint Go-Live -
• Production Readiness & Deployment
Thursday, 28 July

Friday, 29 July

Agencies are required to submit their proposal via email latest by Tuesday, 14 June 2022. A pitching
session will be held on Friday, 17 June 2022. The appointed vendor must fulfill all required services. Any
change in dates stipulated in the implementation schedule will be shared with appointed agencies.

This is a proposal pitch. Sime Darby Property will not bear any costs incurred by candidates during this pitch
process.

For further information or clarification, please contact:

• Kathleen Michael at 012-372 3949 / [email protected]; or
• Aliff Nazrin at 013-2296 870 / [email protected];

Prepared by:
Internal Communications Team
Brand & Internal Communications Unit
Group Corporate Communications
Sime Darby Property Berhad

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APPENDIX
THE CURRENT LOOK AND FEEL OF SIME DARBY PROPERTY’S SHAREPOINT PORTAL
Landing Page

Corporate Information’s Corporate Identity Page

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Department Page
Examples from The Knowledge Centre Page

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Other News Section Page

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Photo Gallery Page
(We cannot upload photos and change the thumbnails on the landing page – current version is too
complicated, and the photos cannot be easily downloaded)

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Promotion page (Staff Deals – Outdated)

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