101/121 CBLM IN BPP NC II COMMON COMPETENCY “Performing Computer Operations” Date Developed: August 2022 Date Revised: April 2023 Document No. 2022-UC5 of UC5 Issued by: GSTAACI Developed by: RIENA CLAIRE M. BENITEZ REVISION # O1 METHODOLOGIES: • Modular • Film showing • Computer- based training (e-learning) • Project method • On the job training ASSESSMENT METHODS: • Demonstration & questioning • Observation & questioning • Third party report • Assessment of output product • Portfolio • Computer- based assessment
102/121 CBLM IN BPP NC II COMMON COMPETENCY “Performing Computer Operations” Date Developed: August 2022 Date Revised: April 2023 Document No. 2022-UC5 of UC5 Issued by: GSTAACI Developed by: RIENA CLAIRE M. BENITEZ REVISION # O1 Learning Experiences Learning Outcome 5 MAINTAIN COMPUTER EQUIPMENT AND SYSTEMS Learning Activities Special Instructions 1. Read Information Sheet 5.5-1 on Basic Computer System Maintenance 2. Answer Self-Check 5.5-1 Compare answer with Answer Key 5.5-1
103/121 CBLM IN BPP NC II COMMON COMPETENCY “Performing Computer Operations” Date Developed: August 2022 Date Revised: April 2023 Document No. 2022-UC5 of UC5 Issued by: GSTAACI Developed by: RIENA CLAIRE M. BENITEZ REVISION # O1 INFORMATION SHEET 5.5-1 Learning Objectives: In an electronics shop scenario, the trainee will be able to maintain computer equipment and systems. BASIC COMPUTER SYSTEM MAINTENANCE FOLDERS Folders are used to organize and categorize files in your computer storage. ANTI VIRUS Use the antivirus to check your computer, flash drives and other storage for any files infected with viruses and malware. Make sure that your antivirus has the latest update. How to Install an Antivirus Viruses and malware can cripple your computer and destroy your files. Antivirus programs are designed to find and intercept viruses before they do any harm. An antivirus program is essential on a Windows PC,
104/121 CBLM IN BPP NC II COMMON COMPETENCY “Performing Computer Operations” Date Developed: August 2022 Date Revised: April 2023 Document No. 2022-UC5 of UC5 Issued by: GSTAACI Developed by: RIENA CLAIRE M. BENITEZ REVISION # O1 and can be very useful for Mac and Linux users as well. Check out this guide for whichever operating system you use. Understand the need for an antivirus program. Windows is the most virus prone operating system (OS) out of the three major OSes. It has the most users and the weakest built-in security. Antivirus programs will defend your computer from malware that comes through email, flash drives, downloads, websites and more. Acquire an antivirus program. There are several popular free options available that do a good job of protecting the average user. These programs are updated frequently with new virus definitions that recognize the latest threats. If you frequently deal with files or websites that are virus-infected, you may want to opt for more powerful paid protection. Paid antivirus programs are typically available for a yearly subscription fee.
105/121 CBLM IN BPP NC II COMMON COMPETENCY “Performing Computer Operations” Date Developed: August 2022 Date Revised: April 2023 Document No. 2022-UC5 of UC5 Issued by: GSTAACI Developed by: RIENA CLAIRE M. BENITEZ REVISION # O1 When downloading free or paid antivirus programs, ensure that you are downloading from a trusted source. There are many programs out there that claim to be antivirus/antimalware but instead install malware themselves. Read reviews and download products from companies that have been around for a long time. Windows 10 and 8 have Windows Defender, which is a free antimalware application provided by Microsoft. It's already built-in. Install the antivirus program. Make sure that no other programs are running while you install the antivirus. You will most likely need to be connected to the internet to download additional files and updates. Some free antivirus programs come packaged with toolbars for your web browser. These can add protection but also change your search options and bog down older computers. You have the opportunity to opt out of these changes during the installation process.
106/121 CBLM IN BPP NC II COMMON COMPETENCY “Performing Computer Operations” Date Developed: August 2022 Date Revised: April 2023 Document No. 2022-UC5 of UC5 Issued by: GSTAACI Developed by: RIENA CLAIRE M. BENITEZ REVISION # O1 Update the program. After the installation is complete, reboot your computer and update the program. The file that you downloaded is likely not the most up to date version, so you will need to connect to your antivirus program’s servers and download the latest updates. Most antivirus programs allow you to right click on the icon in the System Tray while it is running and click Update. Update your definitions on a weekly basis. Most antivirus programs are set to automatically update. Double check the settings for your program to ensure that you are receiving the necessary updates. Scan your computer. Once you have the program installed and updated, it’s time to scan your computer. This could take several hours, depending on the number of files being scanned and your computer’s speed.
107/121 CBLM IN BPP NC II COMMON COMPETENCY “Performing Computer Operations” Date Developed: August 2022 Date Revised: April 2023 Document No. 2022-UC5 of UC5 Issued by: GSTAACI Developed by: RIENA CLAIRE M. BENITEZ REVISION # O1 Set a scan schedule. Antivirus programs are most effective when they are automated. Open your antivirus program’s settings and look for the Schedule option. Try to schedule a time when your computer will be on but you won’t be using it. Ideally you should be scanning once a week; scan more frequently if you deal with potentially infected files on a regular basis. Keep Windows updated. The best way to keep your computer protected is to always make sure that your copy of Windows is up to date. Microsoft releases security updates for Windows on a regular basis, fixing exploitable areas of Windows. BACKUP Creating a backup of your files will give you the assurance that if something goes wrong with your file, you can still retrieve a duplicate of your file from your backup storage.
108/121 CBLM IN BPP NC II COMMON COMPETENCY “Performing Computer Operations” Date Developed: August 2022 Date Revised: April 2023 Document No. 2022-UC5 of UC5 Issued by: GSTAACI Developed by: RIENA CLAIRE M. BENITEZ REVISION # O1 How to Back Up Google Docs Google's Drive program allows you to make and store spreadsheets and word processing documents in the cloud. The former Google Documents (Docs) is now a part of the Google Drive program. Google Drive allows you to save files in the cloud, but can also help you sync to a computer drive to avoid losing important data. Find out how to backup Google Docs. 1. Sign into your Google Drive account. You will use the email address and password associated with your Gmail account. 2. Click on the word "Drive" in the top horizontal header. You should arrive at a page that shows all of your working Google documents.
109/121 CBLM IN BPP NC II COMMON COMPETENCY “Performing Computer Operations” Date Developed: August 2022 Date Revised: April 2023 Document No. 2022-UC5 of UC5 Issued by: GSTAACI Developed by: RIENA CLAIRE M. BENITEZ REVISION # O1 3. Click the box to the left of the word "Title." This will select all of your documents. If you would prefer to select a limited number of documents, check the boxes to the left of the document titles 1 by 1. You will need to download them individually. 4. Create a "Google Drive" folder in your Documents section of your computer. You can store the files to this location every time you want to back up your files, after removing them from the "Downloads" folder.
110/121 CBLM IN BPP NC II COMMON COMPETENCY “Performing Computer Operations” Date Developed: August 2022 Date Revised: April 2023 Document No. 2022-UC5 of UC5 Issued by: GSTAACI Developed by: RIENA CLAIRE M. BENITEZ REVISION # O1 5. Right click on the first title. You will see a drop-down list. 6. Move your cursor down and click on the word "Download." A dialog box should appear. 7. Select the "All Items" tab, instead of the "Selected Items" tab. You can download up to 2 GB at a time.
111/121 CBLM IN BPP NC II COMMON COMPETENCY “Performing Computer Operations” Date Developed: August 2022 Date Revised: April 2023 Document No. 2022-UC5 of UC5 Issued by: GSTAACI Developed by: RIENA CLAIRE M. BENITEZ REVISION # O1 8. Choose the format in which you would like your items to be stored. You can choose Microsoft Office, Portable Document Format (PDF) or Open Office. Make sure you have a program that opens the kind of file you choose. For example, you do not want to save it to MS Office if you do not have that on your computer. 9. Click the "Download" button. Your files will be converted to a zip file to reduce size before they are downloaded.
112/121 CBLM IN BPP NC II COMMON COMPETENCY “Performing Computer Operations” Date Developed: August 2022 Date Revised: April 2023 Document No. 2022-UC5 of UC5 Issued by: GSTAACI Developed by: RIENA CLAIRE M. BENITEZ REVISION # O1 10. Retrieve the documents from your "Downloads" folder and place them in your Google Drive backup folder on your computer. 11. Repeat these steps frequently, replacing the files with updated copies or saving different versions. Backups should be done at least every week, if not more often. Sync Google Drive 1. Sign in to your Google account. Go to the Google Drive tab.
113/121 CBLM IN BPP NC II COMMON COMPETENCY “Performing Computer Operations” Date Developed: August 2022 Date Revised: April 2023 Document No. 2022-UC5 of UC5 Issued by: GSTAACI Developed by: RIENA CLAIRE M. BENITEZ REVISION # O1 2. Download the Google Drive application for Mac or PC. Google may recognize what type of computer you are using and suggest the right application at the top of the Google Drive page. 3. Click on the Google Drive program in your downloads folder. Follow the dialog boxes to install it on your computer. Keep the Google Drive program in your applications folder for easy access. Input your Google account information as needed.
114/121 CBLM IN BPP NC II COMMON COMPETENCY “Performing Computer Operations” Date Developed: August 2022 Date Revised: April 2023 Document No. 2022-UC5 of UC5 Issued by: GSTAACI Developed by: RIENA CLAIRE M. BENITEZ REVISION # O1 4. Open the Google Drive application on your computer. It will automatically sync with your online Google Drive account, if you do not change preferences. In the Google Drive menu, select the "Preferences" or "Settings" option. They are different depending upon whether you have a Mac or PC application. Make sure there is a box checked that indicates you want to sync Google Drive documents on your computer as a form of backup.
115/121 CBLM IN BPP NC II COMMON COMPETENCY “Performing Computer Operations” Date Developed: August 2022 Date Revised: April 2023 Document No. 2022-UC5 of UC5 Issued by: GSTAACI Developed by: RIENA CLAIRE M. BENITEZ REVISION # O1 5. Decide to sync specific folders, if you choose. If you want to do this, select "Only sync some folders to this computer" in the Settings. Choose the folders that you want to sync. Click "Apply Changes" every time you change the settings.
116/121 CBLM IN BPP NC II COMMON COMPETENCY “Performing Computer Operations” Date Developed: August 2022 Date Revised: April 2023 Document No. 2022-UC5 of UC5 Issued by: GSTAACI Developed by: RIENA CLAIRE M. BENITEZ REVISION # O1 Use a Third-Party Backup Provider Research third party Google Doc backup providers, such as Spanning, Syscloud, or Backupify. There are a number of providers out there, and they all vary based on what services they offer, what level of security they use, whether they have free trials or free accounts, and how much their paid service costs.
117/121 CBLM IN BPP NC II COMMON COMPETENCY “Performing Computer Operations” Date Developed: August 2022 Date Revised: April 2023 Document No. 2022-UC5 of UC5 Issued by: GSTAACI Developed by: RIENA CLAIRE M. BENITEZ REVISION # O1 2. Pick the service that suits your needs best and sign up for a free trial if they have one. This will often be their service with limited functionality, or will be a fully functional service that expires after short time period. 3. Try out as many services as you see fit, and decide on one you want to stick with (if any at all). When you do pick one, sign up for their full account.
118/121 CBLM IN BPP NC II COMMON COMPETENCY “Performing Computer Operations” Date Developed: August 2022 Date Revised: April 2023 Document No. 2022-UC5 of UC5 Issued by: GSTAACI Developed by: RIENA CLAIRE M. BENITEZ REVISION # O1 Most services do have a small fee for their full functionality, commonly in the ballpark of a few dollars a month. Set up the backup. Once signed up, backing up your Google Docs is often done automatically, and is stored in the cloud where you can access your information, restore old data, or make changes from any location and device. SYSTEM UPDATE System updates were designed to address software and security issues and problems in our computers. This ensures safe computing.
119/121 CBLM IN BPP NC II COMMON COMPETENCY “Performing Computer Operations” Date Developed: August 2022 Date Revised: April 2023 Document No. 2022-UC5 of UC5 Issued by: GSTAACI Developed by: RIENA CLAIRE M. BENITEZ REVISION # O1 SELF-CHECK 5.5-1 ESSAY 1. How to Back Up Googles Docs
120/121 CBLM IN BPP NC II COMMON COMPETENCY “Performing Computer Operations” Date Developed: August 2022 Date Revised: April 2023 Document No. 2022-UC5 of UC5 Issued by: GSTAACI Developed by: RIENA CLAIRE M. BENITEZ REVISION # O1 ANSWER KEY 5.5-1 STEP BY STEP ON HOW TO BACK UP GOOGLE DOCS 1. Sign into your Google Drive account. You will use the email address and password associated with your Gmail account. 2. Click on the word "Drive" in the top horizontal header. You should arrive at a page that shows all of your working Google documents. 3. Click the box to the left of the word "Title." This will select all of your documents. If you would prefer to select a limited number of documents, check the boxes to the left of the document titles 1 by 1. You will need to download them individually. 4. Create a "Google Drive" folder in your Documents section of your computer. You can store the files to this location every time you want to back up your files, after removing them from the "Downloads" folder. 5. Right click on the first title. You will see a drop-down list. 6. Move your cursor down and click on the word "Download." A dialog box should appear. 7. Select the "All Items" tab, instead of the "Selected Items" tab. You can download up to 2 GB at a time. 8. Choose the format in which you would like your items to be stored. You can choose Microsoft Office, Portable Document Format (PDF) or Open Office. 9. Click the "Download" button. Your files will be converted to a zip file to reduce size before they are downloaded. 10. Retrieve the documents from your "Downloads" folder and place them in your Google Drive backup folder on your computer. 11. Repeat these steps frequently, replacing the files with updated copies or saving different versions. Backups should be done at least every week, if not more often.
121/121 CBLM IN BPP NC II COMMON COMPETENCY “Performing Computer Operations” Date Developed: August 2022 Date Revised: April 2023 Document No. 2022-UC5 of UC5 Issued by: GSTAACI Developed by: RIENA CLAIRE M. BENITEZ REVISION # O1 References Training Regulation CBC Scrib