Government of West Bengal Finance Department Audit Branch No. 1526-F(Y) Dated"18th March, 2014 MEMORANDUM Sub: on-line receipt and refund of EMD of E-tender through State Govt. E-tender portal State e-tendering portal https:/Iwbtenders.gov.in has been developed using the Government eProcurement Solution developed by NIC(GePNIC)and is being utilised successfully for the e-tendering of the State Government. Due to non-integration of the e-tender portal with the State e-receipt portal, GRIPS,the bidders have to manually deposit EMD. Manual refund of EMD to the unsuccessful bidders in such cases is unavoidable and takes much more time than electronic refund. In order to ensure faster disposal of the EMD refund, the State Government for some time past has been considering alternativ: available electronic refund routes. The internet banking portal of State Bank of India (SBI), the authorised agency bank of the State Government, has been found to be amenable to immediate site-to-site integration with the State Government e-tender portal. Pooling accounts need to be opened at any internet-banking enabled service branch of SBIfor receipt and repayment of the EMD electronically utilising the net-banking facility of the bank. The State Government hasdecided to open four such accounts at the Kolkata Main Branchof SBI and utilise the SBI internet banking portal to electronically receive and repay / transfer the EMD money and tender fees related to e-tendering. Therefore, the Governor is pleased to open the following four pooling accounts at State Bank of India, ,/~i. ' Kolkata Main Branch; and prescribe below the procedure to be adopted for deposit of EMD/ Bid Security related to e-tender of the State Government and its subordinate offices / PSUs/autonomous and local bodies. 1. The bidders participating in the e-tender of the State Government / State PSUs / State Autonomous Bodies / Local Bodies, shall deposit the EMD,electronically through their respective internet-banking enabled account maintained at any bank to the following pooling. accounts opened at SBI,Kolkata Main Branch:- Sl.no. EMD related to E-tender of Pooling Account no. i State Government Dptts 33728456372 Ii State PSUs/ State Autonomous Bodies/ LocalBodies 33728476252 , 1
2. In caseof tender fees, if applicable, the same may also be deposited by the bidders electronically through their respective internet-banking enabled account at any bank to the following pooling accounts opened at SBI,Kolkata Main Branch:- Sl.no. Tender fees of Pooling Account no. i State Government Dptts 33728473909 ii State PSUs/StateAutonomous Bodies/Local Bodies 33728477563 3. In casethe bidder hasa net-banking account at SBI,he will add these accounts for fund transfer; in casethe bidder has net banking account in other banks he will add these accounts for NEFT/ RTGSfund transfer. 4. The Tender inviting authority of the Government offices / State PSUs/State Autonomous Bodies/ Local Bodies will be allotted merchant code with ID and password to view the EMD and tender fees deposited by the bidders in the pooling accounts; 5. The nodal officer of the Finance Department, Government of West Bengalwill be able to view the department-wise EMD and tender fees deposited by the bidders to the pooling accounts and fund transferred downstream at various stages of the tender process to the Government accounts and bidders accounts, asapplicable; 6. The EMD of the bidders disqualified at the technical evaluation will revert to the respective bidders accounts without any manual intervention following the same path in which the EMD was transferred from the bidders bank account to the pooling account electronically, once the techni,ca{~~aluation is electronically processed in the State Government e-tender portal of https:Uwbtenders.gov.in; 7. The EMD of the technically qualified bidders other than that of the Ll and L2 bidders will revert to the respective bidders accounts without any manual intervention following the same path in which the EMD was transferred from the bidders bank account to the pooling account electronically, once the financial bid evaluation is electronically processed in the state Government e-tender portal of https:Uwbtenders.gov.in; 8. The EMD of the L2bidder will revert to the respective bidders accounts following the same path in which the EMD was transferred from the bidders bank account to the pooling account electronically, once the Ll bidder accepts the LOIand the sameIs processed electronically in the State Government e-tender portal of https://wbtenders.gov.in; 2
9. The EMD of the Ll bidder of the State Government Departments will automatically get transferred from the pooling account to the State Government revenue deposit head of "8443- 00-103-001-07" along with bank particulars of Ll bidder in GRIPS,as soon as the bidder accepts the LOI and the same is processed electronically in the state Government e-tender portal of https:/Iwbtenders.gov.in; 10. The EMD of the Ll bidder of the state PSUs/ state Autonomous Bodies / Local Bodies will automatically get transferred from the pooling account to their respective linked bank accounts along with bank particulars of the Ll bidder, as soon as the bidder accepts the LOIand the same is processedelectronically in the state Government e-tender portal of https:/Iwbtenders.gov.in; 11. The tender fees will be transferred from the pooling account to the Government revenue receipt head of "0070-60-800-013-27" through GRIPS,for Government tender and to the respective linked bank account for state PSUs/stateAutonomous Bodies/Local Bodies tender electronically, once the EMDof the Ll bidder is transferred in the manner mentioned above; 12. SBI, Kolkata Main Branch will send daily bank scroll and DMS with the fund transfer record / report for the fund transferred from the pooling account to the state Government Revenue deposit HOA,i.e., "8443-00-103-001-07" for EMD of Ll bidder and under HOA"0070-60-800-013- 27" for tender fee, to the State Government E-treasury at the Directorate of Treasuries and Accounts, Government of West Bengal, at New India Assurance Building {3rd floor}, 4, Lyons Range,Kolkata-700001. Further details Q:' the process flow of the fund will be intimated in due course. . , ' , Sd/-H.K. Dwivedi Principal Secretary to the Government of West Bengal No. 1526/1{250}-F{Y} Dated, is" March, 2014 Copy forwarded for information and necessaryaction to- \ - 1. The Principal Accountant General {A&E},West Bengal, Treasury Buildings,2, Govt. Place{West}, Kolkata-700 001. 2. The Principal Accountant General {Audit}, West Bengal,Treasury Buildings, 2, Govt. Place{West}, Kolkata-700 001. 3
3. Chief Secretary to the Government of West Bengal. 4. The Additional Chief Secretary/Principal Secretary/Secretary , ................................................................................. Department, Govt. of West Bengal. 5. PA to the Principal Secretary, Finance Department, Government of West Bengal. 6. Secretary, Finance (Audit) Department, Government of West Bengal . 7. Secretary, Finance (Budget) Department, Government of West Bengal. 8. Financial Advisor, Department, Govt. of West Bengal. 9. The Principal Accounts Officer & Ex-Officio Joint Secretary, Finance (Budget) Department, for uploading this Notification in the Finance Department website. 10. The SIO & Director General, Nationallnformatics Centre (NIC), West Bengal, Bidyut Bhavan, Salt Lake, Kolkata-700091. 11. The Chief General Manager, SBI, Local Head Office, Samriddhi Bhavan, 1, Strand Road, Kol-700001. 12. The Asstt. General Manager, PAD, RBI, Kolkata-700001. 13. The Asstt. General Manager, GAD, SBI, Local Head Office, Samriddhi Bhavan, 1, Strand Road, Kol700001. 14. The Asstt. General Manager, SBI, Kolkata Main Branch, Samriddhi Bhavan, 1, Strand Road, Kol700001. 15. The Director of Treasuries & Accounts, West Bengal, The New India Assurance Building, 4, Lyons Range (2nd & 3 rd floor), Kolkata - 700 001. 16. The Commissioner, _ 17. The District Magistrate, _ 18. The Sub-Divisional Officer, _ 19. The Pay & Accounts Officer, Kolkata Pay &Accounts Office -I, 81/2/2, Phears Lane, Kolkata - 700012 . . ~i . 20. The Pay & ~<:oourtts Officer, Kolkata Pay & Accounts Office - 11, P-l, Hyde Lane, Kolkata -700 012. 21. The Pay & Accounts Officer, Kolkata Pay & Accounts Office -Ill, IB Market, 1 st Floor, Salt Lake, Sector -Ill, Kolkata - 700106. 22 ..The Treasury Officer, _ 23. ~ ~ < (G. Sarnanta) Joint Secretary to the Government of West Bengal. 4
Government of West Bengal Finance Department Audit Branch NO.1592 -F(Y) Dated, zo" March, 2014 MEMORANDUM In order to further streamline the process of selection of the contractor / supplier through open and transparent competition and also in the interest of discovery of the price through free, transparent and fair means, Government has decided to relax the provision of submission of hard copy of the original EMD documents to the tender inviting authority before financial evaluations of bids in case of e-tender. Therefore, the undersigned is directed by the order of the Governor to substitute item no. iv of FD memo. No. 1177-F(Y) dt. 28.02.2014 with the following:- "iv. in case of e-tendering, EMD/Bid security shall be collected as soft copy (scanned copies of the originals) for instruments (Cheques/bank Draft/bank Guarantee, etc.) and in case of deposit of money it should compulsorily be deposited on-line by the bidders. The L1 bidder shall submit the hard copy of the documents to the tender inviting authority with his acceptance letter of the LOI. Failure to submit the hard copy with the acceptance letter within the time period prescribed for the purpose, may be construed as an attempt to disturb the tendering process and dealt with .accordinglv legally inctuding blacklisting of the bidder." \1;' The Works di:!part~ents will take action to amend their-departmental codes accordingly. , Necessary amendment will be made in the West Bengal Financial Rules in due course. Sd/-H.K. Dwivedi Principal Secretary to the Government of West Bengal
No. 1592/1(250)-F(Y) Dated, zo" March, 2014 Copy forwarded for information and necessary action to1. The Principal Accountant General (A&E), West Bengal, Treasury Buildings, 2, Govt. Place (West), Kolkata-700 001. 2. The Principal Accountant General (Audit), West Bengal, Treasury Buildings, 2, Govt. Place (West), Kolkata-700 001. 3. Chief Secretary to the Government of West Bengal. 4. The Additional Chief Secretary/Principal Secretary/Secretary , ..............................................................................,.. Department, Govt. of West Bengal. 5. PA to the Principal Secretary, Finance Department, Government of West Bengal. 6. Secretary, Finance (Audit) Department, Government of West Bengal 7. Secretary, Finance (Budget) Department, Government of West Bengal. 8. Financial Advisor, Department, Govt. of West Bengal. 9. The Principal Accounts Officer & Ex-Officio Joint Secretary, Finance (Budget) Department, for uploading this Notification in the Finance Department website. 10. The Director ofTreasuries & Accounts, West Bengal, The New India Assurance Building, 4, Lyons Range (2nd& 3'd floor), Kolkata - 700001. 11. The Commissioner, _ 12. The District Magistrate, _ 13. The Sub-Divisional Officer, ---"-__ 14. The Pay &,Ac&~hts 'Officer, Kolkata Pay & Accounts Office - I, 81/2/2, Phears Lane, Kolkata - 700012. 15. The Pay & Accounts Officer, Kolkata Pay & Accounts Office -11, P-l, Hyde Lane, Kolkata -700 012. 16. The Pay & Accounts Officer, Kolkata Pay & Accounts Office -Ill, IB Market, 1 st Floor, Salt Lake, Sector -Ill, Kolkata - 700106. 17. The Treasury Officer, _ 18. i l., 6(~) e-- Joint Secretary to the Government of West Bengal.
Government of West Bengal Finance Department Audit Branch No.306D-F(Y) Dated, n" June, 2014 MEMORANDUM E-tender through the state Government e-tender portal of https:/Iwbtenders.gov.in has been made mandatory for procurement valued at and above Rs. 5 lakh vide FD notification no. 6932-F(Y) dt.29.8.13. Later a memorandum was issued from Finance Department vide no. 1160-F(Y) dt.28.2.14 reiterating the provisions of mandatory e-tender through the state Government portal mentioned above. It has come to the notice of the state Government that some departments of the state Government and parastatals under the state Government control are yet to adopt the e-tender through the state Government e-tender portal. The State Government has been considering adoption of some measures to curb this tendency of avoiding e-tender through the e-tender portal, https://wbtenders.gov.in for Government procurements. The undersigned is, therefore, directed by order of the Governor to say that all the Departments of the State Government will ensure observance of e-tender process through https:/Iwbtenders.gov.in only for procurements of arid above RS.5 lakh by their own office and subordinate offices, as well as companies and corporations under their departmental control. In case of any lapse on the part of the companies and corporations to process procurements of and above Rs. 5 lakh through https://wbtenders.gov.in , the controlling Department may stop releasing fund to those parastatals until the e-tender process through the state Government e-tender portal is adopted by them. Sd/-H.K. Dwivedi Principal Secretary to the Government of West Bengal No.3060/1(SOO)-F(Y) Dated, n" June,2014 Copy forwarded for information and necessary action to1. The Principal Accountant General (A&E), West Bengal, Treasury Buildings, 2, Govt. Place (West), Kolkata-700 001. 2. The Principal Accountant General (Audit), West Bengal, Treasury Buildings, 2, Govt. Place (West), Kolkata-700 001. 1
3. The Accountant General (Receipts, Works and Local Bodies Audit), West Bengal, CGO Complex, MSO Building, s" floor, Block DF, Sector-I, Salt Lake, Kol- 64 4. The Chief Secretary to the Government of West Bengal. s. The Additional Chief Secretary/Principal Secretary/Secretary, ................................................................................. Department, Govt. of West Bengal. 6. PA to the Principal Secretary, Finance Department, Government of West Bengal. 7. Secretary, Finance (Audit) Department, Government of West Bengal 8. Secretary, Finance (Budget) Department, Government of West Bengal. 9. Financial Advisor, Department, Govt. of West Bengal. 10. The Commissioner, Division. 11. The Principal Accounts Officer & Ex-Officio Joint Secretary, Finance (Budget) Department, for uploading this Notification in the Finance Department website. 12. The Department 13. The Director of Treasuries & Accounts, West Bengal, The New India Assurance Building, 4, Lyons Range (2nd & 3 rd floor), Kolkata - 700001. 14. Director _ 15. The District Magistrate/Judge/Supdt. Of Police, _ 16. The Sub-Divisional Officer, _ 17. The Pay & Accounts Officer, Kolkata Pay & Accounts Office -I, 81/2/2, Phears Lane, Kolkata - 700012. 18. The Pay & Accounts Officer, Kolkata Pay & Accounts Office -11, P-l, Hyde Lane, Kolkata -700 012. 19. The Pay & Accounts Officer, Kolkata Pay & Accounts Office -Ill, IB Market, 1 st Floor, Salt Lake, Sector -Ill, Kolkata - 700 106. 20. The Treasury Officer, _ 21. The Group ---'I Branch, Finance Department. ~ (G. Samanta) Joint Secretary to the Government of West Bengal 2
~ Government of West Bengal Finance Department Audit Branch , , Dated, Kolkata the 22nd No.3814 -F(Y) July 2014. I MEMORANDUM J It has come to the notice of the State Government that the pro ,ision of minimum period of time for submission of tender as enjoined in note-3 below Rule 47(8) of 4BFR' Volume-I since amended vide notification no. S400-F(Y) date~ zs" June 2012, is not being prop,rlY observed by the tender inviting authority.' I I 2. It is reiterated that the provisi>n of minimum p:riod of time to b1 given to the bidders for submission of tenders should be counted from the date on 'which the notice nviting tender including e-tender is actually published in ~he newspaper(s) as per the criteria given in notJ2 and note-s below Rule 47(8) ibid. 3. Tender publication date is the date on which the advertisement [actually appears in the newspapers wherein it should be specified that the bid needs to be submitted by the date to be fixed after allowing the minimum period of time for submission of bids according to the ProJision given in note-3 ibid. In case of publication of the NIT in more than one newspaper as per the provislons in note-2 below Rule 47(8) ibid r all the advertisements should appear simultaneously on the same daylin all these newspapers. • I ~ I 4. For instance, in case.•of tender valued exceeding Rs. 1 crore, the dat of submission of the tender should be fixed not earlier than 21 days to be counted from the date of pu lication of the tender notice in the newspaper(s). Likewise, the period should be counted according t, the time schedule given at serial numbers la} and (b) ofnote-s below Rule 4718} for submission ol,en+r valued between Rs. t lakh and Rs. 1 Crore.', I • J' 5. In case of e-tender, publication of brief referra] advertisement in newspaper(s) and uploading of the notice including tender documents in the State Government e-tenderl portal shall be simultaneous on the . I . same day in order to ensure that the tender documents are visible in re website https://wbtenders.gov.in as soon as the brief referral advertisement appears in the newspaper(t , , I Sd:H.K. Dwivedi Principal Secretary to the Government of West Bengal "' ..
Copy forwarded for information and necessary action to- ~ . . 1. The Principal Accountant General (A&E), West Bengal, Treasury Buildings, 2, Go~. Place (West), Kolkata-700 001. ~ 2. The Principal Accountant General (Audit), ",(est Bengal, Treasury B ild.i~gs, 2, Govt. Place (West), Kolkata-700 001. , I 3. The Accountant General (Receipts, Works and Local Bodies AUdit),/iwest Bengal, CGO Complex, MSO Building, s" floor, Block OF, Sector-I, Salt Lake, Kol - 64 . I ,. 4. The Chief Secretary to the Government of West Bengal. 5. The Additional Chief Secretarv/Principal Secretary/Secretary , . I . ..............................................." Department; Govt. of West Bengal. t 6. PA to the Principal Secretary, Finance Department, Government 0 West Bengal. . ' No.3814/1{SOO)-F(Y) 7. Secretary, Finance (Audit) Department, Government of West Beng I , Dated, 22nd July, 2014 ,. 8. Secretary, Finance (Budget) Department, Government of West Be~gal. I I . 9. Financial Advisor, Dep~i1:me1t' Govt. of West Bengal. 10. The Commissioner, Division. fP / 11. The OSD & Ex-Officio Principal Accounts officer & Joint secretat, Finance (Budget) Department, for uploading this order in the Finance Department website. 12. The' I D~partment 13. The Director of Treasuries & Accounts, West Bengal, The New In~ia Assurance Building, 4, Lyons Range (2nd & 3 rd floor), Kolkata - 700 001. I 14. Director I --------------------------------------~------------------------- 15. The District Magistrate/Judge/Supdt. Of Police, --------l--------- I I 18. The Pay & Accounts Officer, Kolkata Pay & Accounts Office -11, /' P-l, Hyde Lane, Kolkata -700 012. / 19. The Pay & Accounts Officer, Kolkata Pay & Accounts Office -Ill, IB Market, 1 st Floor, Salt Lake, Sector -Ill, Kolkata - 700 106. I 20. The Treasury Officer, I . 21. The Group -.-l Branch, - Department. '~.J? ·(G.~ Joint Secretary to the Government of West Bengal 16. The Sub-Divisional Officer, ~ _ 17. The Pay & Accounts Officer,' Kolkata Pay & Accounts Office -I, 81/2/2, Phears Lane, Kolkata - 700012.
Government of West Bengal Finance Deoartment Audi: bi3i1ch NO.4143 -F(Y) Dated 11thAugust, 2014 ! It has come to the notice of the State Government that some Companies, Corporations, Local Bodies and parastatals are not following the e-tender norms for orocurernents valued at and above Rs. 5 lakh through the state Government e-tender portal of https://llc"Lc2,-,Jers.gov.in, although made mandatory vide order no. 3060-F(Y) dt.ll.6.2014 and 3112-r=(Y) dt.13.6.20~_~ (:;overnment Departments were requested in those orders to stop releasing fund to the Companies, Corporations. Local Bodies and parastatals in case of their failure to comply with the e-tender norms. NOW, in order to ensure compliance with the orders, Departmental Financial Advisors will release fund to the Companies, Corporations, Local Bodies and parastatats with effect from IS; September, 2014 only if the requisition for release of fund from those organisations is supported with, inter alia, the following certificate on compliance with the e-tender n'Jrr.:s ,-,') per Finance Department memo. nos. 3060-F(Y) dt.11.6:2014 and 3112-F(Y) cit.B.b.201L!. "Certified that the e-tender norms of the State Government as specified in Finance Department memo. nos. 3060-F(Y) dt.11.6.2014 and 3112-F(Y) dt.13.S.2014 are being followed by the organisation for its procurements" The certificate shall be signed by the Managing Direct'Jr / CEO of the organisation and countersigned by the officer to be designated by the Administrative Denartrnent. Sd/- H.K. Dwivedi Principal Secretary to the Government of West Bengal No.4143/1(SOO)-F(Y) Dated, 11thAugust,2014 Copy forwarded for information and necessary action to1. The Principal Accountant General (A&E), West Bengal, Treasury Buildings, 2, Govt. Place (West), Kolkata-700 001. 2. The Principal Accountant General (Audit), West 3engal, Treasury Buildings, 2, Govt. Place (West), Kolkata-700 001. 1
3. The Accountant General (Receipts, Works and Local Bodies Audit), West Bengal, CGO Complex, MSO Building, s" floor, Block DF, Sector-f. Salt Lake, i\oi - 64 4. The Chief Secretary to the Government Of Wes, 5engal. 5. The Additional Chief Secretary/Principal Secretarv/Secretarv , ...........L.... Department, Govt. of West Bengal. 6. PA to the Principal Secretary, Finance Department, Government of West Bengal. 7. Secretary, Finance (Audit) Department, Government of West Bengal 8. Secretary, Finance (Budget) Department. Government of West Bengal. 9. Financial Advisor, Department, Govt. of West Bengal. 10. The Commissioner, Division. ------------------- 11. The OSD & Ex-Officio Joint Secretary, Finance ~E"_dget) Department for uploading this order in the Finance DFpartment website. 12. The Department 13. The Director of Treasuries & Accounts, '!Vest Bengal, The New India Assurance Building, 4, Lyons Range (2nd & 3 rd floor), Kolkata - 700 OOJ.. 14. Director _ I 15. The District Magistrate/Judge/Supdt. Of Police, _ 16. The Sub-Divisional Officer, _ 17. The Pay & Accounts Officer, Kolkata Pay &. Accounts Office -I, 81/2/2, Phears Lane, Kolkata - 700 012. 18. The Pay & Accounts Officer, Kolkata Pay & Accounts Office - 11, P-1, Hyde Lane, Kolkata - 700 012. 19. The Pay & Accounts Officer, Kolkata Pay & Accounts Office - Ill, IB Market, I" Floor, Salt Lake, Sector -Ill r Kolkata -700 106. 20. The Treasury Officer, 21. The Group --->/ Branch, Finance Department. ~ ~,-~ (G. Samanta) Joint Secretary to the Government of West Bengal " L
Government of West Bengal Finance Department Audit Branch No.3292-F(Y) Dated,24th April, 2015 MEMORANDUM LOC system of fund drawal for works and forest expenditure has already been discontinued wef 1.4.2015 vide FDorder nos.736-F(Y) dt.10.2.15 and 2705-F(Y) dt.30.3.15. Attention of Finance Department has been drawn by works departments and forest department to some more issues which need to be addressed immediately. Government has examined the issues and decided to lay down further guideline for the purpose. i. The requisitioning non-works department will provide fund through e-bantan to the authority in the works department, i.e., Chief Engineer, along with administrative approval; ii. The Chief Engineer will accord technical sanction. Financial sanction to the expenditure will be accorded by the competent authority; iii. The sanctioning memo will be issued to the concerned Executive Engineer with authority for drawal of the fund from the Treasury / PAO by submission of bill in TR form no. 70 to execute the work. Therefore, the undersigned is directed to lay down the following further guidelines to deal with the problems mentioned below in continuation of memo. no. 2705-F(Y)dt.30.3.15. 1. Inter-departmental works 2. Outstanding balance of Deposit works and Security deposit i. Executive Engineer will submit to the Chief Engineer copy of duly filled CPWA Form 79 related to the months of February and March, 2015, as furnished with monthly accounts to the AGWB; ii. Chief Engineer will take necessary action to cross-check the closing balance of February, 2015 with the opening balance of March, 2015 for item nos 11 and Ill, i.e., for accumulated unpaid Security Deposit and Deposit work balance fund; iii. Once both the balances agree, the Administrative department concerned will issue Government order advising the Treasury officer / PAOconcerned to insert the verified balance of item nos. 11 and III of Form 79 as they stood on 31.3.15 in the PW Deposit account to be opened in the Treasury / PAD in favour of the Executive Engineer concerned. iv. The heads of accounts under which the deposit accounts will be opened are as follows1
a. For item 11 (Security Deposit) of Form 79 I/S443-00-10S-004-Works Security Deposit" - for Works Department I/S443-00-109-003-Forest Security Deposit"- for Forest Department b. For item III (accumulated Deposit works balance fund) of Form 79 I/S443-00-lOS-003-Works Deposit" - for Works Department I/S443-00-109-002-Forest Deposit" - for Forest Department v. Executive Engineer will withdraw fund from the PW Deposit by submission of bill in TR Form no. 70B following the procedure prescribed in FD order no. 736-F(Y) dt.l0.2.15 read with 2705- F(Y)dt.30.3.15. vi. Vouchers to be submitted by the Executive Engineer to the AGWB following the procedure in para 8 of 270S-F(Y) dt.30.3.1S. Item no. 27 below para VII of memo. no. 2705-FfYl dt.30.3.15 stands modified accordingly. 3. Refund of Security Deposit Refund of Security deposit will be guided by the provisions of TR 6.10 to 6.15 of WBTR, 2005. Divisional officer will submit bill in TR Form no. 70C for drawal of fund from Treasury/PAO for the purpose of return to the depositor. Contractor-wise Earnest Money/ Security Deposit account will be maintained by each works and forest division. 4. Highway works i. The concerned Executive Engineer will draw fund from the treasury/PAD following the procedure prescribed in para 9 of FD memo. no. 270S-F(Y) dt.30.3.1S. Since, fund is spent out of 1/8658-suspense-OO-l01-148-21-payments" initially within the sanctioned allocation in case of original works, the expenditure will be met by drawal of fund from the treasury/PAD. For the 9% agency charge, the highway division will raise claim and submit the same along the bill to the treasury advising the Treasury officer/PAD to make payment for the amount net of, inter alia, 9% agency charge. The 9% agency charge will be transfer-credited to the HOA "0059- 01-103-001-collection of agency charges-lO-Recoveries". The entire fund will be claimed for reimbursement from MDRT&H by submission of the bill including the agency charge through AGWB. 2
ii. So far as OR (ordinary repair), RDR(Rain damage repair), and FDR (Flood damage repair) are concerned these expenditures are incurred by the divisional engineer of the Highway Division by drawal of fund from the Treasury/PAO as the need for the same arise, out of the state budgetary provision. Subsequently, the claim for reimbursement of the expenditure along with the agency charge of 9% is raised for reailsatlon from MORT&H through AGWB. In such cases the bill will be submitted to the Treasury/PAO for the claim related to the contractor along with detailed vouchers in TRform no. 26. iii. For the purpose of monitoring reimbursement of the 9% agency charge by MORT&H, the concerned divisional engineer of National Highway Division will send to the works department a copy of the agency charge claim sheet as submitted with the bill to the Treasury. iv. The works department may track reimbursement of the expenditure already incurred along with realisation of the 9% agency charge from MORT&H following such procedure as they deem fit in consultation with AGWB. 5. Advance drawal i. Advance drawal of fund has been delegated to the various levels of officers mentioned in para 17 of FD memo. no.270S-F(Y) dt.30.3.1S. The authorised advance may be drawn in phases according to necessity by submission of Abstract Contingency bill in TRform no. 27, subject to the maximum limit of the delegated power. At any point of time total unadjusted outstanding advance should not exceed the delegated power. ii. DDO shall adjust each advance by submission of detailed contingency bill along with vouchers in TR 28 at the earliest as mentioned in para 19 of FD memo. no. 2705-F(Y) dt.30.3.15. 6. Permanent Advance i. The works departments and Forest Department will move Finance Department for sanction of Division-wise permanent advance as mentioned at para 20 of FD memo. no.2705-F(Y) dt.30.3.1S. 7. TR forms TR form 70 as revised, TRform nos. 70B and 70C are given in the annexure. (H.K. Dwivedi) _ Principal Secretary to the Government of West Bengal 3
ANNEXURE TO FD MEMO. NO. 3292-F(Y) dt.24.4.15 4
TR Form No.70 (See G.O No. 736 - F(Y) dated 10.02.2015) [Worksl Forest Bill (Advance bill, Part bill & Final bill) for Presenting in P.A.OlTreasury] Office of the -=--__ --------=--:---:---;--- D.D.O. Code Bill No. Date _/_/ __ Token No. Date__ /__ /__ T.v. No. Date _/_/ __ Head of Account Code Bill for the month of 20 Name of Contractor/ SupplierlWorks Consultant _ Nameofwork _ Amount of the 'administrative approval/ revised administrative approval _ Number and date of the order of Administrative Approval/Revised administrative approval _ Amount of financial sanction/ release till date against this work _ No., date and amount of last financial sanction/release order Bill for A. Mobilisation Advance B. Account of Work C. Account of purchase of BiII//Other Advance Bill material/Contingency Charges A. Mobilisation Advance/Other advance Bill Sanction Designation of the Sanctioned Purpose (with description where Claimed Order No. & Sanctioning Amount (Rs.) necessary) and quotation of Amount(Rs.) Date. Authority authority for drawing advance. Total Rupees (in words) only Certified that- • Total Advance amount will be adjusted by the above mentioned work as per agreement. B. Account of Work Particulars Rs. Rs. 1. Total value of work done up to date 2. Value of work settled for this work up to last R.A Bill No. Date ~ ~ __ vide T.V No. Date ~~ 3. Amount due in this Bill (1-2) 4. The amount already charged to this work since previous R.A Bill No Date ~ ~ __ vide T.V No. Date ~ ~ __ now adjusted:- a) Mobilisation Advance/ Other Advance adjusted in this bill drawn against T.V. No. dt. (Balance Mob adv remaining adjusted ) b) Cost of material issued since last R.A Bill against Indent No. __ dt. c) Payment withheld (if any)/excess payment adjusted 5. Intermediate/ final Payment to be made in this bill (3-4) Explanation: A. SI. No. 2: It shall be equal to the total value of work settled excluding the payment withheld up to the last RA bill B. SI. No. 4: It shall be shown in details the TV No. & Date against which the mobilisation adv. was drawn and the balance reaming after adjustment of mobilisation advance in this bill. C. The items for transfer credit shall be shown at reverse and net amount shall be endorsed as per beneficiary list. C. Account of purchase of material/Contingency Charge (i) Amount of Material Purchased as per order no 1) --------------- dated_/_/_ 2) --------------- dated_/_/_ (ii) Labour Charge/Other Contingency Expenditure [as per detail/ist enclosed] Total Rs . Rs . Rs .
Certified that- • __ % of the total work has been completed as on (mention date of inspection) as per project milestone/as per agreement. • Rs (% of total cost of work) is hereby sanctioned for the completed work in this bill • Provisions of WBFR Part-I Rule 47 as amended have been observed properly. • The value of works as claimed in this bill has been executed satisfactorily as per contract and recorded in the measurement book as certified by concerned Assistant Engineer entrusted with the work • The expenditure charged in this bill could not, with due regard to the interests of the public service, be avoided and the parties entered in this bill are entitled to receive them. • Contingency charges, as claimed, are admissible as per para 2 of G.O. No. 2705-F(Y) dt.31.03.2015 and within 3% of the BOO. • The amount claimed has not been drawn before. • Certified that the materials purchased has been entered in the stores register. Allotment Received Rs. Progressive Expenditure includ ------ ing this--Bil---=-- l Rs. _ Balance Available Rs. -------------- Pay Rs. Rupees (in words) --::-- __ -.-- -=- ---:---:--_only as per beneficiary list enclosed and/or by transfer Credit of Rs. Rupees (in words) ____________________ only as below-. lead of Account DescriptioI2 __ Amount (Rs.) ---- I Rs. Bill Clerk Divisional Accountant/ Divisional Accounts Officer Signature and Designation of 0.0.0 Date 20_ Station _ For use in the Treasury Pay Rs. Rupees (in words) only as per beneficiary list enclosed AND/OR By transfer Credit of Rs. Rupees (in words) ~ only as below-. ------ SI No. Head or Account Description Amount (Rs.) I f------.- ..-- --_._._-- 2 Total Rs. Examined and Entered. Accountant! J.AO. P.AO'/AP.AO.!T.O/AT.O For use in the Office of the Accountant General (Audit), West Bengal Admitted Rs. ~ Objected Rs. for reasons stated below:- Dated 20 Auditor S.O./AAO./Audit Officer
Name of the Office D.D.O. Code Bill No. Date --.1--.1_ Token No. Date--.1~_ TV. No. Date --.1--.1 __ Head of Account Code Name of Contractor! SupplierlWorks Consultant Name of work Amount of the administrative approvall revised administrative approval Number and date of the order of Administrative Approvall Revised administrative approval ___ Amount of financial sanction! release till date against this work No., date and amount of last financial sanction/release order Name of the Depositor Organization: Deposit details as given below:- (Not applicable in case of deposits made before 1.4.2015) SI. No. Challan No Challan date Amount 1 2 3 Total Deposited Under Head of Account Amount originally deposited before 1.4.2015in case of incomplete works vide sanction no. dt. Amount Balance Amount of Departmental Total Balance Utilised so far Available this Bill Charge, if any (including available after (Rs. ) (Rs.) Excluding (Rs.) departmental this Bill (Rs.) departmental charge) charge , if (Rs.) any (Rs.) (1) (2) (3) (4) (5)=(3) + (4) (6) = (2) - (5) Bill for A. Mobilisation Advance B. Account of Work C. Account of purchase of BillIlOther Advance Bill material/Contingency Charges A. Mobilisation Advance Bill/lOther advance Bill Sanction Designation of the Purpose (with description Order No. & Sanctioning Sanctioned where necessary) and Claimed Date. Authority Amount (Rs.) quotation of authority for Amount(Rs.) drawino advance. Total Rupees (in words) only Certified that- • Total Advance amount will be adjusted by the above mentioned work as per agreement. B. Account of Work Particulars Rs. Rs. 1. Total value of work done up to date 2. Value of work settled for this work up to last R.A Bill No. Date --.1--.1 __ vide T.V No. Date ---1---1 3. Amount due in this Bill (1-2) 4. The amount already charged to this work since previous R.A Bill No Date --.1--.1 __ vide T.V No. Date I --.1--.1 __ now adjusted:- a) Mobilisation Advance/ Other Advance adjusted in this bill drawn against TV. No. dt. (Balance Mob adv remaining adjusted ) b) Cost of material issued since last R.A Bill against Indent No. -- dt. cl Payment withheld (if anyl/excess payment adjusted 5. Intermediate/ final Payment to be made in this bill (3-4) 6. Administrative Cost/Agency Charge, if any, 7. Gross Amount of the Bill T. R. FORM NO. 70(B) [See Para 2(v) of G.O. No. 3292-F(Y) dt. 24.4.2015) (Applicable for Works & Forest onlyl Bill Form For Deposit Works
Explanation: A. SI. No. 2: It shall be equal to the total value of work settled excluding the payment withheld up to the last RAbill B. SI. No. 4:It shall be shown in details the W No. & Oate against which the mobilisation adv. was drawn and the balance I reaming after adjustment of mobilisation advance in this bill. C. Accountof purchase of material/Contingency Chatges I ,-----------------------~------------------------~I (i) Amount of Material Purchased as per order no 1) •.......•.•••••dated--/'----I._ 2) dated--/'----I._ Rs . Rs . I to labourCharge/OtherContingencyExpenditure (as per detail list enclosed} Total Rs . Certified that- • __ % of the total work has been completed as on (mention date of inspection) as per project milestone/as per agreement. • Rs ( % of total cost of work) is hereby sanctioned for the completed work in this bill • Provisions of WBFR Part-l Rule 47 as amended have been observed properly. • The value of works as claimed in this bill has been executed satisfactorily as per contract and recorded in the measurement book as certified by concerned Assistant Engineer entrusted with the work • The expenditure charged in this bill could not. with due regard to the interests of the public service. be avoided and the parties entered in this bill are entitled to receive them. • Contingency charges, as claimed, are admissible as per para 1 of G.O. No. 2705-F(Y) dt.31.03.2015 and within 3% of the BOO. • The materials purchased have been entered in the stores register. • The amount claimed has not been drawn before. Pleasepay Rs. Rupees(in words) only as I per beneficiary list enclosed AND/OR By.Transfer Credit Rs Rupees(in words) only as belowSINo. Head of Account Description I BTType Amount (Rs.) I I I Bill Clerk Divisional Accountant /Divisional Accounts Officer Signature & Designation of the D.D.O. Station _ Date 20_ For use at the Treasury Pay Rs. (Rupees ) only as per list enclosed. Examined and entered. The refund amount of Rs. has been recorded in the Receipts Register and Refund Repayment Register maintained at PAO/Treasury. Accountant/ J.A.O. Station _ Dated 20__ PAO. /T.O. /A.P.A.O. /A. T. O. For use in the Office of the A.G./Audit). West Bengal Admitted for Rs. _ Objected to Rs. for reasons stated below. Auditor S.O./A.A.O./Audit Officer
TR Form No.70 (C) (See para 3 of G.O No. 3292 - F(Y) dated 24.3.2015) [Security Deposit/Other deposit refund order and bill form for Works and Forests for Presenting in P.A.O/Treasury] Office of the --:---- 0.0.0. Code Bill No. Date _/_/ __ Token No. Date__ /__ /__ T.V. No. Date _/_/ __ Head of Account Code Bill for the month of 20__ NameclContracto~Supplier _ Name of work **OriginaI challan no. _ Date of deposit _ Amount of security deposit _ Under head of account Name of depositor Amount deposited Amount already paid Net oavable Total Rupees (in words) ~only Balance available (Rs.) ~ Certified that- • Certified that the security deposit has been released vide memo. no. Dt of the --------- • Certified that the amount claimed in this bill has not been drawn before Pay Rs. Rupees (in words) only as per beneficiary list enclosed and/or by transfer Credit of Rs. Rupees (in words) ___________________ only as below-. SI No. Head of Account Description Amount (Rs.) 1 2 Total Rs. Bill Clerk Divisional Accounts Officer/Divisional Accou ntantl Accountant Signature and Designation of 0.0.0 Date 20_ Station _ ** Not applicable for security deposits submitted before 1/4/2015
Pay Rs. Rupees (in words) as per beneficiary list enclosed For use in the Treasury only AND/OR By transfer Credit of Rs. Rupees (in words) only as below-. SI No. Head of Account Description Amount (Rs.) I 1 =J 2 ----- Total Rs. Examined and Entered. Accountant! J.AO. P.AO.lAP.AO.lT.O/AT.O For use in the Office of the Accountant General (Audit), West Bengal Admitted Rs. ~ _ Objected Rs. for reasons stated below:- Dated 20 Auditor S.O.lAAO.lAudit Officer
" \ Government of West Bengal Finance Department Audit Branch Nabanna, Howrah -711 102. No. 6718-F(Y) Date - 08.09.2015 MEMORANDUM In partial modification of this Department Memorandum No. 6204-F(Y), dated 17.08.2015 it is stated that in terms of Note (v) under Rule 32 of the West Bengal Financial Rules, Vol.1, Labour Co-operative Societies are exempted from payment of Earnest Money only against all tenders of the Government. These Societies, if selected through tender, will have to furnish requisite Security Deposit for performance of the work. Sd/- G. Samanta CAO & EO Joint Secretary to the Government of West Bengal Pc.
.. 2'. No.6718/1(500)-F(Y) Dated, Howrah the 8th Sept., 2015 Copy forwarded for information and necessary action to :- 01. The Principal Accountant General (A&E), West Bengal, Treasury Buildings, 2,Govt. Place [West] Kolkata - 700001. 02. The Principal Accountant General (Audit), West Bengal, Treasury Buildings, 2,Govt. Place [West] Kolkata -700001. 03. The Accountant General [Receipts, Works and Local Bodies Audit], West Bengal, C.G.O. Complex, 3rd MSO Building, 5th floor, Block DF, Sector -1, Salt Lake, Kolkata - 64 . 04. The Chief Secretary to the Government of West Bengal . 05. The Resident Commissioner, Government of West Bengal, A/2, State Emporia Buildings, Baba Kharak Singh Marg, New Delhi - 110 001. 06. The Additional Chief Secretary / Principal Secretary / Secretary, ............................................................................................... Department. 07. The Commissioner, . Division 08. The Special Secretary/Additional Secretary/Joint Secretary/Deputy Secretary, Finance Department. 09. The Pr. A.O. & Ex OfficioJoint Secretary, Finance[Budget] Department. He is requested to upload this order in the Finance Department website. 10. The, . ... ......... ......... ...... ......... ... Department/ Directorate. 11. The Director of Treasuries & Accounts, West Bengal, The New India Assurance Buildings, 4, Lyons Range, Kolkata - 700 001. 12. The Director '" . 13. The District Magistrate/District Judge/ Superintendent of Police, ......................................................................................................................... 14. The Sub-Divisional Officer, . 15. The Pay & Accounts Officer, Kolkata Pay & Accounts Office-I, 81/2/2, Phears Lane, Kolkata - 700012. 16. The Pay & Accounts Officer, Kolkata Pay & Accounts Office-Il, P-1, Hyde Lane, Jawahar Buildings, Kolkata - 700073. 17. The Pay & Accounts Officer, Kolkata Pay & Accounts Office-Ill, LB. Market, Sector - HI, Salt Lake, Kolkata - 700091. 18. The Treasury Officer, . ......................................................................................................................... 19. The Group / Branch, Finance Department ko -< CAO & EO Joint Secretary to the Government of West Bengal. c:\ Ashataru \ Folder 2015\ Endorsement[500j: 6718
I Dated, 1i h December 2015. NOTIFICATION I It has been enjo ined in Ru le 47 (9)( b) of W BFR, vo 1-1,as ame n1.d vid e Notlficatto n no. 5400 _. F (Y) dated zs" June 2012 that sales tax and income tax clearanc certificates should be furnished by the contractors for contracts valued above Rs.50,000/-. Government of West Bengal Finance Department Audit Branch No.8490-F(Y} Necessity of submission of the tax clearance certificate has ince been examined by the State Government. It has been decided that submission of such cleara ce certificates is not necessary. Therefore, in exercise of the power conferred under clause (f) of article 166 of Constitution of India the Governor is pleased to make the following amendment in West Bengal Financial Rules, vol-l in partial modification of Notification no. S400-F(Y) dt.25.0612012. Rule 47(9)(b) of WBFR, vol-t is substituted with the following rovisions. "Rule 47 (9) (b) : i. Bidders shall submit copy of- • valid PAN issued by the IT Dptt, GOI; • valid registration no. (TIN) under West BI ngal Value Added Tax Act,2003; ii. the following clause shall be included in all the confracts to be executed for (a) procurement of goods and, (b) works-related contra9t involving supply of goods by contractor- I 'Tax invoicetsj ,,(lAds to be issued by the supplier for raising cl?iill under the contract showing separately' the tax charged in lcCO[do>r;"e with the provisions of WBVAT Act, 2003.' I This order will be applicable to all the tenders invited for (a) procurement of goods and, (b) works-related contract involving supply of goods by contractor, inclu ing procurement under rule 47C on and from 1 st January, 2016. 1 By or1er 0 the Governor, l(HiK. Dwivedi) priniiPa[1 Secretar~ \.AGave nment of West Bengai
No. 8490/1(500)-F(Y). ated, the 17th December, 2015. 1) Copy forward d for information and necessary action to :- The Principal Accountant General (A & E), West Bengal, Treasury Buildings, 2, Government Place (West), Kolkata 700 001. The Principal Accountant General (Audit), West Bengal, Treasury Buildings, 2, Government Place (West), KOlkata~700 001. The Accountant General (Receipt, Works and Local BOdi1~ Audit), West Bengal, C.G.O. Complex, 'C' East Wing, 5th Floor, Sector-I, Salt rake, Kolkata-700 064. The Chief Secretary to the Government of West Bengal. I The Resident Commissioner, Government of West Beng~l, AJ2, State Emporia Buildings, Baba Kharak Singh Marg, New Delhi-11 0 001. I I The Additional Chief Secretary / Principal Secretary / Sedretary, . _ ________________________ Departmentl Government of West Bengal. The Secretary, Finance (Audit) Department, GovernmentfofWest Bengal. The Commissioner, J Division, ~;e-S;c7a~~~;;;;~~;;d7ti~n-;'~~e~r;t;~ 7~o7~~'; ~;;;~~;p:;-;,~~;;;;;, ~~nce Department, Government of West Bengal. The O.S.D. & Ex-Officio Joint Secretary, Finance (Budg t) Department. - He is requested to upload this order in the Fin nce Department's website. The _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ Department I Directorate 2) 3) 4) 5) 6) 7) 8) 9) 11) 12) The Director of Treasuries and Accounts, West Bengal, New India Assurance Buildings (2nd and 3 rd Floor), 4, LY1ns Range, Kolkata-700 001. :~_D~~~O~·~~~~~~~~~~The District Magistrate I District Judge, Superintendent - Police, ----~-------------------------~---------------- The Sub-Divisional Officer, L _ 13) 14) 15) ------~-----------~----------------------------- 16) The Pay and Accounts C¥i~er, Kolkata Pay and Accoun s Office-I, 81/2/2, Phears Lane, Kotkata-vco 012. 17) The Pay and Accounts Officer, Kolkata Pt,;.j =nd Accoun s Offit:'c-il, P-1, Hyde Lane, Jawahar Building, Kolkata-700 073. I 18) The Pay and Accounts Officer, Kolkata Pay and Accounts Office-Ill, LB. Market, First Floor, Sector-Ill, Salt Lake, KOlkata-7QO 106. I 19) The Treasury Officer, -------------L.------------- _ -----------------------------J----------------- 20) The Group / . ~ _ Branch, Finance Department. ------------------------------I----L---.--------- I ~~y I Joint ~ to the ,Government of West Bengal. -J~_ I
MEMORANDUM Dated, 28th July, 2016 Government of West Bengal Finance Department Audit Branch No. 3975-F(Y) Sub: Online receipt and refund of EMD of e-procu ement throurh State Government e- procurement portal The State Government procurement portal has already been integrated with the Payment Gateway of ICICI Bank for deposit of EMD and other fees by the bidders participating in eprocurement. Now, in cancellation of this Department Memorandum N . 1526-F(Y) dated 18.03.2014, the Governor is pleased to prescribe the following procedure to e adopted for deposit of EMD / Bid Security related to e- procurement of the State Governme t Departments and its subordinate offices, PSUs,Autonomous and local Bodies, PRls,etc 1. Login by bidder: a) A bidder desirous of taking part in a tende invited by a State Government Office/PSU/Autonomous Body/Local Body/ PRls, tc shalllogin to the e-Procurement portal of the Government of West Bengal htt s: wbtenders. ov.in using his login ID and password. b) He will select the tender to bid and initiate pa ment of pre-defined EMD / Tender Fees for that tender by selecting from either of t e following payments modes: i) Net banking (any of the banks listed in the ICICI Bank Payment gateway) in case of payment through IClCI Bank Payment Gat way; ii) RTGS/NEFTin case of offline payment throu h bank account in any Bank. 2. Payment procedure: a) an listed bank throu h IClCI Bank Pa ment Gatewa : i. On selection of net banking as the paym nt mode, the bidder will be directed to IClCI Bank Payment Gateway webpa e (along with a string containing a Unique ID) where he will select the Ban through which he wants to do the transaction. ii. Bidder will make the payment after ent ring his Unique ID and password of the bank to process the transaction. iii. Bidder will receive a confirmation mes age regarding success/failure of the tra nsaction. iv. If the transaction is successful, the a ount paid by the bidder will get credited in the respective Pooling ccount of the State Government /PSU/Autonomous Body/local Body/P Is, etc maintained with the Focal Point Branch of IClCI Bank at R.N. Muk erjee Road, Kolkata for collection of EMD/Tender Fees. v. If the transaction is failure, the bidder w 11 again try for payment by going back to the first step.