Roles & Functions P A R I S H P A S T O R A L C O U N C I L P A R I S H F I N A N C E C O U N C I L Prepared By: SOCCOM 2023/2026
STELLA MARIS PARISH PRIEST 02 R E V . F R . JE F F R I G U M U R E V . F R . P R I M U S J O U I L PARISH PRIEST ASSISTANT PRIEST R E V . D R . P E T E R A B A S ASSISTANT PRIEST
03 Advisory role; Investigating Reflecting Recommendation Coordinating role; Planning role. The parish pastoral council is a leadership group through which priests and people work together as coresponsible partners in furthering the mission of Christ in their parish. As a group, they think and plan for the parish on an ongoing basis, to respond to present and future needs. The parish pastoral council has an: 1. 2. 3. Who are the members of the Parish Pastoral Council? Vatican II documents speak of parish pastoral councils as “representative” or “reflective of” the People of God. The Church does not understand representation as majority rule nor is it a matter of simply selecting a council that mirrors a demographic profile. Representation aims to make present the wisdom that resides in the people of God. Parish Pastoral Council (PPC) Canon Law speaks in general terms about the criteria for membership of parish pastoral councils. It states that members will be chosen to reflect the wisdom of the entire people of God and they should be in full communion with the Catholic Church, outstanding in firm faith, prudent, and have high moral standards. Ideal members are those who have the ability to study, investigate, and thoroughly examine pastoral matters. In “A Handbook for Parish Pastoral Councils,” Jane Ferguson states that pastoral council members should be people of prayer, have missionary zeal, be willing to learn, are collaborative, and have the ability to delegate. The obvious responsibility of ministry heads is to head their ministries. Hence, it’s important to be reminded what the missions of the different ministries are.
04 Listen to the needs of parishioners; Submit agenda items on an agreed date before the meeting; Read materials circulated; Prepare agenda items, and have points ready especially if responsible for a particular item; Actively listen to the views of others in a non-judgemental manner; Participate in discussion but do not force personal opinions; Carry out actions agreed at a meeting; Notify the secretary in advance if unable to attend a meeting. Members of the parish pastoral council have a responsibility to: Inspired by the Holy Spirit Prayer is central to the work and life of the parish pastoral council as its source of inspiration and vision. This is not book-end prayer that opens and closes meetings but prayer that aims to change hearts and minds, prayer that sincerely searches out the mind of God in relation to the particular parish, a particular meeting, a particular agenda. Prayer is a source of strength and guidance and a group that spends quality time in prayer will be formed into a community of faith at the heart of the parish. Consultative body The parish pastoral council is a consultative body. It is not an executive body that implements its recommendations through a system of standing committees. It is not a legislature that balances the power of a chief executive but is engaged with the priest in a common search for wisdom. Consultation in the church is rooted in the understanding of the Church as a community of believers who share in the priestly, prophetic and governing mission of Jesus. The priest consults his people because he knows that wisdom resides with them. That wisdom emerges in dialogue. It emerges in the knowledge and common sense of fair-minded people. The task of parish pastoral council members is to “represent” by “making present” the wisdom of the parish. Parish Pastoral Council (PPC)
05 The Council shall be called: (Parish) Pastoral Council. The Council is a group of people that is representative of the parish community as a whole and whose purpose is the promotion of the mission of the Church in (Name of Parish) parish. The Council is a consultative group whose function is to cooperate with the parish clergy in designing ways and means by which the parish can best fulfill its mission. The Council shall consist of at least eight and not more than fifteen members. The Parish Team shall be members of the Council. The Parish Priest shall be free to coopt additional members from the parish community onto the Council to enhance its representative character, or because of their experience and/or expertise. The number of co-opted members may not exceed the number of parish community representatives. The Parish Priest shall preside at meetings. Guidelines for PPC The Chairperson and Secretary shall be elected by the members on an annual basis in September. The term of office for the parish community representatives is five years. No member shall serve more than five years but is eligible for membership after a break of one year. Each September two representatives will retire and be replaced by two new members. Members failing to attend three consecutive meetings without reasonable explanation shall be deemed to have resigned. The normal schedule of meetings shall be agreed annually. The Parish Priest or his delegate shall preside at all meetings. The Parish Priest, Chairperson and Secretary of the Council are responsible for convening meetings and compiling the agenda. The Parish Priest may convene and chair an extraordinary meeting should he consider it necessary Parish Pastoral Council (PPC)
Chairman : Charles Bisius Asst. Chairman : Arthur Asai Secretary : Paulyne Imbayan Asst. Secretary : Zita Munseh Liturgy : Rev. Fr. Jeffri Gumu Catechetical : Jeanette Ewang Family Life : Conrad Bonchee & Irene Samuel Laity : Creation Justice: Robert Lipon & Joseph Fung Caritas : Julian Chia Treasurer : Dr. Richard Albert Gontusan Basic Ecclesial Communities (BEC) / Komuniti Kristian Dasar (KKD) : Peter Pakang & Zita Munseh Migrant Itinerant: Marysia Francis Youth : Jacques J. Yangus 05 PARISH FINANCE COUNCIL 2023 - 2026
07 Chairman Call for, prepare the agenda of, and preside at all regular, special and emergency PPC meetings. As Chief Operating Officer, ensure that all PPC policies, decisions and resolutions are complied with and implemented. Sign or countersign vouchers and PPC checks and official correspondences. Represent the CTK PPC in vicariate and diocese meetings and disseminate information coming from the diocese and vicariate. Lead the Parish Pastoral officers in assisting the parish priest with the annual PPC planning and performance evaluation processes. 1. 2. 3. 4. 5. Assistant Chairman Assist the Chairman in the fulfillment of his duties and functions. Assume the function of the Chairman when the latter is unable to do so. 1. 2.
08 Secretary Record the proceedings, or edit drafts submitted by the admin assistant, of all meetings of the Pastoral Council and the Executive Committee and to preserve the minutes thereof. To transmit to members of the Pastoral Council and the Executive Committee notices of meetings, copies of the minutes of the meetings, and other official communications. To maintain an accurate and up-to-date directory of officers and members of the Pastoral Council, the Executive Committee, the ministries, liturgical groups, mandated organizations, and renewal movements in the parish. Arrange meeting venue and whatever resources are required; coordinate with parish staff re equipment, table and chair arrangements, registration, and food preparations 1. 2. 3. 4. Assistant Secretary Assist the Secretary in the fulfillment of her duties and functions. Assume the function of the Secretary when the latter is unable to do so. 1. 2.
09 Treasurer Keep the financial records of the Parish Pastoral Council. Disburse funds to ministry heads and implementing organizations of the Social Services and Development Ministry. But before any disbursement, check if requests are in accordance to budget, that funds are available, fund request paperwork has been filled out, and approved signatories have signed off. Where funds are disbursed as advances (rather than reimbursement of actual expenses), ensure that these advances are properly liquidated with supporting documents before any subsequent disbursements are made. Prepare regular monthly updates on financial status to the PPC and the Executive Committee. Monitor bank balances to ensure that no penalties are incurred for overdrafts and retaining minimum balances. 1. 2. 3. 4.
PARISH FINANCE COUNCIL 2023 - 2026 Chairman :Thomas More Willie Secretary : Adeline Anselmus Human Resources : Dr. Richard Albert Gontusan Maintenance : Robert John Accounts : Catherine Ong : Jeffery Baxter 09
Liturgy Ministry Liturgy Ministry 01 The Liturgy Ministry should provide for orderly, animated, and meaningful liturgical celebrations, especially of the Eucharist and the sacraments in the parish center and in the different BEC communities. It also promotes the growth and deepening of commitment of the different liturgical ministries and organizations meant to enhance worship life. Finally, the ministry promotes devotion to the Eucharist, to Christ the King, to the Sacred Heart of Jesus, and to the Blessed Virgin Mary. MINISTRIES Lectors & Commentators EMHC Hospitality Altar Server Music 11
caught in an emergency. Provide Basic Orientation in-parish for new Lector & Commentator recruits. Ensures that readings are disseminated ahead of time, all assigned readers know the Scripture to be read, and the commentators know of any changes or additions to the regular format. EMHC Coordinator. Ensure that the EMHCs all effectively assist the priest in administering the Eucharist during Communion at Mass, taking communion to the sick, and giving it as a viaticum to the dying. Regularly check if new or ineffective EMHCs need coaching and assign the mass coordinators or senior EMHCs to work with those identified. Meet with the EMHCs regularly to remind them of compliance requirements, upcoming schedules, and skills upgrading tips and techniques, and reminders on most commonly 12 LITURGY MINISTRY The Liturgy Ministry head works with the Lector Coordinator, the EMHC Coordinator, the Altar Server Coordinator, and the Music Ministry Coordinator. Lectors & Commentators Coordinator. Ensure that all lectors effectively proclaim the Word of God to the community so that parishioners meaningfully share in the Eucharistic celebration. Regularly check if new or ineffective Lectors need coaching and assign the mass coordinators or senior Lectors to work with those identified. Meet with the Lectors regularly to remind them of compliance requirements, upcoming schedules, skills upgrading tips and techniques, and reminders on most commonly committed errors. Identify responsible mass coordinators in order to delegate work. Ensure that mass coordinators are alert and that replacements are always found for Lectors on leave, absent or
them of compliance requirements, upcoming schedules, and reminders on most commonly committed errors. Ensure that mass coordinators are alert and that replacements are found for warden and matron on leave, absent or caught in an emergency. Provide Basic Orientation in-parish for new hospitality recruits. Altar Servers Coordinator. Ensure that the Altar Servers assist the priest by effectively preparing the altar and sacred vessel, carrying the cross or the processional candles, holding the book for the priest celebrant when he is not at the altar, carrying the incense and censer, presenting the bread, wine and water to the priest during the preparation of the gifts, assisting him when he receives the gifts from the people, and assisting the priest in washing of the hands. committed errors. Identify responsible mass coordinators in order to delegate work. Ensure that mass coordinators are alert and that replacements are always found for EMHCs on leave, absent or caught in an emergency. Provide Basic Orientation in-parish for new EMHC recruits. Hospitality Coordinator. Ensure that the warden and matron all effectively welcome everyone to the masses on the weekends, usher people to their seats, distribute and collect the collection boxes, prompt for Holy Communion, assist the handicapped in receiving the Eucharist, and provide scarves to the female parishioners who may need one. Regularly check if new or ineffective warden and matron need coaching and assign the mass coordinators or senior members to work with those identified. Meet with the warden and matron regularly to remind 13 LITURGY MINISTRY
Arrange regular choir training and coaching for all the choirs to ensure the highest quality vocal music. Review and approve new arrangements to ensure conformity with music ministry standards and liturgical guidelines. Regularly recruit for new altar servers and provide Basic Orientation, followed by apprenticeship in masses. Meet with the Altar Servers regularly to remind them of compliance requirements, upcoming schedules, and reminders on most commonly committed errors. Ensure that mass coordinators are alert and that replacements are found for Altar Servers on leave, absent or caught in an emergency. Consciously sell the priestly vocation to the altar servers and arrange for get-togethers with priests, seminarians, or other altar servers from other parishes. Music Ministry Coordinator. Ensure that music is an integral and vibrant part of our worship together at Christ the King. Work with the 25 or so choirs and solo organist-singers to ensure that all masses are covered, including novena masses, and ensure that back-up solo organist-singers can cover for emergencies. 14 LITURGY MINISTRY
Catechetical Ministry Catechetical Ministry 02 The Catechetical Ministry’s mission is to plan and implement programs for Catechesis of children, youth, and their parents; and to assist in the preparation of those receiving the Sacraments. Working with volunteer catechists, the Catechetical Ministry head is responsible for the various religious education and sacramental preparation programs in the Parish. An annual event celebrated by the Catechetical is the Catechetical Sunday. Catechetical Sunday began as an opportunity for catechists, parents, and guardians to recommit themselves MINISTRIES Joyful Weekend Gathering (JWG) Lower & Higer Level Rite of Christian Initiation for Children (RCIC) Rite of Christian Initiation for Adults (RCIA) Special Needs Children Liturgy of the Word (CLW) & Liturgi Sabda Kanak Kanak (LSKK) 15
Rite of Christian Initiation for Adults (RCIA) The RCIA is a process through which non-baptized men and women, ages 16 and above, enter the Catholic Church. It includes several stages marked by study, prayer, and rites at Mass. Participants in the RCIA are known as catechumens. Catechetical sessions are held as follows: Sessions in BM and English Thursdays 7.00 pm to 9.00 pm. Rite of Christian Initiation for Children (RCIC) RCIC is a program for children between the ages of 6 to 15 years old, who have not been baptized or who are baptized in another Christian denomination. It is also for older children who are baptized in the Catholic faith but were never prepared for Reconciliation and the Eucharist Catechetical sessions is held: Sessions in Bilingual Sundays 9.00 am to 9.55 am in the mission of catechesis and to celebrate and affirm them with great vocation, as a community of faith. The celebration of catechetical Sunday came as a response to a document produced by the Vatican, all the way back in 1935- “On the better care and promotion of catechetical education”. This document was a call for the worldwide church to not only acknowledge the importance of this teaching ministry but were to also honor our catechists, who served the Christian community Joyful Weekend Gathering (JWG) Lower & Higher Level. JWG is the Sunday session forming and preparing students for First Holy Communion, ages 6 to 12 years (Lower Level), and Confirmation, ages 13 to 18 (Higher Level). Catechetical sessions are held as follows: JWG Lower Level Sunday 9.00 am to 10.00 am JWG Higher Level Sunday 11.30 am to 12.30 pm 16 CATECHETICAL MINISTRY
Rite of Acceptance on the 1st of Advent. Rite of Election on the 1st Sunday of Lent. Scrutinies during the season of Lent. Sacrament of Initiation on Easter Vigil. Sacraments are normally celebrated on: Sacrament of Confirmation (JWG Higher Level) & Special Needs, is held in February during Archbishop’s visit to the parish. Sacrament of Initiation (RCIA) Sacrament of Baptism / First Holy Communion (RCIC) is held on a Sunday during the season of Easter. Sacrament of the First Holy Communion is held in Corpus Christi. Special Needs Special Needs is the Sunday School session forming and preparing children with special needs for First Holy Communion and Confirmation, ages from 13 to 18 (Higher Level). Catechetical sessions are held as follows: Session in English and BM Sunday 9.00 am to 10.00 am Children Liturgy of the Word (CLW) or known in Bahasa Malaysia Liturgi Sabda Kanakkanak (LSKK) is a liturgy for children aged 5 to 12 held during mass at a level the children can understand and enjoy. Similar to the liturgy of the word in any other mass there are Gospel reflections, prayers, songs, and activities to explore God's word. Held during mass on Sundays. English 7.30 am BM 10.00 am 17 CATECHETICAL MINISTRY
Family Life Ministry Family Life Ministry 03 The mission of the Family and Life Ministry is to implement programs that support and strengthen the dignity, harmony, and stability of the family, the ‘domestic Church’, the first school of evangelization; to deepen appreciation of and enlightenment on the sacredness of life, the importance of sacramental marriage, responsible parenthood, enrichment of married-family life; to provide assistance or guidance to address special problems of different members of the family. It is the Family & Life Ministry that runs the Marriage Vocation Program, Marriage Counciling, Couples for Christ, etc. Marraige Courses Marriage Counciling 18
Basic Ecclesial Communities (BEC) Komuniti Kristian Dasar (KKD) Basic Ecclesial Communities (BEC) Komuniti Kristian Dasar (KKD) 04 BECs, or KKD in Bahasa Malaysia, are groups of Christians who, at the level of the family or in a similarly restricted setting, come together for prayer, Scripture reading, catechesis, and discussion on human and ecclesial problems with a view to a common commitment. These communities are a sign of vitality within the Church, an instrument of formation and evangelization, and a solid starting point for a new society based on a “civilization of love”» (Redemptoris missio, no. 51). www.davaocatholicherald.com 19
Mount household, block and community Bible studies, catechism discussions, religious talks, and sharing sessions among neighbors as part of BEC initiative in the village. Work with Parish BEC coordinator when it comes to BEC projects and programs. Work with Worship Ministry when it comes to masses and liturgical-related events. Parish Coordinator. Prepares parish-wide BEC-related programs and activities. Organizes BEC workshops for community coordinators and their support teams. Scans and reviews the various BEC programs in other parishes and dioceses to identify what projects and programs might be useful for Stella Maris Parish. Attends meetings of Diocese BEC. Works with the community coordinators when it comes to BEC projects and programs. Nominates community members for parish volunteer positions, attendance in parish events, etc. Arrange for special liturgical events, e.g., Way of the Cross, episcopal visitations, processions that go through their community, etc. BEC / KKD Duties and Responsibilities 20 BEC / KKD MINISTRY
Youth Ministry Youth Ministry 05 The mission of the Youth Ministry is to provide f formation and organization of the youth – with talks, events, retreats, outreach, missions, and pilgrimages – to realize their Christian potential, empower them to live as disciples of Jesus, elicit their participation in Church activities, and to prepare them as future parish leaders. The vision is to mobilize the youth as an instrument of evangelization among their fellow youth and others and to bring Christ to the less fortunate youth and make them feel that they are part of or that they belong to the greater community of Christ. 21
Laity Ministry Laity Ministry 06 22 Lay ministry (or lay ecclesial ministry, LEM) is a type of service performed within a church or religious group by people who have not been ordained. The laity are those who, through faith and Baptism, have said “yes” to God’s inviting call and have entered the House of the Lord as members Christ’s Mystical Body. Each member of the Church Jesus has personally called by name, inviting each through the Holy Spirit to live intentionally as His disciple. Since the Second Ecumenical Council of the Vatican (Vatican II) expanded the role of the laity in the Catholic Church in the 1960s, more lay people have taken on ministerial roles within or beyond their parish community. Groups Legion of Mary Neocatechumenat I Neocatechumenat II Catholic Charismatic Renewal (CCR)
Catholic Charismatic Renewal (CCR) CCR is a spiritual movement within the Catholic Church that emphasises the availability of the power and the many gifts of the Holy Spirit in the life of every believer, and the need for a personal relationship with God through Jesus Christ in order to live life to the fullest. The mission of the Catholic charismatic renewal is to educate believers into the totality of the declaration of the gospels. This is done by a personal relationship with Jesus Christ; a one-to-one relationship with Jesus is seen as a possibility by the Charismatic. www.ccr.org.au Legion of Mary The object of the Legion of Mary is the glory of God through the holiness of its members developed by prayer and active co-operation in Mary’s and the Church’s work. The unit of the Legion of Mary is called a presidium, which holds a weekly meeting, where prayer is intermingled with reports and discussion. Neocatechumenat I & II The Neocatechumenal Way, also known as the Neocatechumenate, or NCW is an itinerary/process in the Catholic Church for faith formation. It is inspired by the catechumenate of the early Catholic Church where converts from paganism were prepared for baptism through a process of faith formation. 23 LAITY MINISTRY
Caritas Ministry Caritas Ministry 07 24 Caritas responds practically to humanitarian crises such as natural disasters, conflict and the effects of climate change. We save lives, relieve suffering and help rebuild livelihoods and communities in the longer-term. Caritas promotes integral human development so that people in the worst off and most disadvantaged communities are free to flourish and live in peace and dignity. We work to ensure that our natural environment is managed responsibly and sustainably in the interests of the entire human family.
Supporting survivors with humility and action. Honesty, transparency and accountability. Openness to engage with factual accuracy. Determination to reach the very highest standards in safeguarding. Embracing scrutiny and improvement of systems to prevent sexual exploitation and abuse, emotional harm, bullying, and harassment. Commitment to tackling gender and other inequalities. Determination to listen and to act where there are concerns and complaints and to support those who blow the whistle. Following Catholic Social Teaching in its safeguarding, protection, and integrity work. Informed and rigorous recruitment of members of staff. Caritas stands for: www.caritas.org Caritas’ commitment Caritas is determined to protect the safety and dignity of every person. Caritas is determined to do the same for every staff member, volunteer or supporter who carries out its work. Caritas takes safeguarding and integrity extremely seriously and is committed to tackling all forms of abuse and exploitation, whoever the perpetrator, wherever mistreatment occurs. Every child and adult who comes to us has the right to be received in a safe environment. Caritas has put policies, systems and actions in place to reinforce its commitments. It understands that where any weaknesses exist, they are addressed with strength and humanity. Caritas has a survivor-centred approach, prioritising the needs of victims and survivors. 25 CARITAS MINISTRY
Interfaith Ministry Interfaith Ministry 08 26 interfaith dialogue is the promotion of mutual understanding, respect, and collaboration between Catholics and the followers of other religious traditions. Interfaith Ministry engages in interfaith dialogue because one of the Catholic Church’s tasks is to foster closer bonds of love among people and nations (cf. Nostra Aetate 1). In other words, interfaith dialogue is the means of co-operation with those people of NonChristian religions.
Work together on matters of common social concern, justice and peace issues, education, child-care, social services, aid to those in need and care for the environment. Take part in multi-religious events for various occasions, celebrating national days, praying for peace, showing shared religious solidarity in the face of natural and other disasters. There are many other ways of building relations with people of other faiths. Be open to be guided by the Spirit who is constantly inspiring and animating all people towards harmony in diversity in accord with God’s plan. Source: Extract from ‘Nostra Aetate Declaration on the Relation of the Church to Non-Christian Religions Anniversary Reflections’ by The Australian Catholic Bishops Conference 2015 Meet and greet your neighbors and work colleagues from other religions; Learn about the faiths of others from a reliable source. Pray for believers from other religions; on special occasions such as feast days, include them in the prayers of the faithful. What can you do? All members of the Catholic Church are called to build relations with believers from other religions. Each is to do it in his or her own way, according to their state in life, in response to the shared call to mission. Following one or more of the four forms of interreligious dialogue (mentioned above) - dialogue of life, dialogue of action, dialogue of theological exchange and dialogue of religious experience – can open many possibilities. Here are a few suggestions: 27 INTERFAITH MINISTRY
Creation Justice Ministry Creation Justice Ministry 09 28 Creation Justice Ministries represent the creation care and environmental justice policies of the parish. Mission Statement: Creation Justice Ministries educates, equips and mobilizes Christian individuals, congregations, denominations, and communions to protect, restore and rightly share God's creation.
Creation Justice Defined: Doing "creation justice" means protecting, restoring, and rightly sharing God's creation. Seeking justice for all of God's creation, including the human beings who live in it. Our approach to creation justice is informed by respect and love for our Creator. We draw on the rich heritage of Christian scriptures and traditions which call us not only to till and keep the Earth, but also to act for racial, economic, and environmental justice. www.creationjustice.org 29 CREATION JUSTICE MINISTRY
Bible Ministry Bible Ministry 09 30 Creation Justice Ministries represent the creation care and environmental justice policies of the parish. Mission Statement: Creation Justice Ministries educates, equips and mobilizes Christian individuals, congregations, denominations, and communions to protect, restore and rightly share God's creation.
Migrant Intinerant Ministry Migrant Intinerant Ministry 10 31 Creation Justice Ministries represent the creation care and environmental justice policies of the parish. Mission Statement: Creation Justice Ministries educates, equips and mobilizes Christian individuals, congregations, denominations, and communions to protect, restore and rightly share God's creation.
32 04 P O Box 10533, 88806 Kota Kinabalu, Sabah. 010-432 3484 [email protected] Parish FB page : stellamarisparishtanjungaru Archdiocesan website: www.catholicadkk.org STELLA MARIS PARISH T A N J U N G A R U VISION OF THE PARISH A Christ-centered parish family journeying together strengthened by the Holy Spirit and empowered by the Word of God in creating an evangelizing community. On-going personal and communal renewal. Proclaiming Christ likeness, empowered by the Word of God, and guided by the teachings of the Church. Nurturing the Parish Family life through prayers and Sacraments. Evangelizing missionary spirit, promoting unity in communities, and respecting the valuers of other faiths. MISSION OF THE PARISH We, the Parish Family, commit ourselves to a life of: 1. 2. 3. 4.
Prayerfor our Parish Loving God we thank you forthe gift of our parish Vision and Mission. As we gathered underthe name of our Patron, Our Lady Star of the Sea, we thank You forthe abundance of grace, You have given the parish family community throughout the years. We thank You forthe many generations who have come before us for good examples of generosity in giving theirresources, talents and gifts, You build not only a church but a community of faith, the body of Christ. Fill us with love for one another, may your Spirit strengthen ourjourney together as a parish family to attain the parish Vision and Mission. Through our Lord Jesus Christ, your Son, who lives and reigns with You and the unity of the Holy Spirit, one God, forever and ever. Amen.