CHAPTER 12: ORGANIZING AROUND TEAMS

Chapter 12 Organizing Around Teams

It’s Your Career

Source: Kev Draws/Shutterstock Developing Your Coaching
Skills
A key to success in
management and your Teams—sports teams, volunteer teams, work
career is knowing how to teams—often have coaches.
coach effectively.
If you’ve ever been on any of these types
of teams (or any type of team), you know how
important the coach can be to the team’s success.
The coach plays an important role in encouraging
and guiding the team. A coach’s job is to get
the best out of each team member and to help
team members to work together to achieve the
team’s goal.

As you prepare yourself for your career, you would
do well to develop your coaching skills. Let’s look at
some specific suggestions on how to do that:

1. Know the goal. One of the characteristics of an effective team,
as you’ll see in this chapter, is having clear goals. Teams that are able to
achieve high levels of performance have a clear understanding of the
goals to be achieved. Team members will be committed to the team’s
goals, know what they’re expected to accomplish, and understand how
they need to work together to achieve these goals.

2. Know your team. Just as important as having clear goals and
knowing the goals is knowing the skills, abilities, and motivations of each
team member. An effective coach knows what each team member brings
to the team and where each person might contribute most effectively.

3. Build a relationship of mutual trust. The foundation of an excellent
team-coach relationship is mutual trust. Again, you’ll see this discussed
in the chapter as one of the characteristics of an effective team. Without
mutual trust, a coach won’t be able to be honest in guiding the team and
in giving feedback and team members won’t be open to receiving the
feedback and being guided.

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Learning Objectives

12.1  Define groups and the stages of group development.
12.2  Describe the major components that determine group performance and

satisfaction.
12.3  Define teams and best practices influencing team performance.

●● Know how to maximize outcomes through effective negotiating.
●● Develop your skill at coaching team members.
12.4  Discuss contemporary issues in managing teams.

4. Provide feedback. Effective coaches 5. Create an atmosphere of accountability.
recognize and understand the value and In a team environment where work is done
importance of giving continual performance collectively, it’s important that team members and
feedback—both positive and corrective—to their the coach are accountable to each other and to
team. Anyone who has played a sport knows that the team. What does it mean to be accountable?
a good coach constantly gives feedback so that Be responsible. Follow through on commitments
you can get better at it. If you want your team to to each other. Don’t make excuses. Don’t whine.
be effective, team members need to know where Don’t point fingers at each other. That’s what it
they stand and where they need to “step up their means to be accountable. And it’s important!
game.” (See Chapter 18’s It’s Your Career for advice
on how to be effective at giving feedback.)

You’ve probably had a lot of experience working in groups—class project teams,
maybe an athletic team, a fundraising committee, or even a sales team at work. Work
teams are one of the realities—and challenges—of managing in today’s dynamic glob-
al environment. Many organizations have made the move to restructure work around
teams rather than individuals. Why? What do these teams look like? And how can
managers build effective teams? We will look at answers to these questions throughout
this chapter. Before we can understand teams, however, we first need to understand
some basics about groups and group behavior.

415

416 Part 4 Organizing • Command groups—Groups determined by the organizational chart and composed
of individuals who report directly to a given manager.
Exhibit 12-1
• Task groups—Groups composed of individuals brought together to complete
Examples of Formal Work Groups a specific job task; their existence is often temporary because when the task is
completed, the group disbands.

• Cross-functional teams—Groups that bring together the knowledge and skills of
individuals from various work areas or groups whose members have been trained
to do each others’ jobs.

• Self-managed teams—Groups that are essentially independent and that, in
addition to their own tasks, take on traditional managerial responsibilities such as
hiring, planning and scheduling, and evaluating performance.

GROUPS and group development

LO12.1 Each person on the rapid intervention firefighting team partners with
another firefighter whose sole responsibility is to search and rescue
other firefighters in distress. This group’s success at its task is a matter of life or death.
While most groups in organizations do not deal with life or death situations, man-
agers would like their groups to be successful at their tasks. But what do we mean when
we use the term “group,” and how do groups develop?

group What Is a Group?
Two or more interacting and
interdependent individuals who come A group is defined as two or more interacting and interdependent individuals who
together to achieve specific goals come together to achieve specific goals. Formal groups are work groups defined by
the organization’s structure and have designated work assignments and specific tasks
Exhibit 12-2 directed at accomplishing organizational goals. Exhibit 12-1 provides some examples.
Informal groups are social groups. These groups occur naturally in the workplace and
Stages of Group Development tend to form around friendships and common interests. For example, five employees
from different departments who regularly eat lunch together are an informal group.

Stages of Group Development

Research shows that groups develop through five stages.1 As shown in Exhibit 12-2,
these five stages are forming, storming, norming, performing, and adjourning.

Stage 1 Stage 2
Forming Storming

Stage 3 Stage 4 Stage 5
Norming Performing Adjourning

Chapter 12  Organizing Around Teams 417

The forming stage has two phases. The first occurs as people join the group. In forming stage
a formal group, people join because of some work assignment. Once they’ve joined, The first stage of group development in
the second phase begins: defining the group’s purpose, structure, and leadership. This which people join the group and then
phase involves a great deal of uncertainty as members “test the waters” to determine define the group’s purpose, structure,
what types of behavior are acceptable. This stage is complete when members begin to and leadership
think of themselves as part of a group.
storming stage
The storming stage is appropriately named because of the intragroup conflict. The second stage of group
There’s conflict over who will control the group and what the group needs to be doing. development, characterized by
During this stage, a relatively clear hierarchy of leadership and agreement on the intragroup conflict
group’s direction emerge.
norming stage
The norming stage is one in which close relationships develop and the group The third stage of group development,
becomes cohesive. There’s now a strong sense of group identity and camaraderie. This characterized by close relationships and
stage is complete when the group structure solidifies and the group has assimilated a cohesiveness
common set of expectations (or norms) regarding member behavior.
performing stage
The fourth stage is the performing stage. The group structure is in place and The fourth stage of group development
accepted by group members. Their energies have moved from getting to know and when the group is fully functional and
understand each other to working on the group’s task. This is the last stage of develop- works on group task
ment for permanent work groups. However, for temporary groups—project teams, task adjourning
forces, or similar groups that have a limited task to do—the final stage is adjourning. The final stage of group development
In this stage, the group prepares to disband. The group focuses its attention on wrap- for temporary groups during which
ping up activities instead of task performance. Group members react in different ways. group members are concerned with
Some are upbeat and thrilled about the group’s accomplishments. Others may be sad wrapping up activities rather than task
over the loss of camaraderie and friendships. performance

Many of you have probably experienced these stages as you’ve worked on a group As a permanent work group in the performing
project for a class. Group members are selected or assigned stage, chef Andoni Aduriz (right) and his staff
and then meet for the first time. There’s a “feeling out” prepare a dish in the kitchen of his Mugaritz
period to assess what the group is going to do and how it’s restaurant in Errenteria, Spain. Aduriz and his
going to be done. What usually follows is a battle for control: team of 35 chefs have a strong sense of group
Who’s going to be in charge? Once this issue is resolved and identity and focus their energies on creating
a “hierarchy” agreed upon, the group identifies specific work elaborate and adventurous dining experiences
that needs to be done, who’s going to do each part, and dates for their guests.
by which the assigned work needs to be completed. Gen- Source: Vincent West/Thomson Reuters
eral expectations are established. These decisions form the (Markets) LLC
foundation for what you hope will be a coordinated group
effort culminating in a project that’s been done well. Once
the project is complete and turned in, the group breaks up.
Of course, some groups don’t get much beyond the form-
ing or storming stages. These groups may have serious inter-
personal conflicts, turn in disappointing work, and get lower
grades.

Does a group become more effective as it progresses through the first four stages?
Some researchers say yes, but it’s not that simple.2 That assumption may be generally
true, but what makes a group effective is a complex issue. Under some conditions,
high levels of conflict are conducive to high levels of group performance. In some
situations, groups in the storming stage outperform those in the norming or perform-
ing stages. Also, groups don’t always proceed sequentially from one stage to the next.
Sometimes, groups are storming and performing at the same time. Groups even occa-
sionally regress to previous stages; therefore, don’t assume that all groups precisely
follow this process or that performing is always the most preferable stage. Think of
this model as a general framework that underscores the fact that groups are dynamic
entities and managers need to know the stage a group is in so they can understand the
problems and issues most likely to surface.

If your professor has assigned this, go to www.mymanagementlab.com to watch a Watch It 1!
video titled: Herman Miller: Motivation, Leadership & Teamwork and to respond to
questions.

418 Part 4 Organizing Group Group
Member Tasks
Exhibit 12-3 Resources
External Group
Group Performance/Satisfaction Conditions Structure
Model Imposed on
the Group
Group Performance
Processes and Satisfaction

WORK group performance and satisfaction

LO12.2 Many people consider them the most successful “group”of our times. Who?
The Beatles. “The Beatles were great artists and entertainers, but in many
respects they were four ordinary guys who, as a group, found a way to achieve extraordinary
artistic and financial success.3 Every business team can learn from their story.”4
Why are some groups more successful than others? Why do some groups achieve
high levels of performance and high levels of member satisfaction and others do not?
The answers are complex, but include variables such as the abilities of the group’s
members, the size of the group, the level of conflict, and the internal pressures on
members to conform to the group’s norms. Exhibit 12-3 presents the major factors
that determine group performance and satisfaction.5 Let’s look at each.

External Conditions Imposed on the Group

Work groups are affected by the external conditions imposed on it such as the organi-
zation’s strategy, authority relationships, formal rules and regulations, availability of
resources, employee selection criteria, the performance management system and culture,
and the general physical layout of the group’s work space. For instance, most U.S. orga-
nizations create safety teams to ensure compliance with the Occupational Safety and
Health Act. Or an organization might be pursuing a strategy of lowering costs or improv-
ing quality, which will affect what a group does and how it does it. For example, in Japan,
kaizen is defined as continuous improvement, and most Japanese companies create tem-
porary teams to improve business processes. As a case in point, Toyota was a pioneer in
using kaizen to create efficient manufacturing processes and high-quality vehicles.

Group Member Resources

A group’s performance potential depends to a large extent on the resources each
individual brings to the group. These resources include knowledge, abilities, skills,
and personality traits, and they determine what members can do and how effectively
they will perform in a group. Interpersonal skills—especially conflict management and
resolution, collaborative problem solving, and communication—consistently emerge
as important for high performance by work groups.6

Personality traits also affect group performance because they strongly influence
how the individual will interact with other group members. Research has shown that
traits viewed as positive in our culture (such as sociability, self-reliance, and indepen-
dence) tend to be positively related to group productivity and morale. In contrast,
negative personality characteristics, such as authoritarianism, dominance, and uncon-
ventionality, tend to be negatively related to group productivity and morale.7 Some
organizations recognize the importance of having the appropriate mix of personalities
on a team. For instance, car review website Edmunds.com uses the results of personal-
ity testing as one consideration for assembling its executive team.8

Group Structure

Work groups aren’t unorganized crowds. They have an internal structure that shapes
members’ behavior and influences group performance. The structure defines roles,
norms, conformity, status systems, group size, group cohesiveness, and leadership.

Chapter 12  Organizing Around Teams 419

Let’s look at the first six of these aspects of group structure. Leadership is discussed
in Chapter 16.

ROLES  We introduced the concept of roles in Chapter 1 when we discussed what role
managers do. (Remember Mintzberg’s managerial roles?) Of course, managers aren’t Behavior patterns expected of someone
the only individuals in an organization who play various roles. The concept of roles occupying a given position in a social
applies to all employees and to their lives outside an organization as well. (Think of unit
the various roles you play: student, friend, sibling, employee, spouse or significant
other, etc.)

A role refers to behavior patterns expected of someone occupying a given posi-
tion in a social unit. In a group, individuals are expected to do certain things because
of their position (role) in the group. These roles are generally oriented toward either
getting work done or keeping group members happy.9 For instance, it takes well-
coordinated teams to ensure the safe operations of a cruise ship. The captain as well
as the first, second, and third officers lead ship operations. The captain is equivalent to
the CEO of a company, the first officer is responsible for navigating the ship, and the
second and third officers assist the first officer in ship navigation. Also, think about
groups you’ve been in and the roles you played in those groups. Were you continually
trying to keep the group focused on getting its work done?
If so, you were performing a task accomplishment role.
Or were you more concerned that group members had the
opportunity to offer ideas and that they were satisfied with
the experience? If so, you were performing a group member
satisfaction role. Both roles are important to the group’s abil-
ity to function effectively and efficiently.

A problem arises when individuals play multiple roles
and adjust their roles to the group to which they belong at
the time. However, the differing expectations of these roles
often means that employees face role conflicts.

NORMS  All groups have norms—standards or expecta- Dark suits, dress shirts, and conservative ties
tions that are accepted and shared by a group’s members. for men and dark suits and tailored blouses
Norms dictate things such as work output levels, absentee- for women is the norm for lawyers working at
ism, promptness, and the amount of socializing on the job. this law firm in New Delhi, India. In the legal
industry, the norm of formal dress conveys
For example, norms in Korean culture pressure workers to “pull late nights” a polished, professional image that can help
because they feel the need to please their superiors. One observer described these lawyers command  respect and inspire trust
workers: “They just sit in their chairs and they just watch their team leaders, and during court appearances and client meetings.
they’re thinking, ‘What time is he going to leave the office?’”10 Then, there is an expec- Source: Hemant Chawla/The India Today
tation that the boss and employees will go out for drinks, and it is important that Group/Getty Images
employees participate. In Korea, drinking together helps build workplace camaraderie
and trust.11 norms
Standards or expectations that are
Although a group has its own unique set of norms, common organizational norms accepted and shared by a group’s
focus on effort and performance, dress, and loyalty. The most widespread norms are members
those related to work effort and performance. Work groups typically provide their
members with explicit cues on how hard to work, level of output expected, when to
look busy, when it’s acceptable to goof off, and the like. These norms are powerful
influences on an individual employee’s performance. They’re so powerful that you
can’t predict someone’s performance based solely on his or her ability and personal
motivation. Dress norms frequently dictate what’s acceptable to wear to work. If the
norm is more formal dress, anyone who dresses casually may face subtle pressure to
conform. Finally, loyalty norms will influence whether individuals work late, work on
weekends, or move to locations they might not prefer to live.

One negative thing about group norms is that being part of a group can increase
an individual’s antisocial actions. If the norms of the group include tolerating deviant
behavior, someone who normally wouldn’t engage in such behavior might be more likely
to do so. For instance, one study found that those working in a group were more likely
to lie, cheat, and steal than individuals working alone.12 Why? Because groups provide

420 Part 4 Organizing

Exhibit 12-4

Examples of Asch’s Cards

X AB C

groupthink anonymity, thus giving individuals—who might otherwise be afraid of getting caught—
When a group exerts extensive pressure a false sense of security. There are, for instance, numerous cases of employee theft rings
on an individual to align his or her in retail settings. At a Home Depot store in Connecticut, surveillance video revealed that
opinion with others’ opinions seven employees stole about $300,000 worth of tools over a 10-month period.13 All the
while, the shift manager admitted to intentionally ignoring the illegal activity.
status CONFORMITY  Because individuals want to be accepted by groups to which they
A prestige grading, position, or rank belong, they’re susceptible to pressures to conform. Early experiments done by Solo-
within a group mon Asch demonstrated the impact conformity has on an individual’s judgment and
attitudes.14 In these experiments, groups of seven or eight people were asked to com-
pare two cards held up by the experimenter. One card had three lines of different
lengths and the other had one line that was equal in length to one of the three lines on
the other card (see Exhibit 12-4). Each group member was to announce aloud which
of the three lines matched the single line. Asch wanted to see what would happen if
members began to give incorrect answers. Would pressures to conform cause individu-
als to give wrong answers just to be consistent with the others? The experiment was
“fixed” so that all but one of the members (the unsuspecting subject) were told ahead
of time to start giving obviously incorrect answers after one or two rounds. Over many
experiments and trials, the unsuspecting subject conformed over a third of the time.

Are these conclusions still valid? Research suggests that conformity levels have
declined since Asch’s studies. However, managers can’t ignore conformity because it
can still be a powerful force in groups.15 Group members often want to be seen as one
of the group and avoid being visibly different. We find it more pleasant to agree than
to be disruptive, even if being disruptive may improve the group’s effectiveness. So we
conform. But conformity can go too far, especially when an individual’s opinion differs
significantly from that of others in the group. In such a case, the group often exerts
intense pressure on the individual to align his or her opinion to conform to others’
opinions, a phenomenon known as groupthink. Groupthink seems to occur when
group members hold a positive group image they want to protect and when the group
perceives a collective threat to this positive image.16 Sometimes, groupthink can lead
to catastrophic outcomes. For example, NASA’s so-called “go for launch” mentality is
believed to have hastened the launch of the space shuttle Challenger in 1986 in spite of
concerns that the O-ring seal could malfunction. Unfortunately, the shuttle exploded
shortly after takeoff, and investigations into this disaster revealed that the O-ring’s
malfunction was likely the cause.
STATUS SYSTEMS  Status systems are an important factor in understanding
groups. Status is a prestige grading, position, or rank within a group. As far back as
researchers have been able to trace groups, they have found status hierarchies. Status

Chapter 12  Organizing Around Teams 421

can be a significant motivator with behavioral consequences, especially when individu-
als see a disparity between what they perceive their status to be and what others per-
ceive it to be.

Status may be informally conferred by characteristics such as education, age, skill,
or experience. Anything can have status value if others in the group evaluate it that
way. Of course, just because status is informal doesn’t mean it’s unimportant or hard
to determine who has it or who does not. Group members have no problem placing
people into status categories and usually agree about who has high or low status.

Status is also formally conferred, and it’s important for employees to believe the
organization’s formal status system is congruent—that is, the system shows consistency
between the perceived ranking of an individual and the status symbols he or she is given
by the organization. For instance, status incongruence would occur when a supervisor
earns less than his or her subordinates, a desirable office is occupied by a person in a low-
ranking position, or paid country club memberships are provided to division managers
but not to vice presidents. Employees expect the “things” an individual receives to be
congruent with his or her status. When they’re not, employees may question the author-
ity of their managers and may not be motivated by job promotion opportunities.

GROUP SIZE  What’s an appropriate size for a group? At Amazon, work teams social loafing
have considerable autonomy to innovate and to investigate their ideas. And Jeff Bezos, The tendency for individuals to expend
founder and CEO, uses a “two-pizza” philosophy; that is, a team should be small less effort when working collectively than
enough that it can be fed with two pizzas. This “two-pizza” philosophy usually limits when working individually
groups to five to seven people depending, of course, on team member appetites.17
Group cohesiveness is high for this operating
Group size affects performance and satisfaction, but the effect depends on what room surgical team at a New York hospital
the group is supposed to accomplish.18 Research indicates, for instance, that small as it performs spinal surgery. The success
groups are faster than larger ones at completing tasks. However, for groups engaged of surgical and operative procedures and
in problem solving, large groups consistently get better results than smaller ones. patients’ pain control and safety requires
What do these findings mean in terms of specific numbers? Large groups—those with individual expertise plus high levels of
a dozen or more members—are good for getting diverse input. Thus, if the goal of concentration, coordination, cooperation,
the group is to find facts, a larger group should be more effective. For instance, the agreement, and respect for each other among
Department of Defense recently assembled an investigation team to determine why group members.
U.S. military forces bombed a friendly target—a Doctors Without Borders hospital Source: David Grossman/Alamy
in Afghanistan—killing dozens of innocent people. A Defense official said that the
investigation team included “over a dozen subject matter experts from several specialty
fields.”19 Within six months, the team identified the causes of
the incident, which included human error and faulty equip-
ment. While this example illustrates the effectiveness of large
teams, smaller groups—from five to seven members—are
better at doing something productive with those facts.

One important research finding related to group size
concerns social loafing, which is the tendency for an
individual to expend less effort when working collectively
than when working individually.20 Social loafing may occur
because people believe others in the group aren’t doing their
fair share. Thus, they reduce their work efforts in an attempt
to make the workload more equivalent. Also, the relation-
ship between an individual’s input and the group’s output is
often unclear. Thus, individuals may become “free riders”
and coast on the group’s efforts because individuals believe
their contribution can’t be measured.

The implications of social loafing are significant. When managers use groups, they
must find a way to identify individual efforts. If not, group productivity and individual
satisfaction may decline.21
GROUP COHESIVENESS  Cohesiveness is important because it has been found to
be related to a group’s productivity. Groups in which there’s a lot of internal disagree-
ment and lack of cooperation are less effective in completing their tasks than groups

422 Part 4 Organizing Cohesiveness Low
High
Exhibit 12-5

Group Cohesiveness and
Productivity

Alignment of Group and High Strong Increase Moderate Increase
Organizational Goals in Productivity in Productivity

Low Decrease in No Significant E ect
Productivity on Productivity

group cohesiveness in which members generally agree, cooperate, and like each other. Research in this area
The degree to which group members are has focused on group cohesiveness, or the degree to which members are attracted
attracted to one another and share the to a group and share the group’s goals.22
group’s goals
Research has generally shown that highly cohesive groups are more effective than
FYI less-cohesive ones.23 However, the relationship between cohesiveness and effectiveness
is complex. A key moderating variable is the degree to which the group’s attitude aligns
• A study by MIT researchers with its goals or with the goals of the organization.24 (See Exhibit 12-5.) The more
predicted 35 percent of a team’s cohesive the group, the more its members will follow its goals. If the goals are desir-
performance by counting the able (for instance, high output, quality work, cooperation with individuals outside the
number and quality of face-to- group), a cohesive group is more productive than a less-cohesive group. But if cohe-
face interactions between team siveness is high and attitudes are unfavorable, productivity decreases. If cohesiveness
members.25 is low, but goals are supported, productivity increases, but not as much as when both
cohesiveness and support are high. When cohesiveness is low and goals are not sup-
ported, productivity is not significantly affected.

Group Processes

The next factor that determines group performance and satisfaction concerns the processes
that go on within a work group such as communication, decision making, conflict manage-
ment, and the like. These processes are important to understanding work groups because
they influence group performance and satisfaction positively or negatively. An example of
a positive process factor is the synergy of four people on a marketing research team who
are able to generate far more ideas as a group than the members could produce individu-
ally. However, the group also may have negative process factors such as social loafing, high
levels of conflict, or poor communication, which may hinder group effectiveness. We’ll
look at two important group processes: group decision making and conflict management.

GROUP DECISION MAKING  It’s a rare organization that doesn’t use committees, task
forces, review panels, study teams, or other similar groups to make decisions. Studies show
that managers may spend up to 30 hours a week in group meetings.26 Undoubtedly, a large
portion of that time is spent formulating problems, developing solutions, and determining
how to implement the solutions. It’s possible, in fact, for groups to be assigned any of the
eight steps in the decision-making process. (Refer to Chapter 2 to review these steps.)

What advantages do group decisions have over individual decisions? One is that
groups generate more complete information and knowledge. They bring a diversity of
experience and perspectives to the decision process that an individual cannot. In addi-
tion, groups generate more diverse alternatives because they have a greater amount
and diversity of information. Next, groups increase acceptance of a solution. Group
members are reluctant to fight or undermine a decision they helped develop. Finally,
groups increase legitimacy. Decisions made by groups may be perceived as more legiti-
mate than decisions made by one person.

Group decisions also have disadvantages. One is that groups almost always take
more time to reach a solution than it would take an individual. Another is that a

Chapter 12  Organizing Around Teams 423

Decision-making groups An idea-generating process Exhibit 12-6
that interact by using that encourages alternatives
linked computers. while withholding criticism. Creative Group Decision Making

Electronic Increased Brainstorming
Meetings Creativity

Nominal Group
Technique (NGT)

A group decision-making technique in which group members are presented with
a problem; each member independently writes down his or her ideas on the problem,
and then each member presents one idea to the group until all ideas have been presented.

No discussion takes place until all ideas have been presented.

dominant and vocal minority can heavily influence the final decision. In addition, conflict
groupthink can undermine critical thinking in the group and harm the quality of the Perceived incompatible differences that
final decision.27 Finally, in a group, members share responsibility, but the responsibility result in interference or opposition
of any single member is ambiguous.
traditional view of conflict
Determining whether groups are effective at making decisions depends on the cri- The view that all conflict is bad and must
teria used to assess effectiveness.28 If accuracy, creativity, and degree of acceptance are be avoided
important, then a group decision may work best. However, if speed and efficiency are
important, then an individual decision may be the best. In addition, decision effec- human relations view of conflict
tiveness is influenced by group size. Although a larger group provides more diverse The view that conflict is a natural and
representation, it also requires more coordination and time for members to contribute inevitable outcome in any group
their ideas. Evidence indicates that groups of five, and to a lesser extent seven, are the
most effective for making decisions.29 Having an odd number in the group helps avoid interactionist view of conflict
decision deadlocks. Also, these groups are large enough for members to shift roles and The view that some conflict is necessary
withdraw from unfavorable positions but still small enough for quieter members to for a group to perform effectively
participate actively in discussions.
functional conflicts
What techniques can managers use to help groups make more creative decisions? Conflicts that support a group’s goals
Exhibit 12-6 describes three possibilities. and improve its performance
CONFLICT MANAGEMENT  Another important group process is how a group
manages conflict. As a group performs its assigned tasks, disagreements inevitably dysfunctional conflicts
arise. Conflict is perceived incompatible differences resulting in some form of interfer- Conflicts that prevent a group from
ence or opposition. Whether the differences are real is irrelevant. If people in a group achieving its goals
perceive that differences exist, then there is conflict. Surveys show that managers spend
about 25 percent of their time resolving conflicts. 30 task conflict
Conflicts over content and goals of
Three different views have evolved regarding conflict.31 The traditional view of the work
conflict argues that conflict must be avoided—that it indicates a problem within the
group. Another view, the human relations view of conflict, argues that conflict is relationship conflict
a natural and inevitable outcome in any group and need not be negative, but it has Conflict based on interpersonal
potential to be a positive force in contributing to a group’s performance. The third and relationships
most recent view, the interactionist view of conflict, proposes that not only can
conflict be a positive force in a group but also that some conflict is absolutely necessary process conflict
for a group to perform effectively. Conflict over how work gets done

The interactionist view doesn’t suggest that all conflicts are good. Some conflicts—
functional conflicts—are constructive and support the goals of the work group and
improve its performance. Other conflicts—dysfunctional conflicts—are destructive
and prevent a group from achieving its goals. Exhibit 12-7 on the next page illustrates
the challenge facing managers.

When is conflict functional and when is it dysfunctional? Research indicates that you
need to look at the type of conflict.32 Task conflict relates to the content and goals of the
work. Relationship conflict focuses on interpersonal relationships. Process conflict

424 Part 4 Organizing Low Level of Conflict High
Exhibit 12-7
Conflict and Group Performance High

Level of
Group
Performance

AB C

Low AB C
High
Situation Low or none Optimal Dysfunctional
Level of Conflict Dysfunctional Functional Disruptive
Type of Conflict Apathetic Viable Chaotic
Group's Stagnant Self-Critical Uncooperative
Internal Unresponsive to Change Innovative Low
Characteristics Lack of New Ideas
Low High
Level of Group
Performance

refers to how the work gets done. Research shows that relationship conflicts are almost
always dysfunctional because the interpersonal hostilities increase personality clashes
and decrease mutual understanding, and the tasks don’t get done. On the other hand,
low levels of process conflict and low-to-moderate levels of task conflict are functional.
For process conflict to be productive, it must be minimal. Otherwise, intense arguments
over who should do what may become dysfunctional and can lead to uncertainty about
task assignments, increase the time to complete tasks, and result in members working
at cross-purposes. However, a low-to-moderate level of task conflict consistently has
a positive effect on group performance because it stimulates discussion of ideas that
help groups be more innovative.33 Because we don’t yet have a sophisticated measuring
instrument for assessing whether conflict levels are optimal, too high, or too low, the
manager must try to judge that intelligently.

Have you ever been part of a class group in which all teammates received the same
grade, even though some team members didn’t fulfill their responsibilities? How did
that make you feel? Did it create conflict within the group, and did you feel that the
process and outcome were unfair? Recent research also has shown that organizational
justice or fairness is an important aspect of managing group conflict.34 How group
members feel about how they’re being treated both by each other within the group
and by outsiders can affect their work attitudes and behaviors. To promote the sense
of fairness, it’s important that group leaders build a strong sense of community based
on fair and just treatment.

Write It 1! If your professor has assigned this, go to www.mymanagementlab.com to complete the
Writing Assignment BCOMM 2: Managing Conflict.

Chapter 12  Organizing Around Teams 425

REALlegte’st
The Scenario:

Fran Waller is the manager of a retail store Source: Alfonso Marrese
that’s part of a large national chain. Many
of her employees are going to school and Alfonso Marrese
working, but she also has some full-time Retail Executive
employees. A conflict over vacation and
holiday work schedules has been building for
some time now, and it’s creating a very tense
atmosphere, which isn’t good for customer
service. She’s got to resolve it NOW.

What suggestions would you give Fran for managing this conflict?

In the beginning of the year, when the vacation schedule comes out,
the manager should tell all the employees that the vacation schedule
is based on tenure. This will help with the arguing of the associates.
To handle the issue now, she should talk to the associates who want the
same weeks for their vacation, see if any of them would be willing to
switch to a different week, and possibly give them a little incentive for
switching. Some examples could be giving them an extra weekend off
or an extra day of vacation. The same should be done with the holidays;
if there are six holidays, have each associate work three. This will help
maximize coverage on busy days and provide the best customer service.

Group Tasks

At the Rotterdam Eye Hospital in the Netherlands, skilled teams of medical special-
ists not only deliver quality health care, they also collaborate with other staff mem-
bers to improve the experience for patients and their families. The hospital, which
fosters teamwork with special training, is always looking for new ways to improve
the patient experience. One team researched innovations implemented by other hos-
pitals and presented them internally for informal testing and experimentation at the

F U T U R E V I S I O N Conflict 2.0 If your professor has chosen to assign this, go to
www.mymanagementlab.com to discuss the follow-
Successful organizations will come to recognize that ing questions.

functional conflict—in the form of tolerating dissent— TALK ABOUT IT 1: What do you think? Will
makes an organization stronger, not weaker. Tomorrow’s functional conflict make an organization stronger?
organizations will use blogs, social networking sites, and Discuss.
other vehicles to allow employees to question practices,
criticize decisions, and offer improvement suggestions. TALK ABOUT IT 2: What issues—good and bad—
might managers have to deal with if employees can
The historical practice of minimizing conflict and use social media and other digital tools to question
seeking “peace at any price” didn’t produce harmony practices, criticize decisions, and offer suggestions
and loyalty. It merely masked employee concerns and for improvement? What might managers have to do to
frustrations. To maintain competitiveness, organiza- deal with these issues?
tions will see conflict in a positive light. And the result
will be organizations that adapt faster, generate more
and better ideas, and have employees who aren’t
threatened by saying what’s on their minds.

426 Part 4 Organizing

FYI Rotterdam Eye Hospital. If a team experimented with a particular idea and the
result was positive, other teams began asking to adapt it for testing in their areas of
• 50 percent of managers say that expertise. Not every innovation worked out, but improvements that tested well and
their team members collaborate were implemented throughout the hospital were found to increase patient satisfac-
well with other teams.37 tion and employee satisfaction.35

As the group performance/satisfaction model shows, the impact that group pro-
cesses have on group performance and member satisfaction is modified by the task the
group is doing. More specifically, it’s the complexity and interdependence of tasks that
influence a group’s effectiveness.36

Tasks are either simple or complex. Simple tasks are routine and standardized.
Complex tasks tend to be novel or nonroutine. It appears that the more complex the
task, the more a group benefits from group discussion about alternative work meth-
ods. For instance, advertising agencies such as BBDO, a well-known agency that is
responsible for branding Snickers candy and Post-It Notes, assign teams to create a
brand identity for a client’s products or services. Group members don’t need to discuss
such alternatives for a simple task, but can rely on standard operating procedures.
Similarly, a high degree of interdependence among the tasks that group members must
perform means they’ll need to interact more. Thus, effective communication and con-
trolled conflict are most relevant to group performance when tasks are complex and
interdependent.

TURNING groups into effective teams

LO12.3 When companies like W. L. Gore, Volvo, and Kraft Foods introduced
teams into their production processes in the 1970s, it made news
because no one else was doing it. Today, it’s just the opposite—the organization that
doesn’t use teams would be newsworthy. It’s estimated that some 80 percent of Fortune
500 companies have at least half of their employees on teams. And 83 percent of
respondents in a Center for Creative Leadership study said teams are a key ingredient
to organizational success.38 Without a doubt, team-based work is a core feature of
today’s organizations. And teams are likely to continue to be popular. Why? Research
suggests that teams typically outperform individuals when the tasks being done require
multiple skills, judgment, and experience.39 Organizations are using team-based struc-
tures because they’ve found that teams are more flexible and responsive to changing
events than traditional departments or other permanent work groups. Teams have the
ability to quickly assemble, deploy, refocus, and disband. In this section, we’ll discuss
what a work team is, the different types of teams organizations might use, and how to
develop and manage work teams.

Write It 2! If your professor has assigned this, go to www.mymanagementlab.com to complete the
Writing Assignment MGMT 15: Team-Based Structures.

work teams The Difference Between Groups and Teams
Groups whose members work intensely
on a specific, common goal using their Most of you are probably familiar with teams, especially if you’ve watched or par-
positive synergy, individual and mutual ticipated in organized sports events. Work teams differ from work groups and have
accountability, and complementary skills their own unique traits (see Exhibit 12-8). Work groups interact primarily to share
information and to make decisions to help each member do his or her job more effi-
ciently and effectively. There’s no need or opportunity for work groups to engage in
collective work that requires joint effort. On the other hand, work teams are groups
whose members work intensely on a specific, common goal using their positive syn-
ergy, individual and mutual accountability, and complementary skills. For instance, at
the Sparta, Tennessee, facility of Philips Professional Luminaires, a work team came
up with a startling innovation. One team member was commenting on the efficient
way that Subway restaurants make their sandwiches, with workers lining up all their

Chapter 12  Organizing Around Teams 427

Work Teams Work Groups Exhibit 12-8
Leadership role is shared One leader clearly in charge
Accountable to self and team Accountable only to self Groups Versus Teams
Team creates specific purpose Purpose is same as broader
organizational purpose Sources: J. R. Katzenbach and D. K. Smith,
Work is done collectively Work is done individually “The Wisdom ofTeams,” Harvard Business
Meetings characterized by Meetings characterized by efficiency; Review, July–August 2005, p. 161;
open-ended discussion and no collaboration or open-ended A. J. Fazzari and J. B. Mosca, “Partners in
collaborative problem-solving discussion Perfection: Human Resources Facilitating
Performance is measured directly by Performance is measured indirectly Creation and Ongoing Implementation
evaluating collective work output according to its influence on others of Self-Managed ManufacturingTeams
Work is decided upon and done Work is decided upon by group in a Small Medium Enterprise,” Human
together leader and delegated to individual Resource Development Quarterly, Fall
Can be quickly assembled, deployed, group members 2009, pp. 353–376.
refocused, and disbanded
Performance Tech Motorsports racing team
ingredients in an easy-to-reach, highly adaptable format. The executes a full-service pit stop with James
team decided to apply that same flexible principle to their French stepping out of the driver’s seat and
work of producing lighting fixtures and together figured out Conor Daly stepping in while team members
a way to make that happen.40 check the car, fix and adjust parts, change
tires, and pump gas.  Using their positive syn-
Types of Work Teams ergy and complementary skills, team members
work quickly and intensely to achieve the
Teams can do a variety of things. They can design products, common goal of winning the race.
provide services, negotiate deals, coordinate projects, offer Source: Brian Cleary/Getty Images
advice, and make decisions.41 For instance, at Rockwell Auto-
mation’s facility in North Carolina, teams are used in work problem-solving team
process optimization projects. At Sylvania, the New Ventures A team from the same department or
Group creates cool LED-based products. At Arkansas-based functional area that’s involved in efforts
Acxiom Corporation, a team of human resource profession- to improve work activities or to solve
als planned and implemented a cultural change. And every specific problems
summer weekend at any NASCAR race, you can see work
teams in action during drivers’ pit stops.42 The four most common types of work teams self-managed work team
are problem-solving teams, self-managed work teams, cross-functional teams, and vir- A type of work team that operates
tual teams. without a manager and is responsible for
a complete work process or segment
When work teams first became popular, most were problem-solving teams,
teams from the same department or functional area involved in efforts to improve
work activities or to solve specific problems. Members share ideas or offer suggestions
on how work processes and methods can be improved. However, these teams are rarely
given the authority to implement any of their suggested actions. For instance, a large
Midwest university in the United States assembled a team of faculty members to study
how to increase faculty retention. The team completed a variety of activities, includ-
ing interviews with current and former faculty members. Then, members prepared a
report for the university’s provost in which they discussed their findings and recom-
mendations. The decision whether to implement any of the recommendations rested
with the provost and not the committee.

Although problem-solving teams were helpful, they didn’t go far enough in
getting employees involved in work-related decisions and processes. This shortcoming
led to another type of team, a self-managed work team, a formal group of employ-
ees who operate without a manager and are responsible for a complete work process
or segment. A self-managed team is responsible for getting the work done and for
managing themselves, which usually includes planning and scheduling of work,
assigning tasks to members, collective control over the pace of work, making operat-
ing decisions, and taking action on problems. For instance, teams at Corning have
no shift supervisors and work closely with other manufacturing divisions to solve
production-line problems and coordinate deadlines and deliveries. The teams have the
authority to make and implement decisions, finish projects, and address problems.43

428 Part 4 Organizing

cross-functional team Other organizations such as Xerox, Boeing, PepsiCo, and Hewlett-Packard also use
A work team composed of individuals self-managed teams. An estimated 30 percent of U.S. employers now use this form of
from various functional specialties team; among large firms, the number is probably closer to 50 percent.44 Most organiza-
tions that use self-managed teams find them to be effective.45
virtual team
A type of work team that uses The third type of team is the cross-functional team, which we introduced in
technology to link physically dispersed Chapters 10 and 11 and defined as a work team composed of individuals from various
members in order to achieve a common functional specialties. Many organizations use cross-functional teams. For example,
General Motors  uses cross-functional teams of sculptors, systems analysts, engineers,
FYIgoal and creative designers to come up with innovative car designs. The concept of cross-
functional teams is even applied in health care. For example, global pharmaceutical
A survey of information workers in giant Novartis introduces cross-functional teamwork to university students while
17 countries revealed that: inspiring its own employees by sponsoring an annual International BioCamp. For
• 94 percent use e-mail. three days, 60 students from 18 nations work in teams to solve an assigned problem
• 33 percent participate in by pooling their cross-functional expertise in biology, technology, and other special-
ties. One recent challenge was to develop a digital device that reminds people to take
videoconferencing (such as medicine on time. Novartis honors the top teams for their creative accomplishments
Skype). and also awards prizes for individual leadership.46
• 25 percent use room-based
videoconferencing.47 The final type of team is the virtual team, a team that uses technology to link
physically dispersed members to achieve a common goal. For instance, a virtual team
at Boeing-Rocketdyne played a pivotal role in developing a radically new product.48
Another company, Automattic, employs 450 individuals distributed throughout 45
countries, and their job is to support more than 25 percent of the websites on the
Internet. This is truly a virtual company because there is no physical office space.

How does Automattic get work accomplished? In a virtual team, members col-
laborate online with tools such as wide-area networks, videoconferencing, fax, e-mail,
or websites where the team can hold online conferences.49 Virtual teams can do all the
things that other teams can—share information, make decisions, and complete tasks;
however, they lack the normal give-and-take of face-to-face discussions. That’s why
virtual teams tend to be more task-oriented, especially if the team members have never
met in person.

Try It 1! If your professor has assigned this, go to www.mymanagementlab.com to complete the
Simulation: Virtual Teams and get a better understanding of the challenges of manag-
ing virtual teams in organizations.

Watch It 2! If your professor has assigned this, go to www.mymanagementlab.com to watch a video
titled: Witness.org—Managing Groups and Teams and to respond to questions.

Creating Effective Work Teams

As our chapter opener illustrated, teams are not always effective. They don’t always
achieve high levels of performance. However, research on teams provides insights into
the characteristics typically associated with effective teams.50 These characteristics are
listed in Exhibit 12-9. One element you might notice is missing but think is important
to being an effective team is that a team be harmonious and friendly.51 In fact, friendli-
ness is not a necessary ingredient. Even a grumpy team can be effective if these other
team characteristics are present. When a team is productive, has done something good
together, and is recognized for its efforts, team members can feel good about their
effectiveness.

CLEAR GOALS  High-performance teams have a clear understanding of the goal to
be achieved. Members are committed to the team’s goals, know what they’re expected
to accomplish, and understand how they will work together to achieve these goals.

Chapter 12  Organizing Around Teams 429

Clear Exhibit 12-9
Goals
Characteristics of Effective Teams

External Relevant
Support Skills

Internal EFFECTIVE Mutual
Support TEAM Trust

Appropriate Unified
Leadership Commitment
Good
Negotiating Communication
Skills

RELEVANT SKILLS  Effective teams are composed of competent individuals who FYI
have the necessary technical and interpersonal skills to achieve the desired goals while
working well together. This last point is important because not everyone who is techni- • 72 percent of employees
cally competent has the interpersonal skills to work well as a team member. surveyed say that they
MUTUAL TRUST  Effective teams are characterized by high mutual trust among strongly/moderately trust their
members. That is, members believe in each other’s ability, character, and integrity. But coworkers.53
as you probably know from personal relationships, trust is fragile. Maintaining this
trust requires careful attention by managers.52
UNIFIED COMMITMENT  Unified commitment is characterized by dedication
to the team’s goals and a willingness to expend extraordinary amounts of energy to
achieve them. Members of an effective team exhibit intense loyalty and dedication to
the team and are willing to do whatever it takes to help their team succeed.

GOOD COMMUNICATION  Not surprisingly, effective teams are characterized by
good communication.54 Members convey messages, verbally and nonverbally, between
each other in ways that are readily and clearly understood. Also, feedback helps guide
team members and correct misunderstandings. Like a couple who has been together
for many years, members of high-performing teams are able to quickly and efficiently
share ideas and feelings.

NEGOTIATING SKILLS  Effective teams are continually making adjustments to who
does what. This flexibility requires team members to possess negotiating skills. Be-
cause problems and relationships regularly change within teams, members need to be
able to confront and reconcile differences.

Negotiating—If your instructor is using Pearson MyLab Management, log onto It’s Your Career
mymanagementlab.com and test your negotiating knowledge. Be sure to refer back to
the chapter opener!

APPROPRIATE LEADERSHIP  Effective leaders are important. They can moti-
vate a team to follow them through the most difficult situations. How? By clarify-
ing goals, demonstrating that change is possible by overcoming inertia, increasing the

430 Part 4 Organizing self-confidence of team members, and helping members to more fully realize their
potential. Increasingly, effective team leaders act as coaches and facilitators. They help
Try It 2! guide and support the team, but don’t control it. Studies have shown that when a team
leader’s emotional displays—positive and negative—are used at appropriate times, the
team’s functioning and performance can be enhanced.55
INTERNAL AND EXTERNAL SUPPORT  The final condition necessary for an
effective team is a supportive climate. Internally, the team should have a sound infra-
structure, which means proper training, a clear and reasonable measurement system
that team members can use to evaluate their overall performance, an incentive pro-
gram that recognizes and rewards team activities, and a supportive human resource
system. The right infrastructure should support members and reinforce behaviors that
lead to high levels of performance. Externally, managers should provide the team with
the resources needed to get the job done.
If your professor has assigned this, go to www.mymanagementlab.com to complete
the Simulation: Teams and get a better understanding of the challenges of managing
teams in organizations.

REALlegte’st Source: Christina Moser
The Scenario:
What a mess. When Walter Smith agreed to take over managing a team of
client service representatives at a financial services company, he didn’t
realize how poorly the team was working together. He has learned that
there have been many disagreements about work responsibilities and that
two team members avoid talking to each other entirely. As a result, the
team is not performing well. Walter must now take steps to get the team
working together again.

What can Walter do to improve the effectiveness of his team?
As a leader, begin with setting the tone for the team. Bring everyone
together and explain your vision and expectations for working together.
Be empathetic and explain that you want to better understand the current
challenges and work together to improve it. After laying
out the vision, work with each individual to detail a
clear list of individual roles and responsibilities, be-
coming familiar with their current workload, career
goals, and strengths. What might seem minor can
lead to major changes, such as celebrating wins
and publicly expressing your appreciation.
Be sure to also address the two embittered em-
ployees quickly or they could sabotage your ef-
forts. Depending on the severity of their conflict,
you may need to involve your HR partners in the
discussion.

Christina Moser
Strategic Account Manager

Chapter 12  Organizing Around Teams 431

WORKPLACE CONFIDENTIAL Handling Difficult Coworkers

We’ve all been around people who, to put it nicely, are difficult The silent or nonresponsive types. With these types, you
to get along with. These people might be chronic complain- need to ask open-ended questions; use the friendly, silent
ers, they might be meddlers who think they know everything stare; don’t fill the silent pauses for them in conversations;
about everyone else’s job and don’t hesitate to tell you so, or comment on what’s happening and help break the tension by
they might exhibit any number of other unpleasant interper- making them feel more at ease.
sonal characteristics. They can make your job extremely hard
and your workday very stressful if you don’t know how to The know-it-all experts. The keys to dealing with these
deal with them. Being around difficult people tends to bring types are to be on top of things; listen and acknowledge their
out the worst in all of us. What can you do? How do you learn comments; question firmly, but don’t confront; avoid being a
to get along with these difficult people? counterexpert; and work with them to channel their energy
in positive directions.
We suggest you start by recognizing that it’s the behav-
ior of the coworker that is getting to you, not the person him- The toxic coworker provides a tougher challenge. This
self or herself. Don’t make this personal. Understanding the person is destructive and abusive. While they often have a
behavior will help you identify the source of the problem and number of desirable traits, such as charm, leadership, and
how it might be solved. impression management skills, they also have a dark side.
That dark side surfaces in one or more of three traits: psy-
Next, ask yourself: To what degree might I be contrib- chopathy, Machiavellianism, and narcissism. Psychopathy is
uting to the problem? The key here is just to remove any a personality disorder. It’s characterized by a lack of remorse
controllable factors that you might be bringing to the situa- and empathy. Psychopaths are emotionally cold and discon-
tion. For instance, do you tend to be moody, and if so, is that nected. And unlike those who make newspaper headlines,
a contributing factor? If you’re on a team project with the most live relatively normal lives—including working for a liv-
person, are you being too pushy or demanding? Since your ing. Machiavellian types are master manipulators. They’re
behavior is controllable, the difficulty might be eliminated cunning and duplicitous. Not surprisingly, they are often your
quickly by your making a few changes. boss or upper-level manager. This is because these people
are very good at exhibiting charm and impressing others.
Now consider the source of your coworker’s behavior. The third component of toxicity is narcissism. Narcissists
What is it, specifically, that bothers you? Put yourself in that are highly self-centered people who are egotistical and think
person’s shoes and attempt to see things from his or her the world revolves around them. Studies have found that
perspective. Machiavellian and narcissistic types use “soft” tactics like
compliments and reason to get their way; psychopathic indi-
It’s important to assess the source of your coworker’s viduals use “hard” tactics such as assertiveness and direct
behavior. It makes a big difference whether you’re dealing manipulations.
with just a clash of styles or whether you’re facing a toxic
worker. The latter has something inside—such as anger or So how do you deal with a toxic coworker? Experts sug-
distrust—that infects those around them. Conflicts with toxic gest that the best advice is to physically distance yourself
types are more difficult to resolve. from him or her. Keep a safe distance away in order to avoid
getting sucked into the toxicity. Toxic behavior is contagious!
A clash of styles might include different importance If physical avoidance isn’t an option, try to distance yourself
placed on promptness, deadlines, or ways of communicat- mentally and emotionally. This can best be achieved by set-
ing. Or it might include how the two of you handle change, ting boundaries. Tell your toxic coworker what you will and
stressful situations, mistakes, excessive talking, or interrup- won’t accept. It may take a lot of repetition but hold to your
tions. The key here is recognizing that you’re not dealing with boundaries. In addition, make clear the consequences if the
objective states of right and wrong. Rather, the source of the boundaries are crossed. And be prepared to take your com-
difficulty is different ways of doing or seeing things. plaints about inappropriate behavior to your superiors. If it
gets to this stage, make sure your complaint is succinct and
So how do you handle differences in style? Here are professional. You want to make it clear which workplace rules
some common types of difficult people you’re likely to meet are being broken and how this action affects yours, and oth-
at work and some strategies for dealing with them. ers’, work performance.

The aggressive types. With these types, you need to Based on A. A. Cavaiola and N. J. Lavender, Toxic Coworkers: How to Deal
stand up for yourself; give them time to run down; don’t with Dysfunctional People on the Job (Oakland, CA: New Harbinger Publi-
worry about being polite, jump in if you need to; get their at- cations, 2000); M. Solomon, Working with Difficult People (Upper Saddle
tention carefully; speak from your own point of view; avoid a River, NJ: Prentice Hall, 2002); P. K. Jonason, S. Slomski, and J. Partyka,
head-on fight; and be ready to be friendly. “The Dark Triad at Work: How Toxic Employees Get Their Way,” Personality
and Individual Differences, February 2012, pp. 449–453; A. Goforth, “12 of
The complainers. With the complainers, you need to the Most Toxic Employees,” Benefits Selling, June 8, 2015.
listen attentively; acknowledge their concerns; be prepared
to interrupt their litany of complaints; don’t agree, but do
acknowledge what they’re saying; state facts without com-
ment or apology; and switch them to problem solving.

432 Part 4 Organizing CONTEMPORARY challenges in managing teams

Exhibit 12-10 LO12.4 Few trends have influenced how work gets done in organizations as
much as the use of work teams. The shift from working alone to work-
Global Teams  ing on teams requires employees to cooperate with others, share information, con-
front differences, and sublimate personal interests for the greater good of the team.
Managers can build effective teams by understanding what influences performance
and satisfaction. However, managers also face some current challenges in managing
teams, primarily those associated with managing global teams, building team skills,
and understanding organizational social networks.

Managing Global Teams

Two characteristics of today’s organizations are obvious: They’re global, and work
is increasingly done by teams. These two aspects mean that any manager is likely to
have to manage a global team. What do we know about managing global teams? We
know there are both drawbacks and benefits in using global teams (see Exhibit 12-10).
Using our group model as a framework, we can see some of the issues associated with
managing global teams.

GROUP MEMBER RESOURCES IN GLOBAL TEAMS  In global organizations,
understanding the relationship between group performance and group member re-
sources is more challenging because of the unique cultural characteristics represented
by members of a global team. In addition to recognizing team members’ abilities, skills,
knowledge, and personality, managers need to be familiar with and clearly understand
the cultural characteristics of the groups and the group members they manage.56 For
instance, is the global team from a culture in which uncertainty avoidance is high? If
so, members will not be comfortable dealing with unpredictable and ambiguous tasks.
Also, as managers work with global teams, they need to be aware of the potential for
stereotyping, which can lead to problems.

GROUP STRUCTURE  Some of the structural areas where we see differences in
managing global teams include conformity, status, social loafing, and cohesiveness.

Are conformity findings generalizable across cultures? Research suggests that
Asch’s findings are culture-bound.57 For instance, as might be expected, conformity to
social norms tends to be higher in collectivistic cultures than in individualistic cultures.
Despite this tendency, however, groupthink tends to be less of a problem in global
teams because members are less likely to feel pressured to conform to the ideas, con-
clusions, and decisions of the group.58

Also, the importance of status varies between cultures. The French, for example, are
extremely status conscious. Also, countries differ on the criteria that confer status. For
instance, in Latin America and Asia, status tends to come from family position and for-
mal roles held in organizations. In contrast, while status is important in countries like the
United States and Australia, it tends to be less “in your face.” And it tends to be given
based on accomplishments rather than on titles and family history. Managers must under-
stand who and what holds status when interacting with people from a culture different
from their own. An American manager who doesn’t understand that office size isn’t a mea-

Drawbacks Benefits

•  Dislike of team members •  Greater diversity of ideas
•  Mistrust of team members •  Limited groupthink
• Stereotyping •  Increased attention on understanding
•  Communication problems
•  Stress and tension others’ ideas, perspectives, etc.

Source: Based on N. Adler, International Dimensions in Organizational Behavior, 4th ed. (Cincinnati, OH:
South-Western Publishing, 2002), pp. 141–147.

Chapter 12  Organizing Around Teams 433

sure of a Japanese executive’s position or who LEADER making a
fails to grasp the importance the British place DIFFERENCE
on family genealogy and social class is likely to
unintentionally offend others and lessen his or
her interpersonal effectiveness.
Social loafing has a Western bias. It’s Source: WENN Ltd/Alamy As the CEO of the YWCA USA, Inc., Dr. Dara
Richardson-Heron must motivate her team to
consistent with individualistic cultures, like tackle some of society’s biggest challenges.59 The
the United States and Canada, which are organization is focused on the empowerment and
dominated by self-interest. It’s not consistent economic advancement of women and girls, as
with collectivistic societies, in which indi- well as on eliminating racism and promoting civil
viduals are motivated by group goals. For rights. Providing leadership to the 225 associa-
instance, teamwork is an integral element in tions across the country that are working toward these overall goals
Japan’s corporate culture. The emphasis on and also addressing local concerns requires a talent in motivating a
group versus individual achievement begins diverse leadership team.
in elementary school, where students in Richardson-Heron joined the YWCA, one of the world’s largest
Japan learn to work collaboratively on proj- charities, as the CEO in 2012. When she was hired, she knew she
ects that benefit the class and the school. In needed to put the right people on her leadership team, which is a
Japanese businesses, employees are expected challenge when taking on the top spot in a new organization as an
to be active team members, and they get outsider. Richardson-Heron believes that people are more likely to be
things done by group consensus.60 successful doing what they like to do so she carefully selected and
promoted those who she believed would be her best direct reports
Cohesiveness is another group structural and placed others where she thought they would excel. Richardson-
element where managers may face special chal-
lenges. In a cohesive group, members are uni-
fied and “act as one.” These groups exhibit a
great deal of camaraderie, and group identity Heron also notes it is essential to remain humble. She believes as a
is high. In global teams, however, cohesive-
ness is often more difficult to achieve because leader you must create a culture where the team feels comfortable
of higher levels of “mistrust, miscommunica- bringing you bad news, otherwise small problems can quickly turn into
tion, and stress.”61 big ones. Richardson-Heron developed her leadership skills early in
her career as a lead physician over mostly men who were skeptical

GROUP PROCESSES  The processes glob- of her because she was a woman. She learned quickly that the best
al teams use to do their work can be particu- strategy to earn the respect of others is through demonstrating your
larly challenging for managers. For one thing, abilities. What can you learn from this leader making a difference?
communication issues often arise because not
all team members may be fluent in the team’s
working language. This can lead to inaccuracies, misunderstandings, and inefficien-
cies.62 However, research also has shown that a multicultural global team is better able
to capitalize on the diversity of ideas represented if a wide range of information is
used.63

Managing conflict in global teams isn’t easy, especially when those teams are
virtual teams. Conflict can interfere with how information is used by the team. How-
ever, research shows that in collectivistic cultures, a collaborative conflict management
style can be most effective.64

MANAGER’S ROLE  Despite the challenges associated with managing global teams,
managers can provide the group with an environment in which efficiency and effectiveness
are enhanced.65 First, because communication skills are vital, managers should focus on
developing those skills. Also, as we’ve said earlier, managers must consider cultural differ-
ences when deciding what type of global team to use. For instance, evidence suggests that
self-managed teams have not fared well in Mexico largely due to that culture’s low toler-
ance of ambiguity and uncertainty and employees’ strong respect for hierarchical author-
ity.66 Finally, it’s vital that managers be sensitive to the unique differences of each member
of the global team, but it’s also important that team members be sensitive to each other.

Building Team Skills

Have you ever participated in a team-building exercise? Such exercises are commonly
used to illustrate and develop specific aspects or skills of being on a team. For instance,

434 Part 4 Organizing

Teachers and staff of a middle school maybe you’ve completed Lost on the Moon or Stranded at Sea
participate in a rowing team-building exercise or some other written exercise in which you rank-order what
to learn how to work together in achieving the items are most important to your survival. Then, you do the
school’s missions and goals, boosting faculty same thing with a group—rank-order the most important
morale, and increasing student performance. items. The rank-ordered items are compared against some
Many organizations incorporate team- expert ranking to see how many you got “right.” The intent
building strategies that help create a positive, of the exercise is to illustrate how much more effective deci-
enthusiastic, and collaborative workplace sions can be when made as a team. Or maybe you’ve been
environment. part of a trust-building exercise in which you fall back and
Source: Gregory Shaver/Associated Press team members catch you, or an exercise in which your team
had to figure out how to get all members across an imaginary
social network structure river or up a rock wall. Such exercises help team members
The patterns of informal connections bond or connect and learn to rely on one another. One of the
among individuals within a group important tasks managers have is building effective teams.67
These types of team-building exercises can be an important
part of that process. And team-building efforts can work. For example, a research
project that looked at star performers with poor team skills who went through two
cycles of team-building exercises found that those individuals learned how to collabo-
rate better.68
With the emphasis on teams in today’s organizations, managers need to recognize
that people don’t automatically know how to be part of a team or to be an effective
team member. Like any behavior, sometimes you have to learn about the skill and then
keep practicing and reinforcing it. In building team skills, managers must view their
role as more of being a coach and developing team members in order to create more
committed, collaborative, and inclusive teams.69 It’s important to recognize that not
everyone is a team player or can learn to be a team player. If attempts at team build-
ing aren’t working, then maybe it’s better to put those people in positions where their
work is done individually.

Understanding Social Networks

We can’t leave this chapter on managing teams without looking at the patterns of
informal connections among individuals within groups—that is, at the social net-
work structure.70 What actually happens within groups? How do group members
relate to each other, and how does work get done?

Managers need to understand the social networks and social relationships of work
groups. Why? Because a group’s informal social relationships can help or hinder its
effectiveness. For instance, research on social networks has shown that when people
need help getting a job done, they’ll choose a friendly colleague over someone who
may be more capable.71 Another recent review of team studies showed that teams
with high levels of interpersonal interconnectedness actually attained their goals bet-
ter and were more committed to staying together.72 Organizations are recognizing the
practical benefits of knowing the social networks within teams. For instance, when
Ken Loughridge, an IT manager with MWH Global, was transferred from Cheshire,
England, to New Zealand, he had a “map” of the informal relationships and con-
nections among company IT employees. This map had been created a few months
before using the results of a survey that asked employees who they “consulted most
frequently, who they turned to for expertise, and who either boosted or drained their
energy levels.” Not only did this map help him identify well-connected technical
experts, it helped him minimize potential problems when a key manager in the Asia
region left the company because Loughridge knew who this person’s closest contacts
were. Loughridge said, “It’s as if you took the top off an ant hill and could see where
there’s a hive of activity. It really helped me understand who the players were.”73

Chapter 12  Organizing Around Teams 435

Chapter 12 PREPARING FOR: Exams/Quizzes

CHAPTER SUMMARY by Learning Objectives

LO12.1 DEFINE groups and the stages of group development.
LO12.2
A group is two or more interacting and interdependent individuals who come together
LO12.3 to achieve specific goals. Formal groups are work groups defined by the organization’s
structure and have designated work assignments and specific tasks directed at accom-
plishing organizational goals. Informal groups are social groups.

The forming stage consists of two phases: joining the group and defining the
group’s purpose, structure, and leadership. The storming stage is one of intragroup
conflict over who will control the group and what the group will be doing. The norm-
ing stage is when close relationships and cohesiveness develop as norms are deter-
mined. The performing stage is when group members begin to work on the group’s
task. The adjourning stage is when the group prepares to disband.

DESCRIBE the major components that determine group
performance and satisfaction.

The major components that determine group performance and satisfaction include
external conditions, group member resources, group structure, group processes, and
group tasks.

External conditions, such as availability of resources, organizational goals, and
other factors, affect work groups. Group member resources (knowledge, skills, abili-
ties, personality traits) can influence what members can do and how effectively they
will perform in a group.

Group roles generally involve getting the work done or keeping group members
happy. Group norms are powerful influences on a person’s performance and dictate
things such as work output levels, absenteeism, and promptness. Pressures to conform
can heavily influence a person’s judgment and attitudes. If carried to extremes, group-
think can be a problem. Status systems can be a significant motivator with individual
behavioral consequences, especially if incongruence is a factor. What size group is
most effective and efficient depends on the task the group is supposed to accomplish.
Cohesiveness is related to a group’s productivity.

Group decision making and conflict management are important group processes
that play a role in performance and satisfaction. If accuracy, creativity, and degree
of acceptance are important, a group decision may work best. Relationship conflicts
are almost always dysfunctional. Low levels of process conflicts and low-to-moder-
ate levels of task conflicts are functional. Effective communication and controlled
conflict are most relevant to group performance when tasks are complex and inter-
dependent.

DEFINE teams and best practices influencing team
performance.

Characteristics of work groups include a strong, clearly focused leader; individual ac-
countability; purpose that’s the same as the broader organizational mission; individual
work product; efficient meetings; effectiveness measured by influence on others; and
the ability to discuss, decide, and delegate together. Characteristics of teams include
shared leadership roles; individual and mutual accountability; specific team purpose;
collective work products; meetings with open-ended discussion and active problem
solving; performance measured directly on collective work products; and the ability to
discuss, decide, and do real work.

436 Part 4 Organizing

LO12.4 A problem-solving team is one that’s focused on improving work activities or
solving specific problems. A self-managed work team is responsible for a complete
work process or segment and manages itself. A cross-functional team is composed of
individuals from various specialties. A virtual team uses technology to link physically
dispersed members in order to achieve a common goal.

The characteristics of an effective team include clear goals, relevant skills, mutual
trust, unified commitment, good communication, negotiating skills, appropriate lead-
ership, and internal and external support.

DISCUSS contemporary issues in managing teams.

The challenges of managing global teams can be seen in the group member resources,
especially the diverse cultural characteristics; group structure, especially conformity,
status, social loafing, and cohesiveness; group processes, especially with communica-
tion and managing conflict; and the manager’s role in making it all work.

With the emphasis on teams in today’s organizations, managers need to recognize
that people don’t automatically know how to be part of a team or to be an effective
team member. Like any behavior, team members have to learn about the skill and then
keep practicing and reinforcing it. In building team skills, managers must view their
role as more of being a coach and developing others to create more committed, col-
laborative, and inclusive teams.

Managers need to understand the patterns of informal connections among indi-
viduals within groups because those informal social relationships can help or hinder
the group’s effectiveness.

Pearson MyLab Management

Go to mymanagementlab.com to complete the problems marked with
this icon .

REVIEW AND DISCUSSION QUESTIONS

12-1. How does knowing the five stages of group 12-4. What are “group norms”?
development help you as the manager? 12-5. Why are virtual teams not suitable for all situations?
12-6. Discuss how having clear goals can make a team
12-2. What is an informal group and can informal groups
form within an organization? more effective.
12-7. List and describe the key benefits of global teams.
12-3. Discuss how group structure, group processes,
and group tasks influence group performance and
satisfaction.

Pearson MyLab Management

If your professor has assigned these, go to mymanagementlab.com for the follow-
ing Assisted-graded writing questions:

12-8.  W hat challenges do managers face in managing global teams? How should
those challenges be handled?

12-9.  W hen is conflict functional and when is it dysfunctional? Explain your answers
and give examples of functional and dysfunctional conflict.

Chapter 12  Organizing Around Teams 437

PREPARING FOR: My Career

PERSONAL INVENTORY ASSESSMENTS P I A PERSONAL
INVENTORY
ASSESSMENT

Diagnosing the Need for Team Building

Creating and managing an effective team requires knowing when the team needs
some help. Use this PIA to assess teams you’re leading or are part of.

ETHICS DILEMMA

When coworkers work closely on a team project, is there such aerodynamic drag. Later, another team member said, “Why,
a thing as becoming too close?  Not everyone thinks so. A why, why do we need to go there? This is information about a
recent survey revealed that 51 percent of employees said they coworker, not someone I really consider a friend.”
have had an office romance.74 And another survey found that
workers in their 20s and 30s view workplace romances more 12-10. What do you think? Why do many work colleagues
positively than older generations do.75 Sometimes, coworkers become romantically involved? Why do some
feel free to share personal information. For example, at coworkers choose to share personal information?
one company, a team that had just finished a major project
went out to lunch to celebrate. During lunch, one colleague 12-11. Should employees inform their managers about such
relationships? Explain your reasoning.

mentioned that he was training for a 20-mile bike race. In 12-12. What are the ethical implications of coworkers’
becoming romantically involved? Sharing too much
addition to a discussion of his new helmet and Lycra shorts, information?
the person also described shaving his whole body to reduce

SKILLS EXERCISE  Developing Your Coaching Skills

About the Skill Encourage your team. Be positive and upbeat. Don’t use
Effective work team managers are increasingly being described threats. Ask, “What did we learn from this that can help
as coaches rather than bosses. Just like coaches, they’re expected us in the future?” Reduce obstacles. Assure team members
to provide instruction, guidance, advice, and encouragement to that you value their contribution to the team’s goals. Take
help team members improve their job performance. personal responsibility for the outcome, but don’t rob
team members of their full responsibility. Validate team
Steps in Practicing the Skill members’ efforts when they succeed. Point to what was
missing when they fail. Never blame team members for
• Analyze ways to improve the team’s performance and
capabilities. A coach looks for opportunities for team poor results.
members to expand their capabilities and improve
performance. How? You can use the following behaviors. • Influence team members to change their behavior. The
Observe your team members’ behaviors on a day-to-day
basis. Ask questions of them: Why do you do a task ultimate test of coaching effectiveness is whether an
this way? Can it be improved? What other approaches employee’s performance improves. You must encourage
might be used? Show genuine interest in team members ongoing growth and development. How can you do this?
as individuals, not merely as employees. Respect them Try the following behaviors. Recognize and reward small
individually. Listen to each employee. improvements and treat coaching as a way of helping
employees to continually work toward improvement.
• Create a supportive climate. It’s the coach’s responsibility to Use a collaborative style by allowing team members
reduce barriers to development and to facilitate a climate to participate in identifying and choosing among
improvement ideas. Break difficult tasks down into
that encourages personal performance improvement. How? simpler ones. Model the qualities you expect from your
You can use the following behaviors. Create a climate that team. If you want openness, dedication, commitment,
contributes to a free and open exchange of ideas. Offer
and responsibility from your team members, demonstrate
help and assistance. Give guidance and advice when asked. these qualities yourself.

438 Part 4 Organizing

Practicing the Skill challenging course you have already taken. Following the
Find a friend or a classmate that you can coach on a project guidance provided above, practice your coaching skills by
or assignment. Maybe it is a coworker, a new member working with your friend or classmate to improve his or her
in an organization you belong to, or a friend taking a performance.

WORKING TOGETHER  Team Exercise

How easy is it to create effective teams? It is not always to four individuals. Your team’s task is to come up with
easy to come up with the right mix of individuals, and some suggestions for what a truly effective team should
often there are clashes. They need to have complementary look like and what its characteristics should be. Come
skills.76 For as many teams that exist there are as many up with a bullet list of your ideas. You should then share
theories to suggest how they should be organized, and your ideas with the class and try to come up with a
what they should look like. Create small groups of three definitive list.

MY TURN TO BE A MANAGER

• Think of a group to which you belong (or have belonged). information to your report on the group’s development
Trace its development through the stages of group and structure.
development as shown in Exhibit 12-2. How closely did • Select two of the characteristics of effective teams listed
its development parallel the group development model?
How might the group development model be used to in Exhibit 12-9 and develop a team-building exercise for
improve this group’s effectiveness? each characteristic that will help a group improve that
characteristic. Be creative. Write a report describing your
• Using this same group, write a report describing the exercises, and be sure to explain how your exercises will
following things about this group: types of roles played help a group improve or develop that characteristic.
by whom, group norms, group conformity issues, status • Often new teams that must become productive quickly
system, size of group and how effective/efficient it is, and
group cohesiveness. start off by writing ground rules or a team working
agreement. Conduct some research on team working
• Using the same group, describe how decisions are made. agreements and create a summary of what such an
Is the process effective? Efficient? Describe what types of agreement might include. When assigned your next team
conflicts seem to arise most often (relationship, process, project, try writing a team working agreement to kick off
or task) and how those conflicts are handled. Add this your project.

1CASE APPLICATION Who Needs a Manager?

Can employees really manage themselves? At W.L. Gore and Associates self-managed
teams have helped create a thriving business that has operated profitably for more than
50 years.77 Gore is a manufacturer that develops innovative solutions for demanding
environments. Focusing primarily on protective fabrics, Gore products might be found
in clothing worn on a hike up Mt. Everest or in medical implants for the human body.
You may have encountered their best known product, Gore-Tex fabric, in a pair of
gloves that keep your hands warm in even the coldest temperatures.

Self-management is not just a trend at Gore, it is a management structure that has
been in place since the company was founded in 1958. The company has no titles, no
bosses, and no hierarchy. Employees work in self-managed teams of 8 to 12 employees
and they make all of the decisions including hiring and pay. This structure was created

Chapter 12  Organizing Around Teams 439
by company founders Wilbert “Bill” Lee and Genevieve Gore when they established
the company to combat traditional management practices and encourage innovative
thinking. There is a CEO and some respected leaders, but otherwise no clear manage-
ment structure exists. The current CEO Terri Kelly stepped into the role in 2005 after
22 years with the company. While she is in charge, she was selected in a peer-driven
process.

Why does it work? In this self-managed environment, employees are committed
to make the organization a success and everyone is working in the company’s best
interest. Employees are all partial owners of the company, which encourages them to
focus on the company’s success. Each employee has the freedom to decide what they
will work on, but then also must make a commitment to deliver. There are leaders in
the organization, but they are determined by who is willing to follow them. The test of
leadership is, if you call a meeting, does anyone show up?

Self-management could easily turn into chaos, especially with more than 10,000
employees. However, Gore has a culture that reinforces the expectations for perfor-
mance of the self-managed teams. The company has established norms of behavior
and expected guidelines to follow. It often takes more time for decisions to be made
because of the need for team buy-in when making the decision. But once decisions are
made, actions are completed more quickly because the buy-in already exists. The self-
managed teams at Gore aren’t built easily. They spend a lot of time coming together
building relationships and building trust. This foundation of trust helps the team work
better together, as everyone knows everyone else is working toward the same goals.

Could any company duplicate Gore’s management practices? Probably not, say
many management experts. Self-managed teams aren’t effective in just any company.
Self-managed teams are most appropriate in organizations where innovation is strate-
gically important. They are also a useful structure in environments that change rapidly.
Finally, in order for self-managed teams to be a success, a company must also have
strongly shared values that direct work activities.

DISCUSSION QUESTIONS
12-13. Would you want to work at W.L. Gore and Associates? Why or why not?
12-14. Why are self-managed teams effective at Gore?
12-15. What are challenges for organizations that have self-managed teams?

2CASE APPLICATION 737 Teaming Up for Takeoff

The Boeing 737, a short- to medium-range twin-engine, narrow-body jet, first rolled
off the assembly line in 1967.78 Here, almost half a century later, it’s the best-selling
jet airliner in the history of aviation. As airlines replace their aging narrow-body jet
fleets, the burden is on Boeing to ramp up production to meet demand and to do so
efficiently. As Boeing managers state, “How do you produce more aircraft without
expanding the building?” Managing production of the multimillion dollar product—a
737-800 is sold for $84.4 million—means “walking an increasingly fine line between
generating cash and stoking an airplane glut.” And Boeing is relying on its employee
innovation teams to meet the challenge.

Boeing has been using employee-generated ideas since the 1990s, when its man-
ufacturing facility in Renton, Washington, began adopting “lean” manufacturing
techniques. Today, employee teams are leaving “few stones unturned.” For instance,
a member of one team thought of a solution to a problem of stray metal fasteners

440 Part 4 Organizing

sometimes puncturing the tires as the airplane advanced down the assembly line. The
solution? A canvas wheel cover that hugs the four main landing-gear tires. Another
team figured out how to rearrange its work space to make four engines at a time in-
stead of three. Another team of workers in the paint process revamped their work
routines and cut 10 minutes to 15 minutes per worker off each job. It took five years
for another employee team to perfect a process for installing the plane’s landing gear
hydraulic tubes, but it eventually paid off.

These employee teams are made up of 7 to 10 workers with “varying back-
grounds”—from mechanics to assembly workers to engineers—and tend to focus on
a specific part of a jet, such as the landing gear or the passenger seats or the galleys.
These teams may meet as often as once a week. What’s the track record of these teams?
Today, it takes about 11 days for the final assembly of a 737 jet. That’s down from
22 days about a decade ago. The near-term goal is to eventually shave off two more days.

DISCUSSION QUESTIONS
12-16. What type of team(s) do these employee teams appear to be? Explain.
12-17. As this story illustrated, sometimes it may take a long time for a team to reach

its goal. As a manager, how would you motivate a team to keep on trying?
12-18. What role do you think a team leader needs to play in this type of setting?

Explain.
12-19. Using Exhibit 12-9, what characteristics of effective teams would these teams

need? Explain.

ENDNOTES

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