Vendor Registration_hoshangabad

प्रतिभूति कागज कारखाना, होशगं ाबाद – 461 005 (म.प्र.)
(भारि प्रतिभतू ि मदु ्रण िथा मुद्रा तनमााण तनगम लिलमटेड की ईकाई½

भारि सरकार के ऩूणा स्वालम‍वाधीन

लमतनर‍न श्रेणी – 1 सी ऩी एस ई एवं आई.एस.ओ. 9001 : 2008 एवं आई.एस.ओ. 14001 :2004 प्रमाणणि

SECURITY PAPER MILL, HOSHANGABAD – 461 005 (M.P)

(A Unit of Security Printing & Minting Corporation of India Limited)
Wholly owned by Government of India

Miniratna Category – I CPSE & ISO 9001: 2008 & ISO 14001 : 2004 Certified
CIN : U22213DL2006GOI144763, GSTIN NO. 23AAJCS6111J3ZE & EXCISE ASSE. CODE AAKCS4610BXMOO1
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Tele No: 07574-279041-60*6791, 6587, Fax No: 07574-255170 E-mail: [email protected] Website: http://spmhoshangabad.spmcil.com
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INVITATION FOR EMPANELMENT OF VENDORS/VENDOR RENEWAL

File No. SPMH/EOV/ Date: 20-03-2018

The General Manager, Security Paper Mill, Hoshangabad (M.P.) INDIA – 461 005, (A unit of SPMCIL) invites
sealed Application are invited for Vendor Registration.

Sealed documents are invited separately for each item from eligible and qualified vendors for their empanelment
for the following goods or services:

Schedule No. Brief descriptions of Goods / Services Accounting Unit Empanelment Fee

1. Scope of requirement of vendors as per ……………………. Rs. 250/- Per Vendor
Annexure “A”

The above requirement is on estimated basis and this may vary as per requirement of SPM, Hoshangabad.

1. Vendor who wants to register them self with Security Paper Mill, Hoshangabad will have to submit be
application in the prescribed format and should have to submit a Demand Draft of Rs.250/- along with
the application in favor of “The General Manager, Security Paper Mill” payable at Hoshangabad.

2. Vendors can select any items from any categories in which they would like to be registered to get
enquiry from us. For registration more than one item, firm has to submit the separate documents for
each particular items/services. Vendor has to submit different envelops for each category of
items/services. Multiple items under one application will be rejected.

3. Interested vendors can download the Application Form our website:
http://spmhoshangabad.spmcil.com or the detailed application format may be purchased from the
office at Security Paper Mill, Hoshangabad between 10:00 hrs and 17:00 hrs.

4. Non-refundable Empanelment fee of Rs. 250/- will be charged for each vendor in the form of account
payee demand draft/ Banker’s Cheque/ Fixed Deposit Receipt, drawn on a scheduled commercial bank
in India, in favour of Security Paper Mill, Hoshangabad (A unit of SPMCIL), payable at Hoshangabad.

5. Vendors will ensure that their registration form, duly sealed and signed, complete in all respects as per
instructions contained in the registration form. Bidder to furnish stipulated documents along with
tender in support of fulfillment of tender criteria. Further correspondence in this regard will not be
entertained for any reason. Non-submission or incomplete submission of documents may lead to
rejection of offer.

6. Documents are dropped in the tender box located at the address given above on or before the closing
time indicated above.

7. All empanelled vendors will be allocated unique registration number.

8. The registration form is not transferable.

9. The validity period of empanelment will be 5 years from the date of empanelment and their
performance will be reviewed annually or as per requirement.

10. Potential new vendors may be added to the empanelment list continuously based on the satisfaction
of the eligibility criteria.

11. Firms found not satisfactory will be eliminated.

12. The existing suppliers to SPM, Hoshangabad are also required to apply for their registration.

13. The Empanelment Fee should be furnished in any one of the following forms : -

(a) Account Payee Demand Draft or
(b) Bankers Cheque.
14.The firm should furnish the firm’s name, full postal address (Office), Phone Number and Fax Number;
Name of the authorized contact person and e-mail address.

15.The firm should not have been blacklisted/debarred for dealing by SPMCIL, BRBNMPL, Government of
India or any State Govt. in any manner as on date of submission of registration form and an
undertaking should be submitted along with the form, to this effect.

16. The vendor can submit only one application against one type of material/work/services or items.
Vendors can apply for multiple items, for that they have to submit separate application, but
empanelment fee shall be Rs. 250/- Only. Multiple items under one application will be rejected.

17.Participants are required to stamp and provide their authorized signature on every page of document
and all the supporting documents submitted as a token of acceptance to the mentioned terms and
conditions.

IMPORTANT NOTE:

1. This form should be signed by proprietor/partner/Director/Company Secretary.

2. Incomplete forms received without the required enclosures shall be rejected.

3. Enlistment of any firm is done entirely at the discretion of SECURITY PAPER MILL, HOSHANGABAD and
SECURITY PAPER MILL, HOSHANGABAD reserves the right to reject any application without assigning any
reason.

4. Registration form should be sent to us along with the Demand Draft of Rs. 250/- (Rupees Two Hundred Fifty
Only) in favor of “ Security Paper Mill” payable at Hoshangabad to enable us to process this application.

GENERAL INFORMATION

A. The application form duly filled in all respects, together with all required enclosures must be submitted within
prescribed due date, late applications shall not be entertained.

B. The registered vendor will be communicated directly by SECURITY PAPER MILL, HOSHANGABAD after scrutiny
of their application. All such vendors will be allotted a Unique Vendor Registration Number which should be
invariably quoted in all their future correspondence.

C. The Vendor registration will be valid for Five Years from the date of registration by SECURITY PAPER MILL,
HOSHANGABAD. Whereas performance of vendors will be evaluated every year. Registered Vendor interested
to renew the registration on expiry of validity should apply for Re- Registration in the same format given
below before the date of expiry of the registration.

D. Benefit of becoming Registered Vendor: Based on requirements, SECURITY PAPER MILL, HOSHANGABAD
shall send Enquiries/ Limited Tender related to item registered by Registered Vendors through courier/ Post.
In case of Open Tender intimation of the same will be communicated to Registered Vendors. Interested
Registered Vendors may respond to such enquiries for participation in the Tenders.

LIST OF ENCLOSURES

1. Annexure A: List of Category of Items for which Registration is sought.
2. Annexure B: GIT & GCC.
3. Annexure C: Vendor Registration Form.
4. Annexure D: Registration Criteria & Vendor Performance Rating.
5. Annexure E: Certificate by Chartered Accountant for MSME.

CYCLE TIME FOR SUPPLIER REGISTRATION
On receipt of application/form at SPM, Hoshangabad, all the application/forms are opened on last week of
Monday every month and registration shall be completed within three months. Intimation to supplier
regarding their registration/ rejection shall be given within Ten working days of such approval. Rejected
applications can be considered only after three months from the date of rejection upon receipt of fresh
applications from the supplier.

Shailendra Singh Rajput
Dy. Manager (Purchase) & CPSO
For and on the behalf of General Manager,
Security Paper Mill, Hoshangabad (M.P)-461005
Phone No. 07574-279041-60 Extension: 6842, 6776, 6825
Fax: (+91) -07574-255170
E-Mail:- [email protected], [email protected]

APPLICATION FOR VENDOR REGISTRATION
(NON – TRANSFERABLE)

Application For:

A. VENDOR REGISTRATION

1. DETAILS OF CATEGORY OF ITEMS FOR WHICH THE REGISTRATION IS DESIRED
(Please select form ANNEXURE – A)

Sl. No. CATEGORY CODE ITEM’S/SERVICE’s

For Example: - If a bidder is wish to enroll for Miscellaneous items, Item no, 1, hence fill it accordingly.

Sl. No. CATEGORY CODE ITEM’S/SERVICE’s
1 Office Stationery
D Miscellaneous Items

Note:-

a. The firm should be manufacturer/authorized dealer/trader/service provider for the category of item

applied for registration.
b. Documentary evidence of past experience and capability during the last five years ending 31st March

2017 needs to be enclosed.

2 DECLARATION BY THE APPLICANT

a) The information provided and the document submitted is true to the best of my/ our knowledge and
belief.

b) In case the same is found contrary, SECURITY PAPER MILL, HOSHANGABAD can cancel registration
and also can take any other action as deemed fit.

c) I also undertake to inform you at the earliest any change in the details mentioned above.
d) I/ We have gone through your General Terms and Conditions of contract (as attached) and agree to

comply with the terms and conditions without any deviations.

Date: ------------------------- Signature with Date ------------------------

Place: ------------------------- Name & Designation ------------------------

ANNEXURE – A

Scope of Requirements of Vendor

Type of Goods / Services to be supplied / performed –

Sl. No. Category Code Item/ Services
A. Annual Maintenance/Rate 1
Contract AMC for Computer, Computer peripherals and Xerox
machines. e.g. Lipi Data printer, Xerox machines,
computers, Printers, etc.

2 AMC of Water purifier & water coolers.
3 AMC of Boiler annual inspecting cleaning.
4 AMC of UPS-Three phase/Single Phase.
5 AMC for Pressure vessel testing.
6 AMC for Lifting Tools & Tackles.
7 AMC of GPS system
8 AMC of EPBAX
9 AMC CCTV System
10 AMC of Chiller Plant
11 AMC of Diesel Lifter
12 AMC of Screw Compressor with drier
13 AMC of PLC system of Boiler
14 Rate contract for newspaper publication.
15 Rate contract for refilling of cartridges.
16 Rate contract for refilling of Nitrogen Gas.
18 Rate contract for refilling of Oxygen & DA Gas.
19 Rate contract for hiring of LMV.
20 Rate contract for labour supply.
21 Rate contract for LPG cylinder.
22 Rate contract for Painting jobs.
23 Rate contract for Petrol and Diesel.
24 Rate contract for refilling of Fire Extinguishers.
B. Packing Material & Consumables
1 Paper Core Pipe
2 Self-Adhesive Double Sided Tape
3 Labels- A5 Size, Blank paper label roll-different colours.
4 Printer Cartridge for Toshiba Printer
5 Micro Perforated Plastic Film
6 LDPE Stretchable Plastic Film
7 Plywood Box
8 Strapping Tool
9 Strapping Tape Dispenser
10 Polyester Strapping Tape
11 Paper board edge protector
12 Printing paper of different colours i.e. light Green,

C. RAW Material Yellow, Pink, White etc.
13 Self-adhesive BOPP Tape.
14 Gummed Tape of different colours i.e. Light Blue, Light

Orange , Light Pink , Light Red, Light White , Light
Yellow etc.
15 Wooden Plug
16 Wax Ribbon (Black)
17 Polythene Bags
18 Bolt Cutter
19 Plastic Pallet
20 Thermocol Sheet / Card Board Sheet
21 Cold rolled steel strip ,kilts
22 Strapping Machine
23 Plastic Tape – Poly propylene
24 Bakelite sheet , Teflon sheet, Teflon Rolls etc.
25 Corrugated boxes , Rubber bands
26 Shirk Wrapping Film
30 Wooden packing boxes / Plastic packing box
27 Cotton Tape, Cotton Yarn.
28 Polyester strapping Tape
29 Metallic / GI seals
30 Hoop Seals
31 Stenciling Ink, Stenciling Brush, Rota Fount Solution.
32 Adhesive Paste Gum
33 Rubber strip for notching machine, cutting sticks for
guillotine machine.
34 Hoop seal plier, Heat sealer.
35 Notching Bit, Tungsten Tips.
36 Crayon for paper cutting marking
37 Different Types of Paper cutting Knives
38 High Pressure & Low Shower Nozzles
39 Hydro jet Nozzles
40 Distilled & Ionized Water
41 Coolant- Ethylene Glycol
42 Canvas Bags for collecting the trimming
43 Xylene Chemical
44 Paper Carrier Rope’s
45 Wooden Wedges
46 Slitter & cutter Knife with holder
47 Mould Gasket
48 Bobbins Plastic pulley & bobbin spindles
49 Different kind of Brushes for cleaning purpose: - Wire
& plastic brushes etc.

1 Cotton Comber
2 Bleached Cotton Linter
3 Bleached Cotton comber pulp

D. Miscellaneous Items 1 Office stationery.
E. Electrical 2 Utensils.
3 General purpose medicine.
4 Canteen Material i.e. Rice, Oils, Mineral Flour, spices,

etc.

1 Lugs, CU & AL, Substation Clamps & Connectors, Cable
Glands etc.

2 MCB, Switch, MCCB, Plug, Socket, Junction boxes,
Regulators, Contactors, Distribution Boards Industrial
Type, Pin Top, Switch.

3 Soft Starters, Star Delta Starter, DOL Starter.
4 HT & LT Electrical Panels
5 Electro mechanical Relays/ Bi metallic Relay/

Auxiliaries Relays / Numerical Relays / Digital and its
accessories.
6 HT & LT Cable -Type: Armoured /Un-
Armoured/Flexible, & Wires.
7 Semiconductor Fuses, HRC Fuses: Type HF & HN,DIN
Type Fuses, Cylindrical Type Fuses , Blade Type Fuses
etc.
8 Copper Winding Wire
9 AC ,DC Drives and its spares
10 Tube Light & Fittings, Choke, Metal Halide Lamp &
their fittings, UV Lamp, CFL, Flame Proof Fittings &
Lamps, LED Lamps, etc.
11 Transformers accessories.
12 Battery & Battery Charger
13 AC Motor & its spares
14 Geared Motors & its spares.
15 DC Motors & its spares.
16 OLVT Pumps and its accessories
17 Push Buttons, Led lamps, Digital Ammeters , Digital
Voltmeters , 415 KV – CT.
18 Transformer Oils
19 132 & 33 KV CT
20 132 & 33 KV PT
21 132 ,33 & 11 KV LA
22 SF6 , VCB’s and their accessories
23 132 & 33 KV Isolators & accessories
24 Substation : GI structures & Towers
25 DG set & its spares
26 Copper / Aluminum: Bus bars & Bus ducts.
27 Measuring & Testing equipment’s :- Meggar, Multi
meter ,Clamp Meters, Earth Testers, Hi Pot tester ,
Digital BDVT tester etc.

F. Electronic & Instrumentation 28 Electrical tools :- Testers, screw drivers, Torch,
Crimping Tools, Nose pliers , Linesman pliers, Channel
lock pliers, wire strippers , Box Spanner set , Cable Ties
etc.

29 Fans- Exhaust Fan, Wall Mounted Fan, Ceiling Fan
,Pedestal Fan etc.

30 Carbon brushes & brush holders and its accessories for
DC/AC motors.

31 Air/Oil cooled rotor resistance and its accessories
32 Slip ring assembly & its accessories for Induction

Motors
33 Electrical Consumables :- Red Insulation varnish, 11 KV

HT insulation sprays, AC 90, silicon puff seals etc.
34 F class insulation paper, Film leatheroid, Minilex paper

for motor rewinding etc.
35 Energy Meters, Analog Ammeter, Analog Voltmeter,

MPM meter, Energy Management Systems etc.
36 Analog Universal time switch & digital time switch for

high mast and street lights.
37 Insulation Rubber Mat
38 FRP Motor canopy/Metallic Motor Cover
39 HT & LT- Cable joining kits & End terminations.

1 IC, Transistor, Diode , Condensers , resistors,
transmitters, receivers , Glass Fuses etc.

2 Control Cable :- Type Armoured/Non Armoured
/Flexible cable

3 Control Valves, Electrical Actuators and Positioners,
Solenoid valve, Pneumatic Valves, FRL unit and its
accessories.

4 Copper Tubes, Copper Connectors etc.
5 Electromagnetic & Ultrasonic flow meters, Process

controller, Process Indicator, Pressure Transmitters, Ph
meter/sensor.
6 Solenoid valve, Pneumatic Valves, Electric actuator,
Moog Servo Valve and its accessories.
7 Computer, Keyboard, Mouse, Printers and its
accessories.
8 PLC , PLC card, PLC battery & it’s module, SCADA
software.
9 Telephone exchange cards, Telephone instruments,
Telephone cable, Telephone DB’s Krone and its
accessories.
10 Sensors :- Photoelectric sensors , Inductive Sensors ,
Capacitive Sensors , Pressure Transmitters ,
Thermocouple, RTD etc.
11 Electromagnetic Relays , Solid State Relays , Encoders,

Alarm (Hooters ),Electronic Timers etc.
12 Consumables: - Soldering Iron, Solder Flux and its

accessories.
13 Low power transformers, DC regulated power supplies.
14 Electric switch (Rotary/Push Type), Limit Switches etc.

15 Pneumatic Cylinder, Connectors, Pipes, PU tubes &
their Fitting etc.

16 Antivirus Software.
17 AutoCAD Software.

1 Bearings-Ball, Roller, Needle, Plummer block etc.
2 Belts :- V-Belts , Timing Belts , Rubber Endless Belts ,

Toothed Belts etc.
3 Different Sizes of T.H Brushes
4 Valves :- Butterfly Valve, Gate Valve, Globe valve , Ball

Valve, Hydraulic Valve etc.
5 Brakes & Clutches
6 Filter-Air & Oil
7 Lubricant Oils
8 Grease different types
9 Rubber Seals , Cords , O-rings, packing Sheet , PVC

transparent sheets etc.
10 Metallic & Non-metallic packing sheets.
11 Gears Box & Gear Box Spares
12 Pins-Straight & Taper, Nut & Bolts (Type :- SS, MS,GI, &

High Tensile ), Screws , Fasteners , Nails , Springs ,
Washers , Threaded Rods, Hook & eyes , Rivets etc.
13 Paints , paint Brushes , Thinner etc.
14 Angle , Channels , I-Sections, Rails , Chequered Plates ,
MS Plates , etc.
15 MS, GI & SS – Pipes, Flanges and its fittings.
16 Machine Tools : Hack saw Blade, Hack Saw Frame,
Hammer , Hammer Ball, Vibrating Hammers, Flexible
grinders, Drills Machine, Drill Bits, Files, Clamps, Pliers
, Punches , Chisels, Spanner Set , Pipe Range , Box
Scanner set, Allen Keys, Torpedo Level ,Dividers, Die
nuts , Gas Cutting Tools, Welding torches, Gas Cylinder
Regulators, Pullers, Different type of Vices, Sabbals ,
Carpentry Tools, Measuring Tapes etc.
17 Workshop Machines :- Lathe , Shaper, Planner
Machines, Milling, Drilling, Welding, Hydraulic press
machine, Power Hack saw etc.
18 Pulley
19 Couplings
20 Sleeves
21 Adhesives & Sealants :- Loctite , Bontite , Fixol ,
Araldite , Fevicol , SR-98 , Silicon Sealant , M-Seals ,

Sealant Gun, Metal Putty etc.
22 Cleaning Agents :- Rust Licks , WD-40 ,Colin, Petroleum

Jelly , Electronic Cleaners, Scorch Bright etc.
23 Abrasives Material :- Emery paper , Buffing Wheel,

Cutting Wheel etc.
24 Carpentry Material & accessories :- Door closers,

Hinges , Glasses , Aluminum section & its fittings, etc.
25 IBR pipes & pipe fittings, IBR valves, Steam Traps etc.
26 Shaft
27 Springs
28 Indl. Adhesive Hydraulic Oil
29 Gear Oil
30 Non Ferrous Material: Brass , Bronze & copper,

Aluminum – Bar, Rivets, Tube, Strips, Plates, Sheets
etc.
31 Plastic Material– HDPE , LDPE , PVC , METLON ( Rod ,
Plates , Sheet , Pipes and Fittings) etc.
32 Ferrous Materials: C.I Bars, M.S & S.S Bars.
33 Welding & Gas cutting Material : Welding
Rods/electrodes , Brazing Rods, Flux material , Oxygen
, Acetylene, Argon etc.
34 Wood Materials: Sal Wood, Pine Wood , Ply Wood ,
Particle board etc.
35 Measuring & calibration devices/equipment’s:- Sprit
Levels, Gauges-Feeler, Thread Pitch, Pressure, Flow,
Micrometers, Dividers, Dial Gauges, Vernier Calipers
etc.
36 Material Handling Devices/Equipment’s :- Pullers,
Chain Blocks , Jacks , Wire rope slings, Nylon Slings,
Manila Rope , Shackles , Trolleys , Ladders ,
Scaffoldings , Chains etc.
37 Different Type of Gland Packing’s
38 Tyres & Tubes
39 Pumps : Centrifugal , Piston/Plunger , Metering , Gear ,
Lop , Diaphragm type, Parasitic , Hydraulic, Vacuum
etc.
40 Air Blowers
41 Chains & Sprockets
42 Carbon & Graphite Products
43 Rotary Joints & Accessories
44 Rolls: - Different type of rolls for paper machine.
45 Different type of hose pipes, wire braided hose pipes
etc.

H. Safety Equipment’s/items 1 General safety Equipment’s / Items -
i) Hand Gloves-Cotton, Leather, Kevlar, PVC, Rubber,
I. Furniture & Storage Items Electrical high voltage etc.
J. Chemicals ii) Ear Plugs/Ear muff.
iii) Nose Masks / Cotton fine dust mask / Respirators.
iv) Fid aid box.
v) Safety glasses/goggles.
vi) Protective clothing Apron-PVC for chemical
handling, Kevlar for lead handling.
vii) Safety Belts, Safety nets
viii) Safety Showers, drenching shower.
ix) Safety Sign Boards etc.
x) Safety Helmet
xi) Safety Clothes.
xii) Boiler Suit, Fire Suit, Laser radiation protection suit,
Chemical suits etc.

2 Fire safety equipment’s & items
3 Electrical safety-Lock in /Lock out, Tag Out etc.
4 Safety shoes & Gum Boot

1 General furniture
2 Office furniture
3 Industrial furniture
4 Storage Racks , Multitier Racks etc.
5 Bins, Pallets etc. for Storage Systems.

1 Water treatment chemicals
2 Effluent treatment chemicals
3 General chemicals and lab glassware
4 Acid (Hydrochloric, Sulphuric)
5 Pickling & Polishing compound
6 Phenol, Sodium Silicate, Sodium Dichromate,

Phosphoric acid
7 Soda Ash (light/heave)
8 Caustic Soda Flakes
9 Sulphuric Acid 98%
10 Defoamer
11 Yellow Pigment
12 Red , Yellow & Blue Pigment
13 Glycerin
14 Biocide
15 Wetting Agent
16 Stabilizer
17 Different Types of dyes for paper machines :- Fire Red

18 ,Organic Dye, Blue Dye, etc.
19
20 Potassium Ferro-cyanide
21 Magnesium Sulphate
22 Sodium Hypo Chlorite
23 Bleaching Powder
24 T-pol
25 Common Salt
K. Engineering & Fabrication Services Resin (Na & H)
1 Descaling chemicals
2
Fabrication of different mechanical items.
3 Engineering & Services of different type of Mechanical
Jobs.
4 Engineering & Services of different type of Electrical
Jobs.
L. Civil Works 5 Hiring of JCB, Forklift, Stacker, Tractor Trolley, Cranes
with Driver.
1 Dock levelers
2
3 Civil works & Consultancy related to Civil Jobs.
4 Excavation & Filling works
5 Supply of Cement, Mortar, Sand, Tiles etc.
6 Pre-Fabricated Sheets Engg. & Services
7 Epoxy Flooring
8 Painting Works & Contracts
Waterproofing & Roof repairing Jobs
9 Supply of Faucet, Sanitary ware, Showers, Bath
Fittings, Taps & their related fittings etc.
M. Hiring of Manpower & Job Works Repairing works related to Civil (i.e. Tiles, Sanitary
1 Works, Drain etc.)
2
3 Job works related to Canteen
4 Job works related to Housekeeping
5 Job works related to Guest House
Job works related to loading & unloading
Jobs works related to supply of Manpower and any
other works

Note: All the above mentioned items in the main item category are only a tentative list and it may vary from
time to time. These items may increase or increases as per the requirement of SPM. Changes in the list shall
be incorporated & webcasted in the website only. No separate communication will be sent in between next
registration period regarding the addition or deletion of few sub-items from the main item category.

ANNEXURE – B

This expression of interest tender is to read in conjunction with the below sections:-
a) Section II-General Instruction to Tenderers:

http://spmhoshangabad.spmcil.com/spmcil/uploaddocument/GIT.pdf

b) Section IV - General Condition of Contract :
http://spmhoshangabad.spmcil.com/spmcil/uploaddocument/GCC.pdf

The Tenderer should submit an acceptance to the above sections of tender whichever is applicable.



VENDOR REGISTRATION FORM
Annexure-C

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Applicants need to comply with the requirements of the registration process. The information/ documents
furnished will be treated in strict confidence.

Instructions for filling the Registration Form

 All columns in the Registration Form are to be duly filled up. Indicate, ͚NIL͛/ ͚Not Applicable͛, wherever
details are not available or not relevant respectively.

 All sheets of the Registration Form are to be signed & stamped/ signed by the authorized
signatory.

 Expeditious furnishing of any clarification/ information required during registration to be ensured,
failure of which may affect the registration process.

 PO copies/ Experience certificates/ Test certificates or any other required document will be sent for
verification to the concerned issuing authority. Registration will be liable to be cancelled if any
document is found to be fake/ false/ forged on verification.

 Submission of fake/ false/ forged documents will invite action by SPM as per extant Guidelines of
SPMCIL.

 Just submission of supplier registration form does not mean automatic registration. Registration shall
be done, after due evaluation and will be intimated accordingly.

 For a document in language other than Hindi/ English, a self-attested Hindi/ English translated document to
be attached.


DECLARATION

(This declaration should be signed by the Proprietor/ Partner/ Director)

I/ We ………………………..…declare and confirm that the information furnished and attachments
submitted with the application are true and correct. I/ we are aware that any false information provided herein
will result in the rejection of my/ our application for registration. I/ we shall be bound by the acts of the duly
authorized signatory, who has signed this application and of any other person, who in the future, may be
appointed by us in his place, whether or not an intimation of such changes has been given. I/ we undertake to
communicate promptly to SPM any changes in the conditions or working of the firm.

I/ We……………………………..…also give the undertaking that SPM’s drawings & specifications shall not be
used in any way detrimental to the interest of SPM and/ or for supply of any material, product or services
directly or indirectly to any other customer.

I/ We………………………………have read and understood that action can be taken as per extant guidelines of
SPMCIL.

Name: Position:
Date & Place: Signature along with Office Seal:

 Scanned (Hard) copy of declaration signed by the Proprietor/ Partners/ Director and/ or authorized
signatory, who has the authority to do so, is to be submitted along with this application form.

VENDOR REGISTRATION FORM

Annexure-C

PART- A: ORGANISATIONAL SOUNDNESS

1.0 ORGANISATIONAL INFORMATION

1.1 NAME AND CORRESPONDENCE ADDRESS OF THE FIRM/ COMPANY TO BE REGISTERED

1.2 REGISTERED Fax
OFFICE ADDRESS

Tel: Landline

Website

1.3 Address, Contact person & Telephone no for:

 WORKS 1/ DIVISON 1/ BRANCH 1/ SISTER CONCERN 1:


 WORKS 2/ DIVISON 2 / BRANCH 2/ SISTER CONCERN 2:


 WORKS N/ DIVISON N/ BRANCH N/ SISTER CONCERN N:

1.4 PRODUCTS/ SYSTEMS/ SERVICES FOR WHICH REGISTRATION IS APPLIED FOR (ATTACH
BROCHURES & CATALOGUES)

SNO DESCRIPTION SIZE & RANGE MANUFACTURING WORKS/
STANDARD DIVISON

(IS/ DIN/ BS/ ASME ( as per cl 1.3)

etc.)

2.0 GENERAL INFORMATION

2.1 2.2 2.3
DETAILS OF CHIEF EXECUTIVE: DETAILS OF DETAILS OF CONTACT
AUTHORISED PERSON FOR ANY
Name SIGNATORY CLARIFICATION (S)
ATTACH AUTHORIZATION
LETTER)

Designation

Aadhar No.
E-Mail

Tel: Landline
Mobile
Fax

2.4 DETAILS OF DIRECTORS IN CASE OF PRIVATE LTD., ONE PERSON COMPANY, PUBLIC LTD.

AND PARTNERS IN CASE OF LIMITED LIABILITY PARTNERSHIP/ PARTNERSHIP FIRMS, OFFICE

BEARERS IN CASE OF CO-OPERATIVE SOCIETY, TRUSTEES IN CASE OF TRUST, PROPRIETOR IN

CASE OF PROPRIETORSHIP FIRM, Karta of HUF:

Name Gender % Share SC/ PAN Aadhar DIN No. (if applicable)

(Male/ of ST No.

Female) Ownership (Y/ N)

SUPPLIER’S AUTHORIZED SIGNATORY

VENDOR REGISTRATION FORM

Annexure-C

3.0 OWNERSHIP INFORMATION (DOCUMENTS TO BE FURNISHED)

3.1 OWNERSHIP DOCUMENTS TO BE FURNISHED

Govt. Of India Undertaking -

State Govt. Undertaking -

Public Limited Company Memorandum of Association, Articles of Association and
Certificate of Incorporation

Private Limited Company

One Person Company

Limited Liability Partnership Memorandum of Association, Articles of Association, LLP
Partnership Firm partnership agreement, Certificate of Incorporation (LLPIN)
Proprietorship
Co-Operative Society Registered Partnership Deed duly signed by Registrar of
Firms
Profession Tax Regn./ Municipal Regn./ PAN of Firm
(Proprietor)
Certificate of Registration of society issued by Registrar of
Societies along with its Society Rules and Bye Laws ( as
per Extant Act)

Trust Registered Trust Deed

Others (please specify) Attach a copy of the relevant Statutory document

Any other Statutory document need to carry out business (please specify)

3.2 Nature of Business

Tick as applicable: )
 Manufacturer / Engg. Consultant/ EPC Contractor/ System Integrator (

 Subcontractor - Machinist / Fabricator with free issue of material ( )

 Dealer*/ Trader*/ Distributor*/ Stockist*/ Channel Partner*/ Indian sales office* or subsidiary of

registered Foreign Principal* etc. (attach authorization certificate of Principal) ( )

 Indian Agents* (attach authorization certificate of principal) ( )

*Non-Manufacturer needs to submit an Authorization Certificate, clearly indicating the validity period as well as

rights granted by respective OEMs to them i.e. to negotiate/ quote/ supply/ after sales service etc. in line with
scope matrix submitted.

3.3 Year of Commencement of Business (attach relevant documents)

SUPPLIER’S AUTHORIZED SIGNATORY

VENDOR REGISTRATION FORM

Annexure-C

4.0 REGISTRATION PARTICULARS (COPY OF RELEVANT DOCUMENTS TO BE ATTACHED)

4.1 Permanent Account No (PAN) YES/ NO

4.2 GSTN No.

4.3 Copy of Registration Certificate
GSTIN applicable/Exempted(If exempted

4.4 provide documentary evidences)
Whether Company is Micro/ Small Enterprise

4.5 (MSE) Category
4.6 Category as per extant MSME Act

(Micro/ Small/ Medium)

Documents to be furnished (any one) & (Tick the appropriate)

 Udyog Aadhaar Memorandum & Acknowledgement

 Valid NSIC Certificate ( )

 Entrepreneurs Memorandum part II (EM II) certificate (deemed validity of 5 years) ( )

{in case of EM II certificate older than 5 Years, EM II certificate along with attested copy of CA

certificate* applicable for the relevant financial year (latest audited)} ( )

* Certificate by Chartered Accountant on letter head as per Annexure-E

MSE Ownership w.r.t. SC/ ST, if applicable, documents to be furnished (Tick the appropriate)

4.7

Proprietor: SC/ ST Certificate ( )

 Partnership Firm: SC/ ST Certificate of partners holding 51% shares & above ( )

 Limited Company: SC/ ST Certificate of Directors/ Owners holding 51% shares & above ( )

5.0 OTHER PARTICULARS (DOCUMENTS TO BE FURNISHED)

5.1 IF REGISTERED WITH ANY OF SPMCIL UNITS

Name of SPMCIL unit

Common / Unit Supplier Identification (ID) Number

Items for which supplier is registered & their specifications

(copy of at least one or more successfully executed

purchase orders)

5.1.1 IF ANY OF YOUR SISTER UNIT/ FIRM IS REGISTERED FOR SIMILAR ITEM

Name of Sister Unit(s) already registered with SPMCIL

Unit Supplier Identification(ID)Number/ Code

Item/s or Services for which Vendor is registered

5.2 Whether approved by ASME / NTPC/ NPC/ EIL/ YES/ NO
DGS&D/ RAILWAYS/ IBR/BHEL/ LLOYDS/ ONGC/ PGCIL/
BARC/ RITES/ IOCL/ PDIL/ CPWD/ Any other CPSU for (Documentary Evidence)
similar items, for which registration is sought?

5.3 Whether Supplier is ISO 9001 Certified YES/ NO (Certificate)

5.4 Whether Supplier is ISO 14000 Certified YES/ NO (Certificate)

5.5 Whether Supplier is OHSAS 18000 Certified YES/ NO (Certificate)

SUPPLIER’S AUTHORIZED SIGNATORY

VENDOR REGISTRATION FORM

Annexure-C

6.0 MANUFACTURING FACILITIES:

6.1 LIST OF MANUFACTURING FACILITIES/EQUIPMENTS INCLUDING MATERIAL

HANDLING FACILITY (RELATED TO THE ITEMs APPLIED FOR REGISTERATION)

Sl. Works/ Description of Quantity Make & Year of Remarks

No Division (as Machine/Equipment Installation

per cl. 1.)

In case of space limitation, please enclose annexure / catalogue with tag

6.2 IF IN-HOUSE MFG FACILITIES NOT AVAILABLE, INFORM SOURCE OF MFG. DETAILS

ALONG WITH THEIR FACILITIES (RELATED TO THE ITEMS APPLIED FOR REGISTERATION)

Sl. Process Name & Description of Machine / Equipment Remarks

No Outsourced address of The

Company

In case of space limitation enclose annexure/ catalogue with tag

6.3 POWER BACK UP (Furnish details on separate sheet) YES/ NO

7.0 INSPECTION & TESTING FACILITIES

7.1 LIST OF INSPECTION & TESTING FACILITIES / EQUIPMENT AVALIABLE (RELATED TO THE
ITEMS APPLIED FOR REGISTERATION)

Sl. Works/ Description of Facility/ Nos. Make & Year of Last Date of
Calibration(With
No Division(as Equipment & Capacity Manufacturing
Traceability)
per cl. 1.2)

In case of space limitation enclose annexure/ catalogue with tag

7.2 IF IN-HOUSE TESTING FACILITIES NOT AVAILABLE, INDICATE SOURCE OF TESTING

ALONGWITH THEIR FACILITIES (RELATED TO THE ITEMS APPLIED FOR REGISTERATION)

Sl. Test Source of Description of Facility/ Approval of Equipment/ Process/

No Testing Equipment & Capacity Personnel Qualification

In case of space limitation enclose annexure/ catalogue with tag

SUPPLIER’S AUTHORIZED SIGNATORY

VENDOR REGISTRATION FORM

Annexure-C

PART- B: FINANCIAL INFORMATION (to be certified by a Chartered Accountant)

1. Audited copies of annual reports/ complete set of annual accounts for the last four years (or from date of incorporation whichever is less) are
to be submitted.

2. If the supplier is new in business and does not have past data, then the financial evaluation will be done on the basis of information provided.

3. Scanned copy of the financial information as below signed by a Chartered Accountant is to be uploaded.

FINANCIAL INFORMATION FOR THE PREVIOUS FOUR YEARS

“Figures to be as per Revised Schedule 6 of the Companies Act 2013, as applicable”

8.0 Parameter Year 1 Year 2 Year 3 Year 4

(Years in ascending order, Money value in Rs. Lakhs )

8.1 NET WORTH
(Share Capital + Reserves)

8.2 LONG TERM DEBT/ LOAN

DEBT EQUITY RATIO
8.3 Long term Debt (8.2)

Net worth (8.1)

INVESTMENT IN:

Land & Building
8.4

Plant & Machinery

Other Fixed Assets
NET CURRENT ASSETS

a) Cash on hand

b) Account receivable

c) Inventories
1

d) Loans and advances

e) Other current assets

Total

CURRENT LIABILITY &

8.5 PROVISIONS
a) Sundry creditors

b) Advances from

2 customers

c) Other liabilities

d) Provisions

Total

QUICK RATIO
CA - Inventory {8.5(1)-

3 8.5(1)c}/

Current liability {8.5 (2)}

8.6 SALES
(excluding other income)

8.7 PROFIT BEFORE TAX

8.8 Contingent Liabilities YES / NO
YES / NO
8.9 Whether the supplier has been referred to BIFR/ NCLT/
any other Govt. agency ( If YES, enclose details)

8.10 Whether the supplier is a potential sick company.( If
YES, enclose details)

Date: Name:

Membership number & Seal of Chartered Accountant Signature ----------

SUPPLIER’S AUTHORIZED SIGNATORY

VENDOR REGISTRATION FORM

Annexure-C

Part C: (QUALITY SYSTEM):

9.0 Parameters System in effect Records Remark /
(tick if Relevant documents to be
(tick if exists & provide available &
submit furnished
evidences if ticked in evidence)

written procedure)

Written Practice

Procedure

9.1 Incoming Material Control System and documentary
evidence of control over sub-
System suppliers in the form of Quality
Plan/ Checklist (Customer Hold
9.2. In Process Control Point (CHP), In-Stage Inspection

9.3 Manufacturing Process/ etc.)
Testing Procedure Work instructions/ checklist/ job
Qualification card & record of process control

9.4 Personnel qualification parameter
for cl. 9.3 (above). Copy of Manufacturing process
work flow/ Testing Procedure
9.5 Calibration system
Qualification
9.6 System of Identification & Copy of Record of Personnel
9.7 Traceability of materials, qualification for critical processes
9.8 tools, jigs, fixtures &
9.9 processed components, (Welding, painting, NDT etc.)
9.10 Copy of list of instruments & their
etc. calibration status(certificate from
System of Storage, NABL/ any other Govt. approved
Preservation, Painting &
& accredited lab)
packing Copy of procedure
System of Non
Conformity Report (NCR) Copy of procedure
disposition, corrective
and preventive action Copy of System for NCR
handling and list of NCRs
(CAPA) observed in the last three years
Customer complaints along with details of disposition
(CC) handling system, and CAPA.
CC disposition, corrective Copy of System for CC handling
and preventive action and list of customer complaints in
the last three years along with
(CAPA) details of disposition and CAPA.
Safety measures
Copy of safety procedure/
guideline & Record of accidents
for last three years.

9.11 Any other quality initiative

SUPPLIER’S AUTHORIZED SIGNATORY

VENDOR REGISTRATION FORM

Annexure-C

Part D: TECHNICAL COMPETENCE

a) TECHNICAL COMPETENCE

S.No. TECHNICAL COMPETENCE Supplier to attach
1 supporting documents

2 Past experience and capability during the last five years Documents of purchase
3 orders.
4
Supplier understands the product Specification. e.g. Technical Catalogue
5
Supplier understands the inspection Requirements. e.g. Inspection Report.
6
Supplier has process capability to achieve the product e.g. Type test report.
Specification/dimensional requirement.

e.g. skill matrix of the

Supplier has experienced manpower to carry out the job. personnel.

Details of suppliers effected/ Services provided to reputed/ Government organization

(attested copies in proof of the same to be attached) (Attach Separate sheets if

required).

Sl.No. P.O. No. /W.O. No. & Date Material Supplied/ Value (Rs.)
Services Provided

Note:-

All experience, past performance and capacity/capability related/data should be certified by the authorized
signatory of the bidder firm. The credentials regarding experience and past performance to the extent required
as per eligibility criteria submitted by bidder should be verified from the parties for whom work has been done.

SUPPLIER’S AUTHORIZED SIGNATORY

ANNEXURE: D

REGISTRATION CRITERIA

Based on scores in Vendor Registration Form, following registration criteria is
recommended:

S.No. Parameter Max. Marks Min. Qualification Marks

1 Organizational Soundness 40 20
2 Financial Information 20 10
3 Quality System 20 10
4 Technical Competence 20 10
100 50
Total

Score (%) Recommendation
More than or Equal 50% Registration shall be given.
Less than 49.99 % Not to be registered.

If the supplier is new in business and does not have past data, then the Financial
evaluation will be done on the basis of information provided by the supplier.

VENDOR PERFORMANCE RATING (VPR)

Vendor Performance rating (VPR) shall be calculated taking into account Quality,
Delivery and Service factors for every consignment/ purchase order for continuance of
business.

Rating Weightage
Quality 60

Delivery 30
Service 10

Total 100

1. Suggested evaluation methodology for quality, delivery and service factors is as below:

a. Quality Rating (QR):

Quality rating is based on acceptable quantity of material offered for inspection or
delivered by supplier and shall be calculated as:

Quality Rating (QR) =

Q Quantity inspected
Q1 Quantity accepted

Quantity accepted with
Q2 concession/

deviation/ rectification etc.
Q3 Quantity rejected

b. Delivery Rating (DR):

Supplier will be rated on delivery parameters wherein Delivery rating shall be 30 in
case of adherence to PO delivery. For non-adherence to PO delivery (i.e. delay in
supply), marks to be deducted in proportion of delay to PO delivery.

Deduction = 30*delay in days/ PO delivery in days

DR = 30 – Deduction

Note:
- Delay is to be calculated as per PO delivery terms.
- In cases where delay is attributed on account of SPM, the revised delay shall be

calculated as per delivery extended in the amended PO.
- In cases where delay is attributed on account of supplier due to rework/

rectification/ replacement etc., the delivery is to be reckoned with from the
original delivery date.
-

c. Service Rating (SR):

The Service rating shall be based on the response of suppliers to SPM during and after
execution of supplies.

2. Demerit Factor:

In case negative feedback (substantiated by documentary evidence) is received
at a later date from shop/ site on the supplies made, demerit factor should be
applied again accordingly on QR, DR and SR.

3. Vendor Performance Rating (VPR) = QR + DR + SR

4. Material category-wise average VPR shall be calculated for the period of
previous year plus elapsed period of current year or of last three executed
Purchase orders, whichever is more.

In case no PO has been executed by the supplier, VPR will be taken as Not Assessed .
Usage of Vendor Performance Rating (VPR).

5.

VPR Grade Remark

>90 A Excellent.

>75 < 90 B Supplier may be informed for improvement.

>60 < 75 C Identification of areas for improvement by SPM,

Hoshangabad.

<60 D To be dealt in accordance with extant guidelines on

suspension of Business Dealings with Suppliers/Contractors.

Annexure E

(Applicable only for MSE Suppliers)

Certificate by Chartered Accountant on letter head

This is to Certify that M/S ………………………....……..…………………..………………………………….,
(hereinafter referred to as company ) having its registered office at
………………………………………………………. is registered u der MSMED Act 2006, (Entrepreneur Memorandum
N (Part–II)…..……….……………………….………………………………………Dated :…….…...…………, Category:
..………………….. (Micro/ Small)). (Copy enclosed).

Special provision For Micro & Small Enterprises owned by Scheduled Castes & Scheduled Tribes:-

SC { } ST { } General { } OBC { }

(If so please furnish documentary evidence to this effect. In case no such documentary evidence is
furnished it will be presumed that the application does not belong to such category and accordingly will
be dealt with)

Further verified from the Books of Accounts that the investment of the company as per the latest
audited fi a cial year ………………….. as per MSMED Act 2006 is as follows:

1. For Manufacturing Enterprises: Investment in plant and machinery (i.e. original cost excluding land

and building and the items specified by the Ministry of Small Scale Industries vide

its notification No.S.O.1722(E) dated October 5, 2006 :Rs.………..……..………Lacs

2. For Service Enterprises: Investment in equipment (original cost excluding land and building and
furniture, fittings and other items not directly related to the service rendered or as may be notified
under the MSMED Act, 2006: Rs.……………….………Lacs

(Strike off whichever is not applicable)
The above investment of Rs…………..…….……Lacs is within permissible limit of
Rs………………………..Lacs for ……………………………….…..Micro / Small (Strike off which is not applicable)

Category under MSMED Act 2006.

Or

The company has been graduated from its original category (Micro/ Small) (Strike off which is not
applicable) a d the date of graduatio of such e terprise fro its origi al category is ………………..
(DD/MM/YYYY) which is within the period of 3 years from the date of graduation of such enterprise

from its original category as notified vide S.O. No. 3322(E) dated 01.11.2013 published in the gazette

notification dated 04.11.2013 by Ministry of MSME.

Date:

Name: (Signature)
Membership number: Seal of Chartered Accountant: