Training Guide-Web Time Clock Employee

My Time and Attendance:
Web Time Clock

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My Time and Attendance: Web Time Clock

When precious seconds matter, count on the Web Time Clock. This feature allows you to easily track
your work day down to the second. Enhanced system functionality, like the ability to communicate with
management directly through your timecard, empowers you to master your time with the click of a
button. In this training guide, we will discuss how to:

 use Web Time Clock (Page 3); and
 review and approve your timecard (Page 9).
Keep in mind, you may have access to more or less than what is covered in this training guide,
depending upon your employer. For additional information, you can refer to our other Paycom
University time management courses.

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Using Web Time Clock

Web time clock allows you to clock in and out to record your time on the job. With this feature, you also
have additional options. For example, you can record time worked in other departments, add
comments to clarify a situation to your employer and record tips, if applicable. At the end of a pay
period, you can review your timecard for approval.
To begin, select “Web TimeClock” from the Time Management tile or tab.

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From here, you can access the Time Clock. This is where you can clock in and out for the day, as well as
record breaks, transfer departments and record tips. Let’s discuss each of the options.

To clock in, simply select “In (Day).” If applicable, you can specify your location, job and department
from the respective drop-down menus. You may also see a comment textbox, allowing you to add
comments to your punches. For example, if you happened to clock in late, you could notify your boss of
the reason here.

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Once you have clocked in, you will notice several options have updated. Previously, your Current Status
was set to “Out Day.” Now, it displays as “In Day.” Also, notice “OUT” options are available. Again,
depending upon the options you’ve been given, you may have different choices than shown here. Once
you clock in, you will always have the “Out (Day)” option.

Now, let’s discuss how to clock out for your lunch break. To do so, simply select “Out Lunch.”

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When you’re ready to clock back in, your button will default to “In Lunch.” As a rule, if you select an
“OUT” option, your button will default to the appropriate “IN” button.

You can choose the “More” drop-down to review other options but keep in mind that your timecard
should accurately reflect your time for the day. For example, if you clocked in for the day, out for lunch,
then in for a break, that wouldn’t make sense.

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You may have the ability to transfer departments, if you work in multiple departments periodically. This
allows you to transfer your time to a new department without having to clock in and out. While clocked
in, simply select the applicable department from the drop-down menu and click “Transfer” from the
“More” drop-down. After doing so, your Current Status will display as “In Transfer.” If you need to
transfer back to your original department, follow the same method.

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Before clocking out for the day, you may want to record your tips if you work at a tipped establishment.
You can do so by entering the information in the Tips textbox. This allows you to save time, in the event
you would have to enter the information elsewhere. You also have the option to enter piece rates if you
get paid by units or projects produced. When you’re ready, select “Out Day.”

Your screen will then display the original format for the next day. You can track when you clocked in
and out by reviewing the Recent Punches box on the right-hand of your screen. If your employer allows
it, you may have the option to edit this information in case something is incorrect. To edit a punch,
simply select the pencil icon by it.

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You’ll then receive a pop-up window, where you can enter the corrected information. You can view any
pending or approved change requests through the My Punch Change Requests tab.
You can review all your recent punches in the dashboard and even edit or delete them as needed.

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Reviewing and Approving Web Time Sheet Read Only

At the end of a pay period, you may have the option to approve your timecard. To access your
timecard, select “Web Timesheet Read Only.”

You can navigate between pay periods by either using the drop-down menu or by selecting the arrows.

If you need to leave an explanation note for your employer regarding a specific punch, you can utilize
the “Add Comment” option.

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The comment will display on your timecard. You can hover over the icon to view the message.
Missing punches are noted on your timecard by a red triangle with an exclamation mark. To correct a
missing punch, contact your supervisor.

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Approving your timecard is simple! If applicable, select the “Approve Up to Date” from the drop-down
menu, which will default to the most recent day, and click “Approve Date.”

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Your time sheet will then display in yellow, orange or peach, signifying your approval. After your
supervisor has approved your time sheet, it will display in blue. If you need to remove your approval,
you can do so in the Period Approval section. Simply select the trash can icon in the Delete column.

In Conclusion

This concludes our training guide for My Time and Attendance: Web Time Clock. Now you know how to
clock in and out, transfer departments and approve your timecard, among other things. If you have any
additional questions, check out the Help Menu or contact your Human Resources or Payroll
departments. Stay tuned for more Paycom University courses!

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