2019 APACS Conference

TheAssociationfor
ProgramAdministrators
CSTEPandSTEP(APACS),Inc

Schedule-at-a-Glance

___________________Wednesday, June 12____________________

9:00am – 4:00pm Registration

11:00am – 1:00pm Pre-Conference Training

1:00pm – 2:15pm Lunch

2:30pm – 3:45pm Workshop Sessions A

3:50pm – 5:00pm Book Discussion

3:50pm – 5:00pm Workshop Sessions B

5:00pm – 6:30pm APACS Meeting

6:30pm – 8:30pm Dinner

8:30pm – 10:00pm Meet & Greet Reception

_____________________Thursday, June 13_____________________

8:00am – 9:00am Breakfast

9:00am – 9:30am Plenary Session 1

9:30am – 10:30am Plenary Session 2

10:45am – 11:45am Workshop Sessions C

12:00pm – 1:45pm Lunch & Vendors Fair

2:00pm – 3:15pm Plenary Session 3

3:30pm – 4:45pm Workshop Sessions D

6:00pm – 8:00pm Dinner, Awards & Keynote

8:00pm – 12:00am DJ & Dance Party

______________________Friday, June 14______________________

8:00am – 9:00am Breakfast

9:00am – 12:00am New York State Meeting

9:15am – 10:30am Committee Meetings

12:00pm – 12:15pm Closing Remarks & Box Lunch

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Table of Contents

Conference Schedule 3

Welcome Letters 6
Welcome from the 2019 Conference Chairs 7
Welcome from the APACS President 8
9
Conference Planning Committee Members 10
11
Special Programming 12
Professional Development 13
APACS Book Discussion
Plenary Speakers 14
Visionary Award Recipient & Keynote Speaker: Dr. Christopher Emdin 16
17
Workshop Descriptions 19
Session A (Wednesday, 2:30pm – 3:45pm) 21
Session B (Wednesday, 3:50pm – 5:00pm) 22
Session C (Thursday, 10:45am – 12:00pm)
Session D (Thursday, 3:30pm – 5:00pm)

Vendor’s Fair

2019 APACS Outstanding Service Awards

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APACS Conference Schedule

WEDNESDAY JUNE, 12

Event Time Location

Registration 9:00am – 4:00pm The Empire Room

Pre-Conference Training & Certification Session 11:00am – 1:00pm Albany/Colonie
1:00pm – 2:15pm The Empire Room
*Open only to registered participants

Lunch

Workshop Session A 2:30pm – 3:45pm Location

1. Beyond the Bench: Training Students to Become Science Communicators Salon A
Gabriella Sanguineti, PhD & Edgardo Sanabria-Valentín, PhD; John Jay College

2. Careers in the North Country Leadership Conference: Salon B
A Collaboration between Jefferson CSTEP and a Local MWBE Partner
Deanna Lothrop & Genn Pond; Jefferson Community College

3. Help Your Students to Achieve Academic Achievement by Becoming Salon C
Their Academic Success Coach
Algernon Kelley; Creative Learning & Study Skills Solutions, LLC

4. Regional Collaborations: Creating Programs that are Efficient, Effective Salon D
and Engage our Students
Marjorie Warden; Clarkson University, Marsha Sawyer; St. Lawrence University,
& Tammy Snell; SUNY Potsdam

Book Discussion 3:50pm – 5:00pm Albany/Colonie

Career Development Interventions for Social Justice: Addressing Needs Location

Across the Lifespan in Educational, Community, and Employment Contexts Salon A

*Open only to registered participants

Workshop Session B 3:50pm – 5:00pm

1. Increase Productivity, Decrease Stress: Applying David Allen's Getting
Things Done to Accomplish More
Kurt Sarsfield; Cornell University

2. Setting Up First Year STEM Students for College Success Salon B
Nancy Campos & Binta Ceesay; SUNY New Paltz

APACS Annual Meeting 5:00pm – 6:30pm Salons A/B/C

Dinner & Presentation of Distinction Awards 6:30pm – 8:30pm The Empire Room

APACS Meet & Greet Reception 8:30pm – 10:00pm Salon D

Sponsored by Mentoring in Medicine Inc.

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THURSDAY JUNE, 13

Event Time Location

Breakfast, Welcome Speaker: Dr. Anael Alston 8:00am – 9:00am The Empire Room

Plenary Session 1 & 2 9:00am – 10:30am Empire Room

Dr. John L. Graham, Associate Provost for Student Affairs & University Life, SUNY

Winsome Waite, PhD, Vice President of Practice at the Alliance for Excellent Education

Workshop Session C 10:45am – 12:00pm Location

1. Accept the Challenge – eCYBERMISSION as a Model for Experiential Salon A
STEM Learning for STEP Salon B
Donna Burnette & Ashley Simmons; Rochester Institute of Technology
Salon C
2. Best Practices for Managing a National Diversity Initiative: The Example
of the National Research Mentoring Network (NRMN)
Damaris Javier; University of North Texas Health Science Center &
Kristin Eide Boman; University of Utah Health

3. Medical School Admissions: Secrets to Success
Lynne Holden, MD & Andrew Morrison of Mentoring in Medicine, Inc.

Lunch & Vendor Fair 12:00pm – 1:45pm The Empire Room
Empire Room
Plenary Session 3 2:00pm – 3:15pm
Location
Using Your Data & Measurable Results
Salon A
Kim Overrocker, Jaime Miller, and Joanna Heinsolm; NYSED
Salon B
Workshop Session D 3:30pm – 5:00pm
Salon C
1. Advisor’s Guide to Help Students Navigate the Health Professional School
Admission Process Salon E,F,G,H
Nilda I. Soto; Albert Einstein College of Medicine & Eugenia E. Mejia; Salon E,F,G,H
NYU College of Dentistry

2. Getting Ready for the Next Step In Your Research Career:
The Advantages of Doing a Postbac.
Raquel Castellanos, PhD, Arnaldo Diaz, PhD, and Mindy Hugo;
University of Pennsylvania- Perelman School of Medicine

3. Minding the GAPS: Supporting the Growth Mindset and Aspirations of
Minoritized Premedical Students
Jeffrey Koetje, MD; Kaplan Partner Solutions // Kaplan Test Prep

Dinner, Awards & Keynote Dr. Christopher Emdin 6:00pm – 8:00pm

DJ & Dance Party 8:00pm – 12:00am

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FRIDAY JUNE, 14

Event Time Location

Breakfast 8:00am – 9:00am The Empire Room
New York State Meeting 9:15am – 10:30pm The Empire Room
Committee Meeting 10:30am – 12:00pm The Empire Room
Closing Remarks & Boxed Lunch 12:00pm – 1:00pm The Empire Room

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19th Annual APACS Conference

June 12, 2019
Marriott Hotel, 189 Wolf Rd, Albany, NY 12205

June 12, 2019

Dear Colleagues:

Greetings and Welcome to the 19th Annual APACS Conference and Meeting!

Over the last two decades APACS has been a powerful resource for furthering the missions of the STEP and CSTEP
Programs and we have been working hard to provide an informative and inspiriting experience for you over the next
few days. The schedule is packed with speakers, work sessions and networking opportunities that serve our theme
of Growing for Globalism: Cultivating the Next Generation of STEM Professionals.

This year, we are honored to have Dr. Christopher Emdin as our keynote speaker. Dr. Emdin is an Associate Professor

at Teachers College, Columbia University and his work as a social critical, public intellectual, and science advocate
for diverse populations makes him an ideal recipient of this year’s Educational Visionary Award.

We welcome Dr. Maria Elena Cadet and Rachel S. Morrison to lead our professional development sessions, and are
joined by Dr. Margo A. Jackson and Dr. Allyson K. Regis, editors of this year’s book discussion. The research of these

talented women is critical to our student population.

Furthermore, we are honored this year to have not one, but three plenary sessions. The distinguished Dr. John L.

Graham comes to discuss with us the challenges facing students in higher education, along with the esteemed
Winsome Waite, Vice President of the Alliance for Excellence in Education. NYSED’s own Kim Overrocker and her

colleagues will be using our afternoon plenary to discuss utilizing the measurable results of data.

As STEP scholars continue to enter colleges and universities at significantly higher rates than their peers, and our
CSTEP scholars join both professional programs and the STEM workforce in increasingly greater numbers, this year’s

workshop sessions promote the theme of growing our students towards crucial global-mindedness.

Finally, we are delighted to welcome Dr. Anael Alston, Assistant Commissioner of the Office of Access, Equity, and
Community Engagement, who will bring greetings on behalf of NYSED on Thursday morning.

The Committee has worked diligently to bring to our members what we hope will be an exciting and informative
experience. We are excited that you have joined us for this amazing opportunity. We thank you all for attending the
2019 APACS Conference!

Sincerely,

Maryann Grandinetta 6
Dr. Gladys Palma de Schrynemakers
Risa Stein

2019 Conference Chairs

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ASSOCIATION FOR PROGRAM ADMINISTRATORS OF CSTEP AND STEP

June 12, 2019

Dear Colleague:

On behalf of the APACS Officers, Executive Committee, and the Conference Committee, I welcome you to the 2019
APACS Annual Meeting and Conference.

This year has been a year of challenge and progress. With the national and regional economies going through their
ups and downs, we faced the real possibility of critical reductions in our funding of 17%. Through our strong advocacy
efforts, we again persuaded legislative leaders of the important role our programs play in preparing students for
careers in STEM, health and licensed fields. I am hopeful the state’s fiscal health will improve and additional increases
in our funding will occur.

Many challenges lay ahead as we enter the fifth and final year of the current five-year funding cycle. Among them,
looking forward to the next Request for Proposals, and the hope and expectation that this process will be smoother
and more timely than it was in 2015.

The year ahead also present challenge and opportunity for APACS to continue to grow and serve our members.
Revising our By-Laws, attaining our 501 C status, rethinking our committee structure, improving our web presence
and continuing to develop best practices to serve our students and their families are top priorities. With your active
participation and leadership, I know we can be successful in all of these endeavors.

I hope this conference will provide you with the opportunity to learn new strategies, techniques, and model services
and activities that you will be able to emulate when you return to your campus. I encourage you to take this opportunity
to network with your colleagues, our presenters and State Education program staff. All of them have much to offer,
and I know we all have much to offer each other. I especially encourage our new members to take advantage of all
our conference has to offer.

I want to gratefully acknowledge our Conference Committee and its co-chairs, for their outstanding work and effort in
planning and implementing the 2019 Conference and Annual Meeting. I ask again, for your active participation in in
APACS. We need your continued support.

On behalf of our officers and Executive Committee, I wish you continued success in the year ahead.

Very truly yours,

Michael A. Molina
President

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2019 Conference Committee

Conference Chairs

Mary Ann Grandinetta, SUNY Upstate Medical University
Dr. Gladys Palma de Schrynemakers, CUNY School of Labor & Urban Studies

Risa Stein, SUNY Farmingdale

Committee Members

Marie-Francesca Berrouet, Queens Community College
Lynn Cortese, Ithica College
Kristin Dade, Cornell University

Evonny Escoto, Fordham University
Marielly Gallucci, Hofstra University
Martha Giraldo-Riordan, Adelphi University

Jennifer Doeman, City Tech
Leonese Nelson, Syracuse University
Melanie Martinez, Medgar Evers College

Mike Molina, Fordham University
John Ossowski, Utica College

Millie Roth, City College
Gabbie Smith, Cornell University

Derek Sokolowski, John Jay
Lourdes Thebaud, Fulton-Montgomery Community College

Kiara Vega, Fordham University
Christine Veloso, Stonybrook

If you would like to get involved in the planning of the 2019 APACS Conference, please contact
Mary Ann Grandinetta ([email protected]) or sign up at the conference registration table.

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Special Programming

PROFESSIONAL DEVELOPMENT

Wednesday, June 12 from 11:00am – 1:00pm in Albany/Colonie
Rachel S. Morrison & Dr. Maria Elena Cadet

14TH ANNUAL APACS BOOK DISCUSSION

Wednesday, June 12 from 3:50pm – 5:00pm in Albany/Colonie
Career Development Interventions for Social Justice: Addressing Needs
Across the Lifespan in Educational, Community, and Employment Contexts

Dr. Margo A. Jackson & Dr. Allyson K. Regis

PROFESSIONAL DEVELOPMENT – PLENARY SESSION 1

Thursday, June 13 from 9:00am – 9:30am in The Empire Room
Dr. John L. Graham

PROFESSION DEVELOPMENT - PLENARY SESSION 2

Thursday, June 13 from 9:30am – 10:30am in The Empire Room
Winsome Waite, Ph.D.

PROFESSION DEVELOPMENT - PLENARY SESSION 3

Thursday, June 13 from 2:00pm – 3:15pm in The Empire Room
Using Your Data and Measurable Results

Kim Overrocker, Jaime Miller, and Joanna Heinsolm

EDUCATIONAL VISIONARY AWARD RECIPIENT
& KEYNOTE SPEAKER

Thursday, June 13 from 6:00pm – 8:00pm in The Empire Room
Dr. Christopher Emdin

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Professional Development

Rachel S. Morrison

Rachel S. Morrison is a native of Buffalo, NY, and is the owner of The Power In
We: Private Practice, Life Coaching and Consulting business. Ms. Morrison’s
clinical practice specializes in mental health, trauma, homicide, grief and loss,
anger management, and self-empowerment. She has extensive experience
working with at-risk youth, intensive family therapy, and has facilitated conferences
and workshops on building communication skills, stress management, career
evaluation, cultural diversity, body image, mental wellness, and more within The
Power In We. Ms. Morrison is also the Director of the 24 Hour Suicide Prevention
and Addiction Hotline programs at Suicide Prevention and Crisis Services, and is
a suicide prevention trainer in QPR and ASSIST. She has facilitated workshops at
the University at Buffalo Annual STEP Conference in Albany, the University at Buffalo BioMed STEP
Program, as well as University at Buffalo Upward Bound Program. She is currently in pursuit of her
Doctoral Degree in Leadership and Public Administration and holds a Master’s Degree in Mental Health
Counseling. At the moment, she is working on her New York State Mental Health Counseling Licensure.
She has worked tirelessly to help youth and adults work on improving their lives and their families from
the inside outward to obtain the skills needed to overcome life barriers and challenges.

Dr. Maria Elena Cadet

Doctor Maria Elena Cadet currently serves as an Adjunct Professor at
Rockland Community College, teaching General Psychology and
Developmental Psychology. Dr. Cadet also serves in the capacity of
Assistant Administrator at New York Psychotherapy and Counseling Center
and has been there since 2014. Dr. Cadet’s career in the mental health
arena started in 2006 when she provided family therapy services to foster
parents in a program that was under the aegis of then Saint Dominic’s Home.
By fall of 2007, Dr. Cadet went on to work for Volunteer Counseling Services
Inc. of Rockland as Program Coordinator, spearheading counseling services
for at-risk youth, targeting truancy and providing positive alternatives to
school suspension. Moving along, in 2009, Dr. Cadet accepted an opportunity to continue to carry the
torch at Cardinal McCloskey Community Services, where she supervised Health Care Integrators
providing waiver services to foster care children and their families.

Dr. Cadet moved to the United States in July of 1991, shortly after she had graduated high school from
Montreal, Quebec, Canada. She then began her undergraduate studies at Rockland Community
College, obtained her Bachelor of Science from Nyack College and soon after continued her graduate
studies at Mercy College, where she earned her Masters of Science degree in Mental Health
Counseling. She now holds her PsyD in Psychology. Dr. Cadet enjoys listening to music, travelling and
sports.

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14th Annual APACS Book
Discussion

Career Development Interventions for Social Justice:
Addressing Needs across the Lifespan in Educational,

Community, and Employment Contexts

Dr. Margo A. Jackson & Dr. Allyson K. Regis

Career development interventions can serve as one means
to constructively address the problems of inequitable
access to educational and occupational options and
achievement that promote health and well-being across the
lifespan. Career Development Interventions for Social
Justice: Addressing Needs across the Lifespan in
Educational, Community, and Employment Contexts offers
practical examples of career development interventions
that may be adapted to constructively address social
justice needs at various points across the lifespan (ranging
from elementary school ages to older adults) in
educational, community, and employment contexts.

Tailored to the needs and context of a specific underserved
group of individuals, each intervention integrates relevant
career development theory, research, ethical
considerations, elements of sound program design and
evaluation, and professional competencies for best
practices in multicultural career counseling and social
justice advocacy. Unique to this book are the contributions
of authors, including practicing professional counselors
and psychologists, who share their personal reflections of
self-awareness from privileged and marginalized identities
regarding potential biases and resources of relevance to
their chapter’s intervention. In the process of designing and
providing career development services for individuals from
marginalized groups, it is imperative for counselors to continually reflect on and consult about their own
biases and resources for empathic understanding and effectiveness with those whom we serve.

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Plenary Session 1

Dr. John L. Graham

Dr. John L. Graham serves as Associate Provost for Student Affairs and
University Life at the State University of New York System Administration. Prior
to this, he served as Provost Fellow for Academic and Strategic Development,
supporting the implementation of SUNY’s priority Completion Agenda and as
liaison to campuses to support the achievement of SUNY Excels Performance
Improvement Plan goals. As well, he assisted with the refinement of student
effectiveness and the strategic Enrollment Planning process.

He has served in public universities with unions, in both urban and suburban
environments, offering liberal arts and professional degree programs to
undergraduate, graduate, traditional and non-traditional students. The lessons he has learned and the
experience he has gained at institutions in challenging circumstances have solidified his passion for
pivoting higher education to meet the growing competition for traditional and non-traditional students,
world-class faculty, and highly talented staff.

Plenary Session 2

Winsome Waite, PhD

Winsome Waite, PhD, Vice President of Practice at the Alliance for Excellent
Education, leads program work that brings research to bear on education
decision making in states, districts and schools. Her educational background and
work experience emphasize practices that support equity in education. Dr.
Waite’s current work focuses on translating the science of adolescent learning
and helping to influence policy and practice with the goal of graduating all
students prepared for postsecondary learning opportunities.

Prior to joining the Alliance, Dr. Waite led a diverse portfolio of work at a large
national non-profit, bridging research and evidence with practice. She oversaw
several federal, state and district level funded projects that support the education
of historically underserved groups of students. Dr. Waite also has twenty years of public school
experience teaching K12 and leading district level programs.

Dr. Waite earned Bachelor of Arts degrees in elementary and early childhood education and a Master’s
Degree in K–12 curriculum and instruction. She also holds a Doctor of Philosophy Degree in education
leadership, along with Maryland State Department of Education professional certificates in
administration, curriculum and instruction, early childhood, and special education.

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2019 Educational Visionary
Award Recipient

& Keynote Speaker

Dr. Christopher Emdin

Dr. Christopher Emdin is an Associate Professor in the
Department of Mathematics, Science and Technology at
Teachers College, Columbia University; where he also serves as
Director of Science Education at the Center for Health Equity and
Urban Science Education. He is also the Associate Director of the
Institute for Urban and Minority Education at Teachers College,
Columbia University. He is an alumni fellow at the Hutchins
Center at Harvard University, and currently serves as Minorities
in Energy Ambassador for the U.S. Department of Energy and the
STEAM Ambassador for the U.S. Department of State.

Dr. Emdin is a social critic, public intellectual and science
advocate whose commentary on issues of race, culture, inequality
and education have appeared in dozens of influential periodicals
including the New York Times, Wall Street Journal, and
Washington Post.

Dr. Emdin holds a Ph.D. in Urban Education with a concentration in Mathematics, Science, and
Technology; Master’s degrees in both Natural Sciences and Education Administration, and Bachelor’s
degrees in Physical Anthropology, Biology, and Chemistry.

He is the creator of the #HipHopEd social media movement, and a much sought-after public speaker
on a number of topics that include hip-hop education, STEM education, politics, race, class, diversity,
and youth empowerment. He is also an advisor to numerous international organizations, school
districts, and schools where he delivers speeches, and holds workshops/ professional development
sessions for students, teachers, policy makers, and other education stakeholders within the public and
private sector.

Dr. Emdin provides regular commentary on Al Jazeera and the Huffington Post; where he writes the
Emdin 5 series. He is the author of the award winning book, Urban Science Education for the Hip-hop
Generation and For White Folks Who Teach In the Hood and the Rest of Ya’ll too, which is currently
on the New York Times best sellers list.

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Workshop Sessions A

WEDNESDAY JUNE, 12 2:30 – 3:45 P.M.

Beyond the Bench: Training Students to Become Science Communicators Salon A
Gabriella Sanguineti, PhD & Edgardo Sanabria-Valentín, PhD of John Jay College

Communication is an integral part of the scientific enterprise. While the Program for Research
Initiatives in Science and Math (PRISM) at John Jay College was initially designed to provide
students with mentored research experiences, we found that we could better prepare our students
to succeed as scientists by emphasizing the importance of scientific communication for their future
professional success as scientists. As such, we supplemented our existing mentored research
model to include training in oral and written communication. In this presentation, we will discuss
the steps we have taken to improve our student's communication skills and our outcomes. We will
also go over how we prepare our students to discuss their research projects with various
audiences, how to help them craft a “science story" and better prepare their presentations.

Careers in the North Country Leadership Conference: A Collaboration Salon B
between Jefferson CSTEP and a Local MWBE Partner
Deanna Lothrop & Genn Pond of Jefferson Community College

Come and learn some creative ways that your CSTEP program can collaborate with local MWBE
agencies to create opportunities for professional development for your CSTEP students. During
the past two years SUNY Jefferson's CSTEP program has partnered with Aubertine and Currier
Architects, Engineers, & Land Surveyors, PLLC to provide a Leadership Conference for CSTEP
to educate students about the various licensed professions and STEM career opportunities
available in the North Country. This leadership conference has included guided tours of local
businesses, such Samaritan Medical Center and The Walker Cancer Treatment Center, dinner
and a panel discussion with various guests and dignitaries who shared their career paths, and an
overnight night stay at the beautiful Harbor Hotel. This conference has become a favorite event
for the CSTEP program, our MWBE partner and the entire community. We encourage participants
to bring their ideas on how they partner with their local MWBE agencies.

Help Your Students to Achieve Academic Achievement by Becoming Salon C
Their Academic Success Coach
Algernon Kelley of Creative Learning and Study Skills Solutions, LLC

Helping students to achieve their true academic potential is the desire of any educator, counselor,

or anyone who works with students. The fundamental goal of this presentation is to offer some

advice to those in the audience on how they can help students achieve their true academic

potential using a hybrid approach of Appreciative Advising developed by Dr. Jennifer Bloom, Dr.
Carol Dweck's Growth Mindset theory, Louisiana State University “Study Cycle, and the various
metacognition-based learning strategies developed by the presenter. Moreover, one will gain

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insight on how to help students design an effective learning plan while also improving their
students' executive function skills, in particular, time management skills. Attendees of this
workshop will also understand how to teach students to think about their learning and how to
successfully encourage effective, positive dialogue with students when they are struggling
academically. The skills taught here can be used when working with students' one-on-one or in a
group setting. Many of the techniques presented are best practices for helping struggling students;
applying just one of the methods taught can positively impact a student's academics, whether you
are a new teacher or a seasoned teacher working with students with academic concerns. This
presentation will be interactive and include reflective exercises, peer-to-peer discussion, and
working in small groups. After attending this presentation, audience members will have a set of
tools to help them address the needs of students who are seeking academic help, thus turning
them into an Academic Success Coach.

Regional Collaborations: Creating Programs that are Efficient, Effective, Salon D
and Engage our Student
Marjorie Warden of Clarkson University, Marsha Sawyer of St. Lawrence University,
and Tammy Snell of SUNY Potsdam

The Northern New York CSTEP/STEP programs have been collaborating annually for 23 years on
The Northern NY CSTEP and STEP Annual Career Exploration Symposium. The program brings
together students from five diverse institutions; Clarkson University, St. Lawrence University,
SUNY Canton, SUNY Jefferson and SUNY Potsdam. The symposium utilizes the expertise of
alumni, faculty and area professionals representing a variety of careers. The key component of the
symposium is the roundtable career discussions, which allow students to interact with professionals
in specific CSTEP/STEP career fields. The daylong program also incorporates guest speakers,
soft skill workshops, professional workshops, internship and research presentation and dinner. The
dinner ends with testimonials from a senior speaker that has been nominated by each University.

The symposium is a model for other programs that are looking for high impact ways to collaborate
with other CSTEP and STEP programs, students, faculty, alumni and professionals. It provides
excellent leadership opportunities for students, promotes meaningful alumni engagement and

creates partnerships with industries and businesses.

This workshop will provide CSTEP and STEP professionals with enough information to replicate
the symposium model on their campus.

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Workshop Sessions B

WEDNESDAY JUNE, 12 3:50 – 5:00 P.M.

Increase Productivity, Decrease Stress: Applying David Allen's Salon A
Getting Things Done to Accomplish More
Kurt Sarsfield of Cornell University

The goal of this session is to provide an introduction to some of the fundamental productivity and
scheduling strategies from David Allen's Getting Things Done framework for managing tasks,
projects, scheduling, and goal setting. In addition to an overview of this system, participants will
explore practical applications of this model. Participants will practice applying the model to their
own project lists and to-do lists. The session will illustrate how the tenets of Getting Things Done
can be used in a flexible way that can accommodate a range of working styles and other
productivity systems.

Setting Up First Year STEM Students for College Success Salon B
Nancy Campos & Binta Ceesay of SUNY New Paltz

The transition from high school to college can be difficult for many students for a number of
reasons. STEM students have a particularly difficult time adjusting to the demands of their majors
and their new life as college students. The staff of the AMP & CSTEP Community (AC^2) Program
at SUNY New Paltz have developed key programming, strategies and activities based on best
practices to help first-year STEM students successfully transition from high school to college. We
will discuss and give detailed examples of our three main approaches developed through
collaborations and partnerships with other programs and departments on campus: 1. STEM Prep
Camp; 2. Student Contract; and 3. Study Groups. We will show how these three approaches
combine together to ensure that our students develop the knowledge, skills and motivation to
succeed as they move into upper division STEM coursework, while also helping them develop a
strong STEM identity.

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Workshop Sessions C

THURSDAY JUNE, 13 10:45 – 12:00 P.M.

Accept the Challenge – eCYBERMISSION as a Model for Experiential Salon A
STEM Learning for STEP
Donna Burnette & Ashley Simmons of Rochester Institute of Technology

Are you looking for cost-effective and well-supported STEM enrichment opportunities for STEP
middle school students?

eCYBERMISSION is a FREE web-based STEM competition for students in grades six through nine
that promotes self-discovery and enables all students to recognize the real-life applications of
STEM. Teams of three or four students are instructed to ask questions (for science) or define
problems (for engineering), and then construct explanations (for science) or design solutions (for
engineering) based on identified problems in their community. Students compete for State,
Regional, and National Awards.

eCYBERMISSION is more than your average science fair. Students are motivated to solve
problems that impact their daily lives. Through the eCYBERMISSION online platform they have
opportunities to engage with scientists, engineers, and other STEM professionals specializing in
fields such as robotics, technology, forces and motion, environment, food and nutrition, national
security and safety and alternative energy sources. Learn how RIT STEP is implementing
eCYBERMISSION and how your students can get involved too.

Best Practices for Managing a National Diversity Initiative: Salon B
The Example of the National Research Mentoring Network (NRMN)
Damaris Javier of University of North Texas Health Science Center &
Kristin Eide Boman of University of Utah Health

The success of local, state and national-scale initiatives rely on effective program development
and management structures. Effective, strategic, and coordinated program management results
in efficiencies needed to develop, implement, test, evaluate, and disseminate interventions on a
large scale. Understanding best practices in program management is key to advancing,
disseminating, and scaling evidence-based interventions.

We will examine the case of managing the National Research Mentoring Network (NRMN) and
explore lessons learned. NRMN is a NIH initiative that aims to provide mentorship, networking and
professional development to diversify the biomedical/behavioral workforce. Team members from
several institutions across the nation collaborated to design and build phase one of NRMN, which
was 2014-2019. NRMN has developed a set of best practices for establishing and maintaining a
national grant-funded initiative that are adaptable to cross-disciplinary programs working on local
and national level intervention efforts.

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During this session, we will explore factors, processes, and tools that contribute to team
collaboration and inclusive infrastructure during different stages of program development. Through
a process-based approach, workshop participants will 1) learn practical tips for establishing and
maintaining cross-disciplinary programs of any size and 2) generate solutions to current program
management challenges of large-scale intervention efforts. As a result of this session, participants
will:

 Explore lessons learned from establishing and managing a national grant-funded program
 Learn best practices for working with team members and institutions that are geographically

dispersed
 Share their own lessons learned from program management of large-scale initiatives
 Share resources for program management

Medical School Admissions: Secrets to Success Salon C
Lynne Holden, MD & Andrew Morrison of Mentoring in Medicine, Inc.

Learn the essential components to help your students gain successful admission to medical and
other health professional schools. Leave this workshop with the knowledge of key academic
milestones, professional competencies and work-based learning activities required to assist your
students to become competitive applicants for medical school. Mentoring in Medicine, Inc. is a
health and science youth development nonprofit dedicated to assisting students to reach their
dream of becoming a health professional beginning in elementary school. In ten years, Mentoring
in Medicine, Inc. has assisted over 500 students to gain admission into health professional
schools. Mentoring in Medicine, Inc. specializes in providing academic enrichment, work based
learning, leadership development, community engagement, parent training and mentoring
programs for students from elementary school through college. Please visit our website
at www.medicalmentor.org

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Workshop Sessions D

THURSDAY JUNE, 13 3:30 – 5:00 P.M.

Advisor's Guide to Help Students Navigate the Health Professional Salon A

School Admission Process

Nilda I. Soto of Albert Einstein College of Medicine & Eugenia E. Mejia of NYU College of Dentistry

Goal is to dispel myths and assumptions about the health professional school admission process
as it pertains to students from historically underrepresented in health professions. Factual
information and data of successful matriculants to health professional school will be provided. The
importance of certain factors in the admission process will be discussed. Resources will be shared
that can be used by staff and students to enhance outcomes to health professional school
admission.

Getting Ready for the Next Step In Your Research Career: Salon B
The Advantages of Doing a Postbac.
Raquel Castellanos, PhD, Arnaldo Diaz, PhD, and Mindy Hugo of University of
Pennsylvania- Perelman School of Medicine

The University of Pennsylvania Post-Baccalaureate Research Education Program (PennPREP)
offers a one-to- two-year research experience for students who have completed college and are
interested in pursuing a doctoral degree in the biomedical sciences. The program provides a
significant research experience and preparation for applying to and succeeding in graduate
school. Since the inception of the program in 2004, 79% (80/99) of the programs participants have
moved on to PhD programs and of those 20 have completed their doctoral degrees. This
information session will go over what has led to the success of this program and the benefits of
doing a postbaccalaureate research program, specifically in preparation for graduate school.The
goal of this session is to create awareness of the opportunities a postbac research program can
provide. The presenters will highlight the importance of conducting research in preparation for
graduate school. Using our program as a model, we will discuss best practices for program
development, including community building, cohort development, research experiences,
professional development and networking.

Minding the GAPS: Supporting the Growth Mindset and Aspirations of Salon C
Minoritized Premedical Students
Jeffrey Koetje, MD of Kaplan Partner Solutions // Kaplan Test Prep

This facilitated discussion will explore insights gathered from education, advising, and
admissions leaders in consideration of the unique advising, mentoring, and learning needs of
minoritized students relative to their preparation for standardized admissions tests for the STEM
and Health Professions. Our conversation will focus on the inter-related topics of student

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motivation (and risks to that motivation, including stereotype threat), structural racism (and other
-isms) in the educational context, and fostering Growth Mindset. Advising, mentoring, and
teaching are very much themselves caring professions, and we will provide insights and tools to
help session participants provide justice-oriented caring for the students with whom they partner.
Particular attention will be paid to insights coming into focus through various lenses of critical
social theories, including Critical Race Theory and Intersectional Feminism. Concrete examples
will be provided by referencing the research and practices in both Growth Mindset (e.g., Carol
Dweck, Ph.D.) and Critical Mentoring, an emerging orientation within the mentoring profession
that intentionally and explicitly bridges social justice with the theory and practice of mentoring
(Torie Weiston-Serdan, Ph.D.).
The objectives for this proposed session are two-fold: to support the professional identity
development of the advisor/mentor as advocate who views the practice of advising/mentoring
though the lenses of psychology of learning and of social justice; and to center the lived
experiences of marginalized/minoritized students in the STEM-H pipelines, revealing the
complex interplay of social, institutional, and interpersonal forces that have established and
maintained inequity in the education context.

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2020

3rd Annual Vendors Fair

MINORITY AND WOMEN-OWNED BUSINESS ENTERPRISE (M/WBE)

Thursday, June 13 from 12:00pm – 2:00pm
The Empire Room

This conference marks the third annual M/WBE vendors fair. Vendors have been invited to attend and
participate, using this event as an extraordinary opportunity to promote their products and services to
approximately 100 programs in the CSTEP and STEP community.

Atlantic Coast Marketing, Inc.
Book and Textbook Sellers
Edit Write
Academic Student Services

Fleet Promotional Products, LLC
Promotional Products

FM Office Express, Inc.
Office Products

Logo Incentives, Inc.
Promotional Items and Wearables
Proftech Office Products & Workplace Solutions

Office Products

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2019 APACS Awards

APACS Award for Distinction

Joel De Andrade
Dr. Margaret Maimone

Outstanding Service Awards

Dr. Leonese Nelson
Dr. Gladys Palma de Schrynemakers

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APACS,Inc.
AssociationforProgramAdministratorsofCSTEPandSTEP