+ 016-6988931 YOUNG SCIENTIST 2024 [email protected] GUIDEBOOK https://apcys2024.wixsite.com LOCAL EDITION
The 13th Asia Pacific Conference of Young Scientists (APCYS 2024) to be held on September 15-19, 2024, organized by the Malaysia Young Scientists Organisation (MYSO) and Center for Young Scientists (Indonesia). We are pleased to invite you to send a delegation of a maximum of 3 projects composed by the secondary school students with 13-19 years old and 1 - 2 team leader to attend the APCYS 2024. The projects could be individual or maximum 2 students per project, in the categories of Physics, Mathematics, Computer Science, Life Science and Environmental Science. No fees are charged to national participants. Accommodation and meals are not provided for national participants. Participants are advised to make early reservations for accommodation and meals during this competition as this competition is during the school holiday season. However, accommodation and meals can be managed by the organizer and RM1250 per participant shall be paid to the organizer. Team selection will be conducted through World Youth STEM Invention Innovation(WYSII) organized by MYSO which will take place on 1 April - 15 June 2024. Only projects competing under the secondary school category are eligible for the selection session. Please fill the attached registration link in the official invitation letter. After receiving your registration, we shall provide information for project submission (extended abstract, poster and oral presentation). Important dates to be note: The National Selection Registration due on April 30, Project (extended abstract) submission due on May 15. Presentation video submission due on May 30. Looking forward for your participation. Best regards, Razmi Abdul Razak President of Malaysia Young Scientists Organisation (MYSO) Malaysia APCYS 2024 ANNOUNCEMENT Bayou Lagoon Park Resort Malacca Malaysia 15 - 19 September 2024 BACKGROUND
The Programs The aim of APCYS is to foster science research amongst secondary school students. The Aim of the Conference CATEGORIES OF RESEARCH PROJECTS COMPETITION PRESENTATION PERFORMANCE VISIT Research topic & clarity of the problem (20%) Scientific methods and approach (30%) Result and conclusion (30%) Presentation and Q & A (20%) Criteria of the Projects Guideline for Article 5 – Point 8
1. The Asia Pacific Conference of Young Scientists (APCYS) science project competition is carried out by secondary school students which are evaluated by an International Jury. 2. On the date of the opening (ceremony) of the Conference the students have not entered any kind of higher education nor will their age exceed 19 years. 3. Each participating country is allowed to send one delegation, consisting of up to 6 (six) teams and one team leader. 4. For participating countries who have previously hosted the APCYS, the delegation may consist of up to 10 (ten) teams and two team leaders. For participating countries who current host of the APCYS, the delegation may consist of up to 10 (ten) teams and 2 (two) team leaders. 5. Every year the secretary of the Steering Committee (SC) draws up a list of countries with their respective acknowledged contact persons that have the right to be invited to send a delegation to the APCYS. This list shall be officially sent to the Local Organizing Committee (LOC) within 2 months before the current Conference. REGULATIONS Article 1 – Goal and Participation
6. Countries who are interested in sending a delegation and who have had no contact with any previous APCYS should first send an observer to the next Conference. 7. All members of the SC have the right to be invited as individuals by the LOC of the host country. REGULATIONS Article 1 – Goal and Participation
REGULATIONS Article 2 – The Local Organizing Committee All proposals and decisions made by the LOC regarding the organization of the APCYS shall be taken in close coordination with the president and/or the secretary of the SC. 1. The first announcement of the APCYS shall be published after decision by the Steering Committee (SC) of the APCYS. 2. The first announcement shall contain information about the location and data of the Conference as well as deadlines for the submission of the contributions and guidelines. 3. The LOC shall, based on the SC’s list of countries to be invited, invite the Country Representatives to register their respective country’s delegation members. 4. Any changes suggested by the LOC to Article 1 points 3 and/or 4 above must be submitted to the SC for approval beforehand. 5. The LOC guarantees proper conditions for all the participating students and shall provide audio-visual means and also poster exhibits in order to assure the best possible presentations and also poster exhibits by the participating students.
REGULATIONS Article 2 – The Local Organizing Committee 6. The LOC has the right to propose new countries to be invited. A list of such countries shall be submitted to the secretary of the SC prior to the opening of the Conference. After consultation with the members of the SC, the President of the SC shall take a decision on the proposed invitation of new countries. The final decision shall be officially sent by email and/or in writing to the LOC prior to the opening of the Conference. This decision shall be deemed final. 7. The LOC shall, with the SC’s agreement, appoint a competent International Jury able to evaluate the presentations and posters during the APCYS, prior to the Conference. 8. The LOC shall provide awards for the winners of the APCYS. 9. The LOC shall, with the SC’s agreement, provide guidelines to assess the presentations. These guidelines shall normally involve such items as: a) clarity of the problem statement and research question b) justification of methods and techniques applied by the presenter in order to solve the problem c) results and conclusions. These guidelines shall be published on the central website of the APCYS as well as on the website of the LOC for the next conference.
REGULATIONS Article 2 – The Local Organizing Committee 10. Every APCYS has the following elements of which the LOC shall be aware of: a) a poster session/exhibition, attended by the jury and all participants, evaluated by the jury. It would be highly beneficial for local students and teachers to attend this poster exhibition, subject to the LOC’s ability to organize. b) project presentations by all participants, attended by the jury and participants, evaluated by the jury. c) popular science lectures, attended by all participants. It would be highly beneficial for local students and teachers to attend these science lectures, subject to the LOC’s ability to organize. d) a teachers’ sharing session, which should begin with the sharing of educational experiences amongst the team leaders/teachers, and move on to a discussion of APCYS’ future. e) a cultural performance, of which all delegations are encouraged to contribute. f) sports/fun activities amongst the participants, usually used as icebreaking sessions. g) excursion for all APCYS attendees. 11. The LOC shall allocate a time slot for the SC meeting, also to be attended by the current LOC and upcoming LOC.
REGULATIONS Article 3 – Submission of abstracts (& paper) 1. Extended abstracts of the presentations shall be submitted to the LOC by digital means and, if possible, in writing prior to a deadline fixed by the LOC. Supervisors of the research should be acknowledged in the extended abstracts. Extended abstracts shall be no more than 3 (three) pages. 2. The categorization of the presentations shall be made according to the following fields: a) Mathematics & Computer Science b) Physical Sciences (Physics, Chemistry, Engineering, etc.) c) Life Sciences (Biochemistry, Medicine, Bioinformatics, etc.) d) Environmental Science (Ecological Science, etc.) *The Local Organizing Committee reserves the right to re-categorize submissions.* 3. The submitted abstracts shall be judged by the LOC, at least one week prior to the Conference, in order to make the division as balanced as possible where the competition categories are of more or less equal size. 4. The fee of this conference is 350 USD for international participant and no fee for local participant. However RM1250 local participant shall be charged for accommodation and dining facilities managed by the organizer.
REGULATIONS Article 4 – Presentations and Posters 1. The working language of the APCYS is English. 2. Each research project will be communicated through a poster and an oral presentation. The author(s) shall present the research work and respond to questions posed by members of the jury. 3. The poster shall be exhibited throughout the Conference. Prototype, Computer, Brochure or Leaflet shall not be presented. 4. The presentations shall describe the results of their research that was carried out by the presenter(s) or in collaboration with other school students. 5. Every presentation shall last no longer than 10 minutes. Extra time for the preparation may be allowed by the head of the jury. 6. Questions can be put to the presenter after the presentation for a limited time fixed by the head of the jury, maximum five minutes. 7. The audience is allowed to pose questions to the presenter(s). The jury may not take such questions into the judging. 8. Medals shall be awarded to the winning presented research projects. 9. Each member of the winning research project team shall receive a certificate. 10. Awards from sponsors, if any, shall be additional to the main award including special prizes.
REGULATIONS Article 5 – The International Jury 1. The International Jury shall be appointed by the LOC with the SC’s agreement. 2. The members of the International Jury shall be experts in the corresponding category. 3. The jury for each category shall consist of at least three members. The jury shall not be changed during the APCYS. 4. In each category of APCYS the LOC, with the SC’s agreement, appoints the head of the jury prior to the conference. The head of the jury should have had previous experience as head of the jury or jury member in (a) previous APCYS. 5. The International Jury for each category shall meet at the latest, the day before the first round of presentations. 6. The assessment of each presentation involves: a) Research topic and statement which clarify the question of problem; b) Innovative methods and techniques, with scientific approach to solve the problem; c) Experimental results and conclusions. d) Presentation and Q&A.
REGULATIONS Article 5 – The International Jury 7. The members of the International Jury shall evaluate the presentations individually by allotting marks between 1 and 10 according with the following scheme: a) very poor 1 or 2 b) poor 3 or 4 c) satisfactory 5 or 6 d) good 7 or 8 e) excellent 9 or 10 8. The evaluation of the members of Jury shall be done consistent to the guidelines provided by the LOC. The head of the jury may ask members of the jury to clarify their marking. 9. The score for every presentation is the algebraic sum of the marks of the members of jury. When the jury consists of six or more members the lowest mark is left out. In addition to this the highest mark is left out when the jury consists of seven or more members. 10. The final results of the marking (expressed as a percentage of the maximum points achievable) of the winning presentations shall be announced at the awarding ceremony. These final results shall be published in the LOC website.
CODE OF CONDUCT The participant shall not do any of the following: The innovation product or presentation that violates or contravene any religion, cultural, custom and morality; Any act or presentation that defame, abuse, harass, threaten or violate the legal rights of others; Infringing any material protected by intellectual property laws unless the user is the registered proprietor or owns the material; Distribute, publish or disseminate any defamatory, infringing, obscene, indecent, immoral or unlawful material; Upload, email, transmit or provide any unsolicited advertising of any goods or services, or forward any surveys, contests, or “spam” etc. neither upload or attach files that contain viruses, corrupted files, software.
1.Payment of Registration Fee 2.Full Registration Details 1 March - 31 May 2024 31 July 2024 15 August 2024 15 Sep 2024 16 Sep 2024 17 Sep 2024 18 Sep 2024 1.Preliminary Registration Payment of Registration Fee 2. Important Dates 19 Sep 2024 1.Awarding Ceremony 2.Closing of the Conference 1.Educational Visit 2.Cultural Performance Research Project Presentation 1.Poster Pitching 2.Research Project Presentation 3.Keynote Speech 4.Sharing Session 1.Opening Ceremony 2.Introduction of Participant 3.Poster Exhibitions Preparation Extended Abstract Submission 1. 2.Poster Submission (pdf) international participant
Extended Abstract Submission 1. 30 April 2024 15 May 2024 30 May 2024 1 - 15 June 2024 31 July 2024 15 - 17 Sep 2024 18 Sep 2024 National Selection Registration 1. Important Dates 19 Sep 2024 1.Awarding Ceremony 2.Closing of the Conference 1.Educational Visit 2.Cultural Performance 1.National Selection 2.Result Announcement Presentation Video Submission 1. 2.Poster Submission (pdf) local participant 1.Poster Pitching 2.Research Project Presentation 3.Keynote Speech 4.Sharing Session 1.Payment Settlement (only to participants who choose to use the accommodation and food facilities provided by the organizer) 2. Full Registration Details
Extended Abstract Format Paragraph Style Font Size Paragraph Spacing above below alignment Title 14 pt 0 pt 12 pt centre Author 12pt 0 pt 0 pt centre Address 10pt, italic 4 pt 0 pt centre Heading 1 Heading 1 14 pt 21 pt 12 pt left Heading 2 Heading 2 13 pt 12 pt 12 pt left Normal 10 pt 4 pt 0 pt Justified Reference Heading 14 pt 21 pt 12 pt left Table 1- Paragraph Format Images are to be in the centre of the column (or the page, if the size of the table necessitates it). Images are also to be accompanied by numbers and explanations. Images are to be separated from the rest of the text with 12pt spacing. Numbers and explanations should be separated from the image by 4pt spacing and from the following text by 12pt spacing. Image 1- Picture of Sun Conclusion References Hasan, M., Mahlia, T., & Nur, H. (2012). A review on energy scenario and sustainable energy in Indonesia. Renewable and Sustainable Energy Reviews, 16(4), 2316-2328. doi:10.1016/j.rser.2011.12.007 Popov A., Seath D., Parker L.. IB Psychology Course Book: Oxford IB Diploma Programme Second Edition. Surabaya. 2018. The Title Must be Written in Times New Roman (14pt) Name of Student 1; Name of Student 2 (TNR, 12 pt) Name of School (Italic, 10 pt) Email address (10 pt) APCYS 2024 Introduction The size of the page must adhere to the A4 (210x297mm) standard. Microsoft Word users can set this format by opening the File menu and choosing Page Layout and then Paper Size. Metric units should be converted into centimetres. To do this, open the Tools menu, choose Options and go to General. Pages are NOT to have page numbers. All four margins are to be set at 1.5cm width. This option can be found in File -> Page Layout -> Margins. The text is to be written in two columns set at 8.5cm width with a 1cm space between them. The column width may be excepted from this rule if there are equations, graphs and images, which exceed the required width included. Methodology a. Paragraph Format Paragraph (style [Normal] in MS Word) is to be in Justified alignment (aligned with both margins). Font size is to be 10pt and the spacing between paragraphs is to be 4pt. Please refer to the Style menu in Home. The format of all the paragraph have been set then you can applied to your abstract. b. Title and Headings Both levels of parts of research (title, headings etc, [Heading 1-2]) are to be aligned with the left margin. Spacing can be found in the table 1. c. Tables Tables are to be in the centre of the column (or the page, if the size of the table necessitates it). Tables are also to be accompanied by numbers and explanations. Tables are to be separated from the rest of the text with 12pt spacing. Result
Poster Format POSTER Suggested guideline for preparing Standard Scientific Poster - size of 100 cm x 70 cm ( portrait ) in advance. Poster shall be printed by Organising Committee Abstract title Introduction References or Literature Cited list all relevant literature you have used in your project with author names underneath, followed by names of associated institutions Conclusions provide the reader with a conclusion of your results Results and Discussion describe the results of your experiment and explain your results with a short solid justification of your hypothesis Materials and Methods or Experiments describe materials, equipment and your experimental process which led to your results provide brief background for your research and trigger audience’s interest briefly summarize your search results Poster Contents
PRIZES *Certificate also will be provided to each participant Acommodation/meals ACCOUNT DETAILS MALAYSIAN & INTERNATIONAL PARTICIPANT Bank : RHB BANK BERHAD Account Number : 26228700005360 Account Name : PERTUBUHAN SAINTIS MUDA MALAYSIA (MALAYSIA YOUNG SCIENTISTS ORGANISATION) (MYSO) Swift Code : RHBBMYKL Transfer References : APCYS2024_NAME OF COUNTRY_LEADER NAME Bank Address : CAWANGAN TAMAN TAMING JAYA 1, JALAN TAMING KANAN 2, TAMAN TAMING JAYA, BALAKONG, 43300, SELANGOR Accomodation and meals (5days and 4 nights) are charged at RM1250 per participant