WRMSDC Construction Day 2020 - Digital Brochure

OCTOBER 30, 2020






















DIGITAL BROCHURE SPONSORED BY

Click Here for Event Details, Registration, & More!









Kaiser Permanente National Facilities Services (NFS) Vendor Management Overview


National Facilities Services (NFS) designs, builds, renovates, and expands state-of-the-art hospitals, medical offices
and other administrative and support buildings. We play a key role in providing planning and design expertise,
construction management services, and facilities maintenance support at Kaiser Permanente buildings. We also
manage a real estate portfolio.

NFS creates value and trust through effective and efficient facilities management in support of Kaiser Permanente
clients and the members we serve. We a re a valued and trusted partner in realizing Kaiser Permanente’s mission by
putting patients and members first. We value efficiency and innovation, meeting client expectations through
teamwork, integration, and a drive to improve.

NFS Vendor Management maintains a Master Vendor List (MVL). The MVL is used by the NFS team to select
vendors to perform construction related work and services.

In order to get on the MVL , vendors are sponsored by NFS team members. Sponsored vendors are then invited to
participate in the qualification process. If successful, the vendor is placed on the MVL and the sponsor can consider
them for work.

All vendors must complete a vendor requalification process on an annual basis.



DIVERSITY INSPIRES OUR BUSINESS

LAS VEGAS SANDS IS COMMITTED TO PARTNERING

WITH A DIVERSE NETWORK OF SUPPLIERS









































































A PROUD MEMBER OF THE WESTERN REGIONAL MINORITY SUPPLIER DEVELOPMENT COUNCIL

swinerton.com







Swinerton Construction Day Opportunities


921 Howard Street (affordable housing) – SMWDBE goal – Surveyor, Demo / Earthwork / Shoring /
Underpinning, Thin Shell Precast, Elevator, Deep Foundations – bid package out now

Pier 70 Parcel A (mass timber office building) – SFLBE + owner MWDVBE diversity program along with extended
effort for region MBEs – Interior finishes – bid packages summer 2021

Sonoma and Chico State TO-CAs – SBE/DVBE goal – all trades – bids phased based on clients’ needs small
projects

Confidential Technology Client South Bay – MWDVVBE goal – all trades – various projects

Healthcare Fresno MOB – MWDVBE goals – all trades outside of MEPF design – Q1 or Q2 2021

State Compensation Insurance Fund Pleasanton and Vacaville – MWLGBTDVBE goals – interior trades – bid
packages ongoing

Contact:
Miquel “Mick” Penn Community
Relations Liaison SWINERTON
10 Clay Street
Suite 275, Oakland, CA 94607
D 510.906.2271
M 510.514.5396
E [email protected]
swinerton.com

Any subcontractor working for Swinerton, or interested in working for Swinerton, must be prequalified in order to be
awarded a contract. Note: Consultants/Service/Providers/Engineers/Architects/Vendors/ Suppliers/Tier-Contractors
do not need to prequalify.

PREQUALIFICATION WEBSITE:
http://www.swinerton.com/subcontractors/subcontractor-prequal


Required Documents for Prequalification:
1. Current Financial Statement: Income Statement plus Balance Sheet for your most recently completed
fiscal year, full 12 months (e.g., Dec 31, March 31, June 30) – If you are a new business, and have less than 12 months
of financial data, contact [email protected] with this information. We will work with you and our
project team to determine the best course of action.
2. Letter of Bondability/Bonding Capacity—not the actual bond
3. Certificate of Insurance
4. OSHA Forms 300 & 300A, last 3 years (only last year for existing sub’s); if you are exempt
from OSHA recordkeeping, provide a statement with the reason for your exemption as
your upload
5. 3-year EMR history—provide verifying document or request from your insurer
IMPORTANT: If EMR is 1.25 or greater, include Letter of Explanation and Safety Program/Procedures/Policy
improvements
6. Certifications (MBE, DBE, etc.)
7. Line of Credit Letter from your bank or financial institution
8. General Liability Insurance Policy Rate and Dec Page
9. Workers’ Compensation Insurance Policy Rate and Dec Page
10. Form W-9

ONLINE APPLICATION
- First step: NO DASHES in your FEIN or Tax ID.
- NAME and ADDRESS should be entered in ALL CAPS.
- Enter best contact email address to receive auto-notifications regarding renewals and status of your file.
- Contact address is the address where payments should be mailed.
- You must complete the first page and then any page thereafter before you can Save Draft. You cannot Save Draft in
the middle of a page. All fields with a little arrowhead/triangle are required.
- You can add Unions and Certifying Agencies if you do not see them on the drop-down list. The system will ask if you
want to “Add to the List” – Click Yes.
- We do not use D&B or Paydex Number – Click No.

For assistance with the questionnaire/issues with the system, email [email protected].

HOW TO DO



BUSINESS




WITH



CALIFORNIA




GOVERNMENT










A Road Map to

State Contracting





























Page 1 of 7 PD3.5B Rev. 2 (10-20)

Register your Business










Cal eProcure is an online portal that improves the
way businesses sell products and services to the
state of California. Register your business with
Cal eProcure at no cost.



Go to www.caleprocure.ca.gov

» Click Sell to the State (the state of California icon)

» Click Register as a New Bidder

» Fill out and Submit Registration

Once registered, you are able to:


Apply for the Small Business (SB), Small Business for the Purpose of Public Works
(SB-PW) or Disabled Veteran Business Enterprise (DVBE) certification


Update your profile and renew your certification

View California State Contracts Register (CSCR) Solicitation Notifications

Place ad notifications seeking subcontracting opportunities with potential primes

Learn about pre-bid events

Track bid progress

Access contract award(s)

Search for certified suppliers


Access Leveraged Procurement Agreements (LPAs)

View the State’s Contracting and Procurement Registration System (SCPRS) data

Review past purchases of state departments to see who buys what you sell






For registration or other Cal eProcure system inquiries:
FI$Cal Service Center, Vendor Management
[email protected] | (855) 421-6355 (toll free)




Page 2 of 7

Apply for a California


Small Business Certification






Benefits of becoming a California Certified SB or SB-PW

The state of California established the Small Business (SB) and Small Business for
the Purpose of Public Works (SB-PW) certification programs to increase business
opportunities for the SB community.

California state government requires state agencies to award at least 25% of their
annual contracting dollars to certified SBs.


The state may give a 5% bid preference to certified SBs.

As a California certified firm, your business is added to the DGS database that
state agencies and other public agency partners use to find certified businesses.


As a California certified SB, you are eligible, under the Prompt Payment Act,
for higher interest penalties for late, undisputed invoice payments.

All California state agencies and departments may use a streamlined procurement
process known as the SB/DVBE Option by contracting directly with a California-
certified SB or DVBE for goods, services, and information technology goods and
services valued from $5,000.01 to $249,999.99 (up to $314,000 for public works
contracts) after obtaining price quotes from at least two SBs or two DVBEs.


Small Business Eligibility Requirements

To be eligible for SB certification, your business must meet the following criteria:
• Independently owned and operated

• Not dominant in its field of operation
• Principal office located in California
• Owners (or officers in the case of a corporation) domiciled in California and
together with your affiliates, be either:

a business with 100 or fewer employees and have average annual gross receipts
(GARs) of $15 million or less over the three most recent tax years
or
a manufacturer with 100 or fewer employees (GARs not required)




{ Certification Profile Tip: Make sure your profile is easily searchable by incorporating the {

right keywords and UNSPSC codes. For more information on selecting keywords and codes, go to:
www.dgs.ca.gov/PD-SB-DVBE-Resources


Page 3 of 7

Apply for a California Small Business Certification – continued








Microbusiness

An SB will automatically be designated as a microbusiness (MB) if the GARs are
$5 million or less or the SB is a manufacturer with 25 or fewer employees.

Small Business for the Purpose of Public Works Eligibility Requirements


To be eligible for SB-PW certification, your business must meet the following criteria:

• Independently owned and operated
• Not dominant in its field of operation

• Principal office located in California
• Owners (or officers in the case of a corporation) domiciled in California and
together with your affiliates be a business with 200 or fewer employees and
have average gross annual receipts (GARs) of $36 million or less over the three
most recent tax years

*While registering with the Department of Industrial Relations (DIR) is not
a requirement for the SB-PW certification, awarding departments have
the responsibility to ensure that all contractors, including small businesses,
register with DIR for qualifying public works projects. For more information
about registering with DIR, go to: www.dir.ca.gov/Public-Works/PublicWorks.html


Submit Certification Application


» Go to www.caleprocure.ca.gov
» Log in to your account
» Click Small Business / Disabled Veteran Business Enterprise

» Click Get Certified
» Select the certification(s) you are applying for and click Next

» Upload required supporting documents


For more certification information, go to: www.dgs.ca.gov/PD-Certification




For Small Business certification inquiries:
Office of Small Business & Disabled Veteran Business Enterprise Services (OSDS)
[email protected] | (916) 375-4940




Page 4 of 7

Find State Contracts









What is the California State Contracts Register?

A tool inside Cal eProcure, the California State Contracts Register (CSCR) is
your one-stop, central information source for state contracting opportunities.
State agencies post solicitations on this site when they go out to bid. The CSCR
connects you to government solicitations with an easy-to-use, online publication
contract list.

You can work with potential prime contractors at no cost and post ads seeking
to partner with a prime on a specific solicitation.



How to Post a Vendor Ad

» Go to www.caleprocure.ca.gov

» Log in to your account (top right of page)
» Click Quicklinks

» Click View/Search Bids
» Open Bid (Search by Keyword, ID number or Department)
» Click Post Vendor Ad (bottom left corner)

» Complete items with red asterisk and Save
» Make sure to start the ad with your supplier ID number so that
primes can access information from your certification profile























For general procurement inquiries:
Department of General Services, Procurement Division
[email protected] | (916) 375-2000




Page 5 of 7

Get a Leveraged


Procurement Agreement






Leveraged Procurement Agreements (LPAs) allow departments to buy
directly from suppliers through existing contracts and agreements. LPAs are
available to California’s state, county, city, special district, education, and other
government sectors. Examples of LPAs include:

• Food Contracts
• Master Service Agreements

• Software Licensing Program
• State Price Schedules

• Statewide Commodity Contracts

Check out the full list of LPAs at: www.dgs.ca.gov/PD-LPA



California Multiple Award Schedules Program

The California Multiple Awards Schedules (CMAS) Program is another type of LPA.
DGS establishes agreements with businesses who offer products and/or services
available through current federal General Services Administration (GSA) multiple
award schedules. CMAS offers a wide variety of commodities, non-IT services
and IT products and services at prices which have been assessed to be fair,
reasonable and competitive.


For more Information about CMAS, go to: www.dgs.ca.gov/PD-CMAS























For CMAS inquiries:
Department of General Services, Procurement Division, CMAS Unit
[email protected] | (916) 375-4363




Page 6 of 7

Tools & Resources



Go to www.dgs.ca.gov/

PD-SB-DVBE-Resources


for tools and resources to

help you successfully pursue


contract opportunities

with state departments.





































Procurement Division » State of California » Department of General Services
707 Third Street, 2nd Floor | West Sacramento, CA 95605 | www.dgs.ca.gov/pd


Page 7 of 7

Pacific Gas and Electric Company is committed $ 3.4 BILLION
to building a responsible supply chain—a supply SPENT IN 2019 WITH
chain that is inclusive, ethical, sustainable and DIVERSE BUSINESSES
promotes economic vitality in the communities +
we serve. With this strong foundation, we can 41
deliver safe, reliable, clean and affordable % OF TOTAL
energy to our 16 million customers every day. PROCUREMENT SPEND

pge.com/supplychainresponsibility YEARS


OF CHAMPIONING
39 SUPPLIER DIVERSITY

Small & Disadvantaged Volume I, Issue II
October 2020
Small & Disadvantaged Business Depot – October 2020 Newsletter
Business Depot



Quarterly Newsletter








Letter from the General Manager/CEO

At a time when small businesses have been
suffering from the impacts of COVID-19,
The Santa Clara Valley Transportation
Authority (VTA) has adopted a new policy
we hope will make things a little bit easier
on them.


The policy, which takes effect October 1,
2020, provides for payments to Certified VTA’s Office of
Small Business Enterprises (SBEs) that are Business Diversity Programs
prime contractors to VTA within 15 days
after an invoice is fully approved by VTA. (R-L) Olga Medina – Manager
Anne Baltao – Office Specialist
Known as “Net 15” because of the of 15-day timeline, this practice will Jennifer Mena – Management Analyst
accelerate payments to Certified SBEs twice as fast as the standard Thomas Le – Management Analyst
practice of 30 days. In addition, no discounts will be taken from the
payments unless negotiated into the contracts in advance. This policy
will apply to all current and new SBE prime contractor awards. Inside this issue:

I am proud of VTA’s leadership in this area as one of the first transit Contract Opportunities ....................2
agencies in the nation to enact such a policy. VTA’s prime contractors Letter from VTA’s CPO .....................2
are also being encouraged to follow VTA’s lead by expediting payments EBRC Project Update ......................3
to their Certified SBE subcontractors.
Letter from OBDP Manager .............3
At a time when cash flow is critical to the very survival of small Small Business Success Story .........4
businesses, we hope that this new policy to expedite payments will 3 Steps to Success .........................4
help support our economy through this difficult period and beyond. Resources .....................................5

For more information about this policy, please call VTA’s Office of Busi- BART Phase II Update .....................6
ness Diversity Programs at 408-321-5962, or email [email protected]. Silicon Valley Black Chamber
of Commerce Interview ...................7
Upcoming Events ............................7
Documents Required ......................8
Gifts & Gratuities Reminder .............8
Nuria I. Fernandez Quick Tip .......................................8







1

Small & Disadvantaged Business Depot – October 2020 Newsletter

Letter from VTA’s Chief Procurement Officer


Upcoming 4th The Santa Clara Valley Transportation
Quarter Opportunities Authority’s inaugural Small &
Disadvantaged Business Depot Newsletter
The following is a snapshot of was an unqualified success, generating
some upcoming VTA projects. rave reviews across the country for its
content and quality.
P19174 Software Training Tool for
Office 365 Since publishing our first edition, we have
hosted a successful Industry Day for the
P15053 Recaro Seat Parts Eastridge to BART Regional Connector

P19163 F5 Networks Support Project with 150+ participants, reinstated
revenue service for our bus and light rail
P15401 Cardboard Compactor
Preventative Maint & systems, and are outfitting our fleet with complimentary hand sanitizer
Repair and individually wrapped face masks to help ensure the safety of our
passengers.
P15404 Bus Cooling Parts
P15146 Bus Front Axle By expanding the use of Small Business Set-asides, VTA continues to
Replacement Parts demonstrate our commitment to Small and Disadvantaged Business

S16350 Summation Software Enterprises with over 42% of all dollars for projects valued up to $150K
being awarded to these concerns during the 2nd Quarter.
P14669 Tool Calibrations

P15232 Refurbishment of Buffer Work continues in the development of four (4) separate Request for
Tube Assemblies Information packages (Systems; Tunnels & Trackwork; Newhall Yard,
P17269 Adobe Creative Services Santa Clara Station & the Parking Garage; and Underground Stations &
Renewal Support Facilities) for the construction of the BART Phase II extension.
P18220 Fleet Card Program RFIs for the Tunnels & Trackwork and Systems are now available for
Agreement your consideration.
P17026 Init Apc Warranty
With all those achievements, I am most proud of the visionary
P17061 Light Duty Auto Parts for leadership displayed by our CEO, Nuria Fernandez, in demonstrating
VTA NRV Fleet her commitment to maximizing the inclusion of DBE’s and SBE’s on all

P19153 Mimecast Advanced VTA projects. Her authorization of an industry leading Net 15 Payment
Email Security Policy for Certified Small Business Prime Contractors takes a critical
P15121 Bus Wiper and Mirror first step to ensuring these firms continue to succeed by improving their
Replacement Parts cash flow. VTA’s major prime contractors are also being encouraged to
follow VTA’s lead and implement similar initiatives.
P20042 Hoses & Fittings and
Inventory Services
and Parts I am honored to be a part of a team that not just looks to achieve our
own goals but takes courageous steps to demonstrate our commitment
S20156 On-Call Temporary to inclusion and fairness in everything we do. I invite all of you to
Personnel Services
#GetOnBoard and participate in helping to make Santa Clara County
a great place to work and live. Stay Safe!
For more information, visit us
at vta.org/business-center/
solicitations.
John Wesley White
Chief Procurement Officer


2

Small & Disadvantaged Business Depot – October 2020 Newsletter




Eastridge to BART Regional Connector
(EBRC) Project Update

VTA’s 2.4-mile extension of the light rail system in East San Jose
continues in the planning stages. Individual meetings with prime
contractors to validate the proposed approach and innovative
ways to minimize environmental impacts (noise, dust, traffic
closures) have been very beneficial. VTA still anticipates the
solicitation to be issued in early 2021.

Stay tuned to the January newsletter for more details and
be sure to visit us at vta.org/business-center for additional
updates.




Letter from the Office of Business
Diversity Programs (OBDP)


Greetings from the VTA Office of Business Diversity Programs (OBDP)! My team manages the
Small Business Enterprise (SBE), Disadvantaged Business Enterprise (DBE), Minority and
Woman-owned Business Enterprise (MWBE) and the Lesbian, Gay, Bisexual, Transgender
Business Enterprise (LGBT) Programs. In addition, OBDP also generates the quarterly
newsletter, establishes DBE and SBE goals for VTA’s contracts and performs the subsequent contract monitoring,
trains and certifies SBE’s and DBE’s, coordinates community outreach, and generates reports to various agencies
on a semi-annual basis. OBDP is currently focused on enhancing VTA’s Business Diversity Programs and sharing
new business opportunities designed to help us achieve our 30% SBE and 25% DBE aspirational goals.

Since our last newsletter, VTA helped design and present an on-line DBE Certification Training Program which
can be viewed on our site at vta.org/obdp in the Disadvantaged Business Enterprise Program accordion. Expect
additional training programs to be designed and loaded onto our website in the near future.

John Wesley White, VTA’s Chief Procurement Officer, and I recently presented an overview of VTA and highlighted
upcoming VTA business opportunities to the Silicon Valley Chapter of the National Association of Women Business
Owners (NAWBO). If your organization is interested in a similar presentation, please feel free to contact me.

OBDP has a new online certification application system. All SBE and DBE certification applications joined our
established Minority Women Owned Business Enterprise (MWBE) application protocol on B2GNow. VTA does
not require firms to apply for a DBE certification if they are already certified with the California Unified Certification
Program (CUCP), as our agency is part of the statewide program, a one-stop shop program.

I am excited about the changes VTA has been making and especially the new Net 15 Payment Policy for SBE
Prime Contractors. Innovations like this will continue to keep VTA at the forefront of public sector agencies working
to maximize diversity and inclusion across all our contracts! As always, if you have any questions or concerns,
please feel free to contact us at [email protected].


Olga Medina, Business Diversity Program Manager


3

Small & Disadvantaged Business Depot – October 2020 Newsletter





Small Business Success Story:
ITech Solution, Miguel Plascencia, Owner


ITech Solution, a general building contractor, specializes in electrical, fiber optics, security cameras,
concrete framing, trenching and grading. Miguel Plascencia, a Hispanic American owner, has been
in business since 2005 and was certified as a DBE in 2014.

Plascencia started the business by himself, but once he got a VTA contract, he had to hire a part time
employee. He now has four full time employees. “We are doing our first BART project where we are
replacing a dust collector and installing pressure washers,” said Plascencia.


His greatest startup challenges were getting clients and performing “all of the job functions, including
payroll, estimating and accounts receivable.” He maintains that even now he continues performing all roles
except payroll.

When asked about DBE/SBE certification, Plascencia says he would recommend certification to
anyone, “just don’t become my competition,” he said with a laugh. He expressed that “getting certified
has enabled me to secure more contracts and as a subcontractor, it helps get me more projects.”
Plascencia said that he had no difficulties obtaining certification with the help of VTA’s OBDP, “it was
all pretty easy.”


Plascencia says to date, ITech’s greatest victories have been securing “great contracts with VTA. We
now have work for the next four years to maintain all the lights in the facilities. We just finished the bus
stop shelter installation project and this job also got us our third employee.”

“Be ready for all of the emails and calls; you’ll get calls from people you never imagined. A lot of
contractors will find you on the database then reach out to you,” Plascencia said. “As an uncertified prime
contractor, it’s easier to hire certified subcontractors than prove you met the contractual DBE/SBE goals
through a required good faith effort. And, because of my DBE status, I was able to get the BART job as
the prime contractor.”

When asked about how ITech Solutions is weathering the COVID 19 pandemic, Plascencia commented,
“We actually have more work than we can handle right now. All the schools are closed and are getting
things done, the same with the BART project. We only stopped working for a week in April!”




3 Steps to Success …

1. Register as a supplier at
vta.org/business-center
2. Review opportunities to bid on
new work

3. Contact VTA at [email protected]
for information about becoming
SBE and DBE



4

Small & Disadvantaged Business Depot – October 2020 Newsletter

Resources


The Silicon Valley Transit Consultants
(SVTC) represents VTA’s primary group of
consultants working on the BART Silicon
Valley Phase II Extension. SVTC is comprised
of the HNTB/WSP Joint Venture and the
Mott MacDonald/PGH Wong Joint Venture. HNTB/WPS
Program Management Services
To the right is a list of the primary points of Steven Bailess: [email protected]
contact for SVTC and some of our other
major contractors. Contact any one of these
design firms to express your interest in par-
ticipating in the project.

VTA’s Office of Business Diversity is here
to serve you. We are constantly updating Mott MacDonald/PGH Wong
our website to give you relevant and current General Engineering Services
materials. Please visit our page at Andre Bester: [email protected]
vta.org/obdp and scroll down to the
“Resources” accordion to find helpful tips,
lists and other links to assist you in
your work.

If you are not already certified
as a DBE, SBE or MWBE, please visit Hill International
vta.sbdbe.com to apply now! Project Management and Support Services
Andrew Kreck: [email protected]

Upcoming Virtual Events

Reinventing Your Business
During COVID-19
Featuring Dee Dee Kiesow,
“The Empress of the ASK”
October 20, 2020
4:30 – 6 PM O.C. Jones
101/Blossom Hill Interchange Improvements
National Association of Women Business Victor Babbitt: [email protected]
Owners (NAWBO)
Maxine Goulding | Communications Director
Email - [email protected]
Register at nawbo-sv.org
(408) 657-7190
Kimley-Horn
Management Outreach & Support
Jill Gibson: [email protected]

Continued on page 7
5

Small & Disadvantaged Business Depot – October 2020 Newsletter






















BART Phase II Update

Phase II is a 6-mile, 4-station extension
with an at-grade station at 28th Street/Little
Portugal in East San Jose and continues
into a 5-mile tunnel under downtown
San Jose and terminates back at grade in
Santa Clara.

This is the largest public sector construction
project in Santa Clara County history and
solicitations are currently in development.

As we go to print, the first requests for
information are being posted at
vta.org/business-center.



Preliminary Project Schedule

































6

Small & Disadvantaged Business Depot – October 2020 Newsletter


Silicon Valley Black Chamber of Commerce

An Interview with Carl Davis, Jr. Upcoming Virtual
Events
The Silicon Valley Black Chamber of
Commerce (SVBCC) is quite an incredible Thirsty Thursday NAWBO
organization and no stranger to pioneering! November 5, 2020
The Chamber has been supporting the local 4:30 - 6 PM
community since it incorporated in 1989.
National Association of
Carl Davis, Jr. is the Executive Director of Women Business Owners
the SVBCC. In 1995 Davis set up the first Email: [email protected]
Business Incubator Program, the first for Register at nawbo-sv.org
any Black Chamber in America. This (408) 657-7190
program spawned many other incubators
and as a result, he was invited to a White
House Small Business Conference. ODOS Women of Color
Economic
The SVBCC is developing a new initiative Entrepreneur Conference
called, “Virtual Chamber Services.” The November 10, 2020
intention is to help chambers and small Time TBD
businesses reinvent themselves and come up with a different business
model utilizing the strength of the internet. “COVID wiped out a lot of ODOS Synergy Services
models for both small business and chambers of commerce, who exist Lisa Riley I Director
to support small businesses,” said Davis. Email: [email protected]
(408) 417-2242
Recently the Chamber forged a new partnership with VTA to try to
identify technically qualified and capable diverse firms to support VTA’s
projects. Davis said, “Many people say to me ‘I just need the opportunity 1st Annual Silicon Valley
to show what I can do for VTA’. It’s a win-win for small firms and VTA Heritage Expo
because the more people you have competing, the better price you’ll November 20, 2020, 12 PM
probably get.” Live Networking: 7 – 9 PM
For more information,
On November 20th,The Silicon Valley Coalition of Ethnic Chambers please call (408) 288-8806.
(which includes the Hispanic, Vietnamese, Filipino, Chinese and Black
Chambers) will host a Silicon Valley Heritage Expo. The theme is,
“Rebuilding America One Small Business at a Time.” Davis says,
“We will have over 500 different businesses participating.” This is
an opportunity for small businesses to emerge with renewed NO MASK, NO RIDE
anticipation of selling products and services again and will feature
networking during the last hour.














7

Small & Disadvantaged Business Depot – October 2020 Newsletter


Documents Required for a Proposal


When VTA seeks to buy goods or services, it generally issues a formal, Gifts & Gratuities
written solicitation. Solicitations are documents which include specific Reminder
requirements so bidders can submit competitive bids.
VTA policy requires that all
The two most common types of solicitations are Invitation for Bids (IFB) business be conducted in a
and Request for Proposals (RFP). IFBs are solicitations where the manner to avoid even the
lowest price and most responsive vendor wins the bid. In recent years, perception that favorable
RFPs have become more common due to the purchase of more treatment was sought or
complex goods and services. For RFPs, VTA reviews proposals against received as a result of a gift,
one another to determine who is offering the best value to the agency. gratuity, entertainment, meal,
personal favor or similar
Whether it’s an RFP or an IFB, each solicitation requires a response transaction.
consisting of multiple documents that must be submitted for review.
The format and composition of bid packages is mandated by law It is understood that offering
and understanding what’s in this package helps vendors, as well as VTA, occasional business courtesies
adequately prepare for the review. of nominal value (i.e., small
gifts with a company logo pre-
In each bid packet, VTA includes a section called “Bid Documents,” sented for marketing purposes)
found in the Table of Contents. This section includes all important intended as a gesture of
documents that should be read prior to submitting a bid. In order to goodwill are acceptable.
know the requirements for submissions, the vendor reviews a clearly Regardless of the monetary
outlined section called “Solicitation Submittals,” describing the type of value or intent involved, if a gift
documents VTA requires for each submission. For example, an IFB or favor influences or may
solicitation can request the following types of documents to be submitted reasonably appear to influence
in their bid: Bid Form; Schedule of Prices and Estimated Quantities; List an employee’s judgement, it
of DBE Contractors or Subcontractors; Bidder Signature Page; and may be considered an improper
Bidder’s Questionnaire. gratuity.


VTA considers a bid to be responsive only when all the required items Remember to always use sound
are provided and submitted in the bid package, including all blanks judgement in all interactions
completed with answers (yes, N/A is an answer.). Happy bidding! with VTA staff and contractors.

For more information see
Loveneet Kaur VTA’s Gifts and Gratuities Policy
Contracts Administrator I in our “Resources” accordion
at vta.org/obdp.








Quick Tip!

SBE and DBE certifications are free. Don’t fall into the trap of paying thousands of dollars for something
you can do yourself. Resources and information are available at vta.org/obdp and at norcalptac.org.




8

WE’RE ALL IN THIS TOGETHER.



At Kaiser Permanente, we don’t see health as an industry. We see it as a cause. And one that we very much
believe in. During this extraordinary time we are especially thankful to the heroism of our frontline workers.
And, we would like to express our deepest gratitude to all of our outstanding care teams and individuals
who deliver on the Kaiser Permanente mission each day to improve the health of our members and the
communities we serve. We are here to help you thrive. Learn more about Kaiser Permanente supplier
diversity at supplierdiversity.kp.org.



BART UPCOMING CONTRACTS FY20-21
Est. Est Contract
Advertisement Value Economic Opportunity
Upcoming Contracts Date ($ Million) Program

15IJRR1 Station Fire Alarm Replacement Phase 4 FY21Q2 $ 8.0 LSB Prime Preference


15IJRR2 Station Fire Alarm Replacement Phase 3 FY21Q2 $ 8.0 LSB Prime Preference
54RR260 Fire Services OHY FY21Q2 $ 0.6 LSB Prime Preference
15EKRR1 Traction Power Substation Replacement
Phase 1 FY21Q2 $ 100.0 LSB Prime Preference
17HMRR1 Met G Generator Replacement FY21Q3 $ 6.0 LSB Prime Preference
54RR110 Sewage Pumps FY21Q3 $ 3.3 LSB Prime Preference
54RR630 Control Tower HVAC (OCY, ORY) FY21Q3 $ 6.1 LSB Prime Preference
15TC010 Tunnel Waterproofing at M Line FY21Q3 $ 8.0 LSB Prime Preference


15TC016 Substations Roofs & non Station Roofs FY21Q3 $ 2.0 LSB Prime Preference


15TC004 Water Intrusion at Train Control Rooms FY21Q4 $ 4.0 LSB Prime Preference
15TC014 Cross Passage Doors FY21Q4 $ 10.0 LSB Prime Preference
15TC012 Slope Stabilization MW-12 FY22Q1 $ 4.0 LSB Prime Preference


15TC016 Substations Roofs & Non Station Roofs FY22Q1 $ 2.0 LSB Prime Preference
15TC013 Slope Stabilization Systemwide FY22Q2 $ 4.0 LSB Prime Preference
54RR350 Constr for Turntable Replacemnt Proj
Concord Yard FY20Q2 <5.0 LSB Prime Preference
01RQ102 HAYWARD MAINTENANCE COMPLEX
(PHASE 2)CIVIL GRADING FY20Q2 $ 48.0 DBE Program

FOCUSED ON




WHAT MATTERS






EMBRACING HUMANITY.

PROTECTING THE PLANET.






MGM Resorts International is an innovative leader in supplier diversity. We prioritize diversity
and inclusion to enable positive economic impact in communities around the world.
Our commitment to supplier diversity ensures we deepen and strengthen business
relationships throughout the supply chain. We achieve this through intentional partnership
with minorities, women, the economically disadvantaged, veterans, LGBTQA+ individuals
and persons with disabilities. Learn more at MGMRESORTS.COM/FOCUSED.

CAL-CARD PROGRAM



Caltrans participates in the CAL-Card Program (Visa) to 2 Doing Business
acquire goods and services costing less than $10,000. REDDING CALTRANS
Vendors who have the ability to accept Visa cards are With Caltrans
better able to participate in procurement opportunities DISTRICT
involving these types of purchases. Note: CAL-Card 1 3 OFFICES
EUREKA
Holders cannot use a third party to process Visa card MARYSVILLE
payments unless the seller’s (vendor’s) name is also 4 HQ Selling Goods & Services
printed on the Statement of Account and invoice. OAKLAND SACRAMENTO
10

ADDITIONAL RESOURCES STOCKTON
9

Competitive solicitations ($5,000 to unlimited) on the 6 BISHOP
California State Contract Register (CSCR): FRESNO
caleprocure.ca.gov
5
Caltrans advertised solicitations and bid documents: SAN LUIS
OBISPO 7 8
dot.ca.gov/programs/procurement-and-contracts LOS ANGELES SAN BERNARDINO

HQ Office of Civil Rights
Architectural & Engineering (A&E) contracts info: SMALL BUSINESS ADVOCATE
12
dot.ca.gov/programs/procurement-and-contracts/ae- 1823 14th Street SANTA ANA 11
contract-information Sacramento SAN DIEGO
[email protected]
916-324-1700 DISTRICT 7
Let Prime Contractors know who you are! SB/DVBEs
and DBEs can login and view Caltrans solicitations. By DISTRICT 1 100 S. Main Street
Los Angeles
doing so, Caltrans can post your business profile to 1656 Union Street 213-897-0891
Eureka [email protected]
specific Service Contract solicitations via the Bidders’ List. 707-445-6600
A great way for Prime Contractors to meet their goals is DISTRICT 2 DISTRICT 8
by purchasing supplies, commodities, and/or parts from 1657 Riverside Drive 464 West 4th Street
certified suppliers who are SB/DVBE (for state funded Redding San Bernardino
909-383-4631
530-225-3426
contracts) or DBE (for federally funded contracts).
DISTRICT 3 DISTRICT 9
Competitive Solicitation Public Bid Openings are 703 “B” Street 500 South Main Street
Bishop
held Tuesdays and Thursdays at 3:00 p.m., at 1727 Marysville 760-872-0601
530-741-4572
30th Street, Sacramento (First Floor Conference Room, DISTRICT 10
unless otherwise stated in the solicitation). Vendors may DISTRICT 4 1976 East Martin Luther King Jr. Blvd.
111 Grand Avenue
participate via teleconference by calling (866) 700-7952. Oakland Stockton
Enter pass code 7089821# when prompted. 510-286-4444 209-948-7855
DISTRICT 5 DISTRICT 11
For Payment Information regarding construction 4050 Taylor Street
50 Higuera Street
contracts, service contracts, and/or procurement purchase San Luis Obispo San Diego
619-688-3151
orders, visit the Caltrans Division of Accounting website: 805-549-3111 [email protected]
[email protected] Gavin Newsom
dot.ca.gov/programs/accounting Governor
DISTRICT 6 DISTRICT 12 State of California
1352 W. Olive Avenue 1750 East 4th Street, Suite 100
Santa Ana
Fresno Toks Omishakin
For individuals with disabilities, this document is available in Braille, large print, audio cassette, or 559-444-2585 657-328-6000 Director
computer disc. To obtain a copy in one of the alternate formats, please write to: Caltrans, Division California Department
of Procurement and Contracts, 1727 30th Street (MS-65) Sacramento, CA 95816, or call (916) Revised 12/2019 of Transportation
227-6000, TTY (916) 227-7857 or 711. © 2019 California Department of Transportation - All rights reserved

CAL-CARD PROGRAM



Caltrans participates in the CAL-Card Program (Visa) to 2 Doing Business
acquire goods and services costing less than $10,000. REDDING CALTRANS
Vendors who have the ability to accept Visa cards are With Caltrans
better able to participate in procurement opportunities DISTRICT
involving these types of purchases. Note: CAL-Card 1 3 OFFICES
EUREKA
Holders cannot use a third party to process Visa card MARYSVILLE
payments unless the seller’s (vendor’s) name is also 4 HQ Selling Goods & Services
printed on the Statement of Account and invoice. OAKLAND SACRAMENTO
10

ADDITIONAL RESOURCES STOCKTON
9

Competitive solicitations ($5,000 to unlimited) on the 6 BISHOP
California State Contract Register (CSCR): FRESNO
caleprocure.ca.gov
5
Caltrans advertised solicitations and bid documents: SAN LUIS
OBISPO 7 8
dot.ca.gov/programs/procurement-and-contracts LOS ANGELES SAN BERNARDINO

HQ Office of Civil Rights
Architectural & Engineering (A&E) contracts info: SMALL BUSINESS ADVOCATE
12
dot.ca.gov/programs/procurement-and-contracts/ae- 1823 14th Street SANTA ANA 11
contract-information Sacramento SAN DIEGO
[email protected]
916-324-1700 DISTRICT 7
Let Prime Contractors know who you are! SB/DVBEs
and DBEs can login and view Caltrans solicitations. By DISTRICT 1 100 S. Main Street
Los Angeles
doing so, Caltrans can post your business profile to 1656 Union Street 213-897-0891
Eureka [email protected]
specific Service Contract solicitations via the Bidders’ List. 707-445-6600
A great way for Prime Contractors to meet their goals is DISTRICT 2 DISTRICT 8
by purchasing supplies, commodities, and/or parts from 1657 Riverside Drive 464 West 4th Street
certified suppliers who are SB/DVBE (for state funded Redding San Bernardino
909-383-4631
530-225-3426
contracts) or DBE (for federally funded contracts).
DISTRICT 3 DISTRICT 9
Competitive Solicitation Public Bid Openings are 703 “B” Street 500 South Main Street
Bishop
held Tuesdays and Thursdays at 3:00 p.m., at 1727 Marysville 760-872-0601
530-741-4572
30th Street, Sacramento (First Floor Conference Room, DISTRICT 10
unless otherwise stated in the solicitation). Vendors may DISTRICT 4 1976 East Martin Luther King Jr. Blvd.
111 Grand Avenue
participate via teleconference by calling (866) 700-7952. Oakland Stockton
Enter pass code 7089821# when prompted. 510-286-4444 209-948-7855
DISTRICT 5 DISTRICT 11
For Payment Information regarding construction 4050 Taylor Street
50 Higuera Street
contracts, service contracts, and/or procurement purchase San Luis Obispo San Diego
619-688-3151
orders, visit the Caltrans Division of Accounting website: 805-549-3111 [email protected]
[email protected] Gavin Newsom
dot.ca.gov/programs/accounting Governor
DISTRICT 6 DISTRICT 12 State of California
1352 W. Olive Avenue 1750 East 4th Street, Suite 100
Santa Ana
Fresno Toks Omishakin
For individuals with disabilities, this document is available in Braille, large print, audio cassette, or 559-444-2585 657-328-6000 Director
computer disc. To obtain a copy in one of the alternate formats, please write to: Caltrans, Division California Department
of Procurement and Contracts, 1727 30th Street (MS-65) Sacramento, CA 95816, or call (916) Revised 12/2019 of Transportation
227-6000, TTY (916) 227-7857 or 711. © 2019 California Department of Transportation - All rights reserved

DOING BUSINESS WITH CALTRANS MAJOR COMMODITIES/SUPPLIES SERVICE CONTRACTS



The California Department of Transportation (Caltrans) Caltrans purchases a myriad of commodities. This list is This list is just a sample of the types of service contracts
encourages prospective contractors 1 to consider utilizing just a sample of the types of products purchased. For a Caltrans may advertise for. For current contracting
Disadvantaged Business Enterprises (DBEs), Small Businesses complete list visit: opportunities visit:
(SBs), Disabled Veteran Business Enterprises (DVBEs), and dot.ca.gov/programs/procurement-and-contracts caleprocure.ca.gov
other businesses covered by state and federal programs as
Aggregate Material Archaeological Services
specified in the state’s solicitation.
Audio/Visual Equipment Architectural and Engineering Design
Automobiles, Automotive Supplies Automatic Gate Repair
FEDERAL PROGRAM: Caltrans is committed to an overall
Barricades Calibration of Specialized Equipment
DBE goal of 17.6 percent on its federally funded projects
Batteries Cleanup of Hazardous Chemical Spills
and applicable service contracts based upon a race-neutral Bolts Construction Projects
and race-conscious methodology. To learn more about
Cameras, Video, Digital Consulting
DBE opportunities or to find a DBE subcontractor, contact Chain Link Fence and Materials Copier Maintenance and Repair
the Caltrans Office of Civil Rights (OCR) by visiting: Changeable Message Signs Data Processing Services
dot.ca.gov/programs/civil-rights/ Computers Electronic Data Processing Consulting
Construction Supplies Elevator Repair
STATE PROGRAM: California certified SBs, including Electrical Supplies Environmental Impact Studies
Micro Businesses (MBs), and DVBEs are afforded better Fabricated Metal Equipment Maintenance and Repair
economic opportunities to compete in the state funded Fuel Equipment Rental
informal price quotation process against like businesses. Gloves Equipment Services
Using the SB/DVBE Option, Caltrans can award to the Guardrail Escrow Services
lowest responsive responsible business by soliciting Heavy Equipment Expert Witness
quotes from two certified SBs or two certified DVBEs. Industrial Supplies Field Engineering Inspection
Loaders, Graders, Tractors, and Trailers Forklift Maintenance and Repair
Janitorial Supplies Gardening and Landscaping

Minimum
Dollar Thresholds (Greater Than) Maximum Laboratory Testing Equipment Hazardous Waste Investigation
(Less Than)
Hazardous Waste Removal
Lubricants
Commodities/Goods $5,000 $250,000 Luminaries Highway Equipment – Operation and/or Rental
Office Supplies Information Technology Consulting
Service Contracts $5,000 $250,000
Paint Laboratory Services
Public Works Contracts $5,000 $314,000 Pavement Markers Mail and Courier Services
Petroleum Products Materials Sampling and Testing

BENEFITS OF STATE CERTIFICATION Photocopiers, Reproduction Equipment, and Supplies Maintenance Service and Rest Areas
Posts – Metal Guide, Metal/Wood Sign Media or Advertising Services
• Participate in solicitations exclusively for certified
Publications Native American Advisors
SB/DVBEs Rainwear Preliminary Engineering Studies
• State-funded competitive solicitation benefits: Respirators and Filters Project Management for Design and Construction
SB Preferences DVBE Incentives Signs Public Works:
DVBE Goals Prompt Payment Act Software Class A - General Engineering Contractors
Sprinklers, Sprinkler Systems Class B - General Building Contractors
To learn about becoming a California certified SB or DVBE,
Steel Class C - Specialty Contractors
visit the Department of General Services:
Tools: Automotive and Hand Class D - Contractors (Limited Specialty Classifications)
dgs.ca.gov
Water Coolers ASB - Asbestos
HAZ - Hazardous Substance Removal
Buyers and Prime Contractors can locate SB/DVBEs at:
Railroad Car Refurbishing and Repair
caleprocure.ca.gov
Soil and Foundation Investigation

1 A party to a contract, more specifically, one who contracts to do work or provide supplies to another. Surveying

DOING BUSINESS WITH CALTRANS MAJOR COMMODITIES/SUPPLIES SERVICE CONTRACTS



The California Department of Transportation (Caltrans) Caltrans purchases a myriad of commodities. This list is This list is just a sample of the types of service contracts
encourages prospective contractors 1 to consider utilizing just a sample of the types of products purchased. For a Caltrans may advertise for. For current contracting
Disadvantaged Business Enterprises (DBEs), Small Businesses complete list visit: opportunities visit:
(SBs), Disabled Veteran Business Enterprises (DVBEs), and dot.ca.gov/programs/procurement-and-contracts caleprocure.ca.gov
other businesses covered by state and federal programs as
Aggregate Material Archaeological Services
specified in the state’s solicitation.
Audio/Visual Equipment Architectural and Engineering Design
Automobiles, Automotive Supplies Automatic Gate Repair
FEDERAL PROGRAM: Caltrans is committed to an overall
Barricades Calibration of Specialized Equipment
DBE goal of 17.6 percent on its federally funded projects
Batteries Cleanup of Hazardous Chemical Spills
and applicable service contracts based upon a race-neutral Bolts Construction Projects
and race-conscious methodology. To learn more about
Cameras, Video, Digital Consulting
DBE opportunities or to find a DBE subcontractor, contact Chain Link Fence and Materials Copier Maintenance and Repair
the Caltrans Office of Civil Rights (OCR) by visiting: Changeable Message Signs Data Processing Services
dot.ca.gov/programs/civil-rights/ Computers Electronic Data Processing Consulting
Construction Supplies Elevator Repair
STATE PROGRAM: California certified SBs, including Electrical Supplies Environmental Impact Studies
Micro Businesses (MBs), and DVBEs are afforded better Fabricated Metal Equipment Maintenance and Repair
economic opportunities to compete in the state funded Fuel Equipment Rental
informal price quotation process against like businesses. Gloves Equipment Services
Using the SB/DVBE Option, Caltrans can award to the Guardrail Escrow Services
lowest responsive responsible business by soliciting Heavy Equipment Expert Witness
quotes from two certified SBs or two certified DVBEs. Industrial Supplies Field Engineering Inspection
Loaders, Graders, Tractors, and Trailers Forklift Maintenance and Repair
Janitorial Supplies Gardening and Landscaping

Minimum
Dollar Thresholds (Greater Than) Maximum Laboratory Testing Equipment Hazardous Waste Investigation
(Less Than)
Hazardous Waste Removal
Lubricants
Commodities/Goods $5,000 $250,000 Luminaries Highway Equipment – Operation and/or Rental
Office Supplies Information Technology Consulting
Service Contracts $5,000 $250,000
Paint Laboratory Services
Public Works Contracts $5,000 $314,000 Pavement Markers Mail and Courier Services
Petroleum Products Materials Sampling and Testing

BENEFITS OF STATE CERTIFICATION Photocopiers, Reproduction Equipment, and Supplies Maintenance Service and Rest Areas
Posts – Metal Guide, Metal/Wood Sign Media or Advertising Services
• Participate in solicitations exclusively for certified
Publications Native American Advisors
SB/DVBEs Rainwear Preliminary Engineering Studies
• State-funded competitive solicitation benefits: Respirators and Filters Project Management for Design and Construction
SB Preferences DVBE Incentives Signs Public Works:
DVBE Goals Prompt Payment Act Software Class A - General Engineering Contractors
Sprinklers, Sprinkler Systems Class B - General Building Contractors
To learn about becoming a California certified SB or DVBE,
Steel Class C - Specialty Contractors
visit the Department of General Services:
Tools: Automotive and Hand Class D - Contractors (Limited Specialty Classifications)
dgs.ca.gov
Water Coolers ASB - Asbestos
HAZ - Hazardous Substance Removal
Buyers and Prime Contractors can locate SB/DVBEs at:
Railroad Car Refurbishing and Repair
caleprocure.ca.gov
Soil and Foundation Investigation

1 A party to a contract, more specifically, one who contracts to do work or provide supplies to another. Surveying









Upcoming Opportunities:

Name ______ Anticipated Construction Start
Kaiser Tenant Improvement - Collaboration Space, Sacramento, CA…...November 2020
Kaiser Tenant Improvement - Family Medicine – Sacramento, CA…………...April 2021
Car Dealership Remodel – Sacramento, CA……………………………………..Jan 2021
Car Dealership Remodel – Roseville, CA……………………………………....June 2021

If you would like to be considered for Construction Services for these opportunities
please send your company’s relevant information, including what scopes of work your
company specializes in, Diversity Status, Union or Non-Union, ability to work on
Prevailing Wage Jobs, contact person to send bid requests to, license number,
demographic area that you can cover to [email protected] so we can get you into
our data base for bid solicitations.

Tim Brown

Pre-Construction Manager
[email protected]
916-276-9841
1450 Halyard Drive 11A
West Sacramento, CA 95691

Event Supporters


Diverse Suppliers are attending this event for free,
thanks to the support of our Event Supporters!


Special Thank You to Headline Sponsor