Log Book

copyright QDOS - www.qdos.biz 03333 441516

copyright QDOS - www.qdos.biz 03333 441516

CONTENTS

Page

2 Means of Escape

4 Fire Alarm System – User Responsibilities
6 Fire Alarm System Information
7 Fire Alarm System – End of Line device locations
8 Fire Training
9 Fire Drills
10 Fire Alarm Weekly Test Record
19 Fire Alarm False Alarm Record
20 Fire Alarm Event Record
21 Fire Alarm Maintenance Record

22 Portable Fire Extinguishers – User Responsibilities
24 Portable Fire Extinguishers – Record of Inspection
31 Hose Reels Information
32 Hose Reels – Record of Inspection

copyright QDOS - www.qdos.biz33 Record of Visits by Enforcing Authorities 03333 441516

34 Emergency Lighting System Information
35 Emergency Lighting System – User Responsibilities
36 Emergency Lighting System – Record of Inspection

39 Disabled Toilet Alarms Information
40 Disabled Toilet Alarms - Record of Inspection

41 Disabled Refuge Alarms Information
42 Disabled Refuge Alarms – Record of Inspection

Every care has been taken to ensure that the guidance offered in this log book accurately reflects recommendations
contained in the relevant British Standards publications.
Permission to reproduce extracts from British Standards is granted by the British Standards Institution (BSI). No other
use of this material is permitted. British Standards can be obtained in PDF or hard copy formats from the BSI online
shop: http://shop.bsigroup.com or by contacting BSI Customer Services for hard copies only: Tel: +44 (0)20 8996
9001, Email: cservices@bsigroup.com
For more information on your responsibilities under the The Regulatory Reform (Fire Safety) Order 2005, go to
www.communities.gov.uk/fire/firesafety/firesafetylaw

1

MEANS OF ESCAPE

REGULAR INSPECTION OF DOORS AND ESCAPE ROUTES

In order to safeguard the safety of relevant persons, the responsible person must ensure that routes to
the emergency exits and the exits themselves, are kept clear at all times. Regular inspections should
take place and be recorded in this section.

Date Location Satisfactory Action Taken
Yes/No

copyright QDOS - www.qdos.biz 03333 441516

2

Date Location Satisfactory Action Taken
Yes/No

copyright QDOS - www.qdos.biz 03333 441516

3

FIRE ALARM SYSTEM
USER RESPONSIBILITIES

Responsible person

The user needs to appoint a single, named responsible person to supervise all matters
pertaining to the fire alarm system. The role of the responsible person is to ensure that the
system is tested and maintained in accordance with the recommendations of BS 5839-1:2013,
that appropriate records are kept and that relevant occupants in the protected premises are
aware of their roles and responsibilities in connection with the fire alarm system. It also needs
to be the duty of the responsible person to ensure that necessary steps are taken to avoid
situations that are detrimental to the standard of protection afforded by the system and to
ensure that the level of false alarms in minimised.

Recommendations for weekly testing by user

When testing the fire detection system, there may be a need to isolate outputs.

The following recommendations apply;

a) Every week, a manual call point should be operated during normal working hours. It
should be confirmed that the control equipment is capable of processing a fire alarm
signal and providing an output to fire alarm sounders, and to ensure that the fire alarm
signal is correctly received at any alarm receiving centre to which fire alarm signals are
transmitted. It is not necessary to confirm that all fire alarm sounder circuits operate
correctly at the time of this test.

NOTE 1 – It is essential that any alarm receiving centre is contacted immediately

copyright QDOS - www.qdos.biz 03333 441516before, and immediately after, the weekly test to ensure that unwanted alarms are
avoided and that fire alarm signals are correctly received at the alarm receiving centre.

NOTE 2 – The user needs to take account of the manufacturer's recommendations, particularly
when battery powered devices are being tested, e.g. within radio-linked fire alarms systems.

b) The weekly test should be carried out at approximately the same time each week;
instructions to occupants should be that they should report any instance of poor
audibility of the fire alarm signal. In systems with staged alarms incorporating an
“Alert” and an “Evacuate” signal, the two signals should be operated, where practicable,
sequentially in the order they would occur at the time of a fire (i.e.”Alert” and then
“Evacuate”).

c) In premises in which some employees only work during hours other than at which
the fire alarm system is normally tested, an additional test(s) should be carried out at
least once a month to ensure familiarity of these employees with the fire alarm
signal(s).

d) A different manual call point should be used at the time of every weekly test, so that
all manual call points in the building are tested in rotation over a prolonged period.
There is no maximum limit for this period (e.g. in a system with 150 manual call points,
the user will test each manual call point every 150 weeks). The result of the weekly test
and the identity of the manual call point used should be recorded in the system log
book.

4

e) The duration for which any fire alarm signal is given (other than solely at control and
indicating equipment) at the time of the weekly test by the user should not normally
exceed one minute, so that, in the event of a fire at the time of the weekly test,
occupants will be warned by the prolonged operation of the fire alarm devices.

Recommendations for monthly attention by the user

The following recommendations apply

a) If an automatically started emergency generator is used as part of the standby
power supply, it should be started up once each month by simulation of failure of the
normal power supply and operated on-load for at least on hour. The test should be
carried out in accordance with the instructions of the generator manufacturer, including
instructions on the load that should be operated. At the end of the test, the fuel tanks
should be left filled, and the oil and coolant levels should be checked and topped up as
necessary.

b) If vented batteries are used as a standby power supply, a visual inspection of the
batteries and their connections should be made to ensure that they are in good
condition. Action should be taken to rectify any defect, including low electrolyte level.

NOTE – Care should be taken to ensure that any person undertaking these tasks is
competent to do so safely and has the relevant technical knowledge and training.

copyright QDOS - www.qdos.biz 03333 441516

Useful Telephone Numbers

Name Company Position Telephone

ALARM RECEIVING CENTRE

5

FIRE ALARM SYSTEM

Address of these protected premises (inc. post code)

Name of Responsible Person
This Fire Alarm System is maintained by

copyright QDOS - www.qdos.biz 03333 441516

Contact Number of Maintenance Company
Details of where the current Fire Risk Assessment for these premises is kept
Details of where the spare Break Glass callpoint frangible glasses are kept
Details of where the Break Glass callpoint test keys are kept

6

END OF LINE DEVICES

Non-Addressable Zone Circuits 03333 441516

Zone No. Location of End of Line device
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16

copyr1i7ght QDOS - www.qdos.biz
18
19
20
21
22
23
24

Sounder Circuits

Circuit No. Location of End of Line device
1
2
3
4
5
6
7
8

7

FIRE TRAINING

The responsible person must ensure that their employees/colleagues are provided with
adequate safety training at the time when they are first employed and when they are
being exposed to new or increased risks.

The training must include suitable and sufficient instruction and training on the
appropriate precautions and action to be taken by the employee to safeguard themselves
and other relevant persons on the premises. The training should be repeated periodically
where appropriate and recorded in this section.

Date Details of training given Person receiving Signature of Signature of
trainer
training trainee

copyright QDOS - www.qdos.biz 03333 441516

8

FIRE DRILLS

You should carry out a fire drill at least once a year. The fire alarm should be sounded1 and
the evacuation routine carried out. It is recommended that these drills are not announced
in advance, so you can evaluate the effectiveness of your evacuation plan. Details of these
drills should be recorded in this section.

NOTE 1 – If your system is connected to a monitoring station or adjoining premises, ensure they are notified of your
planned fire drill to avoid the unnecessary attendance of the fire service.

Date Evacuation Person / Dept. receiving Comments Signature

time drill

copyright QDOS - www.qdos.biz 03333 441516

9

FIRE ALARM SYSTEM WEEKLY TESTING

See 'User Responsibilities' on page 4 for guidance on testing your fire alarm system.

Date Callpoint location Automatic door Comments Signature
and/or number releases
satisfactory
(Yes-No-N/A)

copyright QDOS - www.qdos.biz 03333 441516

10

Date Callpoint location Automatic door Comments Signature
and/or number releases
satisfactory
(Yes-No-N/A)

copyright QDOS - www.qdos.biz 03333 441516

11

Date Callpoint location Automatic door Comments Signature
and/or number releases
satisfactory
(Yes-No-N/A)

copyright QDOS - www.qdos.biz 03333 441516

12

Date Callpoint location Automatic door Comments Signature
and/or number releases
satisfactory
(Yes-No-N/A)

copyright QDOS - www.qdos.biz 03333 441516

13

Date Callpoint location Automatic door Comments Signature
and/or number releases
satisfactory
(Yes-No-N/A)

copyright QDOS - www.qdos.biz 03333 441516

14

Date Callpoint location Automatic door Comments Signature
and/or number releases
satisfactory
(Yes-No-N/A)

copyright QDOS - www.qdos.biz 03333 441516

15

Date Callpoint location Automatic door Comments Signature
and/or number releases
satisfactory
(Yes-No-N/A)

copyright QDOS - www.qdos.biz 03333 441516

16

Date Callpoint location Automatic door Comments Signature
and/or number releases
satisfactory
(Yes-No-N/A)

copyright QDOS - www.qdos.biz 03333 441516

17

Date Callpoint location Automatic door Comments Signature
and/or number releases
satisfactory
(Yes-No-N/A)

copyright QDOS - www.qdos.biz 03333 441516

18

FALSE ALARM RECORD

All unwanted alarms should be recorded in this section. This record will be examined on
each service visit by the maintenance engineer, where recommendations will be offered to
reduce the frequency of unwanted alarms where required.

Date Time Zone Device / Location Cause Action Taken

copyright QDOS - www.qdos.biz 03333 441516

19

FIRE ALARM EVENT RECORD

This section should be used to record all other events that are not covered by weekly
testing, fire drills, maintenance & false alarms.

For example, damage to any fire alarm devices or any event causing a fault indication on
the control panel, should be recorded here.

Date Time Zone Event Action Taken

copyright QDOS - www.qdos.biz 03333 441516

20

FIRE ALARM MAINTENANCE RECORD

Date % of System Devices / Area tested Comments Engineers
Tested Signature

copyright QDOS - www.qdos.biz 03333 441516

21

PORTABLE FIRE EXTINGUISHERS

Visual Inspection by the responsible person

The responsible person should carry out the visual inspection of all the extinguishers regularly. These
visual inspections should be carried out at least monthly. When circumstances require, inspections should
be carried out more frequently.

NOTE 1 – Fire legislation [1-3] and its associated Guidance Notes suggest that good practice

is to determine whether the extinguisher has been operated and to check for damage on a

weekly basis.

When carrying out these visual inspections, it should ensure that;

a) each extinguisher is correctly located in the designated place;
b) each extinguisher is unobstructed and visible;
c) the operating instructions of each extinguisher are clean and legible and face

outwards;
d) each extinguisher has not been operated and is not obviously damaged or has any

missing parts;
e) the reading of any pressure gauge or indicator fitted to an extinguisher is within

operational and safety limits;
f) the seals and tamper indicators of each extinguisher are not broken or missing.

The responsible person should record the results of these visual inspections and arrange for corrective
action, where necessary, by a competent person. In the event of doubt, the responsible person should
arrange for their service provider to attend and inspect the extinguisher.

NOTE 2 - Responsible persons have obligations under the fire legislation [1-3] to use a

competent person to maintain extinguishing equipment in an efficient state, in efficient working

order and in good repair, where it is necessary to provide such equipment to safeguard

copyright QDOSemployees in the event of a-firew. ww.qdos.biz 03333 441516

Class of Class A Class B Class C Class D Electrical* Class F
Fire
Fires involving Fires involving Fires Fires Fires involving Fires involving
Type of freely burning flammable involving involving electrical cooking oil and
Extinguisher materials. liquids. flammable flammable equipment. fat.
Water For example For example gasses. metals. For For example For example
(Red label) wood, paper, petrol and spirits. For example example photocopiers, olive oil, maize
Foam and textiles. Not alcohol or propane and magnesium fax machines oil, lard and
(Cream Label) cooking oil. butane. and lithium. and computers. butter.
Dry Powder
(Blue Label) 
Dry Special Powder
(Blue Label) 
CO2 Gas
(Black Label)   
Wet Chemical
(Yellow Label)  
Fire Blanket 
 



*Not considered to constitute a class as when the power supply is turned off an electrical fire can fall into any category.

22

PORTABLE FIRE EXTINGUISHERS

Number / ID Type Location

copyright QDOS - www.qdos.biz 03333 441516

FIRE BLANKETS

Number / ID Location

23

PORTABLE FIRE EXTINGUISHERS & FIRE
BLANKETS - RECORD OF INSPECTION

Date Number / I.D. Visual Satisfactory Action Taken

Inspection (V) Yes/No

or Test (T)

copyright QDOS - www.qdos.biz 03333 441516

24

Date Number / I.D. Visual Satisfactory Action Taken

Inspection (V) Yes/No

or Test (T)

copyright QDOS - www.qdos.biz 03333 441516

25

Date Number / I.D. Visual Satisfactory Action Taken

Inspection (V) Yes/No

or Test (T)

copyright QDOS - www.qdos.biz 03333 441516

26

Date Number / I.D. Visual Satisfactory Action Taken

Inspection (V) Yes/No

or Test (T)

copyright QDOS - www.qdos.biz 03333 441516

27

Date Number / I.D. Visual Satisfactory Action Taken

Inspection (V) Yes/No

or Test (T)

copyright QDOS - www.qdos.biz 03333 441516

28

Date Number / I.D. Visual Satisfactory Action Taken

Inspection (V) Yes/No

or Test (T)

copyright QDOS - www.qdos.biz 03333 441516

29

Date Number / I.D. Visual Satisfactory Action Taken

Inspection (V) Yes/No

or Test (T)

copyright QDOS - www.qdos.biz 03333 441516

30

HOSE REELS

Hose Reels installed by:

Hose Reels maintained by:

Schedule of Hose Reels

Number / I.D. Location

copyright QDOS - www.qdos.biz 03333 441516

31

HOSE REELS

RECORD OF INSPECTION

The responsible person should carry out regular checks to ensure the hose reels are
located in the designated places, are unobstructed, visible and have legible operating
instructions and that they are not obviously defective, are corroded or leaking. The
responsible person should arrange for immediate corrective action from the routine service
provider, where necessary.

Date Number / I.D. Visual Satisfactory Action Taken

Inspection (V) Yes/No

or Test (T)

copyright QDOS - www.qdos.biz 03333 441516

32

ENFORCING AUTHORITY ATTENDANCE

Date Name of Officer Signature Comments
attending

copyright QDOS - www.qdos.biz 03333 441516

33

EMERGENCY LIGHTING

Emergency Lighting System installed by:

Emergency Lighting System maintained by:

Schedule of Emergency Lighting Luminaires

Number / I.D. Location

copyright QDOS - www.qdos.biz 03333 441516

34

EMERGENCY LIGHTING
USER RESPONSIBILITIES

Recommendations for daily inspection
Indicators of central power supply shall be visually inspected for correct operation.

NOTE – This is a visual inspection of indicators to identify that the system is in a ready condition and does not
require a test of operation.

Recommendations for monthly inspection
If automatic testing devices are used, and the results of the short duration tests shall be recorded
Tests shall be carried out as follows:-

a) Switch on in the emergency mode each luminaire and each internally illuminated exit sign
from its battery by simulation of a failure of the supply to the normal lighting for a period
sufficient to ensure that each lamp is illuminated.

NOTE – The period of simulated failure should be sufficient for the purpose of this clause whilst minimising
damage to the system components e.g. lamps

During this period, all luminaires and signs shall be checked to ensure that they are present,
clean and functioning correctly.
At the end of this test period, the supply to the normal lighting should be restored and any
indicator lamp or device checked to ensure that it is showing that the normal supply has been
restored.

copyright QDOS - www.qdos.biz 03333 441516b) In addition to a), for central battery systems, the correct operation of system monitors shall

be checked.
c) In addition to a), for generating sets, refer to the requirement of ISO 8528-12.
Recommendations for annual inspection
If automatic testing devices are used, the results of the full rated duration test shall be recorded.
For all other systems, the monthly inspection shall be carried out and the following additional tests made:
a) each luminaire and internally illuminated sign shall be tested as per monthly inspection, but
for its full rated duration in accordance with the manufacturer's information;
b) the supply of the normal lighting shall be restored and any indicator lamp or device checked
to ensure that it is showing that normal supply has been restored. The charging arrangements
should be checked for proper functioning;
c) the date of the test and it's results shall be recorded in the system logbook;
d) in addition, for generating sets, refer to the requirements of ISO 8528-12.

35

EMERGENCY LIGHTING

RECORD OF INSPECTION

Date Number / I.D. Visual Satisfactory Action Taken

Inspection (V) Yes/No

or Test (T)

copyright QDOS - www.qdos.biz 03333 441516

36

Date Number / I.D. Visual Satisfactory Action Taken

Inspection (V) Yes/No

or Test (T)

copyright QDOS - www.qdos.biz 03333 441516

37

Date Number / I.D. Visual Satisfactory Action Taken

Inspection (V) Yes/No

or Test (T)

copyright QDOS - www.qdos.biz 03333 441516

38

DISABLED TOILET ALARMS

Disabled Toilet Alarms installed by:

Disabled Toilet Alarms maintained by:

Schedule of Disabled Toilet Alarms

Number / I.D. Location

copyright QDOS - www.qdos.biz 03333 441516

39

DISABLED TOILET ALARM

RECORD OF INSPECTION

The responsible person should ensure the emergency assistance pull cords are fully
extended and in working order at all times. The results of the regular inspections should
be recorded in this section.

Date Number / I.D. Visual Satisfactory Action Taken

Inspection (V) Yes/No

or Test (T)

copyright QDOS - www.qdos.biz 03333 441516

40

DISABLED REFUGE

Disabled Refuge System installed by:

Disabled Refuge System maintained by:

Schedule of Disabled Refuge Outstations

Number / I.D. Location

copyright QDOS - www.qdos.biz 03333 441516

41

DISABLED REFUGE

RECORD OF INSPECTION

Every week, an outstation should be operated, confirming that the call has been correctly
received at the master station.

A different outstation should be used at the time of every weekly test, so that all
outstations in the building are tested in rotation.

The result of the weekly test and the Number / I.D. of the outstation should be recorded
in this section.

Date Number / I.D. Visual Satisfactory Action Taken

Inspection (V) Yes/No

or Test (T)

copyright QDOS - www.qdos.biz 03333 441516

42

Date Number / I.D. Visual Satisfactory Action Taken

Inspection (V) Yes/No

or Test (T)

copyright QDOS - www.qdos.biz 03333 441516

43

NOTES

copyright QDOS - www.qdos.biz 03333 441516

44