SIGN-OFF DIGITAL PROOFING WITH VIRTUAL PRE-PRESS (VPP) 2.0 introducing SECURE MAIL PROOFING REVIEWING YOUR PROOFS JUST GOT EASIER! USER GUIDE
Quick Start Overview SIGN-OFF DIGITAL PROOFING WITH VIRTUAL PRE-PRESS (VPP) 2.0 introducing SECURE MAIL PROOFING
EMAIL NOTIFICATION Open your Email Notification When your proof is ready to review, you will receive an email from [email protected]. Click "View All Proofs" button The button will access the available proofs on your Sign-Off Digital Proofing Site. SIGN-OFF DIGITAL PROOFING SITE Click the "Link" for your proof The "link" will access Proof Page with a preview of your proof for quick reference. Download your PDF proof The "Download" link will access your high-resolution, print PDF proof. VIEW PDF WITH ADOBE ACROBAT Open & Review your PDF proof Carefully inspect all content and elements to ensure they are as you intended. OPTIONAL STEP Invite Others to Review Use the "Invite Others to Review" button and follow the prompts to allow others to access the proof. OPTIONAL STEP Add a Comment Use the "Comment" button to write note to your CSR and others reviewing the proof. SIGN-OFF DIGITAL PROOFING SITE Click the "Approve" button Use the "Approve" button, to approve your proof and alert us to begin production. NEXT STEP A new proof will be created After your requested changes are completed, you will receive another email notification noting a new version of your proof is ready to be reviewed on your SignOff Digital Proofing Site. OPTIONAL STEP Reject your Proof (Optional) Use the "Reject" button and follow the prompts to enter your changes and to submit them. 1 2 3 Access your Proof Review your Proof Approve your Proof b Access a Secure Proof c Review Postal Paperwork a CRANBERRY PRINT MARKETING PARTNERS | 508.747.6400
Accessing your Proof SIGN-OFF DIGITAL PROOFING WITH VIRTUAL PRE-PRESS (VPP) 2.0 1a CRANBERRY PRINT MARKETING PARTNERS | 508.747.6400
Notes to Review: FPO NOTES TO CLIENT ABOUT PROOFS WILL APPEAR HERE '; Invite Others to Review Search: Showing 1 to 1 of 1 entries Previous 1 Next Timestamp Thumbnail Proof Version Status Options 2022-08-03 11:44:14 1234567_DocumentName_Proof1.pdf 1 Under Review Select all Deselect all View All Proofs NOTE: The Thumbnail(s) and link(s) for each proof in the email, will also direct you to the site when clicked. However these links will bypass the proof listing on the Home Page, taking you directly to the Proof Page for the proof that was clicked. NOTE: On the Proof Page there will be an image preview of the proof for quick reference. For proofing purposes it recommended you review the downloadable, high-resolution, print PDF for the truest representation of your artwork. STEP 4: Download the high-resolution PDF proof Then, on the Proof Page, use the "Download" link at the top of the page to access high-resolution, print PDF proof. Sign-Off Email Notification When your proof is ready to review, you will receive an email from [email protected] with a link to your Sign-Off Digital Proofing Site. If you are expecting an email, please check your spam folder, if it does not arrive in your in-box. STEP 1: Open the Email Notification To begin, Open the Email Notification in your in-box. STEP 2: Click the "View All Proofs" button Next, Click the blue "View All Proofs" button to visit your Sign-Off Digital Proofing Site's Home Page, with the listing of all your available proofs. Sign-Off Digital Proofing Site Once on your Sign-Off Digital Proofing Site, Home Page you will be presented with a listing of all your available proofs, and their status information. STEP 3: Click the "Proof Link" for the proof If multiple proofs are available, navigate to the proof you wish to review, and click the "Proof Link" within the proof column. Sign-Off Email Notification Home Page of Sign-Off Site 123457_Document Name Proof1.pdf Document Name Proof1.pdf PRODUCTION BEGINS AFTER PROOF APPROVAL. Please review carefully, any changes after approval may delay the project or add costs. If changes to the original file supplied were requested please review the entire document. Check for type or image re-flow and ensure no other page(s) have been affected. *Details to review include but are not limited to: Page Count | Page Size | Page Layout | Graphic Quality | Spelling | Grammar | Punctuation Variable Content (placement and values) | Fonts are viewing properly inc. Fonts Inside Graphics --- NEED TO SHARE WITH AN ASSOCIATE(S)? Click the thumbnail(s) or Link(s) above to "Invite" another person to review all proofs. Please note: If an invitee "Approves" or "Rejects" a proof, everyone with access to the link will receive a status update email notification. -------- If you have any further questions please contact your CSR: KAYLA FISHER (CSR) @ [email protected] Company Contact Info: [email protected] | (800)-742-4123 -------- Powered by: Virtual Prepress Job Number: 1234567 | Account: STDMOD Description: Granite Links Notepad You have received a proof! • TO REVIEW - click on the thumbnail(s) or link(s) below. • TO REVIEW IN HIGH RESOLUTION - once you click the thumbnail(s) or Link(s) mentioned above click the “Download” link to save a full resolution PDF to your computer. Once saved open your PDF proof in Adobe Acrobat for best viewing results. • APPROVE or REJECT your proof to print. [Mail] 1233467 ACME COMPANY Proof(s) are ready to review — InBox View All Proofs Proof Page of Sign-Off Site UNDER REVIEW 1234567_DocumentName_Proof1.pdf Download View All Proofs Invite Others to Review View Previous Proofs [email protected] Approve Reject Comments Comments Download CRANBERRY PRINT MARKETING PARTNERS | 508.747.6400
Accessing your Secure Proof 1b SIGN-OFF DIGITAL PROOFING WITH VIRTUAL PRE-PRESS (VPP) 2.0 introducing SECURE MAIL PROOFING
'; Invite Others to Review Search: Showing 1 to 1 of 1 entries Previous 1 Next Timestamp Thumbnail Proof Version Status Options 2022-08-03 11:44:14 1234567_DocumentName_Proof1.pdf 1 Under Review Select all Deselect all NOTE: The Thumbnail(s) and link(s) for each proof in the email, will also direct you to the site when clicked. However these links will bypass the proof listing on the Home Page, taking you directly to the Proof Page for the proof that was clicked. NOTE: You must use the download link to retrieve your password protected proof. Once the file is downloaded you will be prompted to enter a password when the file is opened in a program such as Adobe Acrobat. The password needed to open the proof will be provided to you in a separte email. See "Accessing you Password" in part 1b. STEP 4: Download the password protected PDF proof Then, on the Proof Page, use the "Download" link at the top of the page to access high-resolution, PDF mail proof that is secured with password protection. Sign-Off Email Notification When your proof is ready to review, you will receive an email from [email protected] with a link to your Sign-Off Digital Proofing Site. If you are expecting an email, please check your spam folder, if it does not arrive in your in-box. STEP 1: Open the Email Notification To begin, Open the Email Notification in your in-box. STEP 2: Click the "View All Proofs" button Next, Click the blue "View All Proofs" button to visit your Sign-Off Digital Proofing Site's Home Page, with the listing of all your available proofs. Sign-Off Digital Proofing Site Once on your Sign-Off Digital Proofing Site, Home Page you will be presented with a listing of all your available proofs, and their status information. STEP 3: Click the "Proof Link" for the proof If multiple proofs are available, navigate to the proof you wish to review, and click the "Proof Link" within the proof column. Sign-Off Email Notification Home Page of Sign-Off Site 123457_Document Name Proof1.pdf Document Name MailProof1.pdf [Mail] 1233467 ACME COMPANY Proof(s) are ready to review — InBox Proof Page of Sign-Off Site UNDER REVIEW 1234567_DocumentName_Proof1.pdf Download View All Proofs Invite Others to Review View Previous Proofs [email protected] Approve Reject Comments Comments Download Secure stock image to disguise any possible PHI Secure stock image to disguise any possible PHI Notes to Review: FPO NOTES TO CLIENT ABOUT PROOFS WILL APPEAR HERE View All Proofs PRODUCTION BEGINS AFTER PROOF APPROVAL. Please review carefully, any changes after approval may delay the project or add costs. If changes to the original file supplied were requested please review the entire document. Check for type or image re-flow and ensure no other page(s) have been affected. *Details to review include but are not limited to: Page Count | Page Size | Page Layout | Graphic Quality | Spelling | Grammar | Punctuation Variable Content (placement and values) | Fonts are viewing properly inc. Fonts Inside Graphics --- NEED TO SHARE WITH AN ASSOCIATE(S)? Click the thumbnail(s) or Link(s) above to "Invite" another person to review all proofs. Please note: If an invitee "Approves" or "Rejects" a proof, everyone with access to the link will receive a status update email notification. -------- If you have any further questions please contact your CSR: KAYLA FISHER (CSR) @ [email protected] Company Contact Info: [email protected] | (800)-742-4123 -------- Powered by: Virtual Prepress Job Number: 1234567 | Account: STDMOD Description: Granite Links Notepad You have received a password protected proof! • TO REVIEW - click on the thumbnail(s) or link(s) below and download the PDF proof. • WHEN PROMPTED - use the client assigned password you were provided. • DON'T HAVE A PASSWORD? - One will be automatically generated and emailed to you. • FORGET OR DIDN'T RECEIVE A PASSWORD? - Please contact [email protected] or your client server representative, KAYLA FISHER (CSR) @ [email protected]. • APPROVE or REJECT your proof to print. View All Proofs CRANBERRY PRINT MARKETING PARTNERS | 508.747.6400
Accessing your Password / Postal Paperwork 1c SIGN-OFF DIGITAL PROOFING WITH VIRTUAL PRE-PRESS (VPP) 2.0 introducing SECURE MAIL PROOFING
NOTE: You will recieve a separate email including postal paperwork for each mail drop associated with your mailing project. Each attachment will be labeled accordingly. Postal Paperwork Email with (.zip) Attachement You will receive a separate email with a .zip file attachment that includes all the postal paperwork for the corresponding mail proof. The .zip file is not password protected, however, each PDF in the .zip file is password protected individually using the same password as the mail proof. STEP 1: Download the attached .zip file STEP 2: Open .zip file to review the postal paperwork. Postal paperwork may include a postage statement and an NCOA Audit Report. STEP 3: Open each file to be prompted for a password Upon opening either document you will be asked to enter a password to view the document. Password Email Notification You will receive a separate email containing the password to be used to review both your mail proofs and postal paperwork. STEP 1: Copy and Paste supplied Password The randomly generated secure password may include any of the following characters: upper and lower case letters, numbers and some special characters. Example of a Secure Password used: Kdms3U&8L! Postal Paperwork Email with Attachment Password Notification Copy and Paste the Password to ensure accuracy Kdms3U&8L! NOTE: If you have been assigned a client specific password you will be notified initially what that password is and will not receive a Password Notification email with every proof. You can request one be sent to you in the event you have forgotten the password. If you use the invite feature to invite another person to review the mail proof link you will need to also forward the password notification email separately. Same goes with the Postal Paperwork email if the invitee needs to review any paperwork. ZIP file including all postal paperwork CRANBERRY PRINT MARKETING PARTNERS | 508.747.6400
Reviewing your Proof 2 SIGN-OFF DIGITAL PROOFING WITH VIRTUAL PRE-PRESS (VPP) 2.0 introducing SECURE MAIL PROOFING
UNDER REVIEW 1234567_DocumentName_Proof1.pdf Download View All Proofs Invite Others to Review View Previous Proofs [email protected] Approve Reject Comments Comments NOTE: Anyone invited to review the proof will also have the ability to "Approve" or "Reject" the proof. If an invitee "Approves" or "Rejects" a proof anyone with invited access to the proof link will receive an email response noting the updated proof status. Review your Proof For the truest representation of your artwork, it is recommended you review the downloadable, highresolution, print PDF. A PDF is available for download on the Proof Page of the site. (See Step 4 for details.) For ideal viewing of your PDF, Adobe Acrobat Reader or Adobe Acrobat Pro is suggested, if you do not have Adobe Acrobat Reader, it is available to download for free at https://get.adobe.com/reader STEP 5: Review the downloaded PDF proof Open and review the downloaded high-resolution, print PDF Proof. Carefully inspect all content and elements to ensure they are as you intended. Some details to consider when reviewing your PDF proof are, but not limited to: Page Count, Page Size, Page Layout, Graphic Quality, All Fonts are viewing properly, Variable Content (placement & values), Spelling, Grammar and Punctuation. Additionally, if changes to the original file supplied were requested please review the entire document for type or image re-flow and ensure that nothing else on any other page has been effected. Invite Others to Review (Optional) Within your Sign-Off Digital Proofing Site, you have the option of sending an email invitation, inviting others to access and review the proof. OPTIONAL STEP: Click the "Invite Others to Review" button To invite others via an email invitation. Click the blue "Invite Others to Review" button at the top of the site and follow the prompts in the Pop-up Window. We are here to help. If at any point, you have questions regarding your proof or the Sign-Off Digital Proofing Site, Please do not hesitate to reach out to your CSR for assistance. Questions? Next, enter the Recipient(s) email addresses and your Note in the fields provided. Then click the "Send Invite(s)" button to send the email. The Invite Others to Review Pop-up Window allows you Invite multiple people at once. Simply click the "Add Another Recipient" button to add another email address field an enter the email address. When completing the invitation form, please be sure to leave the [Mail] or [SecureMail] prefix in the subject line. If everything meets with your approval, proceed to Approve your Proof. Conversely, if changes need to be made, proceed to the Reject your Proof step. Invite Others to Review Enter your Note Send the Invitation Proof Page of Sign-Off Site Invite Others to Review Pop-up Window Enter Email Address Add Another Recipient Adobe Acrobat Reader is the free global standard for reliably viewing, and printing PDF documents. Adobe Acrobat Reader can be downloaded from Adobe at... https://get.adobe.com/reader CRANBERRY PRINT MARKETING PARTNERS | 508.747.6400
Using the Comments Feature SIGN-OFF DIGITAL PROOFING WITH VIRTUAL PRE-PRESS (VPP) 2.0 introducing SECURE MAIL PROOFING
Comments Overview Using the Comments feature within Sign-Off Digital Proofing Site allows for back and forth dialog, between you, your CSR and/or others invited to review the proof. The feature captures and logs each comment or status change with a time stamp and the user's email. Additionally, once a comment is submitted, everyone with invited access to the proof link will receive an email response noting a comment was made. OPTIONAL STEP: Viewing the Comments Log The complete comments log for your proof is available on the Proof Page of Sign-Off Site, under the Status Bar. Click the "Comment" button to lauch the window. Use the carrot icon to open or close it. Aside from comments made via the "Comments" button on the site, the Comments Log also captures any Approved or Rejected Status Change, along with the comments entered for a Rejected Status Change. Adding a Comment (Optional) OPTIONAL STEP: Click the orange "Comment" button To add a comment, ask a question, and/or provided direction to others invited to review the proof. Click the orange "Comment" button at the top of the Proof Page of the Sign-Off Digital Proofing Site, and follow the prompts in the Pop-up Window. IMPORTANT - PLEASE NOTE: Entering an Approval or Rejection with changes for your proof via the "Comments" button may potentially delay your proof moving on to the next step of production. PLEASE USE THE "APPROVE" OR "REJECT" BUTTON TO SUBMIT A STATUS CHANGE FOR YOUR PROOF. Request for changes should be submitted via the "Reject" button and Comment Field provided in the Rejection Confirmation Pop-up Window. This action will change the status of your proof and alert us that changes need to be made and new proof created. Final Approval for production should be submitted via the "Approve" button. This action will change the status of your proof and alert us to begin production on the piece. UNDER REVIEW 1234567_DocumentName_Proof1.pdf Download View All Proofs Invite Others to Review View Previous Proofs [email protected] Approve Reject Comments Comments Comment Pop-up Window Enter your Comments Enter your Comments in the field provided, then, click "Submit" button. You will be presented with a Pop-up Window, enter your Comment into the Comments field. Then click the orange "Submit" button in the Popup Window to submit the comments. Anyone with invited access to the proof link will receive an email response noting the comment made. Proof Page of Sign-Off Site Comments Type your comment here... Submit UNDER REVIEW 1234567_DocumentName_Proof1.pdf Download View All Proofs Invite Others to Review View Previous Proofs [email protected] Approve Reject Comments [email protected] 2022-08-11 11:34:46 Under Review [email protected] 2022-08-11 11:34:36 Under Review Virtual Prepress 2022-08-11 11:30:18 Under Review Yes, The new image supplied is in place. Was the new image added page 3? Proof Uploaded Comments Proof Page of Sign-Off Site Comments Type your comment here... Submit UNDER REVIEW 1234567_DocumentName_Proof1.pdf Download View All Proofs Invite Others to Review View Previous Proofs [email protected] Approve Reject Comments [email protected] 2022-08-11 11:34:46 Under Review [email protected] 2022-08-11 11:34:36 Under Review Virtual Prepress 2022-08-11 11:30:18 Under Review Yes, The new image supplied is in place. Was the new image added page 3? Proof Uploaded Comments NOTE: The orange "Comment" Icon on the Home page of the site, when clicked will also allow you to enter a comment or question. CRANBERRY PRINT MARKETING PARTNERS | 508.747.6400
Approving or Rejecting your Proof 3 SIGN-OFF DIGITAL PROOFING WITH VIRTUAL PRE-PRESS (VPP) 2.0 introducing SECURE MAIL PROOFING
UNDER REVIEW 1234567_DocumentName_Proof1.pdf Download View All Proofs Invite Others to Review View Previous Proofs [email protected] Approve Reject Comments Comments UNDER REVIEW 1234567_DocumentName_Proof1.pdf Download View All Proofs Invite Others to Review View Previous Proofs [email protected] Approve Reject Comments Comments UNDER REVIEW 1234567_DocumentName_Proof1.pdf Download View All Proofs Invite Others to Review View Previous Proofs [email protected] Approve Reject Comments Comments UNDER REVIEW 1234567_DocumentName_Proof1.pdf Download View All Proofs Invite Others to Review View Previous Proofs [email protected] Approve Reject Comments Comments Reject your Proof (Optional) OPTIONAL STEP: Click the "Reject" button After carefully reviewing the downloaded PDF proof, if changes need to be made to the proof, click the red "Reject" button at the top of Proof Page for the proof being rejected. Rejection Confirmation Pop-up Window Approval Confirmation Pop-up Window Approve your Proof STEP 6: Click the "Approve" button After carefully reviewing the downloaded PDF proof, and everything meets with your approval, click the green "Approve" button at the top of the Review Page for the proof being approved. Thank you, your piece is ready for production. If you have additional proofs that need to be reviewed, navigate back to your list of the proofs by clicking the "View All Proofs" button in the upper-right of the site and follow the steps 3 through 6. Next, a new proof will be created for you After your requested changes are completed, you will receive another email notification noting a new version of your proof is ready to be reviewed on your Sign-Off Digital Proofing Site. Enter your changes in the field provided, then, click "Reject" to submit them You will be presented with a Confirmation Pop-up Window, please enter the changes that need to be made as well as any other pertinent information into the Comments field. Then click the red "Reject" button in the Pop-up Window to submit the comments and confirm the action. Anyone with invited access to the proof link will receive an email response noting the updated proof status. Then, click "Approve" to confirm the action You will be presented with a Confirmation Pop-up Window, click the green "Approve" button to confirm the action. Anyone with invited access to the proof link will receive an email response noting the updated proof status. Additionally, the approved proof status will alert us to begin production on the piece. NOTE: Once Proof(s) are approved production will begin. Changes after approval will result in delays and may incur additional costs. If you have questions, please reach out to your CSR for assistance. Proof Page of Sign-Off Site Proof Page of Sign-Off Site Reject Approve Enter your Comments Reject Approve CRANBERRY PRINT MARKETING PARTNERS | 508.747.6400
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