APACCManual_NEW_Feb 2014

Annex 1. Dissemination of Institution’s Vision and Mission to Sta

Mode Frequency

Newsletter

Website

Correspondence/Letters

Others, please specify

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akeholders

Target Stakeholders

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Annex 2. Composition of the Institution’s Highest Policy-Making

Position Name of Official

Annex 3. List of Meetings of the Policy-Making Body (for the pas

No. Description

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g Body Highest Educational Attainment

Sector/Area Represented

st three (3) years) Percentage Participation of
Members
Date and Venue

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Annex 4. List of Major Decisions of the Policy-Making Body (for

Area

1. Governance and Management
 Selection and Appointment of Major Administrative and
Academic Officials
 Delegation of Authority
 Creation of Administrative & Academic Committees
 Institutional Planning
 Personnel Matters
 Financial Management
 Income Generation
 Supply Management
 Records/Publication
 Accreditation and Quality Assurance Systems
 Others(specify)

2. Teaching and Learning
 Approval/Revision of Curricular Programs
 Approval and Implementation of Academic Calendar
 Grading System
 Admission, Retention and Promotion
 Others(specify)

3. Faculty and Staff
 Recruitment policies/ procedures
 Faculty Development
 Loading and Assignment

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the past three (3) years)

Decision Type of Decision* Effective Date of
Implementation

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Area

 Salary, Fringe Benefits and Incentives
 Performance Evaluation
 Others (specify)
4. Research and Development
 Institutional and External Funded Researches
 Research Organizations
 Others(specify)
5. Consultancy, Extension and Linkages
 Consultancy Projects/ Programs
 Twinning Programs
 Consortia
 Faculty and Student Exchange
 MOUs and MOAs
 Others(specify)
6. Resources
 Financial Resources
 Construction of Buildings, Classrooms and Other Physical

Facilities
 Laboratories and workshops
 Computers, Connectivity and Technological Infrastructure
 Library
 General Amenities
 Others(specify)

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Decision Type of Decision* Effective Date of
Implementation

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Area

7. Support to Students
 Student Services
 Guidance and Counseling Program
 Support to Student Activities
 Hostel Accommodation
 Placement of Graduates
 Others(specify)

* Please specify whether the decision was made by consensus, majority vot

Annex 5. List of Policy and Procedural Manuals (utilized by the

Manual/Handbook/ Compendium Year Approv

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Decision Type of Decision* Effective Date of
Implementation

te, etc.

institution to operationalize its activities)

ved/ Revised Brief Description

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Annex 6. Composition of the Administrative Staff (please attach

Position

General Administration
Finance
Procurement
Records
Others, please specify
Total

Annex 7. Involvement of Administrative Committees in Decision

Policy and Type of Decision Average Percentage New Initiatives
Attendance

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copies of job descriptions for each position)

Number of Staff

Making

Benchmarked Institutions Regional/National Thrust Areas

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Annex 8. List of Academic Committees

Academic Committee

Annex 9. Description of Duties of Dean/Department Heads, Facul

Activity
Planning of programs and activities
Implementation
Monitoring and Evaluation
Linkage and Networking
In-service trainings
Preparation of operational policies and guidelines
Other activities, please specify

* Computation of extent and nature of participation should be per column (dea

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Major Functions

lty and Staff

Extent and Nature of Participation

Dean Faculty Staff

an, faculty and staff)

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Annex 10. Involvement of Academic Committees in Decision Mak

Academic Matters Average Percentage New Init
Attendance

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king Benchmarked Institutions Regional/National Thrust
Areas
tiatives

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Annex 11. Summary of Qualifications and Performance Evaluatio

Academic Qualifications

Position Prescribed Minimum Percentage of Staff P
Division Chief/s Academic with Minimum W
Qualifications
Qualifications

Front Line Supervisor/s

Technical Staff

Clerical/Secretarial Group

General Services

Average per Parameter Average % for Academic Qualifications= A

Assigned Weights 30%

Final Weighted Average

Note: The designation of these officials may vary from institution to institution in diff

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on of Administrative Support Staff (for the past three (3) years)

Work Experience

Prescribed Minimum Percentage of Staff Percentage of Staff with
Satisfactory or above
Work Experience for with Prescribed
Performance Evaluation

the Position Experience

Average % for Work Experience= Average % for
30% Performance Evaluation=

40%

ferent countries. Please specify correct designation.

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Annex 12. Programs and Projects Planned and Implemented (for

Type of Programs/Project No
P

Annex 13. List of Financial Management Staff

Position Name of Official

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r the past three (3) years)

o. of Planned No. of Beneficiaries Remarks
Programs/ Implemented

Project Programs/
Project

Highest Educational Attainment Length of Service

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Annex 14. Sources of Finance and Level of Funding (for the past

Particulars

1. Capital Receipts
 Budget from the Government

 Grant/s from Funding Agencies

 Donations from External Sources

 Others, please specify
2. Research and Development Fund

 Sponsored Projects

 Consultancy

 Testing Fees

Others, please specify
3. Receipts from Students

 Tuition Fees

 Self-Financing Courses

 Development Fees

 Others, please specify
4. Others (specify)

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t three (3) years)

Total Amount (USD)

Total

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Annex 15. System of Procurement

Activity

Supply Procurement
Utilization
Control
Bids and Awards

Annex 16. List of Major Records

Document

1. Minutes of Meetings
2. Individual Files
3. Consolidated Reports
4. Plans
5. Performance Evaluation
6. Directories
7. Statistical Data
8. Financial Reports
9. Scholarship Records
10. Others, please specify

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Description

Frequency Mode of Filing Partial/Complete

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Annex 17. Teaching and Learning Systems
Compare and Contrast the National Agenda and the Institutional Obje

Parameter National Agenda

Vision
Mission
Thrust Areas
Social Responsibility
Teaching and Learning
Employment/Self-employment

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ective based on given parameters.

Institutional Objectives

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Annex 18. Sample of Approved Syllabus. (The complete docume
Accreditation Center)

Course Title
Course Code
Credit Hours
Semester & School Year
Pre-requisites
General Objectives
Content
Method
Materials
Testing
Reference

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entation of all course syllabi should be available in the

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Annex 19. List of Instructional Materials

Instructional Materials Titl

2. Print-Based specify
 Textbooks specify
 Workbooks specify
 Manuals
 Modules specify
 Others, please

3. Audio-Based
 Audio Tapes
 Others, please

4. Video-Based
 VHS Tapes
 Video CDs
 Others, please

5. Computer-Based
 e-Textbooks
 e-Modules
 Software
 VODs
 Web-based IMs
 E-learning IMs
 Others, please

6. Others(specify)

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le Copyright Date/Date of Publication/Development

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Annex 20. Faculty Information

Name of Faculty Designation Age Sex

HEA-Highest Educational Attainment LTS-Length of Teaching Service SA-Status o

Annex 21. Staff Information

Name of Staff Designation Age Sex

HEA-Highest Educational Attainment LTS-Length of Service SA-Status of

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HEA LTS SA Specialization

of Appointment

HEA LS SA Employment Status

Appointment

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Annex 22. Type of Compensation

Activity/Performance Yes

1. Overload
2. Overtime
3. Outstanding Performance
4. Others, please specify

Annex 23. List of Recipients of Different Recognition

Title of Recognition Sponsoring Agency Name of Recipients
PhD/EdD/DS (SA)

MS/MA/M

Sabbatical Benefits

Research Fellowship

Training Grants

Professional Internship

Others,please specify

Total

Inst’l-Institutional, Nat’l-National, Int’l-International

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Cash Value Service Credits
No Yes No

s Inclusive Dates of Level/Nature of SA
Attendance
Inst’l Nat’l Int’l

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Annex 24. List of Personnel Involved in R&D

Name No. of R&D Activi
Completed

Annex 25. List of Completed Research(conducted/supervised by fa

Research Title Date of Com
1. Faculty Researches
2. Student Researches
Others, please specify

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ity/Project Related publications
In-progress

aculty for the past three (3) years) Researcher/ Adviser

mpletion

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Annex 26. List of Published Research(conducted by faculty for the

Research Title Author ISSN
1. International
2. National
3. Local

Annex 27. Extension Services (Please provide data for the last thre

Program Objectives Strategy of Location Cli
1. Implementation

2.

3.

4.

5.

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e past three (3) years)

N No. Volume/No. Date Publisher

ee (3) years.)

ientele Project Source of Collaborating Agency
Implementors Funds

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Annex 28. List of Research Results Utilized as Extension Inputs

Research Title Researcher Technology Extension
Generated Activ

Annex 29. List of Extension Staff

Name of Staff Highest Educational Planning
Attainment

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(Please provide data for the last three (3) years)

n Project/ Location No. of Clientele
vity

Description of Role

Implementation Monitoring Evaluation

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Annex 30. List of Faculty and their Involvement in Extension S

Name of Faculty Planning Im

Annex 31. Record of Faculty Consultants Providing Consultancy

Name of Faculty Consultant Area of Consultancy Service

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Services

Role

mplementation Monitoring Evaluation

y Services to Local, National and International Bodies

Name of Organization Duration

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Annex 32. Sources of Additional Budget

Indicate the sources of additional budget for the last five (5) years like in
government allocation etc.

Sources of Additional Budget Year 1
Consultancy Projects Furni
Tuition Fee Increase
Enhanced Government Allocation
Others, please specify

Annex 33. Furniture

Please indicate the furniture available in one typical classroom.

Type

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ncome generation through consultancy, increase in tuition fee, enhanced

Amount in USD ($)
1 Year 2 Year 3 Year 4 Year 5

iture

Number

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Annex 34. Buildings Total Area CR

Name of Building

CR-Classroom Lab-Laboratory FSO-Faculty & Staff Offices RR-Rest Room, Toilets

Annex 35. Other Offices

Name of Facility Total Area
Offices
Staff Rooms
Reception Area
Medical Clinics
Student Center

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Number of Rooms/Offices Total

Lab FSO RR FR

s, FR-Function Room Nature of Activity that can be
Accommodated
Capacity

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Annex 36. List of Hostels/Dormitories Total Area

Name of Facility

Annex 37. Service Facilities Number of Units

Name of Facility

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Capacity Nature of Activity that can be
Accommodated

Total Area Capacity per Unit

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Annex 38. Library Collection

Item No. of T
Type of Pa
Print Materials

1. Books (Professional Discipline)

2. Books (General Education)

3. Serials
Non-Print Materials
1. Visuals

2. Audio-Based

3. Video-Based

4. 4. Computer-Based

Annex 39. Networking with Other Libraries

Name of Library

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Titles No. of Volumes

artnership Details of Partnership

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