Marquis Employee Gala Proposal with Floorplan Key

Proposal For

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Table of About Us 3-4
Contents Décor & Entertainment 5-8
Floor Plan 9
Notes Budget Breakdown 10
Our Team & Capabilites 11-12
Above all else, thank you for the
opportunity to develop these unique
experiences for you while you are
visiting our beloved Houston
Entertainment and décor options are
dependent upon venue selection.

All pricing is estimated and concepts
are subject to change based on any
changes in vendor pricing. All
proposed services and program
elements are subject to availability and
their pricing/availability is not
guaranteed until contracted.

A deposit will be taken on the
estimated total upon receipt of the
signed service agreement. Once all of
the services have been rendered the
final balance will be charged to the
credit card on file.

Should there be something else you
would like details on, please let us
know. We are here to make your life
easier.

Prices listed in this proposal do not
include shipping, tax, gratuity, etc.
unless noted.

Event entertainment and on-site staff
are subject to a rider of additional
accommodations not listed in this
proposal, including but not limited to,
food, drink, greenroom space, etc.

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Welcome to Texas

Before arriving in Texas, here are a few “Need To Knows” to make your planning experience as
seamless as possible:

• Currency| USD
• Tipping & Gratuity|

• Restaurants| 18-22%
• Drivers| 10-15% (included in

chauffeured transportation)
• Texas Sales Tax| 8.25%
• Electricity/Outlets 120V and the standard

frequency is 60 Hz. Our power sockets are
type A & B.
• Rush hour| Typically 6:30-9:00am and 4:00-
7:00pm weekdays.
• Weather| Texas is a warm place- take a look
at the averages below.

Month Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

High °F 57 61 69 77 84 91 95 96 89 80 68 58

Low °F 30 35 42 51 60 67 71 71 64 52 43 32

Av. Prcip. In. 2.3 3 3.7 3.4 4.6 4.7 2.8 2.1 3.4 4.8 3.3 2.8

Site Visit Policy
Site inspections are an integral part of the process for any program or event and iDesignMeetings
welcomes the opportunity to greet you in our hometown to show you firsthand the wonderful venues
and activities available.

In order to maximize the use of your valuable time, a chauffeured vehicle is necessary to navigate
the city. We will supply this vehicle at our discounted rate as wells as our staff (up to 8 hours) for the
site inspection will be complimentary. All out-of-pocket expenses associated with your site inspections
such as airport transfers, meals, admission fees, guide services, etc., generally will be billed to the
client at site inspection rates or on a complimentary basis as previously agreed upon based upon
specific guest count and program needs.

Once a contract is signed with value in excess of $2,000.00, the fees will be credited towards your
program.

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Safety Plan

Event safety is a priority for all of our events. We follow a three-step safety plan for
our events.

Development. Create a specific event
safety plan or use an existing plan.

1 Preparation. Review plan onsite with
all involved parties and ensure
familiarization. Includes a walkthrough
of the space, the emergency exits,
and meeting spots.

Assessment. Assess the situation and
make main point of contact aware.
Decide how to move forward with the
event and prepare crisis communication.

2 Implement. Contact designated staff
and/or appropriate first responders. If
evacuation is necessary, implement
evacuation protocol and utilize
emergency meeting place.

Recovery Operations. Ensure all guests
are safe and accounted for. Guide

3 guests away from event and allow first
responders to close out.

Return to Normal Operations. Divert
guests away from incident and shift
focus back to event.

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Décor

Employee Holiday Party|January 13th, 2019

Silver Container floral and Silver Footed Trio with silver Tall silver candelabra with
glimmering silver star, $25 votives , $15 Flameless tapers and
silver votives, $23

Silver Shantung Linen Silver Birch Linen

Champagne Bubbles Linen Ivory Sequin Linen

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Décor

Employee Holiday Party|January 13th, 2019

*2 near DJ*
Lounge 1

Catalina 2-Piece Sectional*
143”W x 73”D x 36”H Event Price: $1000.00

Reagan Accent Table
21.75”Round x 23”H Event Price: $95.00

Brooklyn Round End Table
20”Round x 20”H Event Price: $75.00

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Décor

Employee Holiday Party|January 13th, 2019

Lounge 2
Whisper Sofa
87”W x 37”D x 35”H Event Price: $325.00

Whisper Loveseat
61”W x 37”D x 35”H Event Price: $275.00

Costa Cocktail Table
41”W x 26”D x 15”H Event Price: $135.00

Zanzibar Table
17”Square

Event Price: $95.00

Gunmetal Accent Pillow
16”Square

Event Price: $95.00

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Entertainment

Employee Holiday Party|January 13th, 2019

Inspiration for Leko Lighting above Dance Floor

Inspiration for DJ Booth

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Floorplan

Employee Holiday Party|January 13th, 2019

Lounge Grouping 1 & 5

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Budget Breakdown

Employee Holiday Party|January 13th, 2019

Item Quantity Price Total Price

Silver Footed Trio (rental) with silver votives 22 $ 15.00 $ 330.00
Tall silver candelabra with Flameless tapers and silver votives
(rental) 15 $ 23.00 $ 345.00

Silver Container floral and glimmering silver star 20 $ 25.00 $ 500.00
Leko Patterns (over dance floor)
Gobo Patterns- Steel 2 $ 35.00 $ 70.00
15- Watt 12" LED
Platinum Lamour 36" 2 $ 20.00 $ 40.00
Silver Birch (6" off the floor)
Silver Shantung (120" round) 30 $ 30.00 $ 900.00
Champagne Bubbles (120" rounds)
DJ Booth 20 $ 27.14 $ 542.80
Logo on DJ Booth
DJ 12 $ 99.75 $ 1,197.00
Mirror Photobooth
Lounge 1 46 $ 32.85 $ 1,511.10
Lounge 2
Labor for Lounge Furniture 25 $ 82.07 $ 2,051.75
Labor for AV
Labor for Floral 1 $ 625.00 $ 625.00
Labor for DJ Equipment
1 $ 200.00 $ 200.00
iDM Labor in hours
1 $ 2,000.00 $ 2,000.00

1 $ 1,250.00 $ 1,250.00

2 $ 1,295.00 $ 2,590.00

5 $ 1,305.00 $ 6,525.00

1 $ 2,000.00 $ 2,000.00

1 $ 375.00 $ 375.00

1 $ 500.00 $ 500.00

1 $ 500.00 $ 500.00

$-

25 $ 100.00 $ 2,500.00

$ 26,552.65

All numbers are based on 600 attendees. Alterations can be made.

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Meet Our Team

Employee Holiday Party|January 13th, 2019

ORG CHART

Kevin Hoque Tim Hill

Chief Executive Officer General Manager
16 Years of Experience 25 Years in Hospitality
10 Years with the Company

Devin New Sara Heald Melissa Tarpley, CMP Lynda Adams Stacey Collodi

Program Coordinator Event Manager Event Manager Event Manager Events Manager
3 Years of Experience 11 Years of Experience 20 Years of Experience 5 Years of Experience 9 Years of Experience

Anisha Smith Gita Narbada

Accounting Supervisor/HR Admin Accounting Assistant
20 Years of Experience 20+ Years of Experience

A DMC Serving DALLAS FORT WORTH HOUSTON SAN ANTONIO

Our Mission

W e are a people-centric team
designing simplified hospitality solutions
with value and peace of mind

Capabilities

Event Design Event Spaces Transportation Dine Arounds

Atmosphere & Motif Venue Sourcing Airport Transfers Sourcing & Booking
Concept Development Hotel Sourcing Group Transportation Menu Selection
Event Production Floorplans Manifest Sorting Private Dining
Lighting &Sound Venue Buyouts Staffing Printed Menus
Onsite Coordination
Tours, Activities Entertainment Amenities
& Team Building Themed Décor
Bands & MusicalActs Branding & Swag
City Attractions Performers & Talent Centerpieces Mobile Apps
Corporate Social Responsibility Pyrotechnics Florals &Plants ‘Handwritten’ Notes
Museum & Shopping Tours Professional Speakers Linens
Golf Tournaments Props & Rentals

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