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Published by nvoelker, 2021-09-28 02:31:25

FY22 Adopted Budget fixed 092821

FY22 COB Budget Adopted_web_092821

Schedule of Interfund Transfers

FUND FY 2021 ESTIMATES FY 2022 ADOPTED BUDGET

Planned Park Fund Transfer Transfer
From Park Impact Fees Fund In Out In Out
Total
Park Impact Fees Fund - - 3,000,000 -
To Planned Park Fund - - 3,000,000 -
Total
Sewer Collections Fund -- - 3,000,000
To Storm Drainage Fund -- - 3,000,000
Total
Storm Drainage Fund - 510,000 - 703,000
From General Fund - 510,000 - 703,000
From Sewer Collections Fund
Total 423,675 - 500,000 -
Fleet and Equipment Management Fund 510,000 - 703,000 -
To Facilities Management Fund 933,675 - 1,203,000 -
Total
Facilities Management Fund - 300,000 - 1,000,000
From Fleet & Equipment Management Fund - 300,000 - 1,000,000
Total
Total City Transfers 300,000 - 1,000,000 -
300,000 - 1,000,000 -
4,208,675 4,208,675 7,918,000 7,918,000

BUDGET OVERVIEW 51

Capital Improvement Program Budget

FUND # FUND NAME FY 2022
ADOPTED BUDGET
General Funds
4,110,000
102 Measure I
32,000
Special Revenue Funds 20,000
1,775,000
206 Library Maintenance and Operation 600,000
4,556,000
207 Athletic Field Maintenance
388,000
232 Road Maintenance & Rehabilitation Account Street Project 2,015,000

233 Measure W 120,000
250,000
234 Street Improvement
53,000
Capital Projects Funds
7,715,000
308 General Facilities 703,000

310 Infrastructure Repair 520,000
50,000
312 Comcast
22,907,000
342 Park Impact Fees

343 Open Space

Enterprise Funds

501-505 Sewer Collections

525 Storm Drainage

Internal Service Funds

573 Fleet and Equipment Management

574 Facilities Management

Total Capital Improvement Projects Budget

52 CITY OF BELMONT ADOPTED FISCAL YEAR 2022 BUDGET

CAPITAL IMPROVEMENT PROGRAM

Capital Impro$v2e2F.Y9m2M0ILe2L2InONt Program Budget

3% 2% 1%

CAPITAL IMPROVEMENT PROGRAM
FY 2022

$22.9 MILLION

CAPITAL IMPROVEMENT PROGRAM
FY 2022

$22.9 MILLION

33%% 22%% 11%%

50%
44%

5500%%

4444%%

Streets Sewer/Storm Technology Recreational Facilities Parks & Open Space

Streets Sewer/Storm Technology Recreational Facilities Parks & Open Space

BUDGET OVERVIEW 53

All Funds Budget Summary

FY 2022 BEGINNING FUND REVENUES
BALANCE
Fund # Fund Name
15,148,489 26,353,893
General Funds 3,463,687 2,022,445
101 General Fund 18,612,176
102 Measure I 28,376,338
General Funds Total 46,278
Special Revenue Funds 960,910 1,788,861
205 Recreation 380,503 307,415
206 Library Maintenance and Operation 322,448 76,277
207 Athletic Field Maintenance 86,252 6,306
208 City Trees 416,822 5,322
209 Senior Services Donation 794,527
210 Development Services 35,587 3,994,197
212 General Plan Maintenance 201,811
225 Public Safety Grants 2,692 132
227 Supplemental Law Enforcement 389,075
231 Street Maintenance 808,733 196,882
232 RMRA Street Project 190,644 1,941,027
233 Measure W 1,566,660 533,776
234 Street Improvement 265,601
237 Traffic Impact - 3,602,211
239 Public Art - 1,688,095
275 Affordable Housing 3,698,533 555,342
277 Inclusionary Housing 118,097 4,140,726
Special Revenue Funds Total 9,817,761
Capital Projects Funds 281,941
308 General Facilities 816,341 19,585,922
310 Infrastructure Repair 3,125,070
312 Comcast 3,647
341 Planned Park 362,705 1,223,879
342 Park Impact Fees 89,818
343 Open Space 1,377
704 Special Assessment District 1,432,122 10,433
Capital Projects Funds Total 211,540 3,180,669
307,771
847
6,345,367 1,148
4,422,000

54 CITY OF BELMONT ADOPTED FISCAL YEAR 2022 BUDGET

All Funds Budget Summary

INTERFUND INTERFUND EXPENDITURES ENDING FUND
TRANSFERS IN TRANSFERS OUT BALANCE

Operating CIP

- 3,015,000 22,752,279 - 15,735,103
- - - 4,110,000 1,376,132
- 4,110,000 17,111,235
3,015,000 22,752,279
1,000,000 - 162,048
- - 2,673,091 32,000 820,895
- - 415,430 20,000 356,780
- - 80,000 254,764
- - 73,990 -
- - - 91,574
1,200,000 - 5,130,413 - 480,606
- 200,000 170,000 - 626,338
- - 5,000 -
- 210,989 - 30,719
15,000 - - 3,585
500,000 - 2,357,329 1,775,000 472,773
- - 600,000 (432,491)
- - - 4,556,000 (143,755)
- - - 551,694
- - 61,177 - 1,688,095
- - - - 555,342
- - - - 7,557,360
- 200,000 6,983,000 400,038
- 281,899 13,476,365
2,715,000 - - 388,000
- 2,015,000 390,490
- - 11,459,318 2,333,949
- - 120,000
- 3,000,000 41,498 - 244,082
3,000,000 - - 2,368,584
- - - 250,000
- 3,000,000 53,000 1,362,791
- 731,667 - 141,922
3,000,000 - 308,919
2,826,000
17,465 7,150,737
-

790,630

BUDGET OVERVIEW 55

All Funds Budget Summary

FY 2022 BEGINNING FUND REVENUES
BALANCE
Fund # Fund Name Operating
254,600
Debt Service Fund 254,600 676,741
406 Library Bond Debt Service 676,741
General Funds Total 12,346,846
Enterprise Funds 10,708,250 17,507,249
501-505 Sewer Collections 3,232,854
507 Sewer Treatment Facility 797,094 1,022,185
525 Storm Drainage 1,601,975
530 Solid Waste 25,454,165 500,197
Enterprise Funds Total 22,262,485
Internal Service Funds* 1,291,021
570 Workers' Compensation 3,308,728 775,365
571 Liability Insurance 484,466
572 Self-Funded Vision 1,289
573 Fleet and Equipment Management 3,281,928 11,899
574 Facilities Management 5,087,595
575 Benefit Prefunding 47,670 1,683,026
Internal Service Funds Total 1,391,290
City 9,321,926 1,457,812
223 Belmont Fire Protection District 60,484,069 9,500,163
Total Citywide 5,515,170 75,563,406
65,999,239 14,691,137
90,254,543

* For Internal Service Funds, internal service charges and operating expenses are not included in totals.

56 CITY OF BELMONT ADOPTED FISCAL YEAR 2022 BUDGET

All Funds Budget Summary

INTERFUND INTERFUND EXPENDITURES ENDING FUND
TRANSFERS IN TRANSFERS OUT BALANCE

Operating CIP

- - 684,441 - 246,900
- - 684,441 - 246,900

- 703,000 9,474,342 7,715,000 11,961,753
- - 5,413,577 - 8,527,527
1,203,000 - 2,033,065
- - 703,000 286,214
1,203,000 517,954 - 1,584,218
703,000 17,438,938 22,359,712
- 8,418,000
- - 657,475 1,408,911
- - 1,593,128 - 2,200,066
- - -
1,000,000 1,000,000 13,188 - -
- - 3,494,059 520,000 3,355,464
1,000,000 - 2,044,326 50,000
7,918,000 1,000,000 1,482,404 - 636,370
- 7,918,000 9,284,580 570,000 1,366,698
7,918,000 - 53,125,605 22,907,000 8,967,509
7,918,000 11,559,733 - 60,014,869
64,685,338 22,907,000 8,646,574
68,661,443

BUDGET OVERVIEW 57

Permanent Staffing Plan

DEPARTMENT FY 2020 FY 2021 FY 2022
ACTUALS ESTIMATES ADOPTED
City Attorney
City Council 1.00 1.00 BUDGET
City Manager 5.00 5.00 1.00
Community Development 4.00 4.00 5.00
Finance 9.00 9.00 6.00
Human Resources 8.00 7.00 9.00
Information Technology 2.00 3.00 7.50
Parks & Recreation 4.00 4.00 3.00
Police 24.30 24.30 4.00
Public Works 44.00 44.00
Total Personnel 33.00 33.00 23.80
134.30 134.30 44.00
33.00
136.30

58 CITY OF BELMONT ADOPTED FISCAL YEAR 2022 BUDGET

BUDGET OVERVIEW 59

60 CITY OF BELMONT ADOPTED FISCAL YEAR 2022 BUDGET

DEPARTMENTS

DEPARTMENT INFORMATION 61

Departments by Fund

The following table identifies the funding sources of each department by fund. Detailed information on the
City's funds can be found in the Fund Information section of this budget document.

FUND FUND NAME CITY CITY CITY COMMUNITY FINANCE
# ATTORNEY COUNCIL MANAGER DEVELOPMENT

General Funds

101 General x xx x

102 Measure I

Special Revenue Funds

205 Recreation

206 Library Maintenance and Operation

207 Athletic Field Maintenance

208 City Trees

209 Senior Services Donation

210 Development Services x

212 General Plan Maintenance x

223 Belmont Fire Protection District

225 Public Safety Grants

227 Supplemental Law Enforcement

231 Street Maintenance

232 Road Maintenance & Rehabilitation
Account Street Project

233 Measure W

234 Street Improvement

237 Traffic Impact

239 Public Art

275 Affordable Housing x

277 Inclusionary Housing x

62 CITY OF BELMONT ADOPTED FISCAL YEAR 2022 BUDGET

Departments by Fund

HUMAN INFORMATION PARKS AND POLICE PUBLIC BELMONT FIRE NON-
RESOURCES TECHNOLOGY RECREATION WORKS PROTECTION DEPARTMENTAL

DISTRICT

x xx
x

x
x
x
x
x

x

x x

x

x
x
x
x

x

DEPARTMENT INFORMATION 63

Departments by Fund

FUND # FUND NAME CITY CITY CITY COMMUNITY FINANCE
ATTORNEY COUNCIL MANAGER DEVELOPMENT

Capital Projects Funds
308 General Facilities
310 Infrastructure Repair
312 Comcast
341 Planned Park
342 Park Impact Fees
343 Open Space
704 Special Assessment District
Debt Service Fund
406 Library Bond Debt Service
Enterprise Funds
501-505 Sewer Collections
507 Sewer Treatment Facility
525 Storm Drainage
530 Solid Waste
Internal Service Funds
570 Workers' Compensation
571 Liability Insurance
572 Self-Funded Vision
573 Fleet & Equipment Management
574 Facilities Management
575 Benefit Prefunding

64 CITY OF BELMONT ADOPTED FISCAL YEAR 2022 BUDGET

Departments by Fund

HUMAN INFORMATION PARKS AND POLICE PUBLIC BELMONT FIRE NON-
RESOURCES TECHNOLOGY RECREATION WORKS PROTECTION DEPARTMENTAL

DISTRICT

x x

x x
x

x

x x x
x
x x x
x x x
x
x x

x
x
x
x
x
x

DEPARTMENT INFORMATION 65

CITY ATTORNEY

66 CITY OF BELMONT ADOPTED FISCAL YEAR 2022 BUDGET

City Attorney

City Council

City Manager City Attorney

DEPARTMENTAL RESPONSIBILITY SUMMARY FY 2022

The City Attorney's Office provides legal counsel Personnel Count 1.00
and services to the City Council, its Commissions Total Budget $583,000
and the City departments. Funding source(s) General Fund

SERVICES AND STRUCTURE HIGHLIGHTS AND INITIATIVES

The City Attorney serves as chief legal counsel and • Completion of development agreements for
is responsible for administration of all legal affairs of Firehouse Square and Artisan Crossings
the City, its boards and commissions, the Belmont
Fire Protection District, and the Successor Agency • Assisting with drafting of development agreement
to the Former Redevelopment Agency.  The City for fire station property acquisition
Attorney's Office is responsible for:
• Providing legal advice and opinions to City • Advice and assistance with drafting firearms safe
storage ordinance.
Council, City officials, City staff, the Successor
Agency, City Boards and Commissions • Advice and support in response to COVID19
• Overseeing all work done by outside counsel incl.: Emergency Proclamation and Orders for
on behalf of the City public property, Open Meeting Law procedure,
• Drafting and reviewing leases, ordinances, COVID-19 related leave, compliance with
deeds, bonds, resolutions, contracts, and other Executive and Health Officer orders
legal documents
• Representing the City in litigation, administrative • Assisting Community Development with update
hearings, and other legal matters of design review entitlement process and
standards.

DEPARTMENT INFORMATION 67

City Attorney

FINANCIALS FY 2019 FY 2020 FY 2021 FY 2022
ACTUALS ACTUALS ESTIMATES ADOPTED
Expenditures by Category
Personnel 386,119 433,188 430,596 BUDGET
Supplies and Services 52,600 64,878 70,359
Administrative and Other 227,971 243,111 443,353
Total Expenditures 666,690 741,178 322,460 89,133
Expenditures by Division 823,414 50,579
City Attorney 666,690 741,178
Total Expenditures 666,690 741,178 823,414 583,065
Expenditures by Fund 823,414
General Fund 666,690 741,178 583,065
Total Expenditures 666,690 741,178 823,414 583,065
823,414
583,065
583,065

Administrative and Other included internal charges to cover the cost of citywide administration between General Fund service
departments, resulting in an expenditure in one General Fund service department with the same amount of revenue in another General
Fund service department. As there is no net impact to the General Fund, these charges are eliminated beginning FY 2022.

PERSONNEL FY 2019 FY 2020 FY 2021 FY 2022
ACTUALS ACTUALS ESTIMATES ADOPTED
City Attorney
Total Personnel 1.00 1.00 1.00 BUDGET
1.00 1.00 1.00 1.00
1.00

68 CITY OF BELMONT ADOPTED FISCAL YEAR 2022 BUDGET

DEPARTMENT INFORMATION 69

CITY COUNCIL

70 CITY OF BELMONT ADOPTED FISCAL YEAR 2022 BUDGET

City Council

Citizens of
Belmont
City Council

DEPARTMENTAL RESPONSIBILITY SUMMARY FY 2022

The City Council has the responsibility for setting Personnel Count 5.00
all municipal policies not designated by state Total Budget $224,000
legislation, such as adopting ordinances and Funding source(s) General Fund
resolutions, and approving the City budget.

SERVICES AND STRUCTURE HIGHLIGHTS AND INITIATIVES

The City Council serves as the legislative branch of Top Council Strategic Focus Areas for this Fiscal
City government and approves direction, policies Year include the following:
and regulations that govern the operations of the
City. The City Council appoints residents to serve 1. Infrastructure & Mobility
on various boards, commissions, and committees, 2. Economic Development & Housing
and City Council members may serve as City 3. Fiscal & Organizational Sustainability
representatives on regional boards and JPAs. 4. Public Safety
5. Quality of Life

DEPARTMENT INFORMATION 71

City Council

FINANCIALS FY 2019 FY 2020 FY 2021 FY 2022
ACTUALS ACTUALS ESTIMATES ADOPTED
Expenditures by Category
Personnel 93,857 86,531 77,379 BUDGET
Supplies and Services 75,864 68,806 53,005
Administrative and Other 438,108 472,076 550,837 83,359
Total Expenditures 607,829 627,414 681,221 69,120
Expenditures by Division 71,048
City Council 607,829 627,414 681,221 223,527
Total Expenditures 607,829 627,414 681,221
Expenditures by Fund 223,527
General Fund 607,829 627,414 681,221 223,527
Total Expenditures 607,829 627,414 681,221
223,527
223,527

Administrative and Other included internal charges to cover the cost of citywide administration between General Fund service departments,
resulting in an expenditure in one General Fund service department with the same amount of revenue in another General Fund service
department. As there is no net impact to the General Fund, these charges are eliminated beginning FY 2022.

PERSONNEL FY 2019 FY 2020 FY 2021 FY 2022
ACTUALS ACTUALS ESTIMATES ADOPTED
City Council Member
Total Personnel 5.00 5.00 5.00 BUDGET
5.00 5.00 5.00 5.00
5.00

72 CITY OF BELMONT ADOPTED FISCAL YEAR 2022 BUDGET

DEPARTMENT INFORMATION 73

CITY MANAGER'S
OFFICE

74 CITY OF BELMONT ADOPTED FISCAL YEAR 2022 BUDGET

City Manager's Office

City Manager

Contingency Executive City Clerk &
Management Communications

DEPARTMENTAL RESPONSIBILITY SUMMARY FY 2022

The City Manager's Office provides comprehensive Personnel Count 6.00
direction to all City departments, as well as Total Budget $1.9 million
coordination and administration of city activities, Funding source(s) General Fund
finances and personnel to attain effective and
efficient municipal services. In addition, this
Department also provides information to the City
Council, staff and citizens, assists with elections,
and keeps official records of City Council actions
and City business.

SERVICES AND STRUCTURE municipal operations in accordance with City Council
policies and adopted Council Priorities.
The office of City Manager is dedicated to
continuous improvement and administrative City Clerk and Communication Services
leadership, City operations, policy development
and managing legislative affairs, and provides The City Clerk’s Office ensures open and transparent
general management of public communication and access through services including: records-related
engagement. services, creating agendas and conducting all public
meetings, preserving the actions of the City Council,
Contingency safeguarding vital, historic and permanent City records,
The Contingency Fund is a recurring appropriation providing information and support to the City Council,
for contingencies. The use of these funds is City staff and the public in a timely, courteous and fiscally
covered by a policy included as part of this budget. responsible manner, and facilitating regular and special
This account requires Council authority to spend. general municipal elections.

Executive Management The goal of the City's communication engagement
The purpose of this Fund is to ensure effective program is to ensure two-way communication with
and efficient delivery of City services and to guide internal and external audiences about City issues and
services, leading to a more responsive and transparent
government.

DEPARTMENT INFORMATION 75

City Manager's Office

HIGHLIGHTS AND INITIATIVES

• The basic contingency allocation is $250,000
• Provide strategic leadership, visioning and

planning;
• Manage and support overall organizational

performance;
• Maintain the financial stability of the

organization;
• Ensure policy direction is implemented as

intended;
• Promote efficient and effective customer

service.
• Prioritize communications and community

engagement to ensure the community
understands the work of the City and meeting
its needs.
• Collaborate with the IT Dept to refine the
automated agenda system and electronic
documents management program
• Continue refinement of procedures for records
destruction and records management systems
• Ongoing digitizing of City’s legacy documents
for public access/transparency
• Work with City Attorney and Community
Development to merge the Zoning Code with
the existing electronic, searchable Municipal
Code, making zoning regulations easily
available to the public
• Respond to Council, citizen and staff requests
for information, and management of state-
mandated filings
• Oversee the election process of any ballot
initiative that might be placed on the ballot by
the City Council or through any referendum
submitted by the voters

76 CITY OF BELMONT ADOPTED FISCAL YEAR 2022 BUDGET

DEPARTMENT INFORMATION 77

City Manager's Office

METRICS
Communications
Citywide City Manager’s Weekly Update or General news subscribers
Citywide City Council Agenda subscribers
Citywide Parks & Recreation Commission Agenda subscribers
Percent of Belmont households who are Nextdoor members
City of Belmont Facebook page followers

78 CITY OF BELMONT ADOPTED FISCAL YEAR 2022 BUDGET

City Manager's Office

TYPE CITY COUNCIL PRIORITY FY 2020
RESULTS
Performance Community Engagement and Transparency
Performance Community Engagement and Transparency 1,744
Performance Community Engagement and Transparency 937
Performance Community Engagement and Transparency 716
Performance Community Engagement and Transparency 64%
1,178

DEPARTMENT INFORMATION 79

City Manager's Office

FINANCIALS FY 2019 FY 2020 FY 2021 FY 2022
ACTUALS ACTUALS ESTIMATES ADOPTED
Expenditures by Category
Personnel 781,149 733,032 808,753 BUDGET
Supplies and Services 91,790 77,898 254,128
Administrative and Other 309,246 384,817 484,142 1,097,950
Total Expenditures 1,182,185 1,547,023 586,938
Expenditures by Division 1,195,747 250,944
City Clerk 304,640 400,870 1,935,832
Contingency 1,752 365,913 50,000
Elections - 35,300 249,427 1
Executive Management 39,567 - 1,060,853 250,000
Total Expenditures 836,226 1,547,023
Expenditures by Fund 1,182,185 829,834 54,000
General Fund 1,195,747 1,547,023 1,382,405
Total Expenditures 1,182,185 1,547,023 1,935,832
1,182,185 1,195,747
1,195,747 1,935,832
1,935,832

Administrative and Other included internal charges to cover the cost of citywide administration between General Fund service departments,
resulting in an expenditure in one General Fund service department with the same amount of revenue in another General Fund service
department. As there is no net impact to the General Fund, these charges are eliminated beginning FY 2022.

1 A portion of the budgeted expenditures is shifted from City Clerk to Executive Management to reflect divisional demands and structure.

PERSONNEL FY 2019 FY 2020 FY 2021 FY 2022
ACTUALS ACTUALS ESTIMATES ADOPTED
City Manager
Assistant City Manager 1.00 1.00 1.00 BUDGET
Benefits Administrator/Payroll Supervisor 2 - - - 1.00
City Clerk/Communications Coordinator - - - 1.00
Executive Assistant to City Manager 1.00
Public Engagement Officer 1.00 1.00 1.00 1.00
Total Personnel 1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
4.00 4.00 4.00 6.00

2 The position is included in the City Manager's departmental budget as a placeholder for FY 2022 until an appropriate department is
identified as part of the overall organizational structure.

80 CITY OF BELMONT ADOPTED FISCAL YEAR 2022 BUDGET

DEPARTMENT INFORMATION 81

COMMUNITY
DEVELOPMENT

82 CITY OF BELMONT ADOPTED FISCAL YEAR 2022 BUDGET

Community Development

Community
Development

Permit Center Development General Plan
Review Maintenance

DEPARTMENTAL RESPONSIBILITY SUMMARY FY 2022
Personnel Count
The Community Development Department Total Budget 9.00
develops, administers and enforces ordinances, $3.6 million
building codes and standards relating to the Funding source(s) Development Services
community's present and future development and General Plan Maintenance
construction; and provides resources to implement
the goals, policies and objectives, as outlined in the General Plan Maintenance
City's 2035 General Plan, Belmont Village Specific
Plan, Climate Action Plan and other area plans. The General Plan Maintenance Division serves to
update and maintain the City's General Plan and
SERVICES AND STRUCTURE associated policy documents, including preparation.

Permit Center
The Permit Center provides assistance to the public
in the processing of Building, Planning, Public
Works, and Fire applications. At one single location,
information is disseminated regarding land use,
development, permitting, inspections, and business
licenses. The Permit Center staff strives to assist
the applicant with the various processes with the
highest degree of customer service.

Development Review
Development Review regulates land use in order
to meet community values and environmental
standards.

DEPARTMENT INFORMATION 83

Community Development

HIGHLIGHTS AND INITIATIVES

• Permitting for Building, Public Works, and Fire
activities

• Processing applications for Planning
entitlements

• Plan review by Building, Planning, Public Works,
and Fire

• Business license processing and inspections
• Public information
• Pre-application consultations and pre-

construction meetings
• Encourage public participation through outreach

and hearings
• Prepare reports & recommendations, including

conditions of approval
• Prepare records of decision & related notices to

implement policy actions
• Manage high-level complex Development

Review projects
• Update Wireless Regulations
⊲ Implementation of Adopted:

⊲ 2035 General Plan (GP)
⊲ Belmont Village Specific Plan (BVSP)
⊲ Climate Action Plan (CAP)
⊲ Placemaking Objectives and Initiatives
⊲ Zoning Text Amendments to Comply with

State Housing Legislation

⊲ = Council Strategic Focus Area Initiative

84 CITY OF BELMONT ADOPTED FISCAL YEAR 2022 BUDGET

DEPARTMENT INFORMATION 85

Community Development

METRICS
Permits Issued:
Accessory Dwelling Unit (ADU)
Tier 2 Single Family Residential
Tier 3 Single Family Residential
Solar (Photovoltaic) Systems
Electric Vehicle Charging Panels
Plumbing
Electrical
Total Number of Building Permits (All categories & types combined - Residential, Commercial, Industrial, etc.)

86 CITY OF BELMONT ADOPTED FISCAL YEAR 2022 BUDGET

Community Development

TYPE STRATEGIC FOCUS AREA FY 2020
RESULTS
Workload Economic Development & Housing
Workload Economic Development & Housing 8
Workload Economic Development & Housing 12
Workload Economic Development & Housing 14
Workload Economic Development & Housing 161
Workload Economic Development & Housing 12
Workload Economic Development & Housing 139
Workload Economic Development & Housing 81
1,412

DEPARTMENT INFORMATION 87

Community Development

FINANCIALS FY 2019 FY 2020 FY 2021 FY 2022
ACTUALS ACTUALS ESTIMATES ADOPTED
Expenditures by Category
Personnel 1,533,001 1,744,215 1,876,106 BUDGET
Supplies and Services 399,829 424,606 470,907
Administrative and Other 541,998 835,857 2,012,285
Total Expenditures 2,474,828 3,004,677 839,117 721,648
Expenditures by Division 3,186,130 831,831
Development Review 1,196,281
General Plan Maintenance 18,632 3,565,764
Permit Center
Total Expenditures 1,259,915 1,368,937 1,577,762 1,776,763
Expenditures by Fund 2,474,828 154,070 130,000 170,000
Development Services 1,481,671 1,478,368 1,619,002
General Plan Maintenance 2,456,196 3,186,130 3,565,764
Total Expenditures 18,632 3,004,677

PERSONNEL 2,474,828 2,850,608 3,056,130 3,395,764
154,070 130,000 170,000
Planning and Community Development FY 2019
Director ACTUALS 3,004,677 3,186,130 3,565,764
Administrative Assistant
Assistant Planner 1.00 FY 2020 FY 2021 FY 2022
Associate Planner ACTUALS ESTIMATES ADOPTED
Building Inspector I/II 1.00
Building Official - 1.00 1.00 BUDGET
Permit Technician 1.00
Planning Technician 1.00 1.00 1.00
Principal Planner 1.00 1.00 1.00 1.00
Senior Planner 1.00 1.00 1.00 1.00
Total Personnel 1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
1.00 1.00
9.00 - -
1.00 1.00 -
1.00 1.00 1.00
9.00 9.00 1.00
9.00

88 CITY OF BELMONT ADOPTED FISCAL YEAR 2022 BUDGET

DEPARTMENT INFORMATION 89

FINANCE

90 CITY OF BELMONT ADOPTED FISCAL YEAR 2022 BUDGET

Finance

Finance

Financial Planning and Risk Affordable
Operations Reporting Management Housing

DEPARTMENTAL RESPONSIBILITY SUMMARY FY 2022
Personnel Count
The Finance Department supports the delivery Total Budget 7.50
of City services by managing financial resources $2.8 million
in a thorough, responsive, and accurate way that Funding source(s) General Fund
safeguards assets, promotes a system of internal Affordable Housing
controls, complies with laws and regulations, Inclusionary Housing
and maintains public trust. Finance also provides
fiscal services to other City departments, boards, Financial Operations
commissions, and Belmont-San Carlos Fire
Department; administers the City's risk management The Financial Operations division ensures that
program; provides oversight of the receipt, sufficient funds are available to meet the obligations
investment, and disbursement of City funds of the City. This includes managing the City’s cash and
consistent with state law and the City of Belmont's investments to ensure cash requirements are met and
Investment Policy. return on invested funds is in compliance with the City’s
investment policy, administering the business license
SERVICES AND STRUCTURE tax program, monitoring and enforcing collections of
other revenue sources, and coordinating the annual
Major services under the Finance Department’s update of the Master Revenue Schedule.
responsibility include Financial Operations,
Financial Planning and Reporting, Risk Financial Planning and Reporting
Management, and Housing.
The Financial Planning and Reporting division
enables informed decision-making by applying
Generally Accepted Accounting Procedures
(GAAP), analyzing alternatives, reporting results, and
projecting information in a manner that facilitates
fiscal stewardship and achieves long-term financial
sustainability.

DEPARTMENT INFORMATION 91

Finance

Risk Management • Prior to 1997, the City was self-insured for
Workers' Compensation. Claims from this period
The Risk Management division serves to minimize are referred to as a "tail". A continued effort to
the City's financial losses from liability exposure, settle tail claims is being pursued.
property damage, and other casualties. This
includes working with the City Attorney to identify ⊲ Support the City's efforts to address deferred
better ways to manage risk through improved maintenance and development of long-term
contractual agreements. capital financing alternatives.

Affordable Housing ⊲ Support Measure I Advisory Committee
⊲ Advanced Economic Development
Activities of the City in its capacity as the Housing
Successor to the former Redevelopment Agency Implementation Strategy, including enhanced
(RDA) are accounted for under the Affordable business communications, Downtown
Housing Fund. The affordable housing assets of Revitalization and General/Specific Plan
the former RDA were transferred to the Housing Implementation, and Infrastructure financing
Successor, including several real property continue to be advanced.
assets. This fund also supports development and • Schedule preparation of bi-annual Other Post-
implementation of affordable housing policies and Employments Benefits (OPEB) actuarial analysis
programs as directed by the City Council to further as required by GASB 75.
the City's housing priority.
Affordable Housing Highlights
Activities for residential and non-residential housing ⊲ Closed escrow on the Firehouse Square Phase
mitigation fees and their expenditures, pursuant
to the Mitigation Fee Act, are accounted for in the 1 affordable housing mixed-use project; broke
Inclusionary Housing Fund. Housing mitigation fees ground August 2020.
are used to increase and preserve the supply of ⊲ Received planning entitlement applications for
housing to households of extremely low, very low, 419 new housing units. Advanced negotiations
low, and moderate incomes. and entitlements for two 100% affordable housing
projects that will create 162 new affordable
HIGHLIGHTS AND INITIATIVES housing units.
• Provided financial support to local housing
⊲ The Department received the highest service providers Human Investment Project
recognition from GFOA for outstanding financial (HIP) Housing, HEART (Housing Endowment and
reporting. Regional Trust), and Homeless Outreach Team
SMC.
• The annual report of the City's Risk Management • Commenced the General Plan Housing Element
Program was issued. Update.

• The City is in full compliance with its debt
covenants.

• Worked diligently with the workers'
compensation third party administrator to
actively manage and close claims in effort to
control losses.

⊲ = Council Strategic Focus Area Initiative

92 CITY OF BELMONT ADOPTED FISCAL YEAR 2022 BUDGET

DEPARTMENT INFORMATION 93

Finance

METRICS
Financial Reporting
The City's annual financial statements receive an unmodified opinion from the external auditors
The City's Comprehensive Annual Financial Report receives the Government Finance Officers Association Award
for Excellence
City City's Comprehensive Annual Financial Report is approved by Council by December 31st
Accounts Payable
Number of invoices paid
Number of new credit cards issued
Number of Purchase Orders issued
Number of change orders processed in Purchasing
Revenues & Expenditures
Percentage variance between final estimated revenues and actual revenues for major General Fund taxes
Percentage variance between final estimated budget and actual General Fund expenditures

94 CITY OF BELMONT ADOPTED FISCAL YEAR 2022 BUDGET

TYPE STRATEGIC FOCUS AREA Finance

Performance Fiscal & Organizational Sustainability FY 2020
Performance Fiscal & Organizational Sustainability RESULTS
Performance Fiscal & Organizational Sustainability
Yes
Workload Fiscal & Organizational Sustainability Yes
Workload Fiscal & Organizational Sustainability Yes
Workload Fiscal & Organizational Sustainability
Workload Fiscal & Organizational Sustainability 8,597
1
Performance Fiscal & Organizational Sustainability
Performance Fiscal & Organizational Sustainability 108
5

2%
1%

DEPARTMENT INFORMATION 95

Finance

FINANCIALS FY 2019 FY 2020 FY 2021 FY 2022
ACTUALS ACTUALS ESTIMATES ADOPTED
Expenditures by Category
Personnel 1,413,325 1,582,639 1,603,292 BUDGET
Supplies and Services 651,423 1,248,704 1,869,442
Administrative and Other 386,285 1,594,917
Total Expenditures 2,451,033 512,480 582,713 817,042
Expenditures by Division 3,343,823 4,055,447 340,602
Financial Operations 1,543,583
Financial Planning and Reporting 565,385 1,902,822 1,774,082 2,752,561
Housing 124,547 739,208 839,238
Risk Management Services 468,573 1,200,792 1,426,656
Total Expenditures 217,518 233,220 241,336 878,351
Expenditures by Fund 2,451,033 4,055,447 281,899
General Fund 3,343,823 165,656
Affordable Housing 2,326,486 2,854,656
Inclusionary Housing 124,547 2,875,250 200,792 2,752,561
Total Expenditures - 468,573
- 1,000,000 2,470,662
2,451,033 4,055,447 281,899
3,343,823 -

2,752,561

Administrative and Other included internal charges to cover the cost of citywide administration between General Fund service departments,
resulting in an expenditure in one General Fund service department with the same amount of revenue in another General Fund service
department. As there is no net impact to the General Fund, these charges are eliminated beginning FY 2022.

PERSONNEL FY 2019 FY 2020 FY 2021 FY 2022
ACTUALS ACTUALS ESTIMATES ADOPTED
Finance Director
Accountant I/II/III 1.00 1.00 1.00 BUDGET
Accounting Services Supervisor - 1.00 1.00 1.00
Accounting Technician I/II/III 1.00 1.00
City Treasurer 1 1.00 1.00 - -
Deputy Finance Director 2.00 - -
Finance Manager 1.00 - - -
Managment Analyst I/II 1.00 1.00 1.00 1.00
Total Personnel 1.00 2.00 2.00 2.00
2.00 1.00 2.00 2.50
9.00 8.00 7.00 7.50

1 City Treasurer was elective prior to November 5, 2019. Subsequently, Finance Director is appointed to serve as City Treasurer.

96 CITY OF BELMONT ADOPTED FISCAL YEAR 2022 BUDGET

DEPARTMENT INFORMATION 97

HUMAN
RESOURCES

98 CITY OF BELMONT ADOPTED FISCAL YEAR 2022 BUDGET

Human Resources

Human
Resources

Recruitment Labor Relations Employee Payroll
Services

DEPARTMENTAL RESPONSIBILITY SUMMARY FY 2022

The Human Resources Department provides Personnel Count 3.00
personnel support services to the City of Belmont. Total Budget $1.1 million
Its functions include recruitment, professional Funding source(s) General Fund
development, payroll, labor law compliance,
compensation management, and employee
development.

SERVICES AND STRUCTURE HIGHLIGHTS AND INITIATIVES

The Human Resources Department collaborates • Central contact for employee related Covid-19
with operating departments on the City's talent issues making employee health and safety of
acquisition and organizational development/ utmost importance
training; workforce and succession planning;
performance management; corrective action; • Offered up to twenty virtual employee development
grievance management; labor contract training opportunities during the pandemic
negotiations; labor law compliance; workers'
compensation administration; safety compliance; • Successful internships in a Covid-19 environment
labor & employee relations; employee recognition; (Community Dev. & Human Resources depts.)
and employee wellness.
• Extension of the BPOA MOU
The Department administers benefits; handles • Embarking in labor contract negotiations with all
classification and compensation; responds to
discrimination & harassment complaints; conducts/ bargaining units
coordinates investigation (s); and consults with/ • Succession planning efforts in collaboration with
makes recommendations to management and
employees on a variety of organizational issues. operating departments an ongoing priority
• Resolve to correct over 100 ADP payroll set-up

implementation issues and focus on on-time and
accurate payroll
• First ever Drive-Thru Flu Shot clinic in front of City
Hall at no cost to the City/employees

DEPARTMENT INFORMATION 99

Human Resources

FINANCIALS FY 2019 FY 2020 FY 2021 FY 2022
ACTUALS ACTUALS ESTIMATES ADOPTED
Expenditures by Category
Personnel 501,248 534,214 799,090 BUDGET
Supplies and Services 149,599 107,573 149,373
Administrative and Other 170,524 210,091 799,076
Total Expenditures 127,127 812,311 1,158,554 179,999
Expenditures by Division 777,974 102,176
Human Resources 812,311 1,158,554 1,081,251
Total Expenditures 777,974 812,311 1,158,554
Expenditures by Fund 777,974 1,081,251
General Fund 812,311 1,158,554 1,081,251
Total Expenditures 777,974 812,311 1,158,554
777,794 1,081,251
1,081,251

Administrative and Other included internal charges to cover the cost of citywide administration between General Fund service departments,
resulting in an expenditure in one General Fund service department with the same amount of revenue in another General Fund service
department. As there is no net impact to the General Fund, these charges are eliminated beginning FY 2022.

PERSONNEL FY 2019 FY 2020 FY 2021 FY 2022
ACTUALS ACTUALS ESTIMATES ADOPTED
Human Resources Director
Accounting Technician I/II/III 1.00 1.00 1.00 BUDGET
Management Analyst I/II - - 1.00 1.00
Total Personnel 1.00 1.00
1.00 1.00 3.00 1.00
2.00 2.00 3.00

100 CITY OF BELMONT ADOPTED FISCAL YEAR 2022 BUDGET


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