PUDUCHERRY SLUM CLEARANCE BOARD - pon

 Assist in developing partnership with civil society, CBOs, NGOs while data updation
during the survey exercises.

 Devise communication strategies to make the communities aware of their
responsibilities in keeping cities clean, preserving and helping in making the
investments secure and complying with requirement of the reforms.

 Devise strategies to develop platforms for interface between beneficiary and the
client in the backdrop of preparing SFCPoA under RAY.

 Assist in establishing Networks with civil society and private sector, and other line
departments such as health, education and social welfare in order to bring
convergence of their schemes/ leverage their schemes in the project report.

 Design client satisfaction surveys periodically.

 Any other related tasks, including advocacy that may be entrusted upon by the
PSCB/SLNA.

Qualifications and Experience:

 Masters degree in Social Science.

 Minimum of five year of work experience in social and community development.

 Practical experience of working in the development areas, preferably in urban
development.

 Wide knowledge and experience in implementing social sector reform.
 Training and capacity building in social development and community participation

processes.

 Fluency in English and local language is essential.

Specialist 4: Project / Engineering Specialist:

Project Engineering Specialist will be responsible for providing overall guidance and support
on all aspects of planning, designing, housing models and slum infrastructure requirements
for effecting curative measures under Slum Free City Plan.

Scope of Work

 Provide technical support as necessary in design and implementation of having and
other slum infrastructure works - Water supply, drainage, roads, Solid waste etc.

 Review the Detailed Projects Report (DPR) for precision and detail and provide
feedback as necessary.

 Support Puducherry Slum Clearance Board to prepare project monitoring formats and
report with precision on progress of construction and utilization of funds under RAY.

40

 Develop and disseminate guidelines on project preparation, procurement and other
related activities.

 Assess the training needs in engineering and assist PSCB to access quality training on
site or at recognized centres of excellence.

 Any other related tasks that may be entrusted upon by Puducherry Slum Clearance
Board/SLNA.

Qualifications and Experience

 Post graduate degree in Engineering with specialization in structural / public health
engineering / infrastructure.

 Minimum of five years experience in procurement, design, and supervision of housing
and infrastructure works.

 Prior experience as municipal engineer will be an added advantage.
 Fluency in English and local language is preferable.
Specialist 5: Management Information System Specialist:
The primary responsibility of the MIS expert will be to support speedy internalization of the
MIS and accurate reporting through the same and strive to improve the IT systems of RAY and
proactively recommend ways to make it more user-friendly and efficient

Scope of Work:

 Coordination of data entry and file uploads into systems to be used by the PSCB/State
Level Nodal Agency (SLNA) on a regular basis.

 Work closely with the GIS expert in providing advice to the Puducherry Slum Clearance
Board/SLNA for the development of a GIS-based Slum MIS

 Provide advice to the PSCB/SLNA in coordinating/monitoring Slum Surveys
 Coordinate management of electronic data pertaining to the PSCB/SLNA, including

soft copies of letters, reports and numerical data. This may involve conversion of data
and reports in hard copy to electronic form, as well as their storage in an organized
filing system.
 Furnishing of reports/Monthly Progress report to the PSCB/SLNA.
 Encourage use of IT to produce training materials and manuals; impart an
understanding and use of e-learning among staff ; stay abreast of latest developments
in the IT sector and transfer emerging technology as relevant to both to the
PSCB/State Level Nodal Agency.

41

Qualification and Experience:

 B.E./B.Tech Computer Science/Electronics, MCA; M.Sc. Computer Science.

 Minimum of five year experience in Government/semi Government/ autonomous
organizations/private company of repute. Should have exposure to software
development & project management, database management, MIS etc,

 Ability to work in a team and train staff on the job to use the systems and assist in
day to day issues related to IT.

 Fluency in English and local language is preferable.

Specialist 6: Capacity Building / Training coordinator:

The Capacity Building/Training Coordinator will play a key role in taking forward the core
principles of RAY with regard to appreciation and implementation of the reforms,
internalizing stakeholder consultations into the operating procedures and practices of
infrastructure development and optimizing the community participation in urban governance.

Scope of Work

 Assess barriers and constraints, training requirements, institutional weaknesses,
absorptive capacity constraints to implement slum infrastructure projects and urban
reforms, issues of sustainability of created assets, and other social and institutional
risks at PSCB and ULB level.

 Advise in developing capacity building modules in local language for conduct of
training programmes on RAY.

 Support in building the database of trainers and resource persons on urban poverty
alleviation, planning, community participation, social development, engineering etc.

 Support city level capacity building/training coordinator in organizing training
programmes and bringing in resource persons for taking sessions during training
programmes.

 Advise, collate and disseminate reports of the trainings and capacity building
programme.

 Develop mechanism to undertake the follow up of training and capacity building
programmes.

 Support Puducherry Slum Clearance Board/SLNA/ULBs in cross learning through
organizing study tours, exposure visits.

 Ensure that NGOs/SHG/CBO/elected representatives and other marginalized groups
attend the training programmes and contribute in implementing RAY in cities.

42

 Develop mechanism and monitor the impacts of training programmes and document
learning’s from the field.

 Organize training to Puducherry Slum Clearance Board/SLNA/ULBs level officials and
non-officials in various guidelines, manuals, tools and techniques for Slum-free City
Planning and oversee the support from the select nodal institutions on capacity
building/training programmes and handholding support on GIS Mapping, Slum Survey &
MIS, Slum-free City Planning and Legislative Framework for Inclusive City Planning.

 Organize studies, surveys etc. to document lessons and disseminate good practices
across the state, through state initiatives.

 Any other related tasks that may be entrusted upon by the Puducherry Slum Clearance
Board/SLNA.

Qualifications and Experience:
 Masters or doctoral degree in Housing / Urban Planning and management, Social
Sciences, with practical experience of working in the development areas, preferably
in urban development
 Minimum of five years experience in urban sector.
 Wide knowledge and experience in implementing governance reforms.
 Training in organizational behaviour and management of institutional change
processes.
 Experience in designing capacity building activities, preferably in the Urban
environment.
 Fluency in English and local language is preferable.

43

SECTION 7: BID PROPOSAL FORMATS

The PSCB invites the Proposals from Consultants for “Preparation of GIS based Slum Free City
Plan of Action for Puducherry & Oulgaret towns of U.T. of Puducherry”. Consultants are
required to submit following proposal formats for submitting their Proposals for selection as
under the RFP.

Sl.No. Form Description

Pre-qualification Proposal

1. Form 1 Covering Letter

Technical Proposal

2. Form 2 Consultant’s Organization.

3. Form 3 Consultant’s Past relevant Experience.

4. Form 4 Comments and suggestions on the Terms of Reference

(TOR)/General Conditions of Contract (GCC).

5. Form 5 Description of Approach, Methodology and Work Plan for

performing the Assignment.

6. Form 6 Team Composition and Tasks Assigned.

7. Form 7 Curriculum Vitae (CV) for proposed Professional Staff.

8. Form 8 Work Schedule.

9. Form 9 Staffing Schedule.

Financial Proposal

10. Form 10 Schedule of price Bid.

44

7.1 FORM 1: COVERING LETTER

Date:

Reference No. :

[Consultants are required to submit the covering letter as given here on their letterhead]

To,
The Chief Executive Officer,
Puducherry Slum Clearance Board,
No: 106, Pallivasal Street,
Savanapet, Periyar Nagar,
Puducherry – 605 005

Sub: Proposal for “Preparation of GIS based Slum Free City Plan of Action for
Puducherry & Oulgaret towns of U.T. of Puducherry”.

Dear Sir,

1. We, the undersigned, having carefully examined the referred RFP, offer to Propose
for the selection as Consultant for “Preparation of GIS based Slum Free City Plan of
Action for Puducherry & Oulgaret towns of U.T. of Puducherry” in full conformity
with the said RFP.

2. We have read all the provisions of RFP and confirm that these are acceptable to us.

3. We further declare that additional conditions, variations, deviations, if any, found in
our proposal shall not be given effect to.

4. We agree to abide by this Proposal, consisting of this letter, our Pre-qualification,
Technical and Financial Proposals, the duly authorized written power of attorney and
all attachments, for a period of 180 days from the date fixed for submission of
Proposals as stipulated in the RFP and modifications resulting from contract
negotiations, and it shall remain binding upon us and may be accepted by you at any
time before the expiration of that period.

5. Until the formal final Contract is prepared and executed between us, this Proposal,
together with your written acceptance of the Proposal and your notification of
award, shall constitute a binding contract between us.

6. We declare that we do not have any interest in downstream business, which may
ensue from the RFP prepared through this assignment.

7. We hereby declare that all the information and statements made in this proposal are
true and accept that any misrepresentation or misinterpretation contained in it may
lead to our disqualification.

8. We promise that our firm has not been black listed by any of the Central/State
/PSU/Quasi Govt. Organizations.

9. We understand that you are not bound to accept any proposal you receive, not to
give reason for rejection of any proposal and that you will not defray any expenses
incurred by us in bidding.

45

10. Banker’s Cheque/ Demand draft no. -------------- dated ---------- drawn on ---------
for Rs.1,50,000/- is enclosed herewith towards EMD.

11. Banker’s Cheque/ Demand draft no.------------- dated ------------drawn on------------for
Rs. 5,000/- is enclosed towards RFP document cost as document was downloaded
from website / forwarded by Puducherry Slum Clearance Board.

Signature……………………………….
In the capacity of………………………
Duly authorized to sign Proposal for and on behalf of………………………..
Date…………………..
Place………………….
[*Strike off whichever is not applicable]

46

7.2 FORM 2: CONSULTANT’S ORGANIZATION

[Provide here a brief description of your firm/entity/institution. The financial turnover of the
company / firm / consortium during the last three financial years has also to be specified
along with audited statements in the prescribed proforma.]

1. Name of the Consultant Regional Office (nearest to
2. Status of the Consultant* Puducherry)
3. Address, telephone, fax, E-Mail:

Head Quarters

Address:

Telephone:

Fax:

E-Mail:

4. Date of establishment

5. Details of Registration of the firm / company
(Enclose necessary documentary proof)

6. Service Tax Registration Number (Enclose necessary
documentary proof)

7. Number of offices available in India

8. Name of the Cities / Towns for which Slum Free City 1.
Plan of Action was prepared by the Consultant under
GIS platform (Furnish name of the cities – proof of 2.
the same to be furnished in the Technical Proposal) 3.

9. Total Station Survey conducted by the consultant
(furnish name of the City / Town and Total area of
the survey conducted in that city - proof of the same
to be furnished in the Technical Proposal)

47

10. Total No. of key professional ………

i. Professionals-senior level (more than 15 years of ……… No.
experience)

ii. Professionals-middle level (more than 10 years of ……… No.
experience)

iii.Professionals - junior level (more than 5 years of ……… No.
experience)

9. No. of Key professional in each field (Urban Planners,
Housing planners, Infrastructure Planners,
---- Nos. (furnish for each
Environmental Engineers / Planners, Project
professionals)
Engineers, Sociologist, Surveyors, MIS Professionals,
GIS Professionals, Capacity Building specialists, etc)

10. Registration and empanelment with clients

11. Annual financial turnover on consultancy fee for the related services (Rs. in Lakhs)

i. 2010-11

ii. 2011-12

iii. 2012-13

Note:
i. Audited Balance sheet and Profit and Loss Account for the above three years shall be

attached.
ii.Tax clearance certificate for the above three years shall be attached.

Signature …..……………………………..
Name ………………………………………

(Person authorized to sign the Contract)

*Whether limited company, private company, partnership, association of persons,
proprietary.

48

7.3 FORM 3: CONSULTANT PAST RELEVANT EXPERIENCE

[Consultants are required to provide details of relevant experiences in the format
given below, highlighting experience in similar type of service in preparation of Slum Free
City Plan of Action under GIS platform for at least 3 cities / towns in India. Use separate
sheet for each citation]

Sl. No. Particulars Details
1. Citation Serial Number
2. Name of Project
3. Name of Client
4. Address of Client
5. Contact Person Name & Mobile/ Telephone
6. Total assignment value(Rs)
7. Total No. of staff assigned
8. Value of Consultancy Work
9. Start & End Date
10. Project Timelines/ Duration (in months)
11. Whether completed or ongoing

12. If on-going:
 which of the assignments have been accomplished
 which are in pipeline & ongoing

13. No. of personnel man-months provided by the Consultant
14. Project Consultancy Team Size
15. Name of key team personnel involved and functions performed by them
16. Brief narrative description of Project
17. Assignments undertaken by the consultant that are relevant to current

project
18. Plan for bringing knowledge and experience of the consultant into this

project

Signature……………………………….

In the capacity of……………………… Duly authorized to sign Proposal for and on behalf
of………………………..

Date…………………..
Place………………

49

7.4 FORM 4: COMMENTS AND SUGGESTIONS ON TERMS OF REFERENCE
AND GENERAL CONDITIONS OF CONTRACT
[Present and justify here any modifications or improvement to the Terms of Reference you
are proposing to improve performance in carrying out the assignment (such as deleting some
activity you consider unnecessary, or adding another or proposing a different phasing of the
activities). Such suggestions should be concise and to the point and incorporated in your
Proposal.]

50

7.5 FORM 5: DESCRIPTION OF APPROACH, METHODOLOGY AND WORK
PLAN FOR PERFORMING THE ASSIGNMENT
[Technical approach, methodology and work plan are key components of the Technical
Proposal. You are suggested to present your Technical Proposal, inclusive of charts and
diagrams, divided into the following three chapters:

(a) Technical Approach and Methodology,
(b) Work Plan, and
(c) Organization and Staffing,
a)Technical Approach and Methodology: In this chapter, the consultant’s understanding of the
objectives of the assignment, approach to the services, methodology for carrying out the
activities and obtaining the expected output and the degree of detail of such output have to
be explained. The problems being addressed and their importance have to be highlighted and
technical approach proposed to be adopted by the Consultant in order to address the
problems has to be explained. The methodologies proposed to be adopted by the Consultant
have to be clearly explained and compatibility of those methodologies with the proposed
approach has to be highlighted.
b) Work Plan: In this chapter, the Consultant should propose the main activities of the
assignment, their content and duration, phasing and interrelations, milestones (including
interim approvals by the Client) and delivery dates of the reports. The proposed work plan
should be consistent with the technical approach and methodology, showing understanding of
the TOR and ability to translate them into a feasible working plan. A list of the final
documents, including reports, drawings, and tables to be delivered as final output, should be
included here. The work plan should be consistent with the Work Schedule.
c) Organization and Staffing: In this chapter, the Consultant should furnish the
Organizational Structure of the company / firm / consortium / institution. The Consultant
should also furnish the composition of key specialists deployed in the organization as required
for this assignment with the minimum prescribed qualifications.

51

7.6 FORM 6: TEAM COMPOSITION AND TASKS ASSIGNED.

Sl. Name of Staff Area of expertise Position under Task(s) /Activities
No. the current assigned
assignment
Professional Staff :
1
2
3
-
-
-
Supporting staff:
1
2
3
-
-
-

52

7.7 FORM 7: CURRICULUM VITAE (CV) FOR PROPOSED

PROFESSIONAL STAFF / SUPPORTING STAFF

1. Proposed Position [only one candidate shall be nominated for each position]:

2. Name of Firm [Insert name of firm proposing the staff]:

3. Name of Staff [Insert full name]:

4. Date of Birth: Nationality:

5. Education [Indicate college/university and other specialized education of staff,
giving names of institutions, degrees obtained, and dates of obtainment]:

6. Membership of Professional Associations:

7. Other Training [Indicate significant training since degrees were obtained]:

8. Countries of Work Experience: [List countries where staff has worked in the last ten
years]:

9. Languages [For each language indicate proficiency: good, fair, or poor in speaking,
reading, and writing]:

10. Employment Record [Starting with present position, list in reverse order every
employment held by staff member since graduation, giving for each employment (see format
here below): dates of employment, name of employing organization, positions held.]:

From [Year]: To [Year]:

Employer:

Positions held:

11. Detailed Tasks Assigned. (List all tasks to be performed under this assignment)

12. Detailed Tasks: Work Undertaken that Best Illustrates Capability to Handle the Tasks
Assigned

[Among the assignments in which the staff has been involved, indicate the following
information for those assignments that best illustrate staff capability to handle the tasks
listed under point 11.]

Name of assignment or project:

Year:

Location:

Client:

53

Main project features:
Positions held:
Activities performed:
13. Certification:
I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly
describes myself, my qualifications, and my experience. I understand that any willful
misstatement described herein may lead to my disqualification or dismissal, if engaged.
Date:

[Signature of staff member]
Day/Month/Year

Signature of the Authorized Representative

54

7.8 FORM 8: WORK SCHEDULE.

No Activity1 Months2
1 23456

1

2

3

.

.

N

Note:

1. Indicate all main activities of the assignment, including delivery of reports (e.g.:
inception, draft and final reports, etc), and other benchmarks such as Client approvals. For
phased assignments indicate activities, delivery of reports, and benchmarks separately for
each phase.

2. Duration of activities shall be indicated in the form of a bar chart.

55

7.9 FORM 9: STAFFING SCHEDULE.
[The consultant should furnish the staffing schedule for the key professionals on need basis
and the schedule for the supporting staff in a bar chart.]

56

7.10 FORM 10: SCHEDULE OF PRICE BID:

Sl Quantity Description of Works Rate Per Amt.
No (Approx) HH
HH
Verification and updation of Socio economic Sq.Kms
20,000 survey data (including printing of forms, Sq.Kms
1 House canvassing, etc) for the slums, Homeless HH
holds people in Puducherry & Oulgaret towns of U.T LS

of Puducherry.

20,000 Entry of data from Slum surveys, data
2 House verification and cleaning, compilation and

holds collation at zone level.

Preparation of Geo-referenced base map of

Puducherry & Oulgaret towns of U.T. of

3 77.26 Puducherry after digitization of different
Sq.Kms features viz., major roads, land marks

settlement boundaries; foot prints of

households in slum areas.

Preparation of Slum boundary maps using GIS

4 3.5 base map and Total Station survey with
Sq.Kms features of roads, public buildings & open

spaces.

Cost of integrating the said geo-referenced

5 20,000 maps/spatial data into GIS platform and
House integrating with socio economic database of
holds slum MIS at Household level, to create GIS
enabled Slum MIS (Includes cost of training

Clients’ officials on GIS, Slum MIS etc.).

Analysis of spatial and socio-economic data to

6 LS create city level spatial and socio- economic
reports to the preparation of slum free city

plan of action report.

Total Costs of Financial Proposal

(Total Costs of Financial Proposal in words)

Rate of Service tax: %

Note:

1. The Consultant should quote the rates for the above activities inclusive of the Service
Tax. However, the rate of present service tax should be quoted separately.

2. Payment will be made by the Consultant as detailed in section 2.17.

57

SECTION 8: ANNEXURE
8.1 ANNEXURE A: PERFORMANCE BANK GUARANTEE FORMAT

1. This deed of Bank Guarantee made this <Day> day of <Month> <Year> by <Name of Bank>
having its office at <Office address of the Bank>, hereinafter referred to as “The Bank”
which expression shall include their successors, in favour of Chief Executive Officer,
Puducherry Slum Clearance Board ,Puducherry (hereinafter referred to as “The Client”
which expression shall include their successors).

2. Whereas the Client has issued RFP notification no. <Notification no.> dated <Date of
notification> to M/s <Name of the Consultant> a company incorporated in India
under the Companies Act, 1956 and having its registered office at <Registered office
address> (India) and place of business at <Business Address of Company> hereinafter
referred to as “The Consultant” (which term or expression unless excluded by or
repugnant to the subject or context shall mean and include its successors-in-office and
assigns) for Selection for “Preparation of GIS based Slum Free City Plan of Action for
Puducherry & Oulgaret towns of U.T. of Puducherry”.

3. In consideration the Client selecting the Consultant for preparation of Slum Free City
plan of Action for Puducherry & Oulgaret towns of U.T of Puducherry as per the terms
and conditions of the Agreement entered into agreement between the Client and the
Consultant, we the Bank, hereby irrevocably and unconditionally guarantee to pay the
Client on first demand without demur any sum upto Rs.-----------------------------(Rupees --
------------------------Only) merely on claim or demand by telex and/ or writing by the
Client by reason of breach by the Consultant of any of the terms or conditions contained
in the said Agreement or by reason of the Consultant’s failure to perform the said
Agreement. Any such demand made on the Bank shall be conclusive as regards the
amount due and payable by the Bank under this guarantee.

4. We, the Bank, undertake to pay to the Client any money so demanded notwithstanding
any dispute(s) raised by the Consultant in any suit or proceeding pending before any
court or Tribunal relating thereto our liability under this present being absolute and
unequivocal. The payment so made by us under this bond shall be valid discharge of our
liability for payment there under and the Consultant shall have no claim against us for
making such payment.

5. The Bank’s liability herein contained in this guarantee shall not be impaired or
discharged by any extension of time or any forbearance of neglect on the part of the
Client or any variations or alterations made, considered or agreed to with or without
knowledge or consent of the Bank by or between the Client and the Consultant.

6. The guarantee shall remain in all force and effect during the period that would be taken
for the performance of the said Agreement and that it shall continue to be enforceable
till all the dues of the Client under or by virtue of the said Agreement have been fully
paid and its claim satisfied or discharged or up to (period of contract plus 2 months)
58

from the date of its execution i.e. up to <Day> day of <Month> <Year> or the Client
certifies that the terms and conditions of the said Agreement have been fully and
properly carried out by the Consultant and accordingly discharges this guarantee.

7. We, the Bank, further agree with the Client that the Client shall have the fullest liberty
without our consent and without affecting in any manner our obligations hereunder to
vary any of the terms and conditions of the said Agreement or to extend time of
performance by the said Consultant from time to time or to postpone for any time or
from time to time any of the powers exercisable by the Client against the Consultant
and to forbear or enforce any terms and conditions relating to the said Agreement and
we shall not be relieved from our liability by reason of any such variation, or extension
being granted to the Consultant or for any forbearance, act or omission on the part of
the Client any indulgence by the Client to the said Consultant or by any such matter or
thing whatsoever which under the law relating to sureties would but for this provision
have effect of so relieving us.

8. The Bank Guarantee shall not be discharged due to any change in the constitution of the
Bank or the Consultant.

9. NOTWITHSTANDING anything contained herein,

a) Our liability under this Bank Guarantee is restricted to Rs. ……….. (Rupees
……….. Only),

b) This Bank Guarantee shall be valid up to <dd.mm.yyyy> inclusive of the claim
period, and

c) We are liable to pay the guaranteed amount or any part thereof under this
Bank Guarantee only and only if the Client serve upon us a written claim or
demand on or before <dd.mm. yyyy.>

10. We, the Bank, undertake not to revoke this Bank Guarantee during it currency expect
with the previous written consent of the Client in writing and the guarantee shall be
continuous and irrevocable upto the sum stated hereinabove.

(Signature of Authorized signatory & Stamp of Bank)

Place:
Date:

59

8.2 ANNEXURE B: SPECIAL POWER OF ATTORNEY

(Note: A standard document by the Consultant’s Organization authorizing the person signing
the proposal documents on behalf of the Consultant’s Organization will also be acceptable)
Know all me by these presents that we <Name of Consultant > incorporated in India under the
Companies Act, 1956 and having its registered office at <Registered Office Address> (India)
(Hereinafter called the “Consultant”) DOTH hereby nominate, constitute and appoint <Name
of person in whose favour authority is being made under the attorney>, <Designation of the
person>, s/o / d/o <Father’s name of the person>, to be true and lawful attorney in fact and
at law of the Company for and in the name and on behalf of the Company, to do, execute
and perform all or any of the following acts, deeds, matters and things namely:-
1. To appear for and represent the Consultant to all intents and purposes in connection
with the matters pertaining to signing and submission of tender RFP No. ------------------------
for “Preparation of GIS based Slum Free City Plan of Action for Puducherry & Oulgaret towns
of U.T. of Puducherry” and all affairs ancillary or incidental thereto.
2. AND the Consultant hereby agree that all acts, deeds and things lawfully done by the
said attorney shall be construed as acts, deeds and things done by the Consultant itself on
the above matter and the Consultant hereby undertakes to ratify and confirm all and
whatever its attorney shall lawfully do or cause to be done for and on behalf of the
Consultant by virtue of the powers hereby given.
3. In witness whereof <Name of person> authorized to execute the attorney on
behalf of <Name of Consultant >, <Designation of the person> of the Consultant acting for
and on behalf of the Consultant under the authority conferred by the <Reference of body /
notification / authority orders like Board of Directors of the Company> in its <reference/
number/ meeting held on> dated <date of reference> has signed this Power of attorney at
<place> on this day of <day> <month>, <year>.
4. The signatures of <Name of person> in whose favour authority is being made under the
attorney given below are hereby certified.

<Signature, Name & Designation of person executing attorney and Name of Consultant >
WITNESS:
<Signature, Name & Designation of person executing attorney>
<Signature, Name & Designation of person in whose favour authority is being made under the
attorney >
CERTIFIED:
<Signature, Name & Designation of person executing attorney and name of Consultant >

60

8.3 ANNEXURE C: CONTRACT AGREEMENT

This CONTRACT (hereinafter called the “Contract”) is made the [date] day of the [month], of
20…., between the Puducherry Slum Clearance Board, Puducherry having its office at Periyar
Nagar, Puducherry- 605005 (India) hereinafter referred to as “The Client” (which term or
expression unless excluded by or repugnant to the subject or context shall mean and include
its successors‐in‐office and assigns) of the First Party and

AND

M/s <<name of selected company>>having its registered office at <<registered office
address>> (India) and place of business at <<business address of company>> hereinafter
referred to as “The Consultant” (Which term or expression unless excluded by or repugnant
to the subject or context shall mean and include its successors‐in‐office and assigns) of the
Second Party;

WHEREAS

a) The Client is desirous that the Consultant should carry out “Preparation of GIS based Slum
Free City Plan of Action for Puducherry & Oulgaret towns of U.T. of Puducherry”. For this
purpose, the Client floated Request for Proposal (RFP No.:- /…/…, Dated:-……….2013.

b) The Consultant, represented to the Client that it has the required professional skills /
experience, and personnel and technical resources, and has agreed to provide the services on
the terms and conditions set forth in this Contract;

NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:

a) In this Agreement words and expressions shall have the same meanings as are respectively
assigned to them in the RFP.

b) The following documents in relation with RFP issued for selection of Consultant shall be
deemed to form and be read and construed as part of this Agreement viz:

i. Invitation for Proposals (IFP)
ii. Instructions to Consultant (ITC)
iii. General Contract Conditions (GCC)
iv. Terms of Reference (TOR)
v. Deliverables.
vi. Resource Deployment.
vii. Technical and Financial proposals submitted by the Consultant in Form 1 to Form

10.
viii. All Annexures, amendments, supplements, corrigendum or clarifications thereto.

ix. Notification of Award.

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(c) The Consultant shall start the Services on [insert start date] (‘the Start Date’) and shall
complete them by [insert end date] (‘the End Date’) unless this Contract is terminated
earlier in accordance with its terms and conditions.

(d) Payments under this Contract shall not, in any circumstances, exceed the rate of each
item specified in Form 10 Schedule of Price Bid and inclusive of all applicable government
taxes – national and state, as applicable.

(e)The mutual rights and obligations of the Client and the Consultant shall be as set forth in
the Contract, in particular:

i. The Consultant shall carry out the services in accordance with the provisions of
the Contract;

ii. The Consultant shall provide professional, objective and impartial advice and at
all times hold the Client’s interest paramount, strictly avoid conflicts with other
assignments/ jobs, downstream projects or their corporate interests and act
without any consideration for future work; and

iii. The Client shall facilitate and make payments to the Consultant in accordance
with the provisions of the contract.

iv. Time shall be of the essence as regards the fulfillment by the Consultant of its
obligations under this Contract.

IN WITNESS WHEREOF, the parties hereto have caused this Contract to be signed in their
respective names as of the day and year first above written.

For and on behalf of Client

Name: Date:

Witness 1 Date:
Name:
Date:
Address:
For and on behalf of Consultant
Name:

Witness 2
Name:
Date:
Address:

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