SAMPLE CLUB CONTEST AGENDAS - ToastMentor

SAMPLE CLUB CONTEST AGENDAS

Introduction

It is important to have an agenda for any club (or higher level) contest. This allows the contest
to flow smoothly, and keeps it organized and on time. An agenda also lets dignitaries,
volunteers, the audience and especially contestants know what will be happening so they can
be prepared.

Clubs (and higher levels) do have many options when conducting contests.

Which contests (usually decided by the District)?

The International Speech contest is always held in the Spring; then Humorous
Speech contest is held in the Fall.
Some districts hold the Table Topics Contests in the Fall; others conduct this in
the Spring.
Some districts have “Tall Tales” and/or other varieties of speech contest
instead of or in addition to the Humorous Speech contest.

Hold one or both contests at same meeting?
Clubs restricted on time may hold two separate contest meetings.

Which contest first at the event?

Usually the speech contest is held last to highlight the most important
competition.
Some clubs like the speech contest to go first, so that nervous speakers can
enjoy the rest of the contest, and so that speakers competing in both contests
can be better focused when the second contest starts.

Will there be a “theme” for the contest?

Add excitement to the contest by announcing a theme. Highlight it on the flyers,
agenda, decorations, and even costumes by the functionaries and guests.

Will there be a “fundraiser” during the contest (to cover costs)?
Common fundraisers are admission fees, 50/50 raffles, and silent auctions.

Add some excitement to the contest by announcing a theme. Highlight it on the flyers,
agenda, decorations, and even costumes by the functionaries and

A Gentle Reminder: it is NOT APPROPRIATE to identify the judges for the contest, either on
the agenda or by any announcement. However, it is considerate to recognize special guests
(even if they happen to be judges; just do not mention that role). It is appropriate to recognize
the other volunteers and their roles, if space allows on the agenda and schedule.

Below are two sample contest agendas – one in Portrait, one in Landscape orientation. Only
one landscape cover is presented.

________________________ TOASTMASTERS CLUB
20__ SPEECH CONTESTS
AGENDA

Date: ___________________________

PLEASE TURN OFF OR SILENCE your Cell Phones, Pagers or other devices.

 PRESIDING OFFICER ________________________
o Call to Order
o Pledge and Mission Statement/Invocation
o Introduce Guests
o Introduce Contest Toastmaster

 CONTEST MASTER ________________________
o Remarks
o Recognize Chief Judge ______________

o _________________ CONTEST

Contestants

 __________________  __________________

 __________________  __________________

 __________________  __________________

INTERMISSION

o _____________________ SPEECH CONTEST

Contestants

 __________________  __________________

 __________________  __________________

 __________________  __________________

(Please remain quiet during speeches and between speeches)
(No one allowed to enter or leave room during speeches)

o RECOGNIZE ALL CONTESTANTS and VOLUNTEERS
 ________________ Contestants
 ________________ Speech Contestants
 Contest Volunteers

 PRESIDING OFFICER _________________________
o Introduce District Officer for comments

 CONTEST MASTER ________________________

o Announce Winners of TABLE TOPICS CONTEST

o Announce Winners of INTERNATIONAL SPEECH CONTEST

 PRESIDING OFFICER _________________________
o Announcements
o Adjourn

Thanks to all our special guests
_____________, _____________, _____________, _____________, _____________,
_____________, _____________, _____________, _____________, _____________

(Task or Role) (Name of person or club)
___________________ ________________________________
___________________ ________________________________
___________________ ________________________________
___________________ ________________________________
___________________ ________________________________
___________________ ________________________________
___________________ ________________________________
___________________ ________________________________

Please continue to support our Contest winners during the

(Area / Division _________________)

____________ Speech and ______________Contests

Date_________________________________
Time _________________________________
Location ______________________________
Cost _________________________________

TO REGISTER: _____________________________________

WE WELCOME OUR SPECIAL GUESTS
(District Governor, Lt. Governors, Division Governors, Area Governors,
Past District officers, visitors from other Divisions, Areas)

The mission of a Toastmasters Club is to provide a mutually
supportive and positive learning environment in which every individual

member has the opportunity to develop oral communication and
leadership skills, which in turn foster self-confidence and personal

growth. . . and have fun doing it!

(Spring/Fall) 20__
_____________ Speech

and
______________ Contests!

DATE: _________________________
LOCATION: _____________________________

(NOTE THEME if appropriate)

0:00 Agenda

Reception – Dinner
Briefing of Contestants, Judges, Volunteers

(Please Turn Off All Cell Phones and Pagers)

0:30 CALL TO ORDER Sergeant at Arms
Pledge of Allegiance

Introduce Presiding Officer __________________
Announcements (Title)
Introduce Guests

0:40 Introduce Contest Master __________________

0:45 Table Topics Contest Evaluations Contest
(No one allowed to enter or leave room during contest)

(Test Speaker _____________________)

Contestants
______________ ______________

______________ ______________

______________ ______________

______________ ______________

Please observe 1 minute of silence between speakers for
the judges to mark their ballots.

1:30 Intermission

Agenda

1:40 International Speech Contest _______________

(No one allowed to enter or leave room during contest)

Contestants

______________ ______________
______________ ______________
______________ ______________
______________ ______________

Please observe 1 minute of silence between speakers for
the judges to mark their ballots.

Recognize Contestants (Contest Master)
Recognize Volunteers
_________________
Introduce Presiding Officer (Title)
Announcements
Introduce District Officer

Return to Contest Master
Presentation of Awards
(with Presiding Officer)
(with District Officer)

Closing Remarks

Return to Presiding Officer
Closing Remarks

3:00 Adjournment