IT Strategy_Update_Nov-2017 v2

IT Strategy 2015 – 17

From ‘Systems of Records’ to ‘Systems of Engagement’

Update: Nov 2017

IT – Partnering for Strategic Transformation !

IT Strategy 2015 – 2017

Systems of ‘Engagement’
Systems of ‘Information’

Systems of ‘Record’

IT Strategy based on four business driven themes

Collaborative Seamless
& Agile Business
Integration
Computing

IT Service Real-time
Excellence Information

IT Operating Framework & Change Management

IT Agenda for 2015 - 17

Detail on Deliverables

Implementation Roadmap Delivered In-progress
Dropped / On-hold
As of Nov 2017

2014 2015 2016 2017

Systems Systems of ‘Information’ Systems
of Record of ‘Engagement’

Developing IT Strategy Centralized Corporate Planning BoardPad:
& Consolidation
Digitizing the Board Meetings

Strengthening Connection with Farmer
via Eman NG & Humsafar (Esales & Farmer Database)

Building the Foundation for Business Intelligence IoT (PEPI) Implementation at EPQL
Setting up Foundation for Engro Digital

ORION: Leveraging the Information Capital for World Class MIS
DASHBOARDS & ANALYTICS

MyEngro – IT Led HR Transformation Program MyEngro - 2 Workplace by Facebook:

Digitizing the Employees Collaboration

Centralized Payroll Processing
via OneHCM

Standardized Cataloguing – IHS MOR OPERA – Enterprise Wide HSE & OE OPERA – II: HSE & OE

SAP @ Elengy / Vopak Field Force Management

Digitizing the Management of Sales team

Building a Service Oriented IT Organization SAP Implementation @ EXIMP

SAPHIRE: SAP Implementation @ EPCL SAPHIRE – II: SAP PP & PM @ EPCL
Synergizing Procurement Across Engro by leveraging Ariba & MRO Ariba Spend Visibility

IT Landscape @Engro

Strategic Business Applications

Cementing the rural bond Information Capital HR Transformation
Program
Next Generation • 350+ Employees • 10 Dashboards in all across
• 1,600+ locations • 3K+ Dealers subsidiaries and functions • Automation, standardization and
• 2K+ User base • 80K+ Farmers and still going on integration of all HR processes across
• 150K+ Farmers • Localized Advisory Services Engro
• 100% automated milk value chain • Esales & Digital Marketing • 150+ User base
• Advisory Services & Complaint • Integrated with 1-Link • Connected with multiple • 15 applications delivered under 3
• Biggest initiative in Asia for modules
Management data sources
• Value Added Services to Farmers Farmers • Accessible from anywhere • 1036 Tier 3 and above Employees as user
base
The Core Business Application any time
• Available on internet, Securely!
Subsidiary # of Modules Users Secondary Sales System
EFERT WMS – Warehouse
EFOODS 7 532 • 1,400 Users • 600+ Mobiles & Printers Management System
EPCL • 1K+ Users
EPTL & SECMC 10 434 • 10 Modules • 190+ Distributors - nationally • Online Payment, Order and Invoice
EAPL Generation
EPQL 7 300 • HCM in EFOODS & EAPL
ECORP • FI • 200K+ Retail Universe • Product Acknowledgment at warehouse
ELENGY • Dealer SAP Balance utilization via SMS
VOPAK 3 17 • CO Ariba - Procurement Portal
• SD verification
• Online Bidding portal
3 21 • LE • Used extensively by IHS MRO
• MM
procurement team for online • Standardized the processes and
5 64 • PP bidding helping in data enrichment
• PM • Huge savings realized
• Total 60K SKUs cleansed
2 16 • QM • More than 41K SKUs enriched

38 • WMS • Ad-free corporate social
environment.
38
• Make it easy to work as a team and
OPERA – Field Force Management • Paperless board meetings manage projects.
OPerational • Highly secured digital board
Efficiency and Risk • Tracking and Data Management • Secure platform
Assessment Application for Sales Officers, ZBU and meeting packs • Instant messenger
and Distribution • Accessible on iPad, Android
• IHS Solution for Enterprise Wide
Operational Excellence & Risk • Online/Offline Application(One tap and Windows platform
Management data refresh)

• Standardized Processes of Safety • Journey plan Management
• Dealers and Sales Order integration

from SAP

System of Record

01. SAP Landscape Enrichment
02. Saphire-2 (PP & PM @ EPCL)

SAP : System of Record

FI CO MM SD PM QM HCM FI CO MM PM HCM

• Engro Fertilizer • Engro Powergen Qadirpur
• Engro EXIMP (Trading business)
FI CO HCM
FI CO HCM
• Engro Powergen
• Engro Foundation • Engro Power – Thar Project
• Engro Power International Holding BV
FI CO HCM • Engro Power Investments International BV
• Engro Power Services Holding BV
• Engro Corporation • Engro Power Services Limited
• Engro Digital
FI CO HCM
FI CO HCM
• Engro EXIMP FZE
• Sindh Engro Coal Mining Company
• Engro Powergen Thar
• Thar Power Company Limited
• Thar Foundation

FI CO HCM

• Engro Vopak Terminal
• Engro Elengy Terminal
• Elengy Terminal Pakistan

FI CO MM HCM FI CO MM SD HCM

• Engro Eximp Agri Products • Engro Polymer
• Engro Polymer Trading Limited

SAP : System of Record

2015 – 17 in a glance

8 10

subsidiaries modules

58 1400

projects delivered users

Update: SAP Landscape Enrichment

System of Record

EFERT: Phase-I-Bank EFERT-Services Contracts in SAP EFERT - Streamline excess EFERT - Services Contracts - Phase 2 REFERT – Incorporation of VPS Tax
Reconciliation process via EFERT - COGS shipment process Credit in SAP
MT940 breakup report EFERT – SCB Straight2Bank EFERT - Automation of Pricing
Approvals Roll-out of FI/CO modules for Thar
payment solution Foundation
EFERT - Automation of Pricing
EPCL: SAP implementation SAPphire ECORP & Subs-Group EFERT - Trade Discounting Approvals Roll-out of FI/CO modules for 4
(FI/CO, SD, MM) Chart of Accounts legal entities of Engro Powergen
implementation EFERT - Plant Maintenance EFERT - Advance Sales booking New Ventures
- Division summary reports
EFERT - Automation of Tolerance Roll-out of FI/CO modules for
EPQL-Time Management EFOODS - Standard Chartered EFERT - SMS EFERT - Correct inventory limit in purchase orders Thar Power Company
System Straight2Bank payment solution Gateway valuation for DAP in
Implementation Zarkhez plant EFERT - RECAP sheet for vendor Q2 Q3 Q4
quotations
2015 Q1 Q2 2016
Q4 Q3 Q4 Q1 Q2 Q3 EFERT - Automation of
Purchase Order delivery
reminders

EFERT - Custom clearance,
Banking and LCs data
recording for Foreign
Purchase
EFERT - Vendor Enlistment

2017
Q4 Q1

EPQL-End to end configuration of Payroll EFERT - Smart code verification Today
for Tier V EPQL - FI/CO rollout for Thar Project
Saphire 2
EPTL-SAP FI/CO implementation at EPTL EFERT-NMPTs CLA SECMC/EPTL - payment automation
Implementation All subsidiaries - Configuration of Provident SAP HCM Enrichment - Vopak
(Overtime, 10 C bonus, Profit
Fund loan for mark up deductions Bonus, LFA)
Freight billing automation
EPQL-SAP Accounts Receivable All subsidiaries-Configuration EFERT - MT940 modifications - HBL and FBL Engro Agriproducts Company Configuration
implementation of DC Gratuity and SECMC/EPTL - Budget vs actual expense Generic Pricing Procedure
its integration with payroll Amll sounbitsoidriniagries - Salary Reference calculation Dealer Credit Financing
automation
EFERT-Streamline excess shipment Fixed Tax provision in Pricing
process EPQL - Promotion letter generation Subsidiary provision in Pricing
Export Sales
EPTL & SECMC- Asset All subsidiaries - Configuration of Training loan
Accounting implementation ECORP/EXIMP/EPQL – Salary bands and competitive Freight Zone Configuration
factor configuration
SECMC / EPTL - Implementation of CAPEX Delivered

Budget control

EPQL-Implementation of CAPEX EFERT - Implementation of CAPEX Budget control
EFERBTu: dPghaest ec-oIIn-tBroalnk Reconciliation Engro Vopak / EETL - FICO/HCM Implementation
process EPQL - Benchmarking - FICO, HCM, MM and PM

via MT940

In-progress

System of Information

01. Orion

Orion : System of Information

Quick facts

241 users
6 subsidiaries
20 dashboards

Empowered the ENGRO family to visualize data in ways that
could not have been imagined before.

Update: Orion

System of Information Plant Maintenance
KPI’s Dashboard
Leveraging Information Capital for World Class MIS
Jul
Management LIVE: Dairy Sales 31
Sessions Analytics –
EFOODS Marketing Sales Manufacturing
Apr 30, Analytics - Phase 3 DIV Dashboard
2015 Jan
31 FRM – ECORP Dec
LIVE: Marketing Sales 31
Q2 May 31
Analytics HR Analytics
- Corp Nov
- EFERT LIVE: CEO
30
SIB: Financial KP2JI u0-l195, Dashboard
ECORP - EPQL Q3 Q4

Mar 31, Sep 30,
2015 2015

2015 2016 2017
Q1
Q2 Q3 Q4 Q1 Q3 Q4 Q1 Q2

Today

Feb 28, Oct 1, Jun 30 CEO Dashboard - EPQL
2015 2015 Phase-2

SIB: Dairy Sales Analytics - Soft Launch: Dairy Company Dashboard – ECORP
EFOODS Sales Analytics –
EFOODS Nov
Mar 31, 30
2015 Feb
Material Procurement Analytics - 28
SIB: Daily Sales Report EFERT/Powergen/Foods/Polymer
- EFERT Company
Dashboard -
Seeing is Believing VOPAK

Delivered
In-progress

System of Engagement

01. MyEngro
02. OPERA - IHS Impact, Stature & MOC
03. ARIBA & IHS-MRO
04. Boardpad
05. Workplace by Facebook
06. Field Force Management
07. Emaan NG (Next Genertion) EFOODS
08. Humsafar (Esales & Farmer Database)

MyEngro : System of Engagement

IT Led HR Transformation Program

“Automation, standardization and PADP Recruitment Relocation
integration of all HR processes Portal VPP
Visa letter
across Engro, to enhance workforce Service letter
productivity, enabling business Salary slip
Tax certificate
communication and collaboration to Tax calculator
effectively meet present and future Leave Management
Employee Dashboard
business needs” Increment & Promotion

One stop solution for all HR modules Car earn out C&B C&B
House rent advance
Performance management System Investment loan plan phase 1 phase 2
Salary advance
Recruitment and Onboarding

Compensation and Benefits

Talent Review Sessions With a user base of
Knowledge Management System
Overall portal branding 1036
Dashboard for Executives
Analytics for management Tier 3 and above Engro employees

Update: MyEngro I & II

System of Engagement

IT Led HR Transformation Program

C&B phase-I C&B Phase-II Leave
Module : Investment Loan Plan Module: Salary Slip Management
System
Service incentive Plan Salary Certificate
Service Letter Employee
Visa Letter Dashboard
Variable Pay Plan
Tax Certificate
Tax Credit
Relocation Process

PADP Recruitment Portal Increment &
Promotion
2015 Q2 2016 Q3 Q4 2017
Q4 Q1 Q3 Q4 Q1 Q2 Q1 Q2

C&B Phase-I Talent Review
Module: Car Earn Out Session

House Rent Advance Portal
Salary Advance Branding

Delivered
In-progress

OPERA - I: System of Engagement

IHS Impact

OPerational Efficiency and Risk Assessment

Update: OPERA - IHS Impact

System of Engagement

OPerational Efficiency and Risk Assessment

Internal Project team 1st Design Design Document User Acceptance End User
meeting to build workshop in sign off Test (UAT) Training
synergy and streamline Dubai sessions
workflows and forms CCHSE Q2
Presentation 2017
2016 Q2 Q1
Q1 Q3 Q4

Internal Project team Internal Project team meeting Train the Trainer
meeting for finalizing to review Design document sessions in Dubai Go-Live
workflows and forms mockups
Construction Phase
Project Kick off completed

2nd Design Construction Phase
workshop in initiated
Dubai

Delivered
In-progress

Update: OPERA – Phase 2(Stature) / 3(MOC)

System of Engagement

Operational Efficiency and Risk Assessment

Internal Project team Design Design Document User Acceptance
meeting to build workshop for MOC/Stature sign off Test (UAT)
synergy and streamline MOC in Dubai sessions
workflows and forms Draft Design End User
Document for Training
2017 MOC
Q4
2018 Q2
Q1

Today

Project Kick off Design Workshop for Train the Trainer Go-Live
Stature in Dubai sessions in Dubai
Delivered
Draft Design Construction Phase In-progress
Document for completed for MOC Not Started yet
Stature / Stature

Update: Ariba & MRO

System of Engagement

Synergizing Procurement across Engro

2015 IHS MRO: Data Q4 2016 Q2 Buyer Forum Portal -
Q1 Cleansing Q1 EFERT/EPQL/EFOODS/EPCL
Mar 31 Dec 31

ARIBA: Go Live 2017
For EPQL Q3 Q4 Q1 Q2 Q3 Q4
May 30
Today
Q2 Q3
Jul 11
Apr 30 Dec 18 Standard Modifier Dictionary
IHS MRO: Training Committee formulated
IHS MRO: Business (for ongoing data cleansing)
Blue Printing Nov 30
IHS MRO: UAT

Delivered
In-progress

BoardPad : System of Engagement

Phase 1 Phase 2 Phase 3

• Parallel run of BoardPad and • ECORP – completely paperless • Board Audit Committee were conducted
paper-based in ECORP. Board meeting. 8

• Board Meeting: 17th Feb 2017 • Parallel run of BoardPad and • Board Compensation Committee
paper-based in EFERT, EPL, EPQL, • Board Investment Committee
SECMC, EPTL, VOPAK, EETPL, ETPL, • Any other committee(s)
KOLACHI, EPCL and EPCL Trading

BoardPad is an industry-leading meeting & document collaboration application that transforms directors’
devices into highly secure digital board and meeting packs. Accessible on iPad, Android and the Windows
platform, it delivers the right information, to the right people, in the right format and in a highly secured
manner.

Update: BoardPad

System of Engagement

Usage and Trainings – Board Meetings

OVERALL TRAINING BREAKUP 30 OVERALL TRAINING BREAKUP
30
OMrgeaentiinzegHr Aeuaddsit6 Board of 7 16 6 5
s 16 Directors 20 10 1 0 0 0
10
CFOs 7 30
0
Board of CFOs Meeting Audit HR Heads
Directors
TrainOerdganizUernstraineHdeads

KOLACHI COMPANY WISE TRAINING COMPLETED (IN PERCENTAGE)
EPCL TRADING
100
EPCL 67
EETPL
ETPL 73
VOPAK 100
EPTL
SECMC 89
EPQL 64
46
EPL
EFERT 83
ECORP 91

0 83
82
83

10 20 30 40 50 60 70 80 90 100

Workplace by Facebook : System of Engagement

Workplace is an ad-free space, separate from personal Facebook account.

Engage in conversations to Use community knowledge Make it easier to work as a
stay informed andmake to gain insight and find team and manage your
better decisions. answers. projects.

Update: Workplace by Facebook

System of Engagement

Pre-launch Activities #EngroKiEIDI Post Launch Activities:
Guess the value Employee In Focus
Launch Event

Policy Road shows
Framework
Guess the CEO

Idea Phase 14th August Trivia
&
Core Team #PakistanForLife Selfie
Formation Competition

2017 Q2 Q3 Q4
Q1

Change Agent Technical Workplace Awards
Network Readiness
Formation with Go Live Engro Library

Casual Conversations
with CEO

Delivered
In-progress

Field Force Management

System of Engagement

• Tracking and Data Management Application for Sales

Officers, ZBU and Distribution

• Online/Offline Application(One tap data refresh)

• Journey plan Management

• Dealers and Sales Order integration from SAP

• Users, Hierarchy integration with Esales

• Total 139 Users UAT Launch of FFM on
Android App
Start of Launch of FFM
Project on IOS App

2017 Q2 Q3 Q4
Q1

Delivered
In-progress

Cementing the Rural Bond

EMAN NG (Next Generation) for EFOODS

Live on 16th Nov – Roll-out Initiated from Sahiwal !

Humsafar - eSales

Integration with Mobilink Jazz Cash-Kanji Advisory

Engro’s Invoicing and
Payment Service and Shipment from
Order Creation in SAP
WH through
And WMS WMS

Account creation ESALES Order placement
in Jazz Wallet from Farmer
and Payment
through directly through
JazzCash ABOs

Order Creation and Email and
approval in E-Sales SMS

Notifications

Update: Hamsafar - ESales & Farmer

Database - System Of Engagement Steering gives Go Ahead to

Development partially completed with 2 months’ start development of G2

time delay Aug 2017

PO Awarded Site was taken down and THK started working
to THK
Mar on issues Development of G2 Started
Apr 2016
2015 Jul 2016

CAP rejected the application to go for Sep 2017

Launch E-Sales Launched

Sep 2016 for Dealers

Start of the project UAT Started Steering Requested for Stress Test Oct 2017

May Apr Nov 2016 G2 MVP1 Launched
2015 2016
Steering Approved the parallel Oct 2017
2015 RFP Raised 2016 development of E-Sales
G2 MVP2
Mar Dec 2016
Nov 2017
2015 2017
G2 MVP3

Dec 2017

2018

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1

Feb Jun Today
2016
2015 Jul 2017
Field Team was
Solution Discovery Started Unable to use due to E-Sales Launched for Farmers
errors and of Kanji Advisory
performance issues
Jun 2017
May
2016 Steering gives go ahead to Launch E-
Sales
Humsafar
Launched with May 2017
limited
functionality CAP gives go ahead to Launch E-Sales

May 2017

Stress Results came for THK Humsafar

May 2017

E-Sales Development Complete

Feb 2017

Development of E-Sales Started

Delivered

In-progress

Thank you

IT – Partnering for Strategic Transformation !