0 S OAKLAND CHOOL DISTRICT - Granicus

Board Office Use: Legislative File Info. 0 S OCAHKOLAONLDDIUSNTIRFIICETD )
File ID Number 11-0784
Introduction Date 6Y13/2011 Community Schools, Thriving Students
Enactment Number //-- //2._7
Enactment Date 4-22-1/ bcc9-

Memo

To Board o

From Tony S ria uperintendent Instruction, Leadership a
Santos, Deputy Superintendent,
u ty-in-Action
Board Meeting Vernon Hal, Deputy Superintendent, Business a Operations

Date
Subject Amendment No. 3 of the Individual Service Agreement - Master Memorandum of
Understanding (MMOU) - Bay Area Community Resources (contractor) - 224/Alliance
Academy (site)

Action Approval of Amendment No. 3 of the Individual Service Agreement to the Master
Requested Memorandum of Understanding (MMOU) between District and Bay Area Community

Resources, for services to be provided primarily to 224/Alliance Academy.

Background Alliance Academy is increasing the current level of academic services and increasing the
number of students being served beyond the original number of students and beyond the
A one paragraph original base unit planned as stated in the original contract; this will include Menu of
explanation of why Services, Option B for Middle School Lead Agency package. Because of the increase need
in academic services, the school is increasing the level of academic services from what
the consultant's was originally contracted.

services are needed

Discussion Approval by Board of Education of Amendment No. 3 of the Individual Service Agreement
One paragraph to the Master Memorandum of Understanding between Oakland Unified School District
summary of the and Bay Area Community Resources, San Rafael, CA, for 6thteh,la7thte, ratnodp8rtohvgidraedaedsdtiutidoennatsl
scope of work. academic services to help raise the achievement level of
in the four target curricular areas of English Language Arts, Mathematics, Science, and
Social Studies. These services will enhance the current academic services, increasing the
amount originally contracted in Menu of Service, Option B, by one unit for the after
school program at Alliance Academy for the period July 1, 2010 through June 30, 2011 in
the amount of $20,686.00, increasing the agreement from $181,589.00, to a not-to-
exceed amount of $202,275.00. All other terms and conditions remain in full force and
effect.

Recommendation Approval by the Board of Education of Amendment No. 3 of the Individual Service
Agreement to the Master Memorandum of Understanding (MOU) between Oakland Unified
School District and Bay Area Community Resources. Services to be primarily provided to
224/Alliance Academy for the period July 1, 2010 through June 30, 2011.

Fiscal Impact Funding Resource: 7090/Economic Impact Aid—State Compensatory Education (EIA-SCE)
in the amount of $20 686.00, increasing the agreement from $181,589.00 to a not-to-
exceed amount of $202,275.00.

Attachments • Amendment No. 3 of the Individual Service Agreement (ISA)to the MMOU
• Certificate of Insurance

Board Office Use: Legislative File Info. OAKLAND UNIFIED
File ID Number SCHOOL DISTRICT
Introduction Date • 11 0784
ComamBiLy Scr5Qc45, Th yMeg adds:7as
(0 k R 1(
Enactment Number i /..- // ed7
Enactment Date

INDIVIDUAL SERVICE AGREEMENT (ISA) AMENDMENT NO. 3

AGREEMENT TO PURCHASE ADDITIONAL SERVICES UNDER A MASTER MEMORANDUM OF UNDERSTANDING

This Amendment is entered into between the Oakland Unified School District (OUSD) and
Bay Area Community Resources (CONTRACTOR). OUSD entered into an Agreement with CONTRACTOR for
services on July 1 20 10 and the parties agree to amend that Agreement as follows:

MASTER MOU — ORIGINAL ISA INFORMATION
VENDOR NAME Bay Area Community Resources MASTER CONTRACT # 10-02 ENACTMENT # 10-1649
SITE NAME / NUMBER I 224 / Alliance Academy 224 I AMOUNT OF ORIGINAL ISA i $ 181,589.00
Original ISA Contract, or most recent ISA Contract Amendment period. 07101/2010 (from date) to 06/30/2011 (end date).

ORDER OF ADDITIONAL SERVICES — SELECT APPROPRIATE Box

LI Increase in the amount of services (days, hours, etc) of same type of service purchased in the original ISA.

Service Menu of Service, Option B Fee $ 127,213.00 UNITS OF SERVICE 1 $20,686.00
Service Fee $ UNITS OF SERVICE
Service Fee $ UNITS OF SERVICE $
$
Subtotal $ 20,686.00

, IF FEE DOES NOT EQUAL RATE PER UNIT MULTIPLED BY DESIRED UNITS, EXPLAIN REASON FOR ALTERED RATE:

1 1h. School utilizing other funds to increase level of academic services and number of students served beyond the above base unit.

• Purchase New Type of Service. Fee $ UNITS OF SERVICE $
Fee $ UNITS OF SERVICE
Service Fee $ UNITS OF SERVICE $
Service $
Service Subtotal $ 0.00

IF FEE DOES NOT EQUAL RATE PER UNIT MULTIPLED BY DESIRED UNITS, EXPLAIN REASON FOR ALTERED RATE:

Increasing the ISA Not to Exceed Amount to: $202 275.00

i3 The Term (Duration) of the Individual Service Agreement remains unchanged. (days/weeks/months),
• The Term (Duration) has changed: The contract term is extended by an additional

and the amended expiration date is
ISA Amendment History:

• There are no previous amendments to this ISA. D This ISA has previously been amended as follows:

No. Date General Descriphon of Reason for Amendment Amount of
Increase (Decrease)

1 2/23/2011 Increase of funds for services to serve additional students. $ 20,200.00

2.00 412712011 Increase of funds for services to serve additional students. $ 74,416.00

$

This is an Individual Services Agreement between a vendor and a school site or department to purchase services under a Master
MOU This is a contract for services as execution by an autho r ized OUSD agent commits OUSD to pay for services provided by

CONTRACTOR under the terms and condttrons of the Master MOU attached and incorporated herewith subject to thin ISA

Amendment being approved by the Board of Education.
firairTalllNAN , Martin Weinstein
VENDOR TITLE CEO
SIGNATURE MEWDATE
OUSD &FE ADM us TOR NAME Ore. Klein (3 / I
SIGNATURE 4, r Princi.aI
TITLE
C.— JI ii .
--1r.0---0\ t- - \-._ SIiIaISa DATE
DATE
sr fr EDGAR RAKESTRAW, JR SECRETARY, BOARD OF EDUCATION
APPROVAL...EY THE BOARD OF EDUCATION
niWragerfaratigiStaGARY YEE, PRESIDENT OF THE BOARD OF EDUCATION
tr

Requisition Number R0102877
Rev. 2/2011

ADDENDUM

Legislative File #11-0784

Bay Area Community Resources
@Alliance Academy

Amendment No. 3 of the Individual Service Agreement
Master Memorandum of Understanding

Wft a $:\ ' Description .
of Additional Services
for the After School Program

t: , ,

Lizbeth Lopez (base salary $28K, 10 mnth - 20 pay periods, 56%) $ 15,800.00
Salary Subtotal $ 15,800.00

Agency Fringe 25% $ 3,950.00
Subtotal $ 19,750.00

Lead Agency Administrative Fee 4.7% $ 936.00
Total for Amendment #3 $ 20,686.00

Art a" r". $ 181,589.00

Bay Area Community Resources @Alliance Academy
Current Individual Service Agreement Total Amount

Amendment #3 Total $ 20,686.00
Total Not-To-Exceed Amount $ 202,275.00

S i 1Individual fl:LC-P--"gKreement (ISA) ,aisi. '"76.4,1o"-'tm- F.' . :iI i, ']P

Amendment Routing Form 4 1 , 1

Basic Directions
Services beyond the Individual Service Agreement cannot be provided until the amendment has been fully approved an • i e
Purchase Order amount has been Increased by Procurement.
1. Contractor and OUSD contract originator reach agreement to increase services provided under the Master MOU.
2. Contractor and OUSD contract originator complete ISA amendment together. Please insert the amendment number (i.e.
if this is the first ISA amendment enter "17 second enter "2," etc.) at the top of the ISA amendment.
3. OUSD contract originator creates new requisition with the original PO number referenced in the item description.
4. OUSD contract originator submits ISA amendment packet for approval within 10 days of creating the requisition.
When the contract amendment is approved Procurement will add additional funds to the orioinal Purchase Order.
L ISA amendment packet including Board Memo, ISA amendment form, Menu of Services
Attachment Checklist L Copy of original Individual Service Agreement

OUSD Staff Cotct - • DC • of Prior Amendments, If An

Renee.McMeam@ousd.k12.ca.us

VENDOR INFORMATION

CONTRACTOR NAME Bay Area Community Resources CITY San Rafael STATE CA
SITE /DEPT NAME
224 / Alliance Academy SITE # 224 1 MASTER CONTRACT # 10-02

BUDGET INFORMATION

IF USING FUNDS REVIEWED BY STATE AND FEDERAL PROGRAMS OR SCHOOL PORTFOLIO MANAGEMENT:
SPSA ACTION ITEM NUMBER: OR D SPSA MODIFICATION DOCUMENTATION ATTACHED

REeOURCE# RESOURCE NAME ORG KEY RED, NUMBER AMOUNT

7090 EIA-SCE 2244859101 R0102877 $ 20,686.00
g

$

Amount and Reason for Amendment

Original PO Number(s) P1102130 Reason for Amendment to ISA (check appropriate box):
r Increase in number of units (da ys. hours, etc) of service. / would
Original ISA Amount $ 181,589.00
Amended ISA Amount $ 20,686.00 like to purchase additional days or hours of the same type of
service purchased with the original ISA.
• Purchase additional Woe of service. In addition to the services
contracted for in the original ISA, I would like to purchase
another type of service from this vendor.

New Total Contract Amount $202,275.00

Approval and Routing in order of approval steps)

Additional services above original contract amount cannot be provided before the amendment is fully approved and the Purchase Order amount has been
increased by Procurement.
Name 'Greg Klein 1 Phone 1(510) 639-2893 1 Fax 1639-3387
Site Administrator or Manager

1. Site I Department rhs /224 / Alliance Academy 224
Signature fj• I Date Approved I
li

Resource Ma er, if using nds managed by: and Federal Mustily, Community, School Development /Complementary Learning / After School Programs
( . 10 /I
2' Signature Pd Date Approved
Signature Date Approved

3. Regional or Executive Officer Date roved

,4711111a11111Si I nature
4. Deputy Superintendent I ., t • , y• Y,I Leadership I Deputy Superintendent Business Operations
S'• nature 114Assr- 0.--yek—
Date A. . oved 5 - 2/3 — t I

5. Superintendent or Board of Education Signature on the legal contract

Legal Required if not using standard contract I Approved I Denied - Reason I Date 1

Procurement I Date Received PO Number

Rev 1/2011

THIS FORM IS NOT A CONTRACT

Units of Service for Lead Agency: Bay Area Community Resources

Lead Agency Unit of Service for Elementary/Middle Schools

After School Services include:
After school program set up at school site and coordination of comprehensive services to
ensure ASES and 21 5t Century grant compliance, alignment with school day, program
quality, fiscal oversight, and compliance with district policies, including contracting
processes, fiscal timelines, and Legal requirements.

Delivery of high quality after school programming consisting of academic, enrichment,
and recreational/physical activity components to meet grant compliance. Services will be
delivered by qualified, trained individuals and community providers with subject matter
expertise and youth development experience.

After School program will serve up to 93 students (Elementary School) and 125 (Middle
School) . Services will be offered daily, Monday through Friday, from September — June.
Program will begin immediately at the end of the regular school day and will stay open
until 6pm daily.

Program activities will be provided by qualified staff. Student to staff ratio will not
exceed 20:1.

Alignment of after school program plan with key components of SPSA, Extended Day
Model, and collaborative partnerships with students, families, school staff and
community partners.

Ongoing after school professional development, training and coaching to school site staff;
collaborative partners, and line staff.

Agency efforts to mobilize and leverage additional resources to enhance after school
services (i.e. Volunteer Management, Bayac Americorp/Vista, Fund Development and
Grant writing, and In-Kind or Match Programs).

Lead Agency Option A: Cost for Elementary School lead agency package: $93,834

Lead Agency Option B: Cost for Middle School Lead Agency package: $127,213

Lead Agency Unit of Service for High Schools
Description of Services:
After school program set up at school site and coordination of comprehensive services to
ensure ASSETS 21 st Century grant compliance, integration of extended day model and
alignment with school day, program quality, operational and fiscal oversight.

Delivery of high quality after school programming consisting of academic, enrichment,
recreational/physical activity, family literacy, and targeted Equitable Access services to

students that are high risk and are hard to reach via general services. Services will be
delivered by qualified, trained individuals and community providers with subject matter
expertise and youth development experience. Program set-up will ensure student safety.

Services for up to 75 students at the small alternative high schools and up to 120 at the
larger continuation high school(s). 15 hours plus of programming per week from
September — June.

Coordination, outreach, and delivery of: Family literacy events that meet the needs of
both English and Spanish speaking families; Cross-site annual events such as Lights On
Music and Arts Festival, Life After High School Conference, and Basketball and Soccer
Leagues.

Equitable Access services to students that are hard to reach, may include: Internships
(managing student stipends, coordinating student placements and career mentors), Job
Readiness, Career Exploration, Life Skills, English and Math Tutoring, and Driver's
Education.

Ongoing after school professional development, training and coaching provided to school
site stag collaborative partners, and line staff.

Agency efforts to mobilize and leverage additional resources to enhance after school
services (i.e. Volunteer Management, Bayac Americorp/Vista, Fund Development and
Grantwriting and In-Kind or Match Programs).

Lead agency unit of service includes programmatic and operational costs.

Lead Agency Option C: Cost for Small High School Programs serving up to 75
students: $156,000

Lead Agency Option D: Cost for Large High School Programs serving up to 120
students: $227,000

Factors that may reduce or increase the school charge for above lead agency units:
la. School opting to utilize own teachers to provide academic services, reducing the
academic programming charges to the cost above.
lb. School opting to directly contract with a different service provider for enrichment,
reducing some of the enrichment charges to the cost above.
lc. School opting to provide supplies in support of after school programming, reducing
supply costs from the total above.
ld. School opting to fund School Safety Officer, reducing above costs to provide safe
and secure after school environment.
le. School opting to fund high school academic liaison, reducing above costs to ensure
academic alignment.
lf. School opting to provide after school program leadership, reducing the above costs

Mental Health Services Option K: Individual and group counseling and other mental
health services, consultation with families and school personnel and limited crisis
response. Approximately 25 clients served annually. Services provided by Graduate
Intern for 1 'A - 2 'A days per week for 36 weeks. Clinical supervision provided.

Cost: $9,000 per year

Mental Health Services Option L & M: Individual, group and family counseling, case
management and other mental health services, consultation with school personnel and
crisis response. Classroom education or other school-wide interventions as needed.
Services provided by Master's level Mental Health Staff. Clinical supervision is
provided.

Option L: $13,000 for one day per week for entire school year; 20 students
served over the course of the year.
Option M: $65,000 for daily services for entire school year; 80 - 100 students
served over the course of the year.

Additional Services for ASES/21 st Century Elementary and Middle Schools
Option N: Family Literacy Services: Variety of services to engage parents and support
them in helping their children succeed in school. Services customized to meet school and
community needs, and may include: parent workshops, parent outreach, adult literacy
support, and farmers market.
Services will be open to families of all students participating in ASES/21 st Century after
school programming. Services will be provided by qualified, trained individuals and/or
community providers with subject matter expertise.

Cost: $17,400
Option 0: Equitable Access Services: Services customized to meet school needs, and
may include: services to enhance student access to after school program; special support
services for English learners and other high need students; translation services; and
services to promote conflict resolution and positive program climate.

Services will complement after school programming occurring daily, September — June.

Cost: $21,750
Factors that would decrease the above costs for ASES/2e Century Additional
Services:
2a. School opting to provide a portion of family literacy services with own staffmg and
resources.
2b. School opting to provide a portion of Equitable Access services with own staffing
and resources.
2c. School providing own supplies to support family literacy or equitable access
services.
2d. School partnering with other providers to provide a portion of family literacy or
equitable access services.

Bay Area Community Resources
Alliance Academy

Amendment No. 3 of the Individual Service Agreement

Master Memorandum of Understandin

DESCRIPTION OF ADDITIONAL INCREASED SERVICES FOR EIA-SCE Grant -
AFTER SCHOOL PROGRAM $20,686

Lizbeth Lopez (base salary $28K, 10 mnth - 20 pay periods 56% FTE) 15,800.00
SALARY SUBTOTAL $15,800
FRINGE 25%
SUBTOTAL $3,950

TOTAL EXPENSES $19,750
LEAD AGENCY indirect 4.7%
$0
TOTAL 0.00
19,750.00
$936

$20,686

--- / 8

ACORIO CERTIFICATE • F LIABILITY INSURANCE LINITT.

PRODUCER

Farallone Pacific Insurance
Services, LLC 0034441
859 Diablo Avenue
• OP IDSG DATE TMWDOPATO

SAYAR-3 07/01/10
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ONLY AND CONFERS NO RIGHTS UPON THg CERTIFICATE
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Novato CA 94947 INSURERS AFFORDING COVERAGE NAIC #

Phone: 415-493-2500 Fax: 415-493-2505

INSURED m.o.INSURER A: Miladelplum Indemnity 32760

Ray Area Community Resources INSURER FR "Et° "°.' sfl“*" 5^' °
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MAR AMYL FTIM OF INSURANCE POLICY NUMBER POLICY EFFOOTIVE POLICY EXPIRATION LIMITS
LTR NERD OATE DM/DORTYTI DATE onmoocurrNI
$ $1,000,000
GENERAL LIABILITY PHPX301349 07/01/10 07/01/11 EAOII0000RRETSCU $ 100,000
DAMAGE TO RENTED S 5,000
A X X COMMERCIAL GENERAL IJABIUTY PREMISES Ea Tame WI $ 1,000,000
MED ORP(ATT we person) s 2,000,000
ICLAIMS MADE X “CUR
PERSONAL 8 ADV INJURY $ 2,000,000
X Abuse Sublimi $1
GENERAL AGGREGATE
1 ni ri ..GEHL AGGREGATE UMITAPPLIES PER
PRODUCTS -COMP/OP AGO

— POLICY P RO.

AUTOMOBILE IJAWLITY F5PI4591549 07/01/10 07/01/11 COMBINED SINGLE LOOT s $1,000,000
(gam:IMO
A ANT AUTO

ALL OWNED AUTOS RODDY INJURY
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Wer accIden0
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A OCCUR CLAIMS MADE 25UB313321 07/01/10 07/01/11 AGGREGATE

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AND EMPLOYERS' LIABILITY I TM 469000316006 07/01/10 07/01/11 EA. EACH ACCIDENT s $1,000,000
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73oard Office Use: Le • islative File Info. OAKLAND UNIFIED
SCHOOL DISTRICT
File ID Number 11-0778

Introduction Date 04/18/2011

Enactment Number

Enactment Date ,

Memo

To Board of Education

From Tony Smith, Ph.D., Superintendent

Board Meeting By: Maria Santos, Deputy Superintendent, Instruction, Leadership Et
Date
Subject Equity-in-Action Superintendent, Business a Operations
Vernon Hal, Deputy

April 27, 2011

Amendment No. 2 of the Individual Service Agreement - Master Memorandum of
Understanding (MMOU) - Bay Area Community Resources (contractor) - 224/Alliance
Academy (site)

Action Approval of Amendment No. 2 of the Individual Service Agreement to the Master
Requested Memorandum of Understanding (MOU) between District and Bay Area Community

Resources, for services to be provided primarily to 224/Alliance Academy.

Background Alliance Academy is increasing the current level of services and increasing the number of

A one paragraph students being served beyond the original number of students planned as stated in the
explanation of why original contract to include Menu of Services, Option I for Visual and Performing Arts.
the consultant's Because of the increase in students, the school is purchasing additional services to the
services are needed
amount that was originally contracted to fully staff.the after school program.

Discussion Approval by Board of Education of Amendment No. 2 of the Individual Service Agreement
One paragraph to the Master Memorandum of Understanding between Oakland Unified School District
summary of the and Bay Area Community Resources, San Rafael, CA, for the latter to provide additional
scope of work. services and current staff hours to enhance current comprehensive After School Program

that serves over 120 students daily, increasing the amount originally contracted in Menu

of Service, Option I, six units for visual and performance arts for the after school
program at Alliance Academy for the period July 1, 2010 through June 30, 2011 in the

amount of $74,416.00, increasing the agreement from $107,173.00, to a not-to-exceed
amount of $181,589.00. All other terms and conditions remain in full force and effect.

Recommendation Approval by the Board of Education of Amendment No. 2 of the Individual Service
Agreement to the Master Memorandum of Understanding (MOU) between Oakland Unified
School District and Bay Area Community Resources. Services to be primarily provided to
224/Alliance Academy for the period July 1, 2010 through June 30, 2011.

Fiscal Impact Funding Resource: 0000/General Purpose $17,416.00
0089/Measure G Fund $57,000.00

Total amendment amount of $74,416.00, increasing the agreement from $107,173.00 to a
not-to-exceed amount of $181,589.00.

Attachments • Amendment No. 2 of the Individual Service Agreement (ISA)to the MMOU
• Certificate of Insurance
• Copy of Amendment No. 1 of the ISA to the MMOU
• Copy of original ISA

www.ousd.k12.ca.us

Board Office Use: Legislative File Info. OAKLAND UNIFIED
SCHOOL DISTRICT
File ID Number 11-0778

Introduction Date 04/18/2011

Enactment Number
Enactment Date

INDIVIDUAL SERVICE AGREEMENT (ISA) AMENDMENT No. 2

AGREEMENT TO PURCHASE ADDITIONAL SERVICES UNDER A MASTER MEMORANDUM OF UNDERSTANDING

This Amendment is entered into between the Oakland Unified School District (OUSD) and
Bay Area Community Resources (CONTRACTOR). OUSD entered into an Agreement with CONTRACTOR for
services on July 1 20 10 and the parties agree to amend that Agreement as follows:

- MASTER IVIOU: ORIGINAL ISA- INFORMATION
VENDOR NAME Bay Area Community Resources MASTER CONTRACT # 10-02 ENACTMENT # 10-1649
SITE NAME / NUMBER I 224 / Alliance Academy 224 I AMOUNT OF ORIGINAL ISA I $ 107,173.00
Original ISA Contract, or most recent ISA Contract Amendment period: 07/01/2010 (from date) to 06/30/2011 (end date).

ORDER OF ADDITIONAL SERVICES — SELECT APPROPRIATE BOX

D Increase in the amount of services da s, hours, etc) of same type of service purchased in the original ISA.
$
Service Fee $ UNITS OF SERVICE $
Service Fee $ $
Service Fee $ UNITS OF SERVICE $ 0.00
UNITS OF SERVICE

Subtotal

IF FEE DOES NOT EQUAL RATE PER UNIT MULTIPLED BY DESIRED UNITS, EXPLAIN REASON FOR ALTERED RATE'

Purchase New Type of Service. $ 74,416.00
$
Service Menu of Service, Option I Fee $ 12,000.00 UNITS OF SERVICE 6 $
Service Fee $ UNITS OF SERVICE $ 74,416.00
Service Fee $
UNITS OF SERVICE

Subtotal

IF FEE DOES NOT EQUAL RATE PER UNIT MULTIPLED BY DESIRED UNITS, EXPLAIN REASON FOR ALTERED RATE:

2C. School providing own supplies to support these addifional services.

Increasing the ISA Not to Exceed Amount to: $ 161,589.00

The Term (Duration) of the Individual Service Agreement remains unchanged.

D The Term (Duration) has changed: The contract term is extended by an additional (days/weeks/months),
andthemxpiraondtes

ISA Amendment History:

0 There are no previous amendments to this ISA. This ISA has previously been amended as follows:

No. Date General Description of Reason for Amendment Amount of
Increase (Decrease)
1 2/23/2011 Increase of funds for services to serve additional students. $ 20,200.00

This is an Individual Services Agreement between a vendor and a school site or department to purchase services under a Master
MOU This is a contract for services, its execution by an authorized OUSD agent commits OUSD to pay for services provided by

CONTRACTOR under the terms and conditions of the Master MOU attached and incorporated herewith subject to this ISA

NAMEAmMeanrtdinmWeenitnbsteeiinng approved by the Board of Education
VENDOR TITLE CEO

SIGNATURE Robell DATE
ADMINISTRATOR NAME I Laura
OUSD SITE TITLE Principal

SIGNATURE DATE

APPROVAL BY THE BOARD OF EDUCATION DATE
DATE

GARY YEE, PRESIDENT OF THE BOARD OF EDUCATION


EDGAR RAKESTRAW, JR SECRETARY, BOARD OF EDUCATION

Requisition Number: R0102881 R0102882
R8V 2/2011

ADDENDUM

Legislative File #11-0778

Bay Area Community Resources
@Alliance Academy

Amendment No. 2 of the Individual Service Agreement
Master Memorandum of Understanding

Description
of Additional Services
for the After School Program

General Purpose Funding

Maria Sanchez (base salary $28K, 10 mnth - 20 pay periods) $ 28,000.00

Lizbeth Lopez (base salary $28K, 10 mnth - 20 pay periods) $ 28,000.00

Subtotal $ 56,000.00

Measure G Funding $ 17,257.00
OPC Music (Subcontractor) Subtotal $ 17,257.00

Subcontractor Salary Totals $ 73,257.00
Lead Agency Administrative 2% $ 1,159.00

Amendment Total $ 74,416.00

Individual Service Agreement (ISA) c OAKLAND UNIFIED
SCHOOL DISTRICT
Amendment Routing Form
laattrlc

Basic Directions
Services beyond the Individual Service Agreement cannot be provided until the amendment has been fully approved and the
Purchase Order amount has been increased by Procurement.

1. Contractor and OUSD contract originator reach agreement to increase services provided under the Master MOU.
2. Contractor and OUSE) contract originator complete ISA amendment together. Please insert the amendment number (i.e.

if this is the first ISA amendment enter "1," second enter "2," etc.) at the top of the ISA amendment.
3. OUSD contract originator creates new requisition with the original PO number referenced in the item description.
4. OUSD contract originator submits ISA amendment packet for approval within 10 days of creating the requisition.
When the contract amendment is a pproved Procurement will add additional funds to the oridinal Purchase Order.
Attachment Checklist LI SA amendment packet including Board Memo, ISA amendment form, Menu of Services

L Copy of original Individual Service Agreement
DC • of Prior Amendments, If An
OUSD Staff Contact Emalls about this ISA amendment should be sent to. Renee.McMearn@ousd.k12.ca.us

VENDOR INFORMATION STATE CA
CONTRACT # 10-02
CONTRACTOR NAME Bay Area Community Resources Ow San Rafael
i - SITE # 224
SITE /DEPT NAME 224 / Alliance Academy MASTER

BUDGET INFORMATION

IF USING FUNDS REVIEWED BY STATE AND FEDERAL PROGRAMS OR SCHOOL PORTFOLIO MANAGEMENT:
LII SPSA ACTION ITEM NUMBER: OR DSPSA MODIFICATION DOCUMENTATION ATTACHED

RESOURCE # RESOURCE NAME ORG KEY REQ. NUMBER AMOUNT
$ 17,416.00
0000 Unrestricted-General Purpose _ 2241110101 R0102881 $ 57,000.00
0089 Measure G 2241598103 R0102882

Amount and Reason for Amendment

Original PO Number(s) P1102130 Reason for Amendment to ISA (check appropriate box):
• Increase in numbei of units (days hours, etc) of service. / would
Original ISA Amount $ 107,173.00
Amended ISA Amount $ 74,416.00 like to purchase additional days or hours of the same type of
service purchased with the original ISA.
El Purchase additional type of service. In addition to the services
contracted for M the original ISA, I would like to purchase
another type of service from this vendor.

New Total Contract Amount $181,589.00

Approval and Routing (in order of approval steps)
Additional services above original contract amount cannot be provided before the amendment is fully approved and the Purchase Order amount has been
increased by Procurement.
Phone 1(510) 639-2893 1 Fax 1639-3387
Site Administrator or Manager Name 'Greg Klein
224
1. Site / Department 224 / Alliance Academy

Signature I Date Approved

Resource Manager, if using funds managed by: ORtate and Federal OQualily, Community, School Development •Complementary Learning / After Scheel Programs
Date Approved
2. Signature
Date Approved
Signature
3. Regional or Executive Officer
I Date Approved
Signature

4. Deputy Superintendent Instructional Leadership / Deputy Superintendent Business Operations

Signature [Date Approved

5. Superintendent or Board of Education Signature on the legal contract

Legal Required if not using standard contract Approved Denied - Reason Date
Procurement Date Received PO Number M nf rill

Rev 1/2011

THIS FORM IS NOT A CONTRACT

fioard Office'Use: - 'slative File info. I OAKLAND UNIFIED
File ID Number 11;0273 e SCHOOL DISTRICT
Introduction Date 31 1 /2011
Community Schools, Thriving Students
WargnEnactment Number
ran= a-.Enactment Date

Memo Board

To Tony S l': DS.,a ntos, DepeundtyenStuperintendent, Instruction, Leadership a
From
Eq ty-in-Action
Board Meeting Vernon Hal, Deputy Superintendent, Business Et Operations
Date
February 23, 2011

Subject Amendment No. 1 of the Individual Service Agreement - Master Memorandum of
Understanding - Bay Area Community Resources (contractor) - 224/Alliance Academy (site)

Action Approval of Amendment No. 1 of the Individual Service Agreement to the Master
Requested Memorandum of Understanding (MOU) between District and Bay Area Community

Resources for services to be provided primarily to 224/Alliance Academy.

Background Alliance Academy is increasing the current level of services and increasing the number of
A one paragraph students being served beyond the original number of students planned as stated in the
explanation of why original contract to include Option B. Because of the increase in students, the school is
the consultant's increasing the amount that was originally contracted utilizing ASES funds to fully staff the
services are needed program needed to serve the students.

Discussion Approval by Board of Education of Amendment No. 1 of the individual Service Agreement
One paragraph to the Master Memorandum of Understanding between Oakland Unified School District and
summary of the Bay Area Community Resources, San Rafael, CA, for the latter to provide increased level of
scope of work, service, current staff hours, and hire one additional staff to enhance current

comprehensive After School Program that serves approdmately 300 students daily,
increasing the amount originally contracted in Menu of Service, Option B, for Alliance
Academy's comprehensive After School Program in the capacity of the After School
Education and Safety (ASES) Grant for the period July 1, 2010 through June 30, 2011 in the
amount of $20,200.38, increasing the agreement from $86,973.00 to a not-to-exceed
amount of $107,173.00. All other terms and conditions remain in full force and effect.

Recommendation Approval by the Board of Education of an Individual Service Agreement to the Master
Memorandum of Understanding (MOU) between Oakland Unified School District and kay
Area Community Resources. Services to be primarily provided to U4/Alliance Academy for
the period July 1, 2010 through June 30 2011.

Fiscal Impact Funding Resource: 6010/After School Education and Safety (ASES) Grant in the amount of
520.200.38, increasing the agreement from $86,973.00 to a not-to-exceed amount of
$107,173.00.

Attachments • Amendment No. 1, Individual Service Agreement (ISA)
• Copy of original ISA
• Certificate of Insurance
• Program Schedule
• Budget Planning Worksheet

www.ousd.k12.ca.us

soard Office Use: Legislative Flle info. OAKLAND UNIFIED
File ID Number 11-0273 e SCHOOL DISTRICT
Introduction Date "-PI
Enactment Number /1-17464 Community Schack raking SWderits
Enactment Date
--23-n M9—

INDIVIDUAL SERVICE AGREEMENT (ISA) AMENDMENT NO. i

AGREEMENT TO PURCHASE ADDITIONAL SERVICES UNDER A MASTER MEMORANDUM OF UNDERSTANDING

This Amendment is entered into between the Oakland Unified School District (OUSD) and
Say Area Communi Resources COAURACTOR). OUSD entered into an Agreement with CONTRACTOR for

1.1.4..;;;FI—SA-lat-eet.80.6 s I IF-20 10 and the parties agree to amend that Agreement as follows:

MASTER MOU — ORIGINAL ISA INFORMATION

VENDOR NAME Bay Area Community Resources MASTER CONTRACT # 10-02 ENACTMENT it 10-1649

SITE NAMEMUMBER Alliance Academ y 224 j AMOUNT OF ORIGINAL ISA I 86.973.00
Original ISA Contract, or most recent ISA Contract Amendment period: 71112010 (froro date) tO 06,30/2011 (end date).

0ORDFIkt 1)- ADD I HONAL SERVICES — SELECT AP :i ROPRIiiTE Eox
increase In the amount of services (days, hours, Mc) of same type of service purchased in the original ISA.
Sentice Lead Agency Option B 127.21340 $ 107,173.00
Service UNITS OF SERVICE
UNITS OF SERVICE

Service , Fee UNITS OF SERVICE $ ior,imoo

p jk*/- A Subtotal

L_-Z1. i I '■ a■ IJZ-36

1A. School is opting to utilize their own teachers to provide academic services. reducing the academic programming charges to the cost above.
Original HOU amount 06.97100. Mcreased by the amended amount $20,200.00, for a not-to-exceed amount of 9107,173.00.

0SSSPeeeurrrvvvrciiicccheeea se New Type of Service. Fee Uurrs OF SERVICE
Lbws or SERVICE

UNITS OF SSEuRbVtoICtaEl $ 0.00

IF FEE Oozes Nur EOUM. RATE PER UNIT AIULTE 3LEV ET mama) UNITS. ExPLAIN REAsoN FORALTERED RATE4.

t hhreast h e the ISA Not to ExcefFdArnoof-Co: $107 173.00

El The Term (Duration) of the Individual Service Agreement remains unchanged.
0 The Term (Duration) has changed: The contract term is extended by an additional (daysNmekshbonths),
and the amended expiration date Is

ISA Amendment History:
0There are no previous amendments to thts ISA. This ISA has pieviousty been amended as follows

No. Date General Description of Reason for Amendment Amount of
inwease (Decrease)

D:R;RPt
LULL.L

I hi, 1

rCa. - ntyaOUSD SITEADMWSTRATOR Ekeli

SaNAnsafi U.LAa:0rXc/a

rAPPROVAL j3V 1HE BOARD O EDUCA Ce4

GARY YEE, PRESDENT OF THE BOARD OF EDUCATION 411,4111./IMIL7027111

EDGAR RMESTRAY8 JR SECRETARY, BOARD OF EDUCATOR

IvRev. 2721351 Requisition Number: R0102785

Bay Area Community Resources
Alliance Academy

Amendment No. 1. of the Individual Service Agreement
Master Memorandum of Understanding

DESCRIPTAIOFTNEORFSCINHCOROELASPERDOGSRERAVMICESS FaORfetyAfa(tenrAdScShGorEoanl tESdu)cation
Maria Sanchez - Parent outreach support staff $ 15,635.00
(base $28K, 10 month - 20 pay periods, 56% FTE)

SALARY SUBTOTAL $ 15,635.00

SUBTOTAL 19,535.00

CONSULTANTS/SUBCONTRACTORS $

TOTAL EXPENSES $ 19,535.00
Lead Agency AdminIsfratiye 3.40% $ 665.00

AMENDMENT TOTAL 4j r0,486440-•
861 973.00
ORIGINAL MOU AMOUNT $ 107,173.00

NEW TOTAL NOT TO EXCEED AMOUNT $

l OAKLAND UNIFIED
e SCHOOL D1STRCT
Individual Service Agreement (ISA)
antillintaalafrigstaleen

Amendment Routing Form

Basic Directions
Services beyond the Individual Service Agreement cannot be provided until the amendment has been fully approved and the
Purchase Order amount has been increased by Procurement

1. Contractor and OUSD contract originator reach agreement to increase services provided under the Master MOU.
2. Contractor and ()USD contract originator complete ISA amendment together. Please insert the amendment number (i.e.

if this is the first ISA amendment enter 1; second enter "2," etc.) at the top of the ISA amendment.
3. 01/50 contract originator creates new requisition with the original PO number referenced in the item deccription.
4. OUSD contract originator submits ISA amendment packet for approval within 10 days of creating the requisition.
When the contract amendment is approved Procurement will add additional funds to the original Purchase Order.

Attachment Checklist u ISA amendment packet including Board Memo, ISA amendment form. Menu of Services
E • • of o inal Individual Service treement

OUSD Stall Ccr . ' 1:4 Eli'd.0 cr out 1 ,ns IS arneflcJment shouidsent to: rosaum4tamirano@ousd.k12.ca.us

_ VENDOR INFORMATION

CONTRACTOR NAME Bay Area Community Resoumes Cm San Rafael STATE A

Sot /Dart Nam 1Ailiance Academy - 4224 I Waft I 224 1 MASTER CCIORAcT# 1002

BUDGET INFORMATION

•IF USING FUNDS REVIEWED BY STATE AND FEDERAL PROGRAMS OR SCHOOL PORTFOLIO MANAGEMENT:
SPSAACTION ITER4 NUMBER: OR SPSA MODIFICATION DOCUMENTATION ATTACHED

rr, 1 ,,,,A . C, rcz ZiLle kils lit.
5010 PR0P4.4 ASES 2241553401 R0102785 $20,200.00

$

$

Amount and Reason for Amendment

Original PO Number(s) P1102130 Reason for Amendment to ISA (check appropriate box):

j]cinr_ee e I would
like to puivhase additional days or hours of the same type of
service purchased with the original ISA.
Original ISA Amount $ 86,973.00 1 Purchase additional Woe of service. In addition to the seNiCes
Amended ISA Amount $20,200.00 contracted for in the original ISA I would like to purchase
another type of service from this vendor.
New Total Contract Amount $ 107,173.00 • Decrease in number of days or hours of Service

Approval and Routtng in ordcr of approval steps)

Additional services above original contract amount cannot be provided before the amendment is fully approved and the Purchase Order amount has been
-Cnist,Increased by Procurement.
:g14-24,14.1, . iiii-6.a. tzr ti . 4, i 6 - ft fiZ2krir:Ar41 1 11 '.::liZtila!

1. Site/Department Affiance Academy - #224

S ature Or Date Ap roved I fl u I

rpi "a"id2. rtaSOStrita, "'°'. -?•5-c47--i. -.7,...7.y
giLWREILL • 111.111.11111111111a . . - • 04-11544%algitgiii. • 7.. 'nottr:-
•

il Date Approved annaliMill

*nature Date Approved -r-

3. Winer - ri Isif,0_4_ts
S' nature
'pi sw.iterr)-15, ., Date roved KIM
4 5 t 1, a
Sin ature ,i q Parakiresg, a. tifc/ 4t.a.01 . 4:1 fg5; W '

S. FO,55:nri, Date roved
1iLF tfRti't3.:•-t..' • ' d
...1 .,. =A WffSY

Legal Required It not using standatd sonfract Approved Denied - Reason Date

Promernent Date Received PO Number

Rev. 1112010

THIS FORM IS NOT A CONTRACT

File ID Number OAKLAND UNIFIED
SCHOOL DISTRICT
Introduction Date
Enactment Number expect Success
Enactment Date

every student. every classroom, every day.

Memo Boa E
Ant th, Ni erin dent
To August
, 2 10
From
Individual Service Agreement - Master Memorandum of Understanding - Bay Area
Board Meeting Community Resources (contractor) - 224/Alliance Academy (site)
Date

Subject

Action Approval of the Individual Service Agreement to the Master Memorandum of
Requested Understanding (MOU) between District and Bay Area Community Resources, for
services to be provided primarily to 224/Alliance Academy.

Background The attached Individual Service Agreement is the contracting of services at the
negotiated price, stated in the referenced Master MOU, contract number 10-02,
approved by the Board of Education on June 9, 2010 (Enactment number 10-0989).

Discussion Approval by the Board of Education of an Individual Service Agreement to the Master
One paragraph Memorandum of Understanding (MOU) between the District and Bay Area Community
summary of the Resources, San Rafael, CA, for the latter to provide Arts, Recreation, Leadership and
Family Literary activities in its capacity as a Comprehensive After School Program
scope of work. Lead Agency at Alliance Academy for the period of July 1, 2010 through June 30,
2011, in an amount not to exceed $86,973.00, pursuant to the terms and conditions as

specified in the MOU.

Recommendation Approval by the Board of Education of an Individual Service Agreement to the Master
Memorandum of Understanding (MOU) between the District and Bay Area Community
Resources for the latter to provide Arts, Recreation, Leadership and Family Literary
activities in its capacity as a Comprehensive After School Program Lead Agency at
Alliance Academy for the period July 1, 2010 through June 30, 2011.

Fiscal Impact Funding Resource: 6010/After School Education and Safety (ASES) Grant in an amount
not to exceed $86,973.00.

Attachments • Individual Service Agreement
• Menu of Service

www.ousd.k12.ca.us

Board Office Use: -u lathe File Info.
ingFile ID Number
Introduction Date lb- OAKLAND UNIFIED
Enactment Number lfSC -30- tQ` * SCHOOL DISTRICT

in - //,
Enactment Date 0f- i - /

INDIVIDUAL SERVICE AGREEMENT (ISA)

MASTER MOU INFORMATION

VENDOR NAME Bay Area Community Resources VENDOR # 1001628

MASTER CONTRACT # 10-02 ENACTMENT #

SITE / DEPT NAME Alliance Academy Middle School SITE # 224

OUSD STAFF CONTACT- EMAILS ABOUT THIS CONTRACT SHOULD BESENT ro: yvettesenteriaGousd.k12.ca.us

ORDER MENU OF SERVICES (EXHIBIT A OF MASTER MOU) - SELECT DESIRED SERVICE

SERVICE AND UNIT OF SERVICE (SEE aziaarr GRADE RATE PER DESIRED AMOUNT
LEVEL(s) UNIT UNITS man(DESIRED UNITS TIMES
A OF MASTER MOU FOR A FULL DESCRIPTION OF SCOPE OF SERVED
WORK AND MENU OF SERVICES) RATE PER

B-Lead Agency Unit for Middle School $ 127,213.00 1 $86,973.00

$$
$$
TOTAL AMOUNT $ 86,973.00
IF FEE DOES NOT EQUAL RATE PER UNIT MULTIPLED RV DESIRED UNITS. EXPLAIN REASON FOR ALTERED RATE:

1a. School opting to utilize own teachers to provide academic services, reducing the academic programming
charges to the cost above.

BUDGET INFORMATION

REQUISITION NUMBER RO 1 00 51 6 START DATE 08/30/2010 END DATE 06/16/2010

RESOURCE # RESOURCE NAME ORG KEY AMOUNT

6010 ASES 22 4 1 553 4 0 1 $86,973.00

$

$

I EF-, Intlivichnl Serviues -p p mcni is i count-int Mr Lon/ices Its c.tx pe ntinn by :n mat( rizt d , )UtuL.

fluent et-p lum:in ( F LISH to pfly for ;,t:Rucez-, pnvidnd hi IN ,: VLNDOR nuclei tlFi tcitns ,irid nundifinn-, of
iii, . M a ster iinH reterenced and 111L,Orpo . atttd here \-.,n11

VENDOR Martin Weinstein TITLE Chiefpecitive Officer

SIGNATURE DATE 45/fr./10
OUSD SITE
ADMINISTRATOR NAME Yvette Renter% TITLE PRINCIPAL

SIGNATURE DATE (44 (A I IP

IF USING FUNDS REVIEWED ST TE AND FEDERAL PROGRAMS OR SCHOOL PORTFOLIO MANAGEMENT:

SPSA ACTION ITEM NUMBER: OR, SPSA MODIFICATION DOCUMENTATION ATTACHED

RESOURCE MANAGER, if using funds managed by:
• State and Federal nSchool Portfolio Manarrnent Complementary Learning / After School Programs
DATE kz (11 I
SIGNATURE i./ct 77 Aft

SIGNATURE DATE

NETWORK OR DEPARTMEN EXEC 11VE OFFICER
a.. SIGNATURE I _
rate" ranaSIGNATURE 1111 I DATE I c°1 41/6
PRESIDENT AND THE SEC - az - : %at- e OF r e , ATION III DATE CM' i ii

I DATE Win? Ar,
ft /
SIGNATURE fr ---ditio



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